Cal/EPA
Interagency Refinery Task Force
Update
December 2013
Jim Bohon
Assistant Secretary
Local Programs & Emergency Response
1
Governor’s Working Group
Recommendation Categories
Emergency management and response;
2. Safety and prevention;
3. Education and outreach to the public;
4. Improved agency coordination through
the establishment of an Interagency
Refinery Task Force.
1.
Refinery Task Force Update
 Met
August 30
◦ Approved Charter
◦ Formed 2 Work Groups
 Met
October 16
◦ Approved Work Plans for the Work Groups
◦ Began Looking at Outreach
 Next
meeting December 18
◦ Work Group Updates
◦ CSB Report
3
Two Working Groups Formed

Emergency Preparedness and Response
◦ Conveners: CalOES & CalEPA
◦ Meeting every week to 2 weeks

Safety and Prevention
◦ Conveners: DIR CalOSHA & CalEPA
◦ Meeting every week to 2 weeks
Work Plan
Workgroup 1: Emergency Preparedness and Response
A
1
2
3
4
A
B
C
A
B
A
Lead
I. Refinery Annex for Area Plans
Create a model refinery annex to Area Plans to include predefined radio
communications between response officials and refineries, defined members
of a Unified Incident Command, Joint Operation Center, and Joint Information
Center, plans and protocols for transit agencies, medical facilities, large
shopping centers and others, and requirements for joint exercises that include 2.1(a)(b)(c)(
refineries' response resources.
d)
Develop structure for revisions
WG
CalOES,
Cal/EPA,
Concepts for regulatory language
CUPAs
Meetings with stakeholders
TBD
Work with CalOES on regulatory process
TBD
II. Other Emergency Response Actions
Clarify reporting thresholds for releases or threatened releases. Tied to the
legislative process of HSC Ch 6.95 Phase 2 changes
2.3
Greg
Work with ARB and APCDs to support implemention of the "Air Monitoring for
Vlasek,
Accidental Refinery Releases: Potential Improvements"
2.1(e), 2.2 ARB
Work with the California Air Response Planning Alliance to improve
coordination of emergency response to airborne emergencies.
4.4 ARB
III. Information Sharing and Coordination
Develop guidelines for emergency communications between agencies to
assure it is adequate in refinery emergencies. This includes public
transporatation agencies, public works agencies, school districts, hospitals,
and others.
Work with federal, state and local response planning agencies to ensure that
actions are coordinated across city, county, regional and bordering
jurisdictional geographical areas. Use the stakeholders identified in the GO
WG Report.
IV. Public Outreach Plan
Communicate to the public about the Task Force and workgroup
Assist Cal OES and other state and local agencies in crafting a plan for
aligning the LEPCs with county emergency management agencies and CUPAs
B
Develop material for website and factsheets (topics?)
C
Improve public involvement in air monitoring strategies
D
Gov. Report
Reference
4th Quarter
2013
1st Quarter
2014
2nd Quarter
2014
3rd Quarter
2014
4th Quarter
2014
1st Quarter
2015
2nd Quarter
2015
Oct Nov Dec Jan Feb Mar Apr May Jun July Aug Sept Oct Nov Dec Jan Fed Mar Apr May Jun
WG TBD
w/Local
4.1 OES Offices
WG TBD
w/Local
2 OES Offices
TBD
Tom
Campbell,
4.2 Cal OES
Jim Bohon,
4.1 Cal/EPA
Greg
Vlasek,
4.3 ARB
5
Work Task

Create a model refinery annex to Area Plans to
include predefined radio communications
between response officials and refineries, defined
members of a Unified Incident Command, Joint
Operation Center, and Joint Information Center,
plans and protocols for transit agencies, medical
facilities, large shopping centers and others, and
requirements for joint exercises that include
refineries' response resources.
◦ Develop concepts for regulatory language.
◦ Have meetings with stakeholders.
6
Work Plan
Workgroup 2: Safety and Prevention
D
I. Revising PSM and CalARP Programs
Revise PSM Program to include inherently safer systems, require safety
culture assessments, incorporate damage mechanism hazard reviews into
Process Hazard Analyses, require root cause analysis after significant
accidents or releases, and account for human factors.
Determine if PSM revisions should be regulatory or statutory
Develop model structure for revisions
Meetings with stakeholders
Work with Cal/OSHA on regulatory or legislative process
Revise CalARP Program to include inherently safer systems, require safety
culture assessments, incorporate damage mechanism hazard reviews into
Process Hazard Analyses, require root cause analysis after significant
accidents or releases, and account for human factors.
Determine if PSM revisions should be regulatory or statutory
Develop model structure for revisions
Meetings with stakeholders
Work with OES on regulatory or legislative process
Create requirement for annual refinery inspections in CalARP
Develop and implement approach to improve refinery compliance, including
criteria for formal enforcement and appropriate penalties
A
II. Areas for investigation
Determine strategies to increase number of inspectors, support staff, and
inspection frequency
A
1
3
4
5
B
1
2
3
4
C
B
C
D
E
F
G
H
Determine ways to get more information from refineries on turnarounds, etc.
Analyze patterns and trends in refineries' worker safety and environmental
performance
Conduct analysis of gaps and overlaps in agency authority
Identify industry best practices at refineries and develop ways to encourage
or require them
Develop strategies for increasing worker involvement in refinery safety
Develop plan for collection and use of leading and lagging indicators
Investigate the Safety Case approach
A
B
C
D
III. Interagency Data and Information Sharing
Develop system to share data on inspections, compliance, injuries, emissions,
and enforcement activity
Address management of confidential information
Identify components of the database that will be publicly available
Create a system to allow agencies to share information about refinery-related
complaints from all systems, including web-based complaint systems and call
lines
Develop and implement program for cross-training of inspectors
IV. Public Outreach Plan
Communicate to the public about the Task Force and workgroup
Communicate to public and workers about complaint systems and hotlines
Develop material for website and factsheets
Plan and create Refinery Safety Forums
A
V. Coordination of Oversight and Enforcement Activities
Develop the mechanism for coordinated oversight, including cross-referrals,
training and joint inspections.
A
1
2
B
C
Gov. Re por t
Re fe r e nc e
4th Quarter
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
1st Quarter
2nd Quarter
2013
2014
2014
2014
2014
2015
2015
Oct Nov Dec Jan Feb Mar Apr May Jun July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
3.1(a), (b),
(c), (d), (e)
3.1(a), (b),
(c), (d), (e)
3.2
3.3(1)
3.3
3.3
1.1(c)
1.1(c)
3.5
3.4
3.6
1.1(d)
1.1(d)
1.1(d)
1.1(b)
1.1(b)
1.1(b)
1.3
7
1.1(a)
Work Task

Revise PSM Program to include inherently safer
systems, require safety culture assessments,
incorporate damage mechanism hazard reviews
into Process Hazard Analyses, require root cause
analysis after significant accidents or releases,
and account for human factors.
◦ Determine if revisions should be regulatory or statutory.
◦ Develop model structure for revisions.
8
Refinery Information Officer
 Will
be lead for coordinating efforts.
 Position has been established.
 Solicitation for applicants was made.
 Interviews are set.
9
10
11
Outreach
South Coast AQMD
 Kern Co CUPA
 Contra Costa CAER

12
13