REQUEST FOR QUOTATION
RFQ Number: Internews-15-12-023-Provision of Stationary
Dear Applicants:
Enclosed is a Request for Quotations (RFQ) for the provision of Stationary for Internews
Afghanistan. Internews Afghanistan invites firms to submit a best-offer for subject RFQ.
Please submit your offer for the service described in the attached pages in accordance with the
terms of the RFQ.
This RFQ includes the following sections:
1.
Instructions to Applicants
1.1
Offer Deadline
1.2
Submit to
1.3
Required Documents
1.4
Source
1.5
Brand Name
1.6
Quotation
1.7
Tax withholding
1.8
Basis for award
1.9
Negotiations
1.10 Special notice
1.11 Payment
2.0
Specifications Sheet
3.0 Applicant’s Details
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Closing Date:
Deadline for question and clarifications:
RFQ Overview:
RFQ-No:
Issuance Date:
January 26, 2016
January 25, 2016
Provision of Stationary
Internews-15-12-023
January 18, 2016
All correspondence and/or inquiries regarding this RFQ must reference the above RFQ number.
Submission of Questions – Questions may be submitted no later than (January 25, 2016; 3:30
PM) Applicants are invited to address questions to the Procurement Department via
email:rustamkhan@internews.org. No questions will be answered over the phone or in person;
all questions must be submitted in writing. All questions received will be compiled into one list,
answered, and emailed to all vendors who have confirmed interest in bidding.
1.0
INSTRUCTIONS TO APPLICANTS
1.1
Quotation Deadline
Please submit your quotation no later than 3:30 PM local time on (January 26, 2016). Late
submissions will not be considered.
1.2
Submit To
The quotation must be in the applicant’s own quotation template, stamped, sealed in an envelope
and submitted to Internews main office:
Internews Office
Internews Office
House # 42, Lane 2, Haji Mohammad Yaqob Circle, PD 10, Kabul Afghanistan
Attention: InternewsProcurement Department
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The following should be written in the face of sealed pocket:
RFQ number:
Date of submission:
From: Name of company with Complete address
To: Rustam Khan "Jabarkhel" Procurement/ Inventory Officer
Internews Afghanistan
1.3
Required Documents
The following required documents comprise the offer:
1.
2.
3.
4.
5.
6.
Company profile including names of board of directors
Core strength of the Organization and description of service.
Organizational structure
Location of offices.
Reference list for similar work including USAID projects.
Business License of the company/TIN.
A complete offer must include all of the above.
1.4
Source
All goods and services offered in response to this RFQ or supplied under any resulting award
must meet USAID Geographic Code 937in accordance with the U.S. Code of Federal
Regulations (CFR), 22 CFR §228. The cooperating country for this RFQ is Afghanistan.
No Services with components from the following countries may be purchased: Cuba, Iran, Laos,
Libya, North Korea, and Syria
1.5
Brand Name
Specific brands and/or models indicated—while often preferred—are for description only. An
equivalent substitute, as determined by the specifications, will be acceptable.
1.6
Quotations
Price must be final, any taxes (including BRT tax) or fees are not to be added later after the quote
is submitted. The BRT tax must be included in the Grand Total cost of the quotation. Vendors
are required to submit their business license to support the 2% BRT tax. If no business license is
submitted, then the vendor shall include the 7% BRT tax to their quote.
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No advances will be given. The vendor is responsible for financing the procurement and pricing
its quote accordingly i.e. if the firm needs to price cost of money and/or obtain a loan from a
bank then it should factor in these costs into its bid. Internews reserves the right to issue multiple
awards.
Quotations must be fix price, expressed in Afghan currency on your own letter head or quote
format. Quotations in US dollars will not be accepted. Internews is not obligated to award a
purchase order under this RFQ.
1.7
Tax withhold
Pursuant to Article 72 in the Afghanistan Tax Law effective March 21, 2009, Internews
Afghanistan is required to withhold “contractor” taxes from the gross amount payable to all
Afghan for-profit subcontractor/vendors with aggregate amount of 500,000 AFN or greater and
transfer this to the Ministry of Finance. In accordance with this requirement, Internews
Afghanistan shall withhold two percent (2%) tax from all gross invoices from
subcontractors/vendors under this RFQ with active AISA or Ministry of Commerce License. For
subcontractors/vendors without active AISA or Ministry of Commerce license, