Paula Stacy
Cynthia Whitmer
Paige Stone
ECED 4300 C
Dr. Tonja Root
Spring 2008
4th Grade
Correspondence Writing:
Business Letter
GPS
• ELA4W2 The student demonstrates competence in a
variety of genres.
• Critical Component: The student produces informational writing
(e.g., report, procedures, correspondence) that:
a. Engages the reader by establishing a context, creating a
speaker’s voice, and otherwise developing reader interest.
b. Frames a central question about an issue or situation.
c. Creates an organizing structure appropriate to a specific
purpose, audience, and context.
d. Includes appropriate facts and details.
e. Excludes extraneous details and inappropriate information.
f. Uses a range of appropriate strategies, such as providing
facts and details, describing or analyzing the subject, and
narrating a relevant anecdote.
g. Draws from more than one source of information such as
speakers, books, newspapers, and online materials.
h. Provides a sense of closure to the writing.
PLO
• Students will use the writing process to
complete a graphic organizer during the
prewriting stage in order to draft a
business letter in which he/she will revise
and edit.
A
Business
Letter
is Used…
A Business
Letter
is used…
•
•
•
•
•
To make a suggestion
Give an opinion
Make a complaint
Request permission or information
Order a product
A Business Letter is…
• A formal means of communicating
• Organized very specifically, must follow
the format
• Formal English should be used, no slang
• Should be neat, No errors
• Usually, all parts are left aligned
Paula Stacy
ECED 4300 C
Dr. Tonja Root
Spring 2008
4th Grade
Correspondence
Writing:
Business Letter
Prewriting Stage
GPS
• ELA4W2 The student demonstrates
competence in a variety of genres.
• Critical Component: The student produces
informational writing (e.g., report,
procedures, correspondence) that:
b. Frames a central question about an issue
or situation.
c. Creates an organizing structure
appropriate to a specific purpose, audience,
and context.
Pre-Writing
PLO
Drafting PLO
• Students will complete a graphic organizer
for a business letter during the prewriting
stage of the writing process.
Pre-Writing
Business
Letter
• Write a business letter
– To make a suggestion
– Give an opinion
– Make a complaint
– Request permission or information
– Order a product
Pre-Writing
Stage
Pre-Writing
•
•
First stage of the writing process
Choices to make/things to consider
–
–
–
–
–
–
Why write a business letter?
What is their address?
Who is the letter to?
How will I greet the person?
What will the letter say?
How will the letter be closed?
Remember!
– Do not worry about spelling
and punctuation
– Jot down ideas
– Sentence fragments are ok
Pre-WritingPre-Writing
Graphic Organizer
Drafting Example
Published
Example
Pre-Writing Citations
Pre-Writing
Citations
• Time for Kids (2004). Time for kids homework helper. Retrieved April
11, 2008, from Time for kids web site:
http://www.timeforkids.com/TFK/media/
hh/pdfs/ideaorganizers/business_letter_ ideaorg.pdf
• Time for kids (2004). Time for kids homework helper. Retrieved April
11, 2008, from Time for Kids web site:
http://www.timeforkids.com/TFK/media/hh/pdfs/samplepapers/b
usinessletter_sample.pdf
Cynthia
Whitmer
ECED 4300 C
Dr. Tonja Root
Spring 2008
4th Grade
Correspondence Writing:
Business Letter
Drafting Stage
GPS
• ELA4W2 The student demonstrates competence in a
variety of genres.
• Critical Component: The student produces informational writing
(e.g., report, procedures, correspondence) that:
a. Engages the reader by establishing a context, creating a
speaker’s voice, and otherwise developing reader interest.
b. Frames a central question about an issue or situation.
d. Includes appropriate facts and details.
f. Uses a range of appropriate strategies, such as providing
facts and details, describing or analyzing the subject, and
narrating a relevant anecdote.
g. Draws from more than one source of information such as
speakers, books, newspapers, and online materials.
h. Provides a sense of closure to the writing.
Drafting
PLO
Drafting PLO
• Students will use the completed
graphic organizer during the
drafting stage to draft a business
letter.
Drafting
Stage
Drafting Stage
• Second stage of the writing process
• Use information form the graphic organizer
to write the business letter
• Remember not spend time paying close
attention to spelling and punctuation
• This is a rough draft
Drafting: Parts of a Business Letter
• Return Address: the writer’s address (also
called a header)
• Date: month, day , & year
• Inside address:
– Who the letter is to: their name, title, and
company
– Address of person receiving the letter
• Greeting, Salutation (should be
professional)
Drafting
Continued
Drafting:
Parts Continued
• Body of the letter (the purpose and details)
– Tell who you are and why you are writing
– Give a fact, detail, or example that supports your
request
– Give reason to act upon your request or concern
– Thank the person for their considerations, reading
your letter
• Closing: (Regards, Sincerely, Yours Truly, From,
Thank You)
• Your signature
• Your printed name
Writing is Fun!
Drafting Example
Example
Drafting
Drafting Citations
Drafting
Citation
• ReadWriteThink (2003). Students
Materials: Letter Generator. Retrieved
April 10, 2008, from ReadWriteThink website:
http://readwritethink.org/materials/letter _generator/
• Money Instructor (2005). Writing a Business Letter.
Retrieved April 10, 2008, from Money Instructor website:
http://www.moneyinstructor.com/docs/pdf/busletexample.pdf
Paige Stone
ECED 4300 C
Dr. Tonja Root
Spring 2008
4th Grade
Correspondence Writing:
Business Letter
Revising/Editing
GPS
• ELA4W2 The student demonstrates
competence in a variety of genres.
• Critical Component: The student
produces informational writing (e.g.,
report, procedures, correspondence)
that:
e. Excludes extraneous details and
inappropriate information.
PLO
PLO
• Students will use the completed draft to
revise and edit the business letter.
Revising/Editing Stage
• “Fine-tuning”
• Even when a piece of writing sounds good,
it can be revised and edited to be more
effective and sound even better!
• Once the rough draft is complete, re-read
and review the piece of writing to improve
it.
Revising/Editing Stage
•
•
•
•
Look for mistakes.
Check spelling and punctuation.
Be sure correct grammar is used.
Change wording or sentence structure to
eliminate confusing statements or to more
effectively state.
Revising/Editing a Business
Letter
• Be sure all components of the Business
Letter are included– Return and inside addresses
– Date
– Greeting/salutation
– Body and closing
– Signature and printed name
Revising/Editing a Business
Letter Continued
• Also, be sure the letter is written
appropriately for the person it was written
for.
• Give more details if needed.
Revising/Editing
Example
Revising/Editing Example
Revising/Editing Citation
• Letter Writing Guide (2006). Sample
Business Letter. Retrieved
April 12, 2008, from Letter Writing
Guide website:
http://www.letterwritingguide.com/
samplebusiness.htm