ORSP Research Updates
July 22, 2015
10:30 am
IOP Auditorium
Topics Covered
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Internal Tuition Payments
VA IPA Update
NIH Notices
Sharing F&A’s between Colleges
General Updates and Reminders
NIH Notices
NOT-OD-15-091
• Clarifying Publication Reporting Instructions for Research Performance
Progress Reports (RPPR) and Renewal Applications
– Applies to Institutional Training (Ts), Career Development (Ks) and related
awards
– Aim is to reduce the burden of unnecessary reporting
• Trainee, scholar, and participant publications must be reported in
section C.1 of the RPPR if:
– the publication was accepted for publication or published during the
reporting period; and
– the publication resulted from work conducted while the individual was
supported by the award (i.e., receiving a stipend or salary from the
award).
• Publications resulting from work conducted while not actively
supported by the institutional training, career development, or related
award should not be reported in section C.1.
NIH Notices
NOT-OD-15-106
• Applicant Responsibilities in Maintaining the Integrity of NIH Peer
Review
• An official of an applicant institution, Program Director/Principal
Investigator (PD/PI), or individual named in an application, unless
contacted by a government official SHOULD NOT:
– contact reviewers on the study section evaluating his or her application to request
or provide information about the review or to otherwise attempt to influence the
outcome of the review or the reviewer(s). The only acceptable process for such
communication is through the Scientific Review Officer (SRO) who is managing the
study section.
– send information or data directly to a reviewer on the study section evaluating his
or her application. The only acceptable processes for submitting post-submission
materials are outlined in NOT-OD-10-115, NOT-OD-12-141, and related notices.
– attempt to access information related to the review of that application in secure
NIH computer systems.
NIH Notices
NOT-OD-15-111
• Deadline for Final Reports Required for Grant
Closeout
• Projects ending on or after October 1, 2014
– recipients must submit a Final Federal Financial Report
(FFR), Final Progress Report (FPR), and Final Invention
Statement and Certification (FIS) within 120 calendar
days of the end of the period of performance
• Projects ending prior to October 1, 2014
– reporting deadline remains 90 days from the project
period end date
NIH Notices
NOT-OD-15-112
• NIH adopting new research training data table formats in FY 2016
• NIH is developing an electronic system, xTRACT, for creating research
training data tables and storing the information reported
– To the extent possible, existing NIH data will be used to pre-populate the
xTRACT system
• NIH expects to make a number of changes in its existing training data
tables, including:
– Reducing the maximum number of tables from 12 to 8
– Minimizing the reporting of individual-level information
– Extending the tracking of trainee outcomes from 10 to 15 years
• Anticipated Implementation:
– Release new training table formats in September, 2015
– Include in RPPRs submitted on or after December 1, 2015
– Applications submitted for the May 25, 2016, due date and after
NIH Notices
NOT-OD-15-120
• To align with recent changes in the fellowship biosketch
format, this Notice eliminates the requirement for inclusion of
scores from standardized exams (e.g., MCAT, GRE) in the
fellowship biosketch from the following funding opportunity
announcements, effective immediately:
– PA-14-147: Ruth L. Kirschstein National Research Service Award
(NRSA) Individual Predoctoral Fellowship (Parent F31)
– PA-14-148: Ruth L. Kirschstein National Research Service Award
Individual Predoctoral Fellowship to Promote Diversity in HealthRelated Research (Parent F31 - Diversity)
– PA-14-150: Ruth L. Kirschstein National Research Service Award
(NRSA) Individual Predoctoral MD/PhD or Other Dual-Doctoral
Degree Fellowship (Parent F30)
NIH Notices
NOT-OD-15-126
• ASSIST now an option for Institutional Training and Career
Development (Ts & K12), other training grants (Ds) and various
research applications
• ASSIST support is now available for the following programs:
– All multi-project grant programs (NOT-OD-13-075)
– Small Research Grant (R03) and Exploratory/Developmental Grant (R21)
programs (NOT-OD-15-062)
– Research Grant (R01), Research Project Cooperative Agreements and Individual Career
Development Award (K, excluding K12) programs (April 2015: NOT-OD-15-098, NOT-OD15-099)
– Institutional Training and Career Development programs (Ts and K12), other training
programs (Ds), and additional research applications (DP7, R13, R15, R18, R21/R33, R24,
R25, R33, R34, R35, R36, R61/R33, RF1, RM1, SI2/R00, U13, U18, U24, U2R, U34, UA5,
UF1, UG3/UH3, UH1, UH2, UH2/UH3, UH3, UH4, UM1)
• NOTE: Use of ASSIST is optional
Sharing F&A’s
• Basic Principles
– Encouraged by Office of the Provost
• Awards with > 100k of Direct Costs per year
• Especially awards involving more than 1 college
– F&A’s distributed proportionally to Direct cost
expenditures (one way, but not only way to handle)
– Sharing F&A’s is 100% VOLUNTARY !
