Digital Submission Standard
HagTag
Hamilton County Local Government GIS Technical Advisory Group
Carmel • Fishers • Noblesville • Westfield • Hamilton County
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Who are we?
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Terry Krueskamp – Carmel
Mike Cranfill – Fishers
Mike Morris – Noblesville
Eric Becker – Westfield
Suzie Mills – Hamilton County
What are we here to discuss?
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A single technical standard for
submitting digital data
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Secondary plats
Water
Storm sewer
Sanitary sewer
Easements
Signs
Sidewalks, multi-use paths
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Digital Submission Standard
Who?
Where?
When?
Why?
How?
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Boone County
Total
2005
751
Where are we?
Hamilton County Hancock County Hendricks County Johnson County Marion County Shelby County
Total
Total
Total
Total
Total
Total
2005
2005
2005
2005
2005
2005
4,276
762
2,349
1,881
4,619
272
Indianapolis Metropolitan Planning Organization
Where are we?
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We are the fastest growing
county in Indiana.
For several years, we have
been adding about 4,000
new parcels each year.
We have over 5,000 new
parcels for the year ending
March 1, 2005.
March 1, 2006 – 6,383
We don’t expect the rate of
growth to slow down.
Atlanta
Arcadia
ADAMS
ADAMS
WHITE
WHITE RIVER
RIVER
JACKSON
JACKSON
Sheridan
Cicero
NOBLESVILLE
NOBLESVILLE
WASHINGTON
WASHINGTON
WAYNE
WAYNE
Noblesville
Westfield
CLAY
CLAYCarmel
FALL
FALL CREEK
CREEK
Fishers
DELAWARE
DELAWARE
Why are we doing this?
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Why Digital Drawing File Submittal
Standards?
Why Collaborate with Others?
Why are we doing this?
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Official: Federal Mandates!
 Problems looking for Solutions
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GIS: Solutions looking for Problems
 Infectious Enthusiasm
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Developers/Engineers: Look to the source
 We need the data they already have
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Public: Check cost of Government
 Save Money
Why are we doing this?
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MS4 Program
 AKA: Municipal Separate Storm Sewer System
Program
 A storm water management program federally
mandated by the EPA to control polluted
discharges into our nations’ waterways
 Specifically for GIS is the need to develop storm
sewer maps as well as locate and identify points of
illicit discharge/illegal dumping.
 Some of you may know it as Phase II that is for
areas with a population of 100,000 or less.
Why are we doing this?
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GASB 34
 Another mandate from the Governmental
Accounting Standards Board.
 Imposed fundamental changes to the financial
reports that local governments must produce.
 Has to do with how things like roads and the cost
to maintain verses an annual depreciated value,
what ever…it’s Asset Inventory and its something
that GIS can be an integral part of in the process.
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Why are we doing this?
GIS Family Crest
GIS is ...."An organized collection of computer hardware, software, geographic
data, and personnel designed to effectively capture, store, update, manipulate,
analyze, and display all forms of geographically referenced information.“
--ESRI, 1995
Why are we doing this?
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GIS !!!
Limited funds at Local Level
 Staff (Less staff…Less Taxes)
 Maintenance
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Look to the Originators of Data
Maximize Technology
Improve data quality
 Accurate
 Complete
 Current
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Promote quality growth
Why are we doing this?
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Why Collaborate?
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Collaboration helps define collective priorities
Promotes consensus on decisions
Promote understanding of whole process
Define critical standards
Meet future needs
How did we do this?
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Discussed Guidelines
Met with Engineers
Implemented Ordinances
Implemented Standards
How did we do this ?
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(page 2)
Benefits to us and others
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One Standard
Less Paper
Better Use of Data
Data Availability:
 Orthophotography,Parcels,Road centerlines
 Lakes, rivers, & streams, Regulated Drains
 Contours and spot elevations, corner records
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Submittal Requirements
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1.0 General Requirements
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2.0 As-builts - Infrastructure
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3.0 Secondary Plats
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4.0 Record Drawings
1.0 General Requirements
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CD-ROM in a jewel case
 CD Label
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1.3 The CD label shall include the following:
 1.3.1. Engineering Company Name with prepared by
statement
 1.3.2. Project Name
 1.3.3. Date that data is burnt onto CD
 1.3.4. Designate CD as As-built, Construction Plan or Other
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1.0 General Requirements
Bloopers …
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1.0 General Requirements
Bloopers…
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1.0 General Requirements
And More
Bloopers…
1.0 General Requirements
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Files …
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1.1.
Files must be submitted in the native file format (DWG
or DGN) and DXF
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1.4.
File names should make sense to a viewer who may not
be familiar with the consulting firms naming conventions and be
indicative of the contents of the file.
