DECEMBER EOC
TRAINING
OCTOBER 2015
READ YOUR MANUALS!
This training does not replace your
responsibility to read and follow all manuals.
Training for Test Administrators must be complete by December 4
CALENDAR OF EVENTS
Date
Test
December 7
English I
December 8
Biology
US History
December 9
English II
Algebra I
December 10
Make Ups
December 11
Make Ups
Make-ups may be given after the primary test date throughout the window (including December 11)
WHO TAKES WHAT
STAAR A
Students who cannot access STAAR with or
without accommodations
Students must be serviced through SPED or
504 with Dyslexia
ARDC or 504 Committee decision
STAAR
The first consideration for ALL
students with or without
Type 1 or Type 2 accommodations
WHO TAKES WHAT
STAAR L
Available for ELL students who:
• Are not most appropriately assessed with STAAR Spanish AND
• Have not attained Advanced High in TELPAS Reading (2-12) AND
• Have been enrolled is US schools for 3 years or less
(5 years for asylee/refugee)
• LPAC decision
• Not available for students whose parent denies program services
• Available for math, science & social studies
TIME LIMIT POLICIES
& PROCEDURES
Each student is allowed five hours to complete English I & II and four hours to complete
Algebra I, Biology & US History
Time starts after the test administrator has read all of the directions and tells students:
“…you may begin”
Test administrators must communicate orally or in writing the amount of time left to test
(one hour intervals then smaller increments)
Students with Extended Time must start testing as soon as possible
Late students must test if there is enough time left in the school day
Breaks are allowed but the clock does not stop
Time stops only for:
◦ Meals
◦ Emergencies
◦ Consolidation
◦ Nurse breaks
ALLOWABLE PROCEDURES
& MATERIALS
The following test procedures and materials are NOT accommodations. They
may be provided based on individual student need. It is not necessary to
indicate the use of these on a student answer document.
Signing or translating test administration directions
Reading aloud or signing the writing prompt upon request
Minimize distractions
Small group or individual administrations
Remind students to stay on task
Scratch paper
Colored overlays
Blank place markers
Page 13 Manual
Page O-12 DCCM
Highlighters
TEST ADMINISTRATOR
RESPONSIBILITIES
•Read the Test Administrator Manual
•Attend training conducted by your campus test coordinator
•Receive secure testing materials from your campus test coordinator
•Observe all rules regarding test security and confidential integrity of
the state testing system
•Read “Guide to the Test Administration Directions” prior to
administering any state assessment
•Administer the tests in strict compliance with the directions in the
Test Administrator Manual
•Supervise and actively monitor students during testing
•Do not provide any unauthorized assistance to students during testing
•Do not view the test, discuss the test, or score a student test either
before, during, or after testing
TEST ADMINISTRATOR
RESPONSIBILITIES
•Complete answer documents in accordance with the manual
•Return all testing materials to the campus test coordinator (CTC)
immediately after students finish testing
•Accurately and completely fill out all required documentation for
testing
•Assist the CTC for on-line administrations as needed
•Report testing irregularities and security violations immediately to
the CTC
•Prepare statements for submission to CTC if you are involved in a
testing irregularity or test security violation
CAMPUS PROCEDURES
Include things such as:
Check Out/In Process
Testing Rooms
Cell Phone Policy
Testing Environment (covering instructional material)
Time limits
Breakfast (Breakfast in the Classroom is mandatory)
Lunch
What students do after testing
Who is monitoring hallways/restrooms
Procedures for late students
READING DIRECTIONS
•Test Administrators MUST read the Guide to the Test
Administration Directions page 43
•Test Administrators must read word for word all directions in bold
following the word “SAY”
•There will be a specific test administrator manual that includes a
non-secure section and a secure section for STAAR A and STAAR L.
Test administrators may not view the secure section until the day
of the test.
•The non secure section will be available for training purposes
DECEMBER 2015
STAAR A EOC ADMINISTRATIONS
Refer to the STAAR A Non-Secure Front Matter
booklet for detailed information.
This must be read by all Test Administrators
administering STAAR A in December EOC.