• Nobody is obligated to participate in F&A sharing
http://academicdepartments.musc.edu/research/p
olicies/guidelines_sharingIDC.html
Sharing F&A’s
• Implementation of F&A Sharing Agreement
– Documented via MUSC F&A Sharing Agreement Form
• Signed by respective college authorities (Dean or designees)
• Established prior to proposal submission (ideally)
– F&A sharing can occur in two formats
• Before expenditures: ORSP will establish separate udak
numbers and F&A’s will be shared automatically as F&A’s are
recouped
• After expenditures: Unit/Department initiated transfers from
college to college reflective of expended Direct costs
• Note: MUSC F&A Sharing Agreement Form is designed to
facilitate these interactions
http://academicdepartments.musc.edu/research/polic
ies/IDC%20DistributionForm.pdf
Sharing F&A’s
• Conflicts
– Lead PI maintains ability to make changes in the
distribution of Direct costs at any point during the
performance and this MAY impact prior agreements of
F&A sharing
– When using the separate udaks method, changes will be
initiated with ORSP; note expended monies CANNOT be
changed
– When using the transfers method, F&A transfers will be
based upon expended Direct costs. One college may not
renege on F&A owed
– Encouraged to be settled at the departmental/college
levels, however the Associate Provost for Research (APR)
is the final arbiter for conflicts
General Updates
• Impact of DHHS transition to PMS subaccounts post 10/1/15
– Large carry-over balances will be scrutinized
– Up-to-date financial records reconciliation CRITICAL
– Another public TRANSPARENCY initiative
– Let’s be pro-active; make a plan with PI about any
substantial carry-over balances
– Contact ORSP Grants Administrator with
questions/concerns
General Updates
• Technical Reports must be Satisfactory
– Progress
– Final
Uniform Guidance requires agencies and awardees
to be even more accountable with technical
reporting. We don’t want any MUSC technical
reports rejected.
Reminders
• Uniform Guidance (UG) requires ALL of the
following in order to charge administrative and
clerical salaries as Direct costs on awards:
– Must be integral to the project
– Individuals involved must be specifically identified
with the project
– Explicitly included in the sponsor approved budget or
prior written approval of the agency required
– Costs NOT also recovered as F&A
Reminders
New FY16 Fringe Benefit Rates
http://academicdepartments.musc.edu/research/orsp/proposal_preparation/#rates
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Staff
Post-Doctoral Fellows
Temporary FAC/Non-FAC
Students/Other
34.5%
28.7%
23.1%
8.7%
Reminders
• GRANTS 101: August 19th, 10am in HOT 803
– Register Here:
https://academicdepartments.musc.edu/research/or
sp/training/index.html
• Lots of information/resources available via ORSP
website:
– http://academicdepartments.musc.edu/research/ors
p/index.html
THANK YOU
• Questions/Comments?
• PLEASE complete a survey & THANK YOU
• Next ORSP Information Session:
August 19th, 2015 @ 10:30 am, IOP Auditorium