ACT 1014 4-Year Graduation
Agreement Program (GAP)
Advisor Training
ACT 1014 GAP
Implementation Taskforce
University of Arkansas at Little Rock
March 2006
To Be Eligible To Participate In GAP
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Choose an intended degree program from
the list of participating programs.
Submit all required admission credentials
with test scores that exempt student from
developmental course work.
Meet with major advisor before August 1.
Have no prior college credit (except credit
acquired through Hall High School)
Continued Participation In GAP

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Follow exactly the 8-semester degree plan for
the intended major as outlined in the degree
program contract.
Never change the major/minor program after
the GAP contract is signed.
Have class schedule approved by official
GAP departmental advisor and register for
classes each semester during the EARLY
(priority) registration period.
Continued Participation In GAP
Accept any available course section that
can be accommodated, or notify official
GAP advisor in writing, before the first day
of class that a contract variation and/or
adjustment will be required.
 Be continuously enrolled and complete 3036 semester credit hours of approved
coursework each academic year as
outlined in degree-plan contact.

Actions That Void GAP Participation
Dropping or failing a course
 Withdrawal from University for any reason
 Non-payment of tuition or fees
 Disciplinary actions

Decision to void contract
will be FINAL!
The GAP Violation of
Degree Plan
Contract Form must
be completed and
forwarded to the
student’s major
department or
University College.
Regular Admission Criteria
2.00 grade point average on the Arkansas
high school core
 A cumulative high school grade point
average of 2.50
 An official, passing GED test score
 An ACT composite score of 21 or a
combined verbal/math SAT I of at least
990 taken within the last five years

Admission Status
AA
AB
PA
PB
Complete Fully Admitted
Complete Conditionally Admitted
Complete Fully Admitted
Provisional-now complete and
Admitted Conditionally
AC Admissions Committee
PR Provisional; admission process not
complete, student eligible to register
Advisors Roles
And Responsibilities
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To be familiar with institutional regulations,
policies and procedures.
Assist students in selecting courses that reflect
individual academic requirements.
Maintain an advising file for each student.
Inform students of support services available to
them.
Participate in advisor training sessions to keep
informed and current.
College-Level Prescreening
Procedures
College-Level Prescreening
Print student’s record from Banner
 SAAADMS – Admission Application
 SOATEST – Test Scores
 SOAHSCH – High School Information
 Print records from Document Imaging
 Check for additional ACT/SAT scores on
High School Transcript

Weekly Summary Report of
ACT 1014 (GAP) Decisions
As a college-level ACT 1014 (GAP) contact, you will receive weekly
emails containing a comprehensive list of students who have applied
for admission to UALR, and a summary of their GAP decisions.
Explanation of GAP
BANNER and BOSS Codes
BANNER-SOATEST
College-level advisors
will prescreen each EP
student by test scores to
determine whether the
student is required to
enroll in developmental
courses.
Students needing
developmental
coursework are not
eligible to participate in
GAP.
To view a student’s test scores, look
at the SOATEST form in BANNER:
ImageNow Results View
When a student has transcripts sent to UALR, the transcripts will be
scanned in the SR-Transcripts or Admissions drawers in ImageNow:
Standardized Test Score
Example from ImageNow
If student test scores do
not display in BANNER,
access student
information in ImageNow.
Compare test scores
against the Office of
Testing Services’ Test
Score Interpretation
Checklist (see next page).
NOTE: Scores marked as ‘Plan’ or ‘Explore’ ACT (top right example) are
not accepted as official ACT scores for placement at UALR.
Test Score Interpretation Checklist
Following the guidelines
explained in the
following series of
slides, you will use this
form to interpret
students’ standardized
test scores for GAP
participation eligibility.
SAAADMS (second block)
Admissions Checklist
Even if a student is eligible
based on test scores, he or
she could have transfer
credit and mistakenly
applied to UALR as a firsttime freshman.
Prescreen for any transfer
work by checking
SAAADMS (next block to the
Checklist Summary screen).
NOTE: If no transfer work shows up in SAAADMS (BANNER), you
may still need to check for transcripts in ImageNow.
Standardized Tests
ACT
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SAT
ACCUPLACER
ACT or SAT required for students younger than
25
When multiple ACT or SAT scores are
submitted, the highest composite score is used
for admission purposes.
Accuplacer Placement test is an option for
students aged 25 or older, or international
students.
Interpreting ACT Scores…
ENGLISH
MATHEMATICS
19-26
19 or Elem. Algebra Subscore 10
RHET 1311 Composition I
27-28
RHET 1311 Composition I OR
RHET 1320 Honors Composition
(A or B grade in HS English req.)
29+
(Exempt from Composition I)
RHET 1312 Composition II OR
RHET 1320 Honors Composition
MATH 1302 College Algebra OR
MATH 1315 College Mathematics
Trigonometry Subscore 14
MATH 1303 Trigonometry OR
MATH 1342 Business Calculus OR
MATH 1451 Engineering Calculus I
Interpreting SAT I Scores…
VERBAL
QUANTITATIVE
460
510
RHET 1311 Composition I
600
RHET 1311 Composition I OR
RHET 1320 Honors Composition
(A or B in HS English required)
630+
(Exempt from Composition I)
RHET 1312 Composition II OR
RHET 1320 Honors Composition
MATH 1302 College Algebra OR
MATH 1315 College Mathematics
Assessing ACCUPLACER Scores…
ACU 1 (English)
87 or more—RHET 1311 Composition I
ACU 4 (Mathematics)
63-85—MATH 1312 College Algebra OR
MATH 1315 College Mathematics
ACU 2 (Reading)
99 or more—READ ??? not required
If Student Is INELIGIBLE…
Refer the student to
University College
Academic Advising
(501) 569-8688
Or
(501) 569-3386
* Insert ineligible comment on
SWAADVS in BANNER
Department-Level Advising
Procedures
If Student is ELIGIBLE…
Once the student has been pre-screened and deemed
eligible, the departmental GAP advisor will make advising
appointments with the students. Below are a few items to
remember when corresponding with the student for the
first time:
1.
2.
3.
Give student directions to building
Remind student to arrive early for
parking
Remind student to bring PIN number
Pre-Appointment File Preparation
1. Undergraduate Advisement Record
2. Registration Pocket Guide
3. Financial Aid Brochure
4. “What Do I Need To Do Next?” Form
The Advising Appointment
The Appointment
1.
Introduce yourself and explain that advising is mandatory
2.
Complete FERPA Policy
Form if guests are present
3.
Explain GAP Acceptance Form
and Degree Plan Contract
Image of Degree
Plan Contract
still pending
4.
Verify that student does not have previous college
coursework (other than credit earned from UALR)
If student has
non-UALR college credits …
1. Have student waive GAP
participation by completing the
GAP Acceptance/Waiver Form.
2. Give student Request to
Accept Transfer Work Form.
3. Document that this action was taken.
If student has
non-UALR college credit…
4.
Determine college courses taken.
5.
Advise student.
6.
Direct student to Academic Advising for his or
her next advising appointment.
7.
Send student’s records to Data Central, Ross
Hall 411.
If Student is Eligible…
1.
2.
3.
4.
5.
Review test scores with student.
If student is eligible for “honors” courses,
contact the appropriate department.
Does student have a Chancellor Leadership
Corps. Scholarship? (PEAW 1124 is required
the first semester; PEAW 2124 is required the
second semester)
Student is eligible to enroll in up to 18 hours.
To approve hour overload – SWAOVRD
Advanced Placement Scores
Official score reports are sent to Office of
Testing Services.
 Advanced Placement credits are posted
after first completed semester.
 If unofficial scores are available, check for
eligibility, exemption, or credit.
 If unofficial scores are NOT available, do
not rely on student’s memory of the score.

Credit by Exam
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Refer student to Office of Testing Services for
information on CLEP Tests or departmental
exams.
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Student may work ahead (enroll in coursework
before the semester stated on degree plan) but
cannot fall behind.
The Appointment
Explain the following …
GAP Degree Plan Contract
 UALR’s Core Curriculum
 Recommended prerequisites for core courses
 Meaning of department codes and course
numbers (MATH 1302)
 Requirements needed to declare major (student
can not declare major until all departmental
admission requirements have been satisfied)
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The Appointment
Explain the following …
Second Language Placement Test option
 Registration process and deadlines
 Schedule adjustment deadlines
 Tuition payment deadlines
 Importance of reading the Undergraduate
Catalog
 How and when to schedule next advising
appointment
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The Appointment
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Complete GAP Acceptance/Waiver Form, Undergraduate
Advisement Record, and GAP Degree Plan Contract
Image of
Degree Plan
Contract still
pending
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Advisor and student sign all three forms
Place original forms in student’s file
Advisor and student both receive a copy of each form
Clear GAP and Advising Flags-SWAADVS
The Appointment
Assist student in preparing a schedule
 Explain days/times classes are offered
 Explain format in which classes are offered
 Register student in BOSS using their PIN
number (with student’s verbal permission)
 Print two copies of schedule (one copy for
the student and one copy for your records)

The Appointment
Since GAP requires students to enroll in
courses during EARLY registration period,
remind student that the University will not
drop him or her from enrolled classes for
non-payment of the initial $100.
Check Registration Pocket Guide for the last day students
can adjust schedule
The Appointment
Review Registration Pocket Guide
 Emphasize important dates

Encourage student to attend orientation
 Restate that GAP students must register
during EARLY registration period
 Review “What Do I Need Do
Next” Form
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The Appointment
Restate welcome to UALR
 Restate how and when to schedule next
advising appointment
 Give student your contact information
(preferably a business card or the
equivalent)
 Document all referrals and suggestions
that student should follow-up with prior to
next appointment

If GAP Student Decides
Not to Attend UALR
Must officially withdraw from the University.
 May withdraw from courses on BOSS prior to
the first day of classes.
 Must withdraw in writing after classes begin;
student must contact the Office of Records
and Registration (569-3110) for information.
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Graduation Requirements
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124* credit hours overall (Bachelor’s degree)
45 upper level hours overall (3000-4000 level)
44 hours Core Curriculum
30-40* hours in a major
18-24 hours in a minor (if required)
Second language (if required)
Elective hours
*Some majors require more hours.
UALR’s Core Curriculum
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9 hours of Rhetoric/Communication
3 hours of College-Level Mathematics
6 hours of World History
3 hours of U.S. History or Government
6 hours of Social Science
8 hours of Lab Science
6 hours of Fine Arts
3 hours of World Humanities
*(The Donaghey College of Information Science and
Systems Engineering & Donaghey Scholars Core
Curriculums are different. )
Bachelor Degrees with
Second Language Requirements
Bachelor of Arts
 Bachelor of Social Work
 Bachelor of Science in Education
 BA & BS Chemistry
 BBA International Business

Second Language Options
The following may satisfy Second Language Requirements
French
 German
 Spanish
 American Sign Language

… and other languages as approved and arranged
through the Division of International and Second
Language Studies
Second Language Requirements
BA degree
FREN 1311, 1312, 2311 or
GERM 1311, 1312, 2311 or
SPAN 1311, 1312, 2311 or
INTR 1320,1321, 2320
BSW degree
FREN 1311, 1312 or
GERM 1311, 1312 or
SPAN 1311, 1312 or
INTR 1320,1321
If a student tests into a sequel-level of a language course, the
student can receive credit for the previous levels up to 12 hours.
Second Language Requirements
Education
Secondary Education
Per degree requirements
Early Child. Education
3 hours second language and
3 hours English as a Second
Language
Middle Child. Education 6 hours second language or
English as a Second Language
or 3 hours of each
Second Language Requirements
Chemistry
BA Chemistry
FREN 1311, 1312, 2311 or
GERM 1311, 1312, 2311 or
SPAN 1311, 1312, 2311 or
INTR 1320,1321, 2320
BS Chemistry
A second language or computer
language is encouraged but not
required for American Chemical
Society (ACS) certification.
Second Language Placement
Placement Tests
French, German or Spanish
Given in Testing Services, Ross Hall 409
American Sign Language
Two-part test given by Interpreter Education Program,
Administration South 106-107
Other Languages
Contact Division of International and Second Language
Studies, Stable Hall 201 (569-3272)
*Second Language Placement Test can only be taken once
How to Use BOSS Screens
BOSS-Faculty Services

After logging into BOSS, select Faculty Services
BOSS-Advisor Menu
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Select the Advisor Menu option
BOSS-Advisee Listing
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Select your Advisee Listing
BOSS-Advisee(s) Information
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View your Advisee(s) Information
BOSS-Student Menu

To view other student information (I.e., address, phone
number, email, schedules), select Student Menu from the
Faculty Services menu
BOSS-Student Schedules
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Select View Student Schedule to view and
print schedule by term
BOSS-GAP Student Status
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View of a “Pending” student’s academic transcript; to
view student status, click View Student Transcript
from Student Menu Menu
BOSS-GAP Student Status
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View of a “Contracted” student’s academic transcript
How to Use BANNER
Screens
BANNER-SAAADMS

SAAADMS (Admissions Application) is used to view
the student’s admissions application information
BANNER-Admissions Checklist

The ‘second block’ of SAAADMS will show the Checklist
summary, which includes the ACT 1014 (GAP)
agreement as a checklist item
BANNER-SOATEST
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SOATEST (Student Test Information Form) shows ACT, SAT,
and CAAP scores that have been entered into BANNER
BANNER-SWAADVS
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SWAADVS (Advising Flag Form) is used to
review catalog term, view GAP status, and lift
advising flags
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This form is dynamic:
1.
2.
3.
Catalog term can be updated
by advisor
4-Year Grad Agreement Status
will show the current GAP
status of the student
Hold type is AV and released
in the “TO:” field
BANNER-SWAADVS
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Advisors can enter ACT 1014 (GAP) ineligible
designations for students
BANNER-SWASCHP
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SWASCHP (Schedule Print Form) is used to
print a student’s schedule by term
BANNER-SWARQTC
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SWARQTC (Worksheet Request Form) is used to
print unofficial student transcripts by term
GAP Student Forms
Acceptance/Waiver Form
Each student that initially chooses to participate in GAP during the online
application process MUST complete this form (either accepting or waiving
participation). If a student is deemed ineligible, he or she must complete the form
during the initial advising appointment in University College or major department.
Degree Plan Contract
Image of Degree Plan
Contract still pending
Violation of Contract Form
This form must be
submitted to The Office of
Admissions if a student
violates his or her contract
by committing an action of
voidance as noted on the
GAP Participation
Acceptance Form.
Submission of this form
relieves the advisor of all
duties associated to that
particular student.
Course Schedule Conflict Form
A student must submit this form to his
or her GAP departmental advisor if
issues arise during the registration
process and the student cannot enroll
in a course required for that semester.
Also, this form should be used if the
student is dropped from a particular
course section due to circumstances
beyond both the student’s and the
University’s control (I.e., cancelled
section, time change).
The form must be approved by
the GAP advisor and a copy
should be placed in the
student’s advising file.
Departmental
Advising Forms
Test Score Interpretation Checklist
This form is used to interpret
students’ standardized test
scores and assess GAP
participation eligibility.
If a student’s score on a
particular test section requires
him or her to enroll in
developmental coursework,
then the student is
automatically ineligible and
the student’s status must be
recoded in BANNER.
Undergraduate Student
Advisement Record
This form is to be used by the
departmental GAP advisor
during each semester’s
advising session. Similar to
University College’s
procedure, the advisor keeps
a copy of the form in the
student’s folder. The student
and the student’s major
department receive copies as
well.
FERPA Consent Form
In accordance with The Family
Educational Rights and Privacy
Act (FERPA), this form must be
completed at an advising
session if anyone besides the
student attends that advising
session. The form serves as
written release of education
records to whomever (parent,
spouse, friend, etc.) is in
attendance.
NOTE: Once this form is submitted to the GAP advisor, the person(s) named on the
form will be able to access that particular student’s educational records. Access to the
student’s records must be revoked by the student in writing.
What do I need to do next?
This form is to be handed
out by departmental GAP
advisors to first-time
freshman during the initial
advising appointment.
The form contains useful
information about “settling
in” as a new student at
UALR.
Registration Pocket Guide
and Financial Aid Brochure
THE END