DECEMBER 2015
STAAR A EOC ADMINISTRATIONS
The secure STAAR A Paper Administration Guide provides specific
instructions for how embedded accommodations are to be provided.
◦ Accommodations may include definitions, synonyms, graphics,
rewording of text, or indication by the test administrator of certain parts
of the selection, test question, or reference materials.
◦ Supplemental materials, such as blank Punnett squares for biology and
writing checklists for English I and English II, will be provided as separate
handouts.
The test administrator may read aloud text as needed by the student. The
student’s test booklet will indicate text that cannot be read aloud (“do not
read” icon). Specific information about what can be read aloud is located in
the STAAR A Paper Administration Guide.
DECEMBER 2015
STAAR A EOC ADMINISTRATIONS
Allowable test administrator-provided accommodation support is specifically
described in the accommodation tables. These tables allow the test
administrator to SAY something to the student, to Show the student a visual, or
to Indicate to the student specific information in the student’s test booklet.
◦ SAY: This text must be communicated to the student exactly as written.
◦ Show: The “Accommodation” column in the accommodation table may
instruct the test administrator to show the student an image (e.g., political
cartoon, chart, photo) on a specific page in the guide.
◦ Indicate: In some instances, the test administrator will need to indicate to the
student (e.g., point to the information, cover the information not indicated,
place the student’s hand on the information, etc.) specific information in the
student’s test booklet.
DECEMBER 2015
STAAR A EOC ADMINISTRATIONS
Test Question in Student Booklet
DECEMBER 2015
STAAR A EOC ADMINISTRATIONS
Accommodation Table in Paper Administration Guide
Blank, shaded rows in the STAAR A Paper Administration Guides indicate that there are no accommodations for this
test question (therefore no dotted underlines in the student booklet).
DECEMBER 2015
STAAR A EOC ADMINISTRATIONS
Supporting
Images in
Paper
Administration
Guide
DECEMBER 2015
STAAR A EOC ADMINISTRATIONS
•Test administrators who have not administered a paper version
of STAAR A, must be trained according to the STAAR A Paper
Administration Guide.
•Because test administrators respond to student requests for
reading text aloud and presenting additional accommodations,
individual or small group administrations are necessary.
•Students taking a paper administration of STAAR A cannot be
grouped with students taking other assessments.
•Students record their responses to test questions on the answer
document.
DECEMBER 2015
STAAR L EOC ADMINISTRATIONS
Students will record their responses on answer
documents.
◦ No online transcribe form
◦ Honor statement included on answer document
Linguistic accommodations and other student
information to be recorded along with other
applicable accommodations on the answer
document.
DECEMBER 2015
STAAR L EOC ADMINISTRATIONS
Special December STAAR L Paper Administration Guides
◦ Replacing what used to be the paper supplement and English
clarification guide (ECG)
◦ Each STAAR L test will have its own paper administration guide that
includes
◦ Non-secure section with general information for district and campus
coordinators, test administrator information and test directions, and
instructions for off-limits word list
◦ Secure section with off-limits word list (OWL)
Non-secure section will be posted on STAAR L webpage ahead of time.
Complete paper administration guides will be shipped later this fall with
testing materials.
ACCOMMODATIONS
Refer to the 2015 TEA
Accommodations Triangle for
questions about administration and
eligibility of accommdoations.
ACCOMMODATIONSORAL ADMINISTRATION
TAs providing an oral administration
require additional training
More information on page 114 STAAR
EOC Manual
Must date, initial and sign the bottom
box of the oath prior to administration
ACCOMMODATIONSORAL ADMINISTRATION
FULL
•all questions and answer choices
•A student’s IEP/IAP may have assigned the option to “change” level of support during the
test
•Students who are able to “change” level of support based on documentation in IEP/IAP
can go back and forth
•Test administrator receives a test booklet with the same form number as the student
(Form 1 or same form)
PART
•Questions, answer choices, words or phrases
•Students cannot change from “PART” to “ALL”
•Test administrator reads over the student’s shoulder
Test
administrators
should NEVER
read the reading
passages on
STAAR.