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1.0 General Requirements
Bloopers …
Volume in drive E is Carmel
Volume Serial Number is 8947-D91D
Directory of E:\
08/24/2005 09:33a
2,957,296
1 File(s)
2,957,296 bytes
0 Dir(s)
0 bytes free
C501-AS-BUILT-07-21-05.dwg
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1.0 General Requirements
Bloopers …
Volume in drive E is New_Compilation
Volume Serial Number is D4E9-8339
Directory of E:\
10/13/2005 01:08p
6,623,964
41760S1.dwg
10/13/2005 01:10p
2,270,909
41760S2.dwg
2 File(s)
0 Dir(s)
8,894,873 bytes
0 bytes free
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1.0 General Requirements
And More Bloopers …
Volume in drive E is Wexley Chase
Volume Serial Number is 901A-CEDD
Directory of E:\Record Drawings
10/06/2005 10:08a
<DIR>
.
10/06/2005 10:08a
<DIR>
..
10/06/2005 10:07a
1,007,392
DEST2636.tif
10/06/2005 10:07a
2,774,675
DEST2637.tif
10/06/2005 10:07a
2,454,285
DEST2638.tif
10/06/2005 10:07a
1,493,244
DEST2639.tif
10/06/2005 10:07a
1,207,592
DEST2640.tif
1.0 General Requirements
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1.10. Projection shall be referenced
to NAD83, Indiana State Plane
Coordinate System, East Zone, using
U.S. Survey Feet and per the
Hamilton County datum…
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1.0 General Requirements
And Still More Bloopers…
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1.0 General Requirements
And Still More Bloopers…
2.0 Infrastructure
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Excel Spreadsheet (use template)
Object Data Table (use template)
Storm Water BMPs included
As-Built information
 Input procedures
 I.E - Structure ID’s, Lines snapped to insertion
point and drawn in direction of flow
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PDF of signed As-Built documents
2.0 Infrastructure
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Excel Spreadsheet (use template)
 Hamilton County Digital As Built Submittal Spreadsheets (Ver. 1.2).xls
 Tabs
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Directions
San Structure
San Pipe
Storm Structure
Storm Pipe
BMP Non Structure
BMP Types
Water Node
Water Line
Signs
2.0 Infrastructure
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Excel Spreadsheet –
San Structure Example
2.0 Infrastructure
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Excel Spreadsheet –
San Pipe Example
2.0 Infrastructure
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Object Data Table (use template)
 Use in place of Excel
 Autodesk Map
 Object Data Tutorial
 This document describes the workflow and detailed
procedures to populate the Object Data Table with
As-Built data required by the digital information
submittal format. All Instructions and Illustrations
contained in this document were derived from
Autodesk Map 2004. For use with Autodesk Map
products 2004 and current.
2.0 Infrastructure
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Storm Water Structure BMPs included
2.0 Infrastructure
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Storm Water Non-Structure BMPs
2.0 Infrastructure
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As-Built information
 Input procedures
 I.E - Structure ID’s populating Block ID
2.0 Infrastructure
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As-Built information
 Input procedures
 Lines snapped to insertion point of block
2.0 Infrastructure
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As-Built information
 Input procedures
 I.E - Lines drawn in direction of flow
2.0 Infrastructure
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PDF of signed As-Built documents
 Digital reduces paper
 Allows for quicker access
 Allows for hyperlinks in a GIS
Submittal Matrix
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List each item in the specs
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I.E. 1.9 - Separate layers for structures,
pipes, annotation etc. with a logical
description for each layer
List each participant and what items
they require
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Submittal Matrix
Section Carmel Fishers Noblesville Westfield CTRWD Hamilton County Surveyor Hamilton County Auditor
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
1.11
1.12
1.13
2.1
2.2
2.3
2.4
2.5.1
2.5.2
2.5.3
2.5.4
2.5.5
2.5.6
2.5.7
2.5.8
2.5.9
2.5.10
2.5.11
2.6
2.7
2.8
2.9
2.10
2.11
2.12
3.1
3.2
3.3
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3.0 Secondary Plats
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Included layers
Must match recorded plat exactly
PDF of the recorded plat with the
recording stamp
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3.0 Secondary Plats
Bloopers… (Again)
What’s Not Specified
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DWG, DGN or DXF Version
Layer Names*
Text Size
Colors
Line styles & Weights
File Names
Software you don’t have
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What’s Not Specified
Layer Names
purge (pûrj) v. purged, purg·ing, purg·es v.tr.
1. To free from impurities; purify.
2. To remove (impurities and other elements) by or as if
by cleansing.
3. To rid of sin, guilt, or defilement.
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www.co.hamilton.in.us\Surveyor\HAGTAG
HT
Questions?