2011−12 California
Physical Fitness Test
(PFT)
PFT Overview
Objectives
 Highlight what is new or has changed
for 2011−12
 Review important PFT features and
requirements
 Review timeline changes
 Address major areas of data errors in
2010−11
 Respond to questions
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California PFT Web Site
http://www.pftdata.org
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California PFT Web Site
http://www.pftdata.org/resources.aspx
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California PFT Web Site
http://www.pftdata.org/training.aspx
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CDE PFT Web Page
http://www.cde.ca.gov/ta/tg/pf
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What’s New
Online PFT Coordinator
Designation Form
 Form must be updated to get a current
PFT Coordinator password
 Superintendent/charter school
administrator approval required
 Password needed to enter data, or
access, view, and correct results
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What’s New (cont.)
Changes to the Student Data
File Layout
 No new fields added or deleted
 Height (feet) – Valid range is 03–07
 Weight (pounds) – Valid range is 030 to
400
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What’s New (cont.)
 Handling of Errors
 Student records with errors are not
scored nor reported.
 School Code – Code is missing or is
invalid for the LEA.
 Grade – Grade is missing or invalid.
 Gender – M or F is missing or code is
invalid.
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What’s New (cont.)
 Handling of Errors
 Date of Birth – Date is missing or
invalid.
 Participation Level – Code is missing or
invalid.
 PFT Data Fields – Data is invalid.
 Student Name – First or last name is
missing.
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What’s New (cont.)
 Handling of Warnings
 Student records with warnings are
scored and reported.
 Student records with warnings are likely
to impact the scoring and reporting.
 For a complete list, see Section 5 of
PFT Coordinator Manual (pg. 38).
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What’s New (cont.)
 Handling of Warnings
 PFT Start Date – Date is missing, is
after May 31, or is invalid.
 SSID – Is missing or invalid.
 Incomplete Data – Fitness tests with
insufficient data.
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What’s New (cont.)
 Handling of Errors and Warnings
 No override for warning flags resulting
from out-of-range age or insufficient
data.
 If warnings are not corrected, the
warning flag will remain in the student
record.
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What’s New (cont.)
 Handling of Errors and Warnings
 Differentiated counts of errors and warnings
will be displayed.
 Automated messages will only be sent to
PFT coordinators with errors in the system.
Warnings will not prompt automated
messages.
 PFT coordinators will be periodically
reminded and encouraged to correct all
errors and warnings.
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What’s New (cont.)
 Confirmation Report
 Web-data upload users receive an
automated confirmation message.
 Web-data entry users can print a
confirmation message from the PFT
Manager Welcome page.
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What’s New (cont.)
 Template Generator
 Creates a correctly formatted student
data file from 2011−12 STAR Pre-ID or
FITNESSGRAM V8 or V9 files.
 Only one of these three types of files can
be used in the generator at a time.
 Downloadable step-by-step instructions
for using Template Generator included
with the application.
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What’s New (cont.)
 Delete ALL Students
 Select the Delete ALL Students button
to delete the entire LEA data file.
 Delete the original submission before
uploading a replacement file.
 Delete action cannot be undone.
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What’s New (cont.)
 Delete ALL Students (Caution!)
 Deleting all students will delete every
record for the LEA including
1) those that have been corrected
online, and
2) those entered using Web-data entry.
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What’s New (cont.)
 Healthy Fitness Zones (HFZs)
 No changes to the HFZ ranges for
2011−12.
 Needs Improvement – Some Risk
(for Aerobic Capacity and Body
Composition) is reported as Needs
Improvement.
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What’s New (cont.)
 Healthy Fitness Zones (HFZs)
 CDE PFT FITNESSGRAM:
Healthy Fitness Zone Charts
Web page at
http://www.cde.ca.gov/ta/tg/pf/healthfitne
sszones.asp
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Aerobic Capacity
 One-Mile Run, PACER, Walk Test
 All options reported in terms of VO2max
(since 2010−11).
 Encourage height (feet, inches) and
weight (pounds) be collected for all
students.
 Incomplete data for any option is
scored Insufficient “I” and reported as
Needs Improvement.
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Body Composition
 Skinfold Measurements, Body
Mass Index (BMI), Bioelectric
Impedance Analyzer (BIA)
 Height (feet, inches) and weight
(pounds) are needed for BMI.
 If height and weight are not provided,
skinfold measurements or percent body
fat (BIA) are needed.
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File Format
 File Format
 File format for Web-data upload is tabdelimited text (since 2010−11).
 CSV, fixed-width, Access files not
accepted.
 Client can open CSV files in Excel and
save as tab-delimited text file.
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Data Security
E-mail Attachments
 CDE cannot accept student-level data files
sent through e-mail.
 LEAs cannot send or accept student-level
data files sent through e-mail.
 Violation of Family Educational Rights and
Privacy Act (FERPA) and California laws
protecting student privacy.
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Timeline Updates
and Changes
 February 15, 2012
 District Portal opens for submitting PFT
data (Web-data entry and Web-data
upload).
 June 30, 2012
 Deadline for submitting PFT data.
District Portal closes for submissions.
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Timeline Updates
and Changes (cont.)
 For LEAs that submit by
June 30, 2012:
 July 5, 2012
Preliminary LEA student-scored
data file posted.
 July 5 to September 4, 2012
Data correction window continues.
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Timeline Updates
and Changes (cont.)
 For LEAs that submit by
June 30, 2012:
 September 7, 2012
Revised LEA student-scored data
file posted.
 October 10 – 18, 2012
Tentative Public Release of Results.
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Timeline Updates
and Changes (cont.)
 October 3 to October 19, 2012
 Tentative second and final data
submission and correction window.
 Only Web-data upload allowed
submission method during this window.
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2010−11 Data Errors
 Errors in exports from SIS
 Zeros in place of blanks
 Missing or invalid school codes
 Two-digit DOB year
 P or F or 1 or 2 for Shoulder
Stretch
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2010−11 Data Errors (cont.)
 PACER, Curl-Up, Push-Up, and
Modified Pull-Up
 Two form breaks allowed with first form
break counting as a repetition or lap.
 Two forms breaks at the start of the test
is scored a one (1).
 Score of 0 not allowed and will not be
scored nor reported.
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Additional Information
 PFT Coordinator Manual
 Detailed descriptions of all error and
warning flags.
 Student Data File Layout and sample
Student Data Collection Form.
 Information about the data collection,
submission, and correction processes.
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Additional Information (cont.)
 Available on the PFT Resources
page of the California PFT Web site
at http://www.pftdata.org.
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CDE Contact Information
Linda Hooper
Education Research
and Evaluation Consultant
PFT@cde.ca.gov
916-319-0345
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CDE Contact Information (cont.)
Doug Jann
Education Programs Consultant
djann@cde.ca.gov
916-323-5798
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SJCOE Contact Information
PFT Help Desk
pftdata@sjcoe.net (preferred)
888-852-9681
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Q&A
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