ITEMS CONTAINING BOXED
INFORMATION
All parts
of the
question
and
answer
choice
may be
read
aloud
ITEMS CONTAINING
CONTENT SPECIFIC TERMS
Read aloud
words,
numbers
or symbols
in the
same way
as a
student
hears
them in
class
ITEMS CONTAINING
GRAPHICS IN ANSWER CHOICES
All parts of
the question
and answer
choice may
be read aloud
without aiding
student in
interpreting
the
information
ITEMS CONTAINING GRAPHICS IN
THE QUESTION
Read aloud
words, numbers
or symbols
without aiding
student in
interpreting the
information
DICTIONARIES
Must be provided to students taking STAAR:
◦ English I & II (minimum 1:5 ratio)
◦ Standard Dictionary
◦ Dictionary/Thesaurus Combination
◦ Bilingual or ESL Dictionary
(Not considered a linguistic accommodation
when used in accordance with the Dictionary Policy)
◦ Sign Language Dictionary
CALCULATORS
• Must be provided to students taking
STAAR, STAAR A, STAAR L :
– Algebra I (1:1 ratio)
– Biology (1:5 ratio)
– Calculators must be cleared
to factory default settings
LINGUISTIC ACCOMMODATIONS
STAAR (English)
Math
Science
Social Studies
Reading
Writing
English I & II
•
•
STAAR L
Bilingual Dictionary
Extra Time
•
•
•
Bilingual Dictionary
Extra Time
Clarification of word
meaning in English
Reading:
• Dictionaries of Various
Types
• Extra Time
Writing:
• Clarification in English of
word meaning in writing
prompts
NA
•
Dictionaries of
Various Types
Extra Time
Clarification of word
meaning in English
•
NA
•
•
Bilingual Dictionary
Extra Time
Dictionaries of Various
Types
Extra Time
Clarification in English of
word meaning in short
answer questions & writing
prompts
•
•
STAAR A
•
•
•
•
Extra Time
Clarification of word
meaning in English
BASIC TRANSCRIPTION
Transcribed by Teacher Name due to IEP on 12/8/15
If the student has
the
accommodation,
complete the
transcription and
note on the top of
the front the
answer document
the reason and
name of the person
that transcribed
MARK ACCOMMODATIONS ON THE
ANSWER DOCUMENT
• Accommodations are marked if they are assigned to the
student, not if the student used them
ANSWER DOCUMENTS
English I & II answer
documents will come
with a precoded label
Place label
here
Mark test
type
Mark test
date & score
code
ANSWER DOCUMENTS
Biology, Algebra I and
US History answer
documents will come
precoded
Student information
will already be
bubbled in
Mark test
type
Mark test
date & score
code
MARKING ANSWER
DOCUMENTS
Test date must be
filled in
December
answer
documents
will have a
bubble for
test version.
Mark the
correct score
code
A- absent
O- other
S- score
Substitute
assessment
HSEP
(High School
Equivalency
Program)
PREPARING EOC MATERIALS
FOR RETURN
•Verify that no answer documents have inadvertently been left in test
booklets
•Verify that all test booklets and answer documents are accounted for
•Make sure that any transcribing that is required for special testing
situations has been completed and documented on the answer
document
General Security Information
The following govern test security
 Texas Education Code (TEC)
Chapter 39, Subchapter B
 Texas Administrative Code (TAC) 19 Subchapter
101, Assessment
 Family Educational Rights and Privacy Act of 1974
(FERPA)
 Texas Penal Code 37.10 - Tampering
Penalties for Prohibited Conduct
Placement of restrictions on the issuance, renewal, or holding of
a Texas educator certificate, either indefinitely or for a set term
Issuance of an inscribed or non-inscribed reprimand
Suspension of a Texas educator certificate for a set term
Revocation or cancellation of a Texas educator certificate
without opportunity for reapplication for a set term or
permanently
Release or disclosure of confidential test content is a Class C
misdemeanor and could result in criminal prosecution under TEC
ξ39.0303, Section 552.352 of the Texas Government Code, and
Section 37.10 of the Texas Penal Code.
