ANNEX III: Bid Submission Form
To: UNFPA Mongolia country office
UN House, UN Street 14, Sukhbaatar District,
Ulaanbaatar, Mongolia 14201
Dear Ms. Naomi Kitahara,
The undersigned, having read the solicitation documents of Request for Proposal
UNFPA/MNG/RFP/14/12, hereby offers to provide the services, in accordance with any
specifications stated and subject to the Terms and Conditions set out or specified in the
document.
We agree to abide by this bid for a period of 90 days from the date fixed for opening of bid
in the Request for Proposal, and it shall remain binding upon us and may be accepted at any time
before the expiration of that period.
We undertake, if our bid is accepted, to commence and complete delivery of all items in
the contract within the time frame stipulated.
We understand that you are not bound to accept any bid you may receive and that a biding
contract would result only after final negotiations are concluded on the basis of the technical and
price bids proposed.
Dated this . . . . . day of . . . . .2014.
ANNEX IV: Bidders Identification Form
UNFPA/MNG/RFP/14/12
1. Company/Institution Name:
________________________________________________________
2. Address, Country:
________________________________________________________________
3. Telephone: __________________ Fax _________________Website_______________________
4. Date of establishment: _________________________________
5. Name of Legal Representative:
_____________________________________________________
6. ContactPerson: _____________________________________ Email:
______________________
7. Type of Company:Natural Person
Co.Ltd.
8. Organizational Type: Manufacturer
______________
Other
Wholesaler
__________________________
Trader
Other:
9. Number of Staff: ______________________________________
10.
Years supplying to UN organizations: ___________________ and to UNFPA:
________________
11.
Subsidiaries in theregion:
Indicate name of subsidiaries and address
a) __________________________________________________
b)__________________________________________________
c) __________________________________________________
12.
Commercial representative in the country (for international companies only)
Name: ________________________________________________________
Address: ______________________________________________________
Telephone:________________________ Fax: _______________________
UNFPA/MNG/RFP/14/12 – Youth development project website and mobile application
Page 2 of 6
ANNEX V: Format of Bidder’s Previous Experience and Clients
UNFPA/MNG/RFP/14/12
No.
Description (1)
Client
Contact person, phone
number, email address
Date of service
From
To
Contract
Amount
(Currency)
(1) Bidder shall indicate the description of products, services or works provided to their clients.Please indicate relevant contracts tothe one requested in the
RFP.
ANNEX VI: Technical Bid
UNFPA/MNG/RFP/14/12
The technical bid/proposal should be concisely presented and structured in the following order to
include, but not necessarily be limited to the following information listed below. The information
should be sufficient for evaluators to draw scores according to the evaluation criteria.
The technical proposal excluding cover letterhead and introduction) should be limited to no more
than 12 pages (single-spaced, size 12 font, 1-inch margins).
 Cover letterhead
A cover letterhead signed by an authorized person of the bidder. The letter should contain the
name, mailing address, telephone number and other relevant contact information of the
bidder.
 Introduction
Understanding of the requirements for services, including assumptions: Include any
assumptions as well as comments on the data, support services and facilities to be provided as
indicated in the TOR or as you may otherwise believe to be necessary, and brief statement of
the bidder's overall technical approach
 Detailed technical proposal
Detailed plan for accomplishing the tasks described in the Terms of Reference
The following items do not count toward the page limit.
 Capability statement
Description of the firm and the firm’s qualifications: A brief description of your firm/institution
and an outline of recent experience on projects of a similar nature, including experience in
baseline studies, in the country and language concerned. You should also provide information
that will facilitate our evaluation of your firm/institution’s substantive reliability, such as
catalogues of the firm, and financial and managerial capacity to provide the services such as
audited financial statements
 Proposed Team Structure
The composition of the team which you would propose to provide in the country of
assignment and/or at the home office, and the work tasks (including supervisory) which would
be assigned to each. An organogram illustrating the reporting lines, together with a description
of such organization of the team structure should support your bid.
 Proposed Project Team Members
Please attach the curriculum vitae of the senior professional member of the team and
members of the proposed team.
 References
Written references from three previous or current clients for whom similar work has been
done, together with their addresses and telephone numbers;
UNFPA/MNG/RFP/14/11 – Youth baseline study
UNFPA Mongolia
Any documents, such as curriculum vitae, or other information, which the bidder feels will assist
proposal review team in evaluating the proposal, may be attached as annexes.
ANNEX VII: Price Schedule Form
UNFPA/MNG/RFP/14/12
Item
Description
Number &
Description
of Staff by
Level
Hourly
Rate US$
Hours to
be
Committed
Total
US$
1. Management fees
TOTAL PROFESSIONAL FEES
2. Estimated out-of-pocket expenses(not limited to below categories, add more rows if
needed)
Training costs
Field work costs
Transport costs
Supplies
Data processing costs etc…
TOTAL OUT-OF-POCKET EXPENSES
TOTAL FEES (Professional + out-of-pocket expenses)
The price justification should provide a description of how the costs were determined.
Points will be awarded for thoroughness of budget as well as reasonableness of cost.
Signature of Bidder
Name and title