Temporary Administrative Employee Hiring Checksheet & Procedures
Documentation Required for Proposed Candidate:
Application
Resume
Personal Statement of Faith
Reference List or Letters
Transcripts (unofficial is acceptable but official may be required if hired)
Purpose:
On occasion it is necessary to hire employees to serve in a temporary administrative position (for a term
less than one year in length) when an office needs assistance and it has funds available to pay for
temporary wages from its operations budget. People hired into an administrative level temp position
will be hired under a contract that includes verbiage as to the “at will” nature of the hire. If the temp
position continues beyond the 12 month period, it will be necessary to make a request to convert the
temporary position into an established position and if approved, the salary dollars used to pay the temp
wages will be permanently transferred into the salary budget, along with the relevant percentage
currently being used to cover benefits (which is assessed by the Payroll office, in conjunction with
Human Resources). At such time as when approval is given to convert a temp position into an
established position, if the temp employee serving in that position meets the minimum requirements
and is determined to have performed capably in the position, he or she may automatically be hired into
that role without a search process. If the temp employee does not meet the minimum requirements at
that time, the position will be placed on the NNU website and a search will occur just as in all other new
or vacant administrative positions.
Process:

Supervisor wishing to hire in a temporary capacity will provide above documentation along with
a memo providing rationale as to the need for the hire, proposed salary (based on criteria for
established Administrative positions), position description, length and details of employment
relationship.

Documentation packet will go to the VP of the supervisor’s sector.

VP will either deny or approve the request. If approved, the VP will inform the supervisor of the
approval and the supervisor will arrange for the proposed employee to meet with the President.

Following the President’s interview of the candidate, the President will notify the appropriate VP
of his/her decision. The V.P. will notify the supervisor.

If approved, the supervisor will make the offer to the proposed employee.

If accepted, the supervisor will:
o Prepare a letter of salary commitment (including at-will employment verbiage) found on
the supervisor’s area of the HR webpage at www.nnu.edu/hr
o
o
o

Complete the “Temporary (staff) Employee Employment Authorization/Change Form”
found on the HR website under the Supervisor tab. Click on that link and complete the
form
Send the completed Temporary Employee form to Payroll (immediately so as to
facilitate the login setup process
Advise IT of any needed login and access information
The first day of employment, the supervisor will take the new employee to the switchboard to
complete an I-9 and W-4 (employee must have documentation in hand to authenticate ability to
work in U.S.)