Promoting Indian Institutional Repositories for
Scholarly Communication:
DESIDOC/DRDO Initiatives
Dr Rajeev Vij & Navin K Soni
Institute of Nuclear Medicine and Allied Sciences (INMAS), DRDO,
Delhi 110054
INMAS
Overview
This presentation shall brief you about:
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Institutional Repositories (IRs)
Benefits of IRs
Major Indian IRs
Initiatives at DRDO Labs/Estts
Initiatives at DESIDOC
Promotion of IRs
Constraints of IRs
Conclusions
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DRDO Labs/Estts in India
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AGNI
LCA
PRITHVI
Problems with the Current System
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Limited access to research
Limited impact of research
Rising journal prices
Competition issues
Threat to learned society publishers
Disengagement of academics
INMAS
Institutional
Repository
(IR)
Users Survey
at INMAS
An Institutional Repository (IR) is a digital
archive
where
a
university/institution
community’s intellectual work is made
accessible and preserved for posterity.
INMAS
Objectives of Institutional Repository
To create global visibility
To collect content in a single location
To provide open access by self-archiving
To store and preserve institutional digital assets
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Why We Need Institutional Repositories
Explosion of digital resources
Changing information needs of researchers
Faculty desire to increase access to their research
Rising costs of scholarly publications
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We Use Institutional Repositories for..
Scholarly communication
Electronic publishing
Preserving digital materials
Research assessment
Encouraging open access
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OpenDOAR lists only 36 registered repositories in
India (out of total registration of 1421)
According to Registry of Open Access Repositories (ROAR)
there are 45 registered repositories in India
(out of total registration of 1398)
Benefits of Institutional Repositories
• New and innovative channel of scholarly
communication
• Provide wider access and visibility to the research
output
• Preserves of institution’s heritage
• Reduce the publication delay
• Faster and effective communication channel
• Increase the citation to the publications
• Strengthens research (specially in the Indian
context)
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Benefits of Institutional Repositories
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Provides visibility to gray literature
Helps to control/monitor one’s own publications
Supports teaching and learning
Contributes to institutional KM
Facilitates improved research collaboration –
inter-departmental, inter-institutional, international.
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Major IRs of India
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Expertise Needed for IR
Digital
preservation
Metadata
Authentication
Data storage/
backup
Programming/
designing
Legal
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DRDO Institutional Repositories
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ADE, Bangalooru
ARDE, Pune
CVRDE, Chennai
DIAT, Pune
GTRE, Bangalooru
LRDE, Bangalooru
MTRDC, Bangalooru
• NPOL, Kochi
Another 12 DRDO Labs/Estts are planning to
setup IRs in near future
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Institutional Repository at DIAT
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DIAT annual reports: 10
DIAT generated in-house documents: 10
Dissertation & theses: 150
Finance documents: 25
Question papers of various courses held: 30
Research & technical papers: 55
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Gyansrota: DRDO Institutional Repository
• DESIDOC created an IR using DSpace open
source software hosted on DRDO Intranet
(DRONA)
• Institutional repository is named as Gyansrota
• Accessed through the ‘single window to services’
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Gyansrota: DRDO Institutional Repository
A hierarchical set of communities, sub-communities,
and collections:
• Communities:
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DRDO HQrs (91 records)
DRDO Image Gallery (22 records)
DRDO Laboratories (2712 records)
DRDO Women (346 records)
• Sub-communities: A division of the community
i.e., Directorates, etc.
• Collections: groups of documents related by
content type, i.e., research articles, learning
material, patents, etc.
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Training and User Support
Library staff need training about:
• General procedures, understanding the service goals, etc.
• User interface, adding content
• Metadata procedures
• Search methods
Users/authors need training about:
• General procedures, understanding the service goals, etc.
• User interface, adding content
• Metadata creation
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Promoting Your Institutional Repository
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Make IR Launch a high profile event
Send e-mail to faculty
Get your institution head to launch your IR
Get your key senior management and researchers
to attend
Get the management to speak favorably of the IR at
meetings of faculty, dept. heads, etc.
Coordination with public relations officer of
Institute
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Promoting Your Institutional Repository
To develop Web-site
To organise user feedback sessions
To highlight IRs usability: Press release
To organise user discussion groups
To organise face-to-face meetings on campus
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Promoting Your Institutional Repository
Print brochures &
posters
Use newsletters,
seminars &
email alerts
Publicise
launch of IR
Develop FAQs &
online ppt
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Constraints of IR in India
• Absence of a well defined contents related
institutional policy
• Lack of IR expertise
• Insufficient funds for infrastructure
• Apathy of authors towards time consuming and
lengthy deposition procedure.
• Publisher’s rigid attitude towards copyright policy
• Problems: customization of open source software
• Ignorance of users in the absence of appropriate
literacy program & copyright restrictions
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Conclusion
• There are over 63
IRs in India
including 9 by
DRDO
• Encourage the
adoption/use of
open source
publications and
deposition of
materials at IR
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Contact Us:
Phone
Fax
Email :
URL :
9891 310 600 , 9968919500
23985466
27851419
23919509
vijinmas@gmail.com
vijinmas@indiatimes.com
http://www.drdo.org
http://www.drdo.com
http://www.drdo.gov.in
http://www.drdo.res.in
http://www.drdo.mil.in
http://www.drdo.org.in
INMAS