ASSOCIATION OF FRIENDS OF ST JOSEPH’S (PTA)
MINUTES OF THE MEETING HELD ON
TUESDAY 30th JUNE 2015, 1 PM, CRAFT ROOM
PRESENT:
Paul Kerr (Chair)
Kirsten Rigg
Mel Shepherd (Secretary)
Jane Dunbar
Karen Moules
Mrs Kelly
Tilly Ruane
APOLOGIES:
James Carter
Vicky May
Lydia Wynne-James
Minutes of Meeting held on 30th April 2015
Mel has spoken to all parties regarding Michela’s plaque on the bench. Booked for Tuesday 21st July, 9.15 am.
Treasurers Report
James waiting for receipts from summer fete to finalise the figures. Mel to give these to James. Summary of
summer fete monies received distributed to all. Only Mel’s receipts of £50 to come out of final, so profit is
£1146.13. An excellent amount for our little school. Bottle stall took £250.70 all profit – probably the most
taken at a fete. The committee felt that having the fete on a Friday was a good idea – worked well with the parents
being able to look around the fete before collecting the children. A fun afternoon had by all. Mark has labelled
up the wires to the PA system to help us work out how to set it up. Tilly did a wonderful job in obtaining great
prizes- thank you. Tilly has sent thank you notes to all the businesses who donated prizes.
New Parent’s Meeting – Tuesday 7th July 2015
Paul and Mel will provide refreshments – tea/coffee/juice. Kirsten will make cakes. Mrs Kelly would like Paul to
talk about the PTA and what events we do and how we support the school.
AGM
Tuesday 8th September, 9 am, Craft Room. It was decided to have the meeting in the morning instead of the
evening as most PTA members have to arrange baby sitters. Posh coffee and croissants to be available.
Sports Day – 16th July – 9.15 am
Kirsten will be ordering the strawberries from Morrisons, and buy cream to sell on the day. She will also buy some
little plastic bowls. Will make the bowls up to sell beforehand. Mel to ask Margaretta to borrow her portable
electric camping fridge to store the milk and cream. Karen suggested we do a programme of events – Tilly will
undertake this job. We can charge £1.00 a booklet which will include entry to a Pimms Raffle. Ticket numbers
to be on the programme. Mel to speak to team captains so they know what is expected of them. Each team can
make up a team name and make badges. Captains to wear coloured t-shirts so they stand out – speak to Mr Healey.
Louise says she can be at the gate to sell programmes. Gazebo to be set up night before by Kevin. Mel will have
a short meeting with teachers to assign them station numbers. Louise offered to make the station numbers up so
they are clearly shown. Will ask Mrs Healey to blow a whistle to start and stop each round. Please see separate
list of activities.
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School Anniversary – 60th – Friday 11th September 2015
Bouncy castles were discussed around the table. Karen talked about the local company Bounce Bounce about a
big slide for the older children. Waiting for a price. Debbie can still bring the soft play/bouncy castle for the
smaller ones, but she doesn’t want to man them. Paul and Mel will do a bbq for the children and staff at 12 noon.
Alan will also help and bring his bbq as this will aide cooking. It was suggested we ask the children to pre-order
either a burger or sausage beforehand so we know how many to buy and cook of each. Sandra will make the
chips. Kevin to fill our gas bottle up. An afternoon of bouncy castles (free for children) and snakey Sue. Tilly to
ask bowling alley if we can borrow the mini bowling game. Water bottles brought and ready in shed. Meeting
booked for Tuesday 21st July, 2 pm to discuss further and make sure arrangements are in place before we break up.
Parents will be invited for afternoon tea from 1 pm, cakes, scones etc. Kirsten, Mel, Kathleen will make some
cakes, suggest we buy some too as we will need lots.
Cliff Hotel Quiz Night – Wednesday 7th October 2015
Louise Howlett has booked this for us.
MacMillan Coffee Afternoon – Friday 25th September
Information has already been received for this event. More cakes, coffee and tea. Suggest we run as we did last
year from 2pm for parents then children join at 2.30 pm.
Halloween Bingo – to be discussed at AGM.
Melanie Shepherd
Secretary
30th June 2015
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