JOB DESCRIPTION
Title:
Temporary Fundraising Administrator (6 month contract)
Responsible to:
Office Manager
Hours of work :
35 hours a week
Background
The guiding philosophy of Martin House derives from the conviction that the families we
care for, and their choices, must be placed first in all our policies and care provision. We try
to listen to, respect and value each member of the family, as individuals with their own
needs.
The key to the fulfilment of our philosophy is flexibility: flexibility in management, in
working arrangements and in attitudes to job content.
Overall purpose of role
Provide administrative support for the North/East Yorkshire Community Fundraiser as a first
priority and other members of the team when required, in particular the Head of
Retail/Retail Department.
Administration and promotion of the Martin House Lottery together with Office Manager.
Tasks and duties

Provide admin support for the Community fundraiser, which will include
creation of posters and tickets when required.

On a daily basis, administer lottery payments/new players and the running of
the weekly draws.

Using the Thankq database, create and edit records, manage mailings, record
events, produce reports and extract information as and when required.

Provide support as required for the Head of Retail/Retail Department.

In all tasks, pay close attention to detail and maintain a high degree of accuracy.

Coordinate buckets/banners/merchandise when required for community events.

Meet and greet our supporters and look after their needs.

Deal with telephone calls to the department.

Take minutes at the monthly fundraising meeting.

General fundraising/administration duties, as and when required, to ensure
smooth running of department at peak times.

There will be some degree of overlap with other fundraising areas which will
require a high degree of flexibility and team work.

Manual work from time to time eg packing and moving boxes of supplies and
the loading/unloading of vehicles.

Hold each member of the team in positive regard and foster a culture of respect
and consideration between all staff.

Any other duties as may reasonably be required by the Director of Income
Generation.
This job description reflects the present requirements of the post and will form the basis of
performance appraisal. As duties and responsibilities change and develop the job
description will be reviewed and necessary changes made with consultation.
PERSON SPECIFICATION - Temporary Fundraising Administrator (6 month contract)
Qualifications and relevant work experience
1. Good standard of general education.
2. Experience of working in a busy office environment.
3. Experience of working with databases.
Knowledge and skills
4. Ability to prioritise workloads, to work systematically but also to be flexible to
changing priorities.
5. Ability to work to a high degree of accuracy.
6. Competent in use of Microsoft Office, e.g. producing mail merges and reports.
7. Excellent written and verbal communication skills.
8. Ability to build and maintain relationships with individuals at all levels.
9. Excellent organisation and administrative skills.
10. Ability to work effectively with volunteers.
Attributes
11. Willingness to work collaboratively as part of a team.
12. Willingness to take responsibility for new initiatives and work without supervision.
13. Ability to work under pressure to tight deadlines.