Paraprofessionals
CANNOT be used as test administrators
CANNOT relieve test administrators for breaks
CAN be used to take students to lunch without being
with a test administrator
CAN be used as hallway or restroom monitors – cannot
be working on anything while monitoring hallways or
restroom
Security Oaths
TEA requires that everyone be trained and sign a
security oath before handling secure testing materials
or participating in the administration of a state test
Security and Confidentiality

Account for all secure
materials before, during,
and after each test
administration (including
Student Authorizations)

Protect the contents of
all tests booklets and
student answer
documents
 No person may view,
reveal, or discuss the
contents of a test or answer
document unless specifically
instructed to do so by the
procedures in the test
administrator manuals and
the bottom portion of the oath
has been signed
Testing Irregularities
Incidents resulting in a deviation from documented testing procedures
are defined as testing irregularities
Procedural Examples
Serious Examples
Improper accounting for secure materials
Directly or indirectly assisting students with
responses to test questions
Eligibility Error
Tampering with student responses
Monitoring Error
Viewing secure content
IEP Implementation Issue
Discussing test content, student responses or
student performance
Procedural Error
Formally or informally scoring student tests
Duplicating or recording test content
Active Monitoring
Monitoring during test administrations is the responsibility of the test
administrator, the campus test coordinator and administrators.
What is NOT active monitoring?
Anything that takes the test administrator’s attention away from the students
during testing. Examples include:
 Working on the computer or checking email
 Reading a book, magazine, or newspaper
 Grading papers or working on lesson plans
 Leaving the room without a trained substitute test administrator in the
room
 Leaving students unattended during meals or breaks
Reduce the risk of having an irregularity!
Before the test administration:
• Emphasize importance of training and reading manuals
Account for all test materials
Ensure proper storage of materials
Verify accuracy of student information
Verify testing requirements for students receiving
special education services
Reduce the risk of having an irregularity!
During test administration:
 Ensure each student receives the correct assessment
and testing material(s)
Emphasize and verify active monitoring
Ensure all testing personnel understand that they may
NOT:
provide assistance
view the tests without authorization
discuss confidential student information
check for strategies
Reduce the risk of having an irregularity!
After test administration
 No unauthorized viewing (only TEA may permit)
 No scoring of student responses
 No discussion of confidential student information
 No erasing stray marks or darkening response
ovals
 No copying of students answer documents
 Account for all test materials
 No opening answer documents to view answers
Pitfalls to Avoid:
 Assigning a student the incorrect assessment or
student authorization form
 Failing to give appropriate accommodation(s)
 Improper (or nonexistent) monitoring
 Leaving secure materials unattended
 Failure to report a testing irregularity
Reporting & Documentation
If you become aware of any irregularities, contact the DTC
immediately with the who, when, where, what and why.
If the irregularity is deemed an incident the following
documentation is required:
 Incident Report Cover Sheet
 Staff Incident Report Page(s)
 Signed statement(s) from individual(s) involved (typed, printed and
signed name and dated)
 Statements should not include names of student
Changes to Test Admin
Manual
Page 48 & 56
- The answer document course name was moved to
the left instead of the right side….
◦ Say “Now look at the top of your answer document.
Does everyone see “[COURSE]” at the top-left side of
your answer document?”
Changes to Test Admin
Manual
Page 48 & 56
- The test booklet number is now 10 digits instead
of 9…
◦ Say “Copy the ten-digit number from the back of
your test booklet into the boxes beside the words
“TEST BOOKLET” ON YOUR ANSWER DOCUMENT. Be
sure to copy this number as it appears. Do not copy
the S in front of the number. If you have any
questions, please raise your hand.”
Changes to Test Admin
Manual
Page 49 & 58
- The test booklet is sealed with a white paper seal,
not a red plastic tab
◦ Say “Use the eraser end of your pencil to break the
seal on the test along its edge. If you have any
questions or need any help, please raise your hand.”
Oaths
- Please sign your oaths
QUESTIONS
- Contact the me if you have questions or concerns