SECTION 2
2.1 General Information
ACCESS & DELIVERIES
A detailed map showing the location and a layout of the complex can be found in this
manual. All goods must be delivered before 09:00 hrs on Saturday 7th February clearly
marked with company name, stand number and hall number. The organisers cannot accept
any deliveries without prior agreement. Please ensure that you arrange to have goods
delivered when a stand representative will be present.
Exhibitors should arrive at rear Traffic barrier accessed via the ramp off of Albion Street.
From here you will be booked in and sent to the loading area to unload.
Once unloaded your vehicle should then be taken off site and parked in one of the nearby
car-parks (please note, each exhibitor is allowed 2 Free Car Park Passes for small vehicles
only. These should be collected from the Organisers Office and can be used in the
Bridgewater Hall Car Park Only (Traffic Marshalls will direct you). For Large Vans and other
Large Vehicles (vehicles up to 7.5 tonnes), please use Owen Street Car Park, access via Great
Jackson Street or for vehicles over 7.5 tonnes use Medlock Street parking. For info and
pricing and further details click link below:http://www.q-park.co.uk/parking/manchester/q-park-medlock-street
Vehicle Passes will be issued upon your arrival at the Venue along with Contractor
Wristbands, which must be worn.
AISLE MANAGEMENT
Mirrors for public use must be positioned within YOUR stand space and must face into YOUR
stand and not into the gangway, and should not block the aisles when in use. Mannequins
and viewing boxes must also remain within your stand space and must not encroach into the
gangways or into neighbouring stands. Please note the Organisers do not provide mirrors for
changing rooms.
EXHIBITOR PASSES & COMPLIMENTARY TICKETS
SEE SECTION 4
BANKING FACILITIES
All the major Banks are located close to Manchester Central. A cash machine is located in the
venue foyer.
BANNERS
Please contact the Sales Team if you wish to suspend a banner above your stand.
www.nationalweddingshow.co.uk
BOUTIQUE AREA
Exhibitors in the boutique area are reminded we ask for certain criteria to be adhered to. The
organisers request that the products retail at a minimum of £850.00 in the Boutique Area
and £1,500.00 in the Designer Area. We ask that stands in this area reflect a relaxed and
elegant experience and request that subtle ‘sale’ signage be kept to a minimum. The Bridal
Zone is a dedicated area for companies wishing to sell past seasons sample stock. Sale signs
are permitted within this area and exhibitors can sell sample stock to be taken away on the
day of the show.
BROADCASTING OF MUSIC
If you intend to broadcast music on your stand you are required by law to obtain a music
licence from Phonographic Performance Limited (PPL) and the Performing Rights Society
(PRS). IT IS YOUR RESPONSIBILITY TO DO THIS.
Phonographic Performance Limited is required for all exhibitors for the use of all sound
recordings. They collect the royalties on behalf of the record label.
Performing Rights Society administer licences for music played on CD, DVD, tape, video and
also Live Music. They collect the royalties on behalf of the songwriter and composer.
These companies issue a licence and levy a tariff for each stand that plays music during a
show. The tariff is calculated for each day on which the music is played.
It is our position that exhibitors are solely responsible for obtaining any licence required to
play music on their stand. However, an administrative arrangement can be entered into
between organisers, who are members of the Association of Exhibition Organisers and the
licensing bodies for a licence to be obtained on your behalf. You will in due course be
invoiced for the cost of your licences.
It is a condition of your taking a stand at the exhibition that:




You complete the appropriate licence application form if you intend to play music,
You do not exceed the sound level of 65 db.
You provide accurate information about your intention to play music and pay to use the
license fee forthwith upon request.
You do not play music on your stand unless you have made an application and paid
forthwith upon request of a licence.
We are fully indemnified by you against a claim made against us for any non-payment,
omission or infringement connected with the licensing requirements for playing
recorded music on your stand.
If you intend to play music on your stand at any time during the show, you should complete
the Form 5 and return it by 16th February. An appropriate invoice will be forwarded for the
appropriate fee.
www.nationalweddingshow.co.uk
BUSINESS FACILITIES
A Business Centre facility is available from the Concierge Desk in the front foyer of the
venue. Services are chargeable.
CAR PARKING
Each exhibiting company is entitled to 2 Free Car Parking Spaces (for cars and small vans
only). These are to be collected from the Organisers office during the build up period. These
passes can only be used in the official Exhibitor Car Park, which is the Bridgewater Hall Car
Park. A map showing this location is found at the rear of this manual and the Car Park is
referred to as NCP Bridgewater. Exhibitors with Larger Vehicles (vehicles up to 7.5 tonnes),
please use Owen Street Car Park, access via Great Jackson Street or for vehicles over 7.5
tonnes use Medlock Street parking. For further details and rates click this link:http://www.q-park.co.uk/parking/manchester/q-park-medlock-street
CARPETS
Fuscia Pink will be this year’s brand colour for Aisles. General Stands, Bridal Area, Vintage
and the Flower Market will be Silver. The Designer Area and Boutique Areas will be
Champagne (please note carpet is provided as standard at no extra charge to exhibitors).
CATERING
Exhibitors who would like to provide stand hospitality such as food or drinks to visitors must
order this through Manchester Hospitality. Please use the order form at the rear of this
manual.
“Manchester Central Hospitality (MCH) holds the licence for all catering activity on site.
Should anyone wish to supply any catering provision, this is at the sole discretion of MCH.
Any requests for own food & beverage provision are to be in writing for consideration. Upon
approval, MCH will advise the relevant fees and any documentation requirements subject to
MCH’s policies and procedures.”
CHILDREN
In accordance with Health & Safety regulations, children under 16 years of age are not
permitted in the Exhibition Halls during the build-up and breakdown periods. There are no
exceptions to this rule. With regard to the show open periods, please refer to Section 18 of
the Children and Young Person’s Act 1933, which outlines the laws regarding conditions for
children working. If you intend for a person under 16 years of age to be working on your
stand you must notify the organisers in advance of the show.
You may be asked to show a copy of the Employment Permit issued by the education
department of your local authority.
www.nationalweddingshow.co.uk
CLEANING
Stand cleaning is provided by the venue as part of the exhibitors’ package. However,
exhibitors are responsible for cleaning their own exhibits. Anything left in the gangways will
be treated as waste and will be disposed of.
Exhibitors requiring locked areas on stands to be cleaned must deposit a duplicate key
stating stand number with the organisers prior to the exhibition opening. This key will be
returned to the organisers on the last open day of the exhibition. Exhibitors are requested to
keep gangways as clear as possible at all times.
CLOAKROOM
Cloakrooms are situated in the main Entrance Foyer and are open from half an hour before
the event opens until half an hour after it closes. A charge per item is payable by customers.
DAMAGE & DILAPIDATIONS
Please remember that any damage caused to the Exhibition building itself or the stand
supplied, by you or your contractors is your responsibility. You will be charged for any
damage that you do not make good.
DISABLED FACILITIES
Manchester Central offers full access to the National Wedding Show to people with
disabilities. If further assistance is required on site, please contact the Organisers or one of
the Show Stewards. A small number of wheelchairs are available from the Venue and can be
pre-ordered in advance by calling Pat Turner on 01789 491451.
It is the responsibility of individual exhibitors to ensure that people with disabilities can gain
access to their stand. Under the DDA, exhibitors must take reasonable steps to ensure the
products and services they offer from their stand are available to all visitors. This doesn't just
mean wheelchair access; for example, consider large print.
Further advice on facilities, access and parking for disabled visitors can be found on the
venue website.
http://www.manchestercentral.co.uk/frequently-asked-questions
http://www.direct.gov.uk/en/DisabledPeople/RightsAndObligations/DisabilityRights/DG_
4001069
www.nationalweddingshow.co.uk
DRAPING, DECORATIONS, ARTIFICIAL FLOWERS, CANDLES
All decorations, draping and artificial flowers used for stand dressing must be flameproof and
comply with all Fire & Safety Regulations as detailed at the rear of this manual. Copies of all
appropriate certificates should be available for inspection on site.
Please note that under no circumstances are display candles to be lit on any stand at any
time.
Please note that the use of projectors, gobos, and helium balloons is not permitted without
the prior approval of the organisers. Please contact Pat Turner on 01789 491451.
If you are given permission to use helium balloons on your stand you must ensure that
they remain within your stand space and are not placed above your stand or through the
muslin ceiling. You will also be asked to sign a disclaimer, as you will be liable to pay for the
retrieval of any balloons should they escape from your stand.
EMERGENCY PROCEDURES
A copy of the Emergency Procedures and other important details are included within online
manual. A copy will also be distributed onsite in your welcome pack. It is each
exhibitor’s responsibility to ensure that all of their own staff and contractors are familiar with
these procedures.
FIRST AID
Medical Assistance is available throughout the open, build and breakdown periods. Please
contact the organisers or a member of security with all respects to report any accidents or
for ambulance assistance. The organisers should be made aware of any accidents and
requests for medical assistance.
FURNITURE
If you require any furniture for your stand, please arrange through our recommended
supplier:
The Freeman Company
Unit DC 5
Prologis Park
Imperial Road
Coventry
CV8 3LF
www.freemanuk.com
T – 024 7760 1601
www.nationalweddingshow.co.uk
GOODS REMOVAL
To assist with security, any exhibitors wishing to take goods out of the exhibition hall after
the build-up period of the exhibition should hand to a duty security guard an official Goods
Removal Form. This form should be duly completed and endorsed by a representative of the
National Wedding Show. These forms are available from the Exhibition Organiser’s office.
Anyone attempting to remove equipment without the form will be escorted to the
Organiser’s office.
HANDS ON TREATMENT
Exhibitors must inform the organisers as soon as possible if they intend to use or offer any
hands-on treatments. Any hands on treatment will require a licence, unless you are providing
a doctor onsite to oversee treatments only throughout the open period. We will need details
of the qualifications, public liability insurance and risk assessment for
Any one carrying out hands on treatments, and we need to notify the local authority 35 days
before the show takes place. Please complete form 2B in the manual and return it along with
your public liability insurance, qualifications and details of the demonstration taking place –
e.g. teeth whitening, hair demonstrations, make up demonstrations, food & drink sampling
to Select Services International Ltd, Chantry House, High Street, Coleshill, Birmingham. West
Midlands, B46 3BP. UK. Tel: 01675 466622 Fax: 01675 467097 Email: moira@selectserv.com
HI VIS VESTS
Under Venue regulations, it is compulsory for any exhibitor or contractor undertaking
construction work to wear ‘Hi Vis’ Vests at all times during the build up and breakdown
periods.
In addition to above, all persons working or operating within the Exhibition Hall during the
following hours will be required to wear a ‘Hi Vis’ vest.
Thursday 5th February – Hall open to Hall close
Friday 6th February – Hall open to Midday
Sunday 8th February – 6.30pm until Hall closes
There are NO exceptions to this rule. Hi Vis Vests can be purchased at the venue and are
priced at £3 each.
INSURANCE
Before the commencement of the Exhibition, the exhibitor must ensure his legal liability for
negligence under a General Third Party Policy for a minimum indemnity of £5,000,000 any
one occurrence/unlimited and submit the said policy to the Organisers as requested. Please
fax the certificate to Credit Control: + 44 (0) 24 7657 1015 or Email:
creditcontrol@oceanmedia.co.uk.
www.nationalweddingshow.co.uk
Exhibitors are advised to insure their stand and contents for the event. InEvexco are
exhibition insurance specialists and they will be happy to answer any queries you may have
regarding appropriate cover. Contact details:Mark Clair
InEvexco, 26 Kings Hill Avenue, Kings Hill,
West Malling, Kent. ME19 4AE
Tel: 01732 424286
Email: mark.blair@inevexco.co.uk
ISDN CONNECTION
If you require a dedicated ISDN connection on your stand, please complete the order form at
the rear of this manual and return to Manchester Central. Exhibitors are reminded that Free
WIFI is available throughout the venue. However, the organisers and venue cannot
guarantee the performance and availability of this service at all times.
LARGE / HEAVY EXHIBITS / VEHICLES
If exhibitors are incorporating large/heavy equipment/machinery onto their stand, or are
bringing a vehicle which forms the exhibit onto the stand, an arrival time slot will be
allocated nearer the event. Exhibitors must contact the organisers in advance of the build-up
period to arrange this. Please contact Pat Turner on 01789 491451.
LEAFLETS/PROMOTIONAL MATERIAL
This is a paid for opportunity. Please contact the sales team as price is on application.
Exhibitors or their staff are not permitted to hand out leaflets or promotional material in the
gangways and aisles, at the entrance to the show, catering and feature areas or in
any other part of the hall except their designated paid for stand area. If you are in breach
of this rule, the promotional material will be removed and you will be given an official
warning. Under health and safety regulations exhibitors and or promotional staff wearing
the products of the stand e.g. dresses, veils etc. are not permitted to walk the aisles of the
show, nor position themselves in any area of the show other than their own paid for stand.
There is no concession to this rule and material will be removed.
Please note that material must not be attached to the fabric of the building. Any material
found fixed to columns will be removed immediately with damages charged directly to the
exhibitor.
LIFTING
If you require a lifting service, please contact Freeman UK, Tel: 0121 782 4626 and speak to
Nigel Foster.
LOST PROPERTY
Any lost or found items should be reported to the Organisers Office.
www.nationalweddingshow.co.uk
MAINTENANCE
If you need to carry out any maintenance work on your stand after the exhibition closes, you
should contact the Organisers office onsite by 1pm on that day so we can make the
necessary arrangements for power etc. Please note that there may be a charge for this.
MOBILE UNITS/VEHICLES/COACHES
Companies whose stands include a vehicle must ensure the following:




Time slot is booked in advance for the vehicle to gain access
The battery of the vehicle is disconnected once positioned on site and not
reconnected until the close of the show and when all visitors have left the exhibition
hall.
A minimal amount of fuel is left in the tank whilst the vehicle is positioned on site,
and the fuel tank is locked.
A drip tray is placed underneath the vehicle.
Please contact us in advance to discuss height and weight loadings. If you have concerns
over the conditions stated above, or if you wish to discuss any other matter
relating to a stationary vehicle, please contact Pat Turner, 01789 491451 prior to the build-up
period.
MUSIC & ENTERTAINMENT LIVE PERFORMANCES
If you intend to play music on your stand, or if you intend to have any live entertainment
on your stand, you must notify the organisers in advance of the show.
It is a condition of your taking a stand at the exhibition that:

You are only allowed to perform for a maximum of 10 minutes for each hour of the
show.

You do not exceed the sound level of 65 db.

You provide accurate information about your intention to play music to the
organisers on signing the contract

You do not play music on your stand unless you have notified the organisers.

You do not play music during any of the feature sessions if you are opposite or
adjacent to them. A schedule will be sent to you in advance of the show.

You only play music on your own dedicated stand area and not any other area of the
show.

Should you not comply with ANY of the above the organisers reserve the right to
terminate the performances.
www.nationalweddingshow.co.uk
Please bear in mind your neighbours and their comfort when playing music on your stand.
They have their own products to sell too!
If you intend to play music on your stand at any time during the show, you should complete
the form in the manual and return it by 16th January. An appropriate invoice will be
forwarded for the appropriate fee.
NIGHT SCREENS
Night screens are strongly recommended for increased security on your stand and can be
hired from Freeman UK. See Shell Schemes extras order form.
All stands must be uncovered during the hours that the exhibition is open to the public.
Night screens must be removed 1 hour before the show opens and stored safely out of sight
until closing time each evening.
The organisers cannot be responsible for the removal or storage of night screens for security
and health & safety reasons. No night screens or other items are permitted to be stored
behind the stands
ORGANISERS OFFICE
The organisers’ office will be open throughout the tenancy period from 8.00am each day. It
is located next to the show entrance.
PRESS PACKS
Exhibitors are invited to leave up to 30 press office packs in the press office. Please ensure
that these are delivered by 9am on 7th February. Please ensure that any packs remaining
after the show are collected immediately, otherwise they will have to be disposed of.
PHOTOGRAPHY
As stand holders you reserve the right to permit visitors taking pictures within your stand and
your products.
If you are having your stand photographed by a professional photographer during the show,
please can you register their details with the Press Office onsite where they can issue an
official pass to your photographer.
RISK ASSESSMENTS
As Organisers we recommend and encourage all exhibitors to undertake and provide a full
Risk Assessment covering all activities and products on their stand throughout the build,
break and open periods. However exhibitors who are space only or have one or more of the
following must provide a full written Risk Assessment.
www.nationalweddingshow.co.uk
Stands that have vehicles, moving exhibits, heavy exhibits, potentially hazardous exhibits,
offering food or drink samples, carrying out facial or body treatments on the public (and/or
applying cosmetics), have whirl pool, spa baths etc., arcade games or any other unusual
activities must complete a full Risk Assessment and must submit to the organisers in advance
a copy of their public liability insurance. The Organisers can insist on a risk assessment being
carried out if deemed necessary.
All other exhibitors must as a minimum complete and return the Statement of Responsibility
(Form 4) to the Organisers.
SALE OF ALCOHOL / FOOD
If you wish to sell any alcohol or food on your stand for on-site consumption, please contact
Cristiana llie at Manchester Central Hospitality cilie@manchestercentral.co.uk. MCH holds the
licence for all catering activity on site. Should anyone wish to supply any catering provision,
this is at the sole discretion of MCH. Any requests for own food & beverage provision are to
be in writing for consideration. Upon approval, MCH will advise the relevant fees and any
documentation requirements subject to MCH’s policies and procedures.
All applications to sell alcohol or food must be made at least 1 month prior to the event.
Where there is a sale of alcohol either for consumption on the premises or to customers who
take delivery for consumption off the premises. In addition to the above, the Exhibitor must
ensure:



A named Personal Licence holder is present at the event that will either make all sale of
alcohol or authorise a responsible person to ensure every sale of alcohol whether for
consumption on or off the premises complies with the aforementioned party.
Have obtained written authority confirmation with Venue D.P.S. prior to any event.
All Venue regulations concerning the sale of Alcohol are followed.
SAMPLING
Should any exhibitor wish to give out samples of any food or drink at the show, please
contact Select Services immediately as any sale or supply of alcohol must be carried out with
the cover of a personal licence. Form 2B along with information from you about the
contents, risk assessment, public liability insurance and signage to the contents of the
products needs to be completed and returned to: Select Services International Ltd, Chantry
House, High Street, Coleshill. Birmingham. West Midlands B46 3BP. Tel: 01675 466622 Fax:
01675 467097 email: moira@select-serv.com
www.nationalweddingshow.co.uk
Sampling sizes are allowed as follows: 



28g (Bite Size) for Food/Snacks
50ml for beer/wine
5ml for spirits
50ml for other beverages (hot or cold)
Food sampling must be carried out in such a way that customers do not touch food that
other people will eat, in order to minimise the risk of cross-contamination. The guidance
below should be followed:
1.
Food should be placed to be sampled where the exhibitor can see it and therefore
supervise customers;
2.
Customers should not be allowed to sample from food held as stock;
3.
If possible, samples should be offered to customers from plates or small bowls;
4.
If food items such as biscuits are being used to take sample food from dishes/bowls, only
items that will not break off into the sample must be used (to prevent customers putting
fingers into the food to retrieve the biscuit);
5.
Large bowls or piles of food for sampling should be avoided, as this increases the risk of
people putting fingers into the food;
6.
Customers should not be allowed to ‘double dip’ biscuits/sampling sticks/spoons, etc.
7.
Bowls, dishes or plates should not be topped up unless they have been properly cleaned
after use;
8.
Customers should be directed as to where to place any discarded items, such as stones
from food or sampling sticks;
9.
Different containers for food and waste should be used to help avoid confusion by
customers;
Please also refer to the Health and Safety Section at the rear of this manual for guidelines
and further information.
In addition to the above, any exhibitor wishing to provide Alcoholic Samples must ensure:



A named Personal Licence holder is present at the event that will either make all sale of alcohol
or authorise a responsible person to ensure every sale of alcohol whether for consumption on or
off the premises complies with the aforementioned party.
Have obtained written authority confirmation with Venue D.P.S. prior to any event.
All Venue regulations concerning the sale of Alcohol are followed.
www.nationalweddingshow.co.uk
SECURITY
Every reasonable precaution is taken to ensure the safety and security of personnel and
equipment at the Exhibition. However, we cannot accept any responsibility whatsoever for
any injury, loss or damage or any consequential losses which may befall exhibitors and
their property. We advise night sheets to conceal your stand when exhibitors are not in
attendance.
24 hour security is provided throughout the exhibition.
EXHIBITORS ARE WARNED NOT TO LEAVE VALUABLE ITEMS OR THEIR STANDS UNATTENDED
AT ANY TIME WHEN THE EXHIBITION HALL IS OPEN AND WHEN THE SHOW IS CLOSED TO THE
PUBLIC INCLUDING BUILD-UP AND BREAKDOWN PERIODS.
During build-up and breakdown periods, all exhibitors and contractors must wear an
exhibitor pass or contractor wristband for security reasons. All small goods, i.e. mobile
telephones etc. must be locked away when not in use and overnight, unless removed nightly.
If you do need to remove valuables each evening, then please get a GOODS REMOVAL FORM
from the Organisers office. PLEASE ENSURE THAT ANY LOSS OR DAMAGE IS REPORTED
IMMEDIATELY TO THE SECURITY OFFICE OR ORGANISERS.
SHOWGUIDE ENTRY
Please see the Marketing and PR Guide for this information. If you have not received a copy
please contact Samantha Pearce on 020 7772 8420.
SOUND LEVELS
You are only allowed to play for 10 minutes for each hour of the show. Exhibitors using
sound equipment including video on their stand must ensure that sound levels do not
exceed 65db. The organisers will strictly enforce this specification and reserve the right to
require exhibitors to reduce sound levels should they exceed the specification and cause
disturbance to other exhibitors. If this rule is not adhered to, under Health & safety
regulations you will be asked to stop playing. The organisers and you as an exhibitor have a
duty of care to those visitors and exhibitors at the show. Please bear in mind your exhibiting
neighbours around you and their comfort. If you are opposite or adjacent to a feature you
must not perform during that session. Exhibitors using recorded music on their stands are
required to apply for a Music Licence. You are only allowed to play on your own paid for
stand space. If you are found to be playing or Soliciting business in the feature, catering,
foyer areas or other stands at the show you will be asked to return to your own stand.
Should you not comply with ANY of the above the organisers reserve the right to terminate
the performances.
SPACE ONLY STANDS
Please refer to Section 2.3 Space only Stand Specification in this manual.
www.nationalweddingshow.co.uk
STORAGE
There will be a small non secure storage area built within the hall, this area is limited and
Exhibitors will (at the discretion of the Organisers) be allowed the use of this facility on a first
come first served basis. Exhibitors should try to make their own arrangements for the
removal and storage of all packaging materials, cartons etc. Nothing is to be stored behind
the stands or in changing rooms. This is a fire and health & safety risk. For further
information, please contact Pat Turner on 01789 491451.
Please note: Exhibitors using the storage area do so at their own risk. The organisers
cannot accept any responsibility or accept any liability for any loss or damage to any goods.
TEETH WHITENING
Please see form 6 in this pack and complete and provide documents as required.
Tooth whitening is a dental procedure and not a cosmetic treatment; therefore
organisers must ensure that only registered dentists or dental therapists, dental
hygienists and clinical dental technicians working to the prescription of a dentist,
perform tooth whitening. All parties must be registered with the General Dental Council
(GDC).
Please click on the following link for further advice from the General Dental Council
http://www.gdc-uk.org/Membersofpublic/Illegalpractice/Pages/Tooth-whitening.aspx
Products
Products containing or releasing between 0.1% and 6% hydrogen peroxide:
 cannot be used on any person under 18 years of age
 can only be sold to dental practitioners
Tooth whitening or bleaching products containing or releasing less than 0.1% hydrogen
peroxide (this also includes products such as sodium perborate which can produce
hydrogen peroxide when in contact with liquid) can be sold under the following
conditions:
 they are for self-administration only, unless administered under the supervision of a
registered dentist.
 the vendor must not provide any treatment, advice or attendance on their use
(describing the product to the customer, or reading the instructions to them is
acceptable).
www.nationalweddingshow.co.uk
Treatment
If treatment is being provided by a registered practitioner (see para 43 above) a Dentist
must be present on the stand. The following process applies:
 An appropriate clinical examination is to be carried out in order to ensure that there
are no risk factors or any other oral pathology concerns
 Exposure to these products should be limited to ensure that the products are only
used as intended in terms of frequency and duration of application
 The products should not be made directly available to the consumer, only through a
dentist, dental hygienist, dental therapist or a clinical dental technician
 Waste must be disposed of in a manner approved for clinical waste
WASTE DISPOSAL
Any exhibitors or contractors leaving excessive or hazardous waste on site will be charged for
its removal – excessive waste is more than 2 boxes of literature, stand fitting material,
pallets, material packing and quantities of unsold stock or give-aways.
Hazardous waste is classified by the 2005 Hazardous Waste Regulations as:Light bulbs and fluorescent tubes, electrical equipment and fittings, gloss and emulsion paint
and their containers, cooking oils and their containers, aerosols both full and empty, oils and
lubricants and oily rags (this includes rags for cleaning shell scheme).
Skips can be provided on hire and quotations can be provided for (1) the collection and
removal of waste materials produced by working demonstrations of exhibits and (2) the
removal and deposit of crates and stand fitting materials and other items abandoned within
the Licensed areas or on the Exhibition site by exhibitors or contractors whether during or
after the exhibition. Please note that if you fail to remove all waste materials (including unused
literature) at the end of the show, you will be charged for its disposal and photographic evidence
will be produced to support this.
WATER FEATURES
Water features present on stands must be notified to the organisers prior to the build up. A
risk assessment will need to be completed.
WIFI
Free WiFi is available throughout the Venue. However the Organisers and Venue cannot
guarantee this service and exhibitors may wish to consider ordering a dedicated ISDN line for
which an order form is available at the rear of this manual.
www.nationalweddingshow.co.uk
WARNINGS FOR STAND HOLDERS
EXHIBITORS MUST ADHERE TO THE REQUIREMENTS IN THIS
MANUAL AND ALSO THE TERMS AND CONDITIONS OF THE SHOW
WHEN ONSITE.
IF EXHIBITORS ARE FOUND TO BE BREACHING HEALTH & SAFETY
REGULATIONS OR CONDUCTING BUSINESS FROM AREAS OTHER
THAN THEIR OWN PAID FOR STAND SPACE; THEY WILL BE ASKED
TO MOVE FROM THE AREA AND RETURN TO INSIDE THEIR STAND.
IF THIS OPPOSITION TO THE RULES CONTINUES, EXHIBITORS WILL
BE ISSUED WITH A WRITTEN WARNING.
THE VENUE AND ORGANISERS RESERVE THE RIGHT TO REMOVE
ITEMS OR CLOSE DOWN YOUR STAND IF THIS BREACH CONTINUES.
THESE RULES ARE IN PLACE TO PROTECT YOUR OWN PRODUCTS
AND THE HEALTH AND SAFETY OF YOURSELF, YOUR OWN STAFF
AND THE VISITORS TO THE SHOW.
www.nationalweddingshow.co.uk
2.2 Shell Scheme Specification for all areas
Shell Stands will be erected for exhibitors by Freeman UK. However please note that stands
in each area of the show are built to different designs as follows:Designer Area
Stands are built using 2.5m high Octonorm panels covered in black polyweave material. The
metalwork joining each panel is black and carpets are Champagne in colour. Nameboards
are inserted into the stand fascias and use white lettering on black nameboards. The whole
stand, changing and viewing areas have a muslin ceiling..
Bridal Boutique
Stands are built using 2.5m high Octonorm panels covered in black polyweave material. The
metalwork joining each panel is black and carpets are Champagne in colour. Nameboards
are inserted into the stand fascias and use black lettering on white nameboards. The whole
stand, changing and viewing areas have a muslin ceiling.
Bridal Area
Stands are built using 2.5m high white Octonorm with white metalwork separating each
panel. Carpets are Silver in colour and nameboards will be white with pink text.
Nameboards are inserted into the stand fascias. All areas including changing rooms and
viewing areas have a muslin ceiling.
Flower Market
Stands are built using 2.5m high Octonorm panels covered in black polyweave material.
Metalwork is black and nameboards are white with black text. These are inserted into the
stand fascias. Carpet is Silver and stands will come with a muslin ceiling.
Vintage Area
Stands are built using white Octonorm panels joined with white metalwork. Carpets are
Silver and nameboards will be white with pink text. These are inserted into the stand
fascias. A muslin ceiling will also be provided.
All Other Stands
Stands are built using 2.5m high white Octonorm panels joined with white metalwork.
Carpets are Silver and nameboards are white with pink text. These are inserted into the
stand fascias. All stands will come with a muslin ceiling. Please note – if you wish to change
the colour of the shell scheme panels or the carpet, you must seek the permission of the
organisers before ordering via Freeman UK.
www.nationalweddingshow.co.uk
INCLUDED IN THE GENERAL SHELL SCHEME PACKAGE:
Spotlights over your stand are included in your payment. See chart for allowance: Stand Size
0 – 12 sqm
13 – 18 sqm
19 – 27 sqm
28 – 36 sqm
37 – 45 sqm
Spotlight allowance
2
3
4
5
6
EXCLUDED FROM THE PACKAGE:
No furniture is provided.
No Mirrors or Hooks are provided for Stands and/or Changing Rooms/Viewing Area
No rails, shelves or other stand fitting items are provided. To order these please complete
the shell scheme extras form.
No electrical mains or sockets are provided. Any other electrics you may require, such as
power sockets or additional lighting are available through Freeman UK and MUST BE
ORDERED WELL IN ADVANCE TO AVOID LATE SURCHARGES - see order form.
THE GENERAL LAYOUT OF A TYPICAL OCTONORM SHELL STAND IS AS FOLLOWS:
The walls are 2.5m high
(Display size of panel 2,340mm x 950mm) 40mm diameter poles support each panel, the
fascia at the corners and at the mid-point where the frontage exceeds 6m in length, along
the edge of the stand.
Fascia
The shell scheme fascia is formed from 160mm panels which are provided to the open sides
of the stand. The fascia is supported in a 70mm frame with aluminium posts at the corners
and mid points where necessary. The fascia infill is the brand colour and metalwork is as
detailed above. The fascia is fitted at a height of 2.2m to the stand underside. Overall height
2.5m.
Ceiling Grid
The diagonal grid provides a fixing point for the lighting and muslin ceiling.
Corner Stands
All corner stands will be open to the gangways along the front and one side. The fascia
nameboard is overhead.
www.nationalweddingshow.co.uk
Island Sites
All island sites will have fascia to the perimeters with ceiling supports and vertical uprights
within the stand where deemed necessary by Freeman UK. No walling is provided.
Electrical Boxes
Please note that in order to provide electrical power for lights etc. to each stand, it is
necessary for an electrical mains box to be fitted to the wall of one stand in every block of
stands. Whilst we will endeavour to site these in the most unobtrusive positions, we cannot
confirm which stand these boxes will be positioned on until the show is built. Exhibitors must
accept that the organisers reserve the right to site / place these boxes as required.
IMPORTANT INFORMATION
Under no circumstances must anything be nailed, screwed or glued to the shell scheme
panels or metal framework of the stand. Exceptions are, two part Velcro (hook and loop),
blu tack and double-sided sticky pads to fix light exhibits. A range of brackets and clips are
available to carry panels, shelves, signs etc. An order form for additional stand fittings,
together with a shell scheme illustration can be found in this manual.
All damage will be charged to the exhibitor at full replacement costs.
Stands must be complete in every detail in readiness at least one hour before show opening
time and all structural and decorative work must be completed by 9am prior to the show
opening at 10am to the public.
PLEASE NOTE: For each open side of the stand, exhibitors may only panel 2/3 of this side,
and the maximum permitted on any open side is 3m. Should you wish to panel your open
sides, this must be entirely at your cost and must be arranged directly through the official
shell scheme contractor.
Exhibitors must adhere to the requirements listed above and also the terms and conditions
of the show when onsite. If exhibitors are found to be breaching health & safety regulations
or conducting business from areas other than their own paid for stand space; they will be
asked to move from the area and return to inside their stand. If this opposition to the rules
continues, exhibitors will be issued with a written warning. The venue and organisers
reserve the right to remove items or close down your stand if this breach continues. These
rules are in place to protect your own products and the health and safety of yourself, your
own staff and the visitors to the show.
Electrics
Please ensure that you and your contractors read the Document outlining Important Changes
to electrical testing and stand installations at the rear of this Manual. A document with
frequently asked questions is also enclosed and for further information please contact
Freeman UK who are the official electrical contractors for the show.
www.nationalweddingshow.co.uk
Standfitting by Freeman UK: Octanorm
Octanorm is a modular stand system, comprising foam PVC panels and aluminum beams. The
full height of a standard Octanorm stand is 2.5m high, the component measurements are
shown in the specification below.
300mm fascia panels are provided on open sides supported by aluminum posts at the
corners and at mid points when stands span over 4 metres. The shell scheme is
completed
by a diagonal grid of aluminum ceiling beams to give the structure rigidity and
provide fixing points for lighting.
Large stands may require additional interior posts to
support the ceiling grid. Nameboards of 150mm x 1500mm are provided by the organiser.
Standard options include: doorways with matching door or curtained entrance, extra panels
to make up cupboards, shelves, counters, hanging rails, literature pockets and hat and coat
hooks.
Raised platforms can also be ordered which will hide any unsightly electrical or
plumbing cabling running through to other sections of your stand.
Decorating your stand: if you wish to attach graphics to the panels of your shell scheme,
we
suggest using double-sided velcro or sticky pads, which will not damage the panels of
the
stand.
Please note that these products must not be attached to the metalwork or fascia.
Exhibitors must not glue, paint, staple, screw, nail or pin the panels to the stand or stick
anything to the metal-work. Exhibitors must not use the ceiling grid system to hang any items
as any damage caused to panels or metalwork will be charged for. Should you wish to hang
heavier items to your shell scheme stand, please contact the standfitting department.
Cladding: having your stand clad in 18mm MDF will give a flush finish to your walls, which can
be paint-finished and will allow you to use screws, staples, pins and nails, those which cannot
be used on standard Octanorm; entire stands, partial or single panels may be clad.
For more information on our stand design and build services, please contact the standfitting
department - tel: 01495 273600 email: sales@freemanuk.com
www.nationalweddingshow.co.uk
2.3 Space Only Stand Specification
Space only stands are to be built and completed by the exhibitor and their contractors.
No stand fitting, walling, carpet or electrical mains and fittings are included. You are only
hiring the space.
Space-only stand adjoining another space-only stand
Exhibitors on part-island sites have an obligation to provide acceptable partition walls
between themselves and their neighbours. No walls will be provided by the Organiser
between adjoining space-only sites. Where Exhibitors are building individual walls, they must
liaise with adjacent space-only exhibitors to ensure that if one wall is higher than the other,
the over-height visible back and/or sides of that wall is finished in a neutral colour and to a
standard acceptable to the Organisers. Such areas should not include graphics, logos or
company information.
Space-only stand adjoining a shell scheme stand
Any walls that are built above the height of the shell scheme (2.5m) must be finished on the
rear side to an acceptable standard in a neutral colour.
Submission of Plans
Designs and plans are required for all space-only sites by 9th January. Risk Assessments,
Method Statements and copies of public liability insurance are also required. These are to be
sent to Event Ops UK Ltd, 5 Dorsington Manor, Dorsington, Warwickshire. CV37 8AU or email
pat.turner@eventopsuk.com
Stands requiring special approval
Please contact the Organiser if your stand incorporates any of the following features, as you
will need to obtain special approval:




Multi-storey floors
Elevated gangways
Stands over 4m in height
Stairways
www.nationalweddingshow.co.uk
IMPORTANT INFORMATION
Any damage caused to the Venue structures will be charged to the offending exhibitor, this
includes balloons in the hall roof
Exhibitors must adhere to the requirements listed above and also the terms and conditions
of the show when onsite. If exhibitors are found to be breaching health & safety regulations
or conducting business from areas other than their own paid for stand space; they will be
asked to move from the area and return to inside their stand. If this opposition to the rules
continues, exhibitors will be issued with a written warning.
The venue and organisers reserve the right to remove items or close down your stand if
this breach continues.
These rules are in place to protect your own products and the health and safety of yourself,
your own staff and the visitors to the show.
Electrics
Please ensure that you and your contractors read the Document outlining Important Changes
to electrical testing and stand installations at the rear of this Manual. A document with
frequently asked questions is also enclosed and for further information please contact
Freeman UK who are the official electrical contractors for the show.
www.nationalweddingshow.co.uk
Breakdown Information
The exhibition closes at 17.00hrs on Sunday 8th February.
The hall will remain open until 21.00 hours.

Anyone working in the Hall after 6.30pm will be required under the Venue’s Health & Safety
regulations to wear a Hi Vis Vest. These can be purchased from the Organisers at £3.00.

Under no circumstances should you start to dismantle your stand, move objects or attempt to
remove goods before this time.

Vehicles can start to arrive at the Barrier on the ramp for the loading area from 30 minutes prior to
the show close.

Full Breakdown information will be distributed to exhibitors during the show.

May we remind you that you should not leave any goods or belongings on your stand unattended
at any time.

If you need any further advice on what you should do in preparation for the breakdown please
contact one of the organisers.
PLEASE NOTE: NO GOODS, EXHIBITS OR
STANDS CAN BE LEFT FOR COLLECTION ON
MONDAY 9th FEBRUARY.
EVERYTHING MUST BE CLEARED FROM THE
HALL BY 9PM SUNDAY EVENING
Many thanks for your cooperation
www.nationalweddingshow.co.uk