Schedule of Classes
Summer/Fall 2011
Updates, Best Practices & New
Features
Agenda
• Welcome & Introductions
• Rolling Terms
– Facility ID Pilot
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Dates & Deadlines
Cross-listed Classes & Combined Sections
Opportunity for Feedback
Wins and Improvements in Scheduling
Questions & Answers
Welcome & Introductions
Steve Smith – New UMBC Registrar
Nate Czarnota – Assistant Registrar – Scheduling
Beth Jones – Director, S/W Special Programs
Chuck Brawner – Program Specialist, S/W Programs
Edyta Edwards – Academic Program Specialist,
Registrar’s Office
Introductions
Steve Smith – New UMBC Registrar
Rolling Like Terms
• Summer/Fall 2010 was rolled over to
Summer/Fall 2011.
What was Rolled?
Class Statuses:
– Active
– Tentative
– Canceled
Rolling Like Terms
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What was NOT Rolled?
Room Characteristics
Reserve Capacities
Instructors (Summer only)
Combined sections for courses that
are NOT cross-listed at the Cataloglevel
Pilot Program
Starting with Summer 2011 we are
piloting a process that will roll Facility
IDs.
• Remember Facility IDs roll with the individual
section, NOT the instructors.
• Exception – if your class was held in a “pilot”
room the previous like term, those Facility IDs
were not rolled.
• The Facility ID pilot is in effect for Summer/Fall
‘11 ONLY.
We will revisit this process to determine if we
should continue in future terms.
Rolling Facility ID’s
If the Facility ID (Room Assignment) is OK:
• Do nothing, Leave as is
If the Facility ID (Room Assignment) is NOT OK:
Options:
1 ) Remove the Facility ID and leave the field blank
2) Remove the Facility ID and enter a Dept Maintained
Room
3) Remove the Facility ID and enter a Room
Characteristic
For additional room scheduling assistance in summer session,
submit RT ticket or email to: swschedule@umbc.edu.
Dates and Deadlines
Dates for Summer/Fall ‘11 Schedule:
November 29th & Dec. 1st
Scheduling Coordinator Kickoff Meetings
November 16th
Summer/Fall 2011 schedule opens for editing
November 29th
Deadline to request OSWP schedule build
December 17th
Deadline for faculty to submit Summer ‘11
Course Proposals
January 7th, 2011
Deadline for departments to update Summer
’11 course schedule
Week of Jan 17th
Approval of Summer schedule
February 7th
Summer Schedule goes live
February 27th
Deadline for final Fall edits and
Combined course requests
Dates and Deadlines
February 28th
Summer/Fall blackout period begins
March 14th
Summer/Fall blackout period ends
March 21st
Fall Schedule goes live
March 28th
Advanced Registration begins for
Summer/Fall 2011
May 31st
First day of Summer session I 2011
July 11th
First day of Summer session II 2011
August 30th
First day of Fall term 2011
Summer Course
Proposal Process
Academic Department Builds the Schedule
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Most departments now build or update their own schedule of classes.
Departments establish internal procedures for faculty to provide
summer course proposals to their scheduling coordinator.
A hardcopy Summer 2011 Course Proposal Form is available on the web
for download & printing. This form is for internal department use only.
http://www.umbc.edu/ssfaculty
“Course Proposals”  “Course Proposal Form”
Faculty obtain approval from chair & submit course proposals or
updates to department scheduling coordinators by December 17, 2010.
Scheduling coordinators finalize updates to 2011 schedule by January 7,
2011.
Summer Course
Proposal Process
The Office of Summer, Winter & Special Programs
(OSWSP) Builds the Schedule
• Notify OSWSP by November 29 if a department wants OSWSP to
build or update the department’s summer schedule.
• Faculty obtain chair approval & submit course proposals to OSWSP
using the ONLINE Course Proposal Form.
www.umbc.edu/course_proposal
• Faculty must submit course proposals to OSWSP by Friday,
December 17.
• See http://www.umbc.edu/ssfaculty “Course Proposals” for more
details.
Best Practices - Notes
Cross-listed Classes
Cross-listed courses are those courses that are:
• Combined at Catalog level (share course ID #)
• Share the same course title, description, and attributes
• Classes are never scheduled independent of each other
• The Combined Sections of these Cross-listed courses will roll over each
term
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For each Cross-listed Course there is one LEAD department.
LEAD Department is responsible for communicating details about the
cross-listed offerings between other departments and the Registrar’s
Office.
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Both Cross-listed and non Cross-listed classes share the same
instructor & the same room.
Both types are considered Combined Sections in SA.
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Cross-listed Classes
Cross-listed Report:
• Edits in YELLOW
• Deletions in RED
• Additions in GREEN
Combined Classes that are
Not Cross-listed
Combined Classes that are not Cross-listed are those courses that are:
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Different courses at the catalog level
• Can have different syllabuses and materials. (i.e., UGRD & GRAD)
• Can share the same syllabus and class materials (i.e., Topic class)
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Scheduling Coordinators have to request that a combined section be built (via
form) each term
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For each Combined Class there is one LEAD department.
The LEAD Department is responsible for communicating details about the
Combined Class offerings between other departments and the Registrar’s
Office.
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Both Cross-listed and Combined Section classes share the same instructor &
the same room.
Both types are considered Combined Sections in SA.
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Combined Class Request Form
https://spaces.umbc.edu/display/sa/Scheduling+Coordinators
Opportunities for Feedback
Reserve Caps
•How is it working?
Room Characteristics
•More effective method of communicating
needs?
New Cross-listed Course Business Process
Creation of an Advisory Board for Scheduling
Feedback on “Other” Items
GREAT NEWS!!!
• Number of unplaced Classes after
blackout REDUCED by 2/3rds!
• By Advanced Registration –
– only 24 unplaced sections
– Currently 4 unplaced sections
• Cleanup of Data before Scheduling Rooms
• Cross-listed Course Business Process
Communications
Submit ALL requests for SUMMER AND FALL
via an RT Ticket
- Course Acronym
-Catalog #
- Class Nbr:
-Issue or Info
Wrap-Up
Questions & Answers