New Masters Program
Flow Chart of the Process for
Developing a New Masters
Program at CUNY
(Except for Teachers Education Graduate Programs)
Contents
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New Masters Program - General Overview
Step 1: Letter of Intent
Step 2: Letter of Intent to Proposal
Step 3: Proposal
Step 4: Proposal to CAPPR
Step 5: CAPPR to NYSED
Forms Needed For This Process
Glossary of Acronyms
Contact/Reference Information
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New Masters Program
Overview
Letter of Intent
(Campus)
OAA
Review
Governance
Approval
Graduate
Advisory
Council
OAA Approval
Proposal
(OAA)
Submit to
CAPPR
You may now advertise
and enroll Students
Letter of Intent
(OAA)
Governance
Approval
Sent to BOT
For the next
meeting
Initial OAA Review.
Circulates for 30 days
Proposal
(Campus)
BOT
Approval
Program registered
by NYSED
OAA Approval
Submit new courses to
CUR for approval the next
month after BOT approval
Sent to
NYSED
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Step 1: Letter of Intent
Purpose and Goals
Need
Letter of Intent
Students
Curriculum
(Note if Master Plan or Charter Amendment is needed)
Faculty
Cost Assessment
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Step 2: Letter of Intent to Proposal
Letter of Intent
(For a PhD Program, the LOI is presented to CAPPR
In the same manner as the Proposal)
Send LOI to the EVC of OAA with
A copy to the Director of
Program Review, Articulation
And Transfer
Include 2 PDF copies on 2 CD’s.
Following a preliminary review,
it is sent to all the
Presidents of the CUNY colleges.
Circulate for 30 day review
After you have approval from the EVC
(in the form of a formal response)
You may officially begin your proposal
Submit to Faculty Governance
At your college.
It is either approved or you must
make reviews and then it is approved
Collate reviews
and resubmit to EVC
Send to GAC
They make recommendations.
You make reviews.
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Step 3:
Proposal
Purpose and Goals
Need and Justification
Include letters from potential employers
if applicable or available
Also include sample job postings
Students
Proposal
Include copy of any survey
Curriculum
With attached Forms
Course Content and Requirements
With attached Syllabi for New and Revised courses
and catalog description of old courses
As well as Sample Program Scheduling Form
If needed Include Master Plan or Charter Amendment
With Appropriate Forms
Faculty
With attached SED Faculty Assignment Form
Plus applicable CV’s (max of 2 pages)
Cost Assessment
With attached Forms:
Projected Expenditures for the Proposed Program
Projected Revenue Related to for the Proposed Program
Projected Capital Expenditures for the Proposed Program
Additional Attachments
Include Two Evaluations
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Step 4: Proposal to CAPPR
Submit to Faculty Governance
at your college.
Proposal
Submit draft to OAA
Submit proposal to OAA
Remember to keep the CAPPR deadline in mind.
Send the proposal to OAA with time to receive suggested revisions and
for you to make edits ready for CAPPR’s meeting
OAA Approves
OAA requests changes
Make the changes and
Resubmit to OAA
Send 55 copies to CAPPR
Include 2 PDF copies on 2 CD’s
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Step 5: CAPPR to NYSED
CAPPR considers
proposal and gives
Approval
(3-4 weeks later)
Presented to the full Board of Trustees
For their next meeting, which
is approximately every two months
(Check with OAA to see how far in
advance you must send this in to be
placed on the CAPPR Agenda)
The SED reviews proposal
(Can take two months or up to six months)
SED may ask for clarification
or additional information
Your new program has been approved
and registered!
You may now advertise and enroll students.
After the BOT approval.
Proposal is sent to SED
Submit new courses to
CUR for approval the next
month after BOT approval
NYSED Approves,
registers Program, Issues
registration code and
sends registration Letter
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Forms Needed For This Process
Curriculum
Course Content and Requirements
With attached Syllabi for New and Revised courses
and catalog description of old courses
As well as Sample Program Scheduling Form
If applicable Master Plan or Charter Amendment Forms
Cost Assessment
Projected Expenditures for the Proposed Program
Projected Revenue Related to for the Proposed Program
Projected Capital Expenditures for the Proposed Program
Faculty Assignment Form
Additional Attachments
Plus applicable CV’s (max of 2 pages)
Evaluations
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Glossary of Acronyms
APP
BOT
CAPPR
CEO
CUR
EVC
GAC
HEGIS
HEO
IRP
LOI
NYSED
OAA
OCUE
PVN
SED
Academic Program Planning
Board of Trustees
Committee on Academic Policy, Program, and Research
Chief Executive Officer
Chancellor’s University Report
Executive Vice Chancellor
Graduate Advisory Council
Higher Educational General Information Survey
Higher Executive Officer
Inventory of Registered Programs
Letter of Intent
New York State Education Department (same as SED)
Office of Academic Affairs
Office of College and University Evaluation
Personnel Vacancy Notice
State Education Department (same as NYSED)
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Contact/Reference Information
• OAA
– If you need to contact OAA: call (212) 794-5544 or
(212) 794-5493; fax (212) 794-5706; or email
Ekaterina Sukhanova, the Director of Program
Review, Articulation and Transfer, at
Ekaterina.Sukhanova@mail.cuny.edu
• NYSED
– Most of the NYSED forms are in this set of
appendices, however, the complete NYSED forms
can be found at:
www.highered.nysed.gov/ocue/home.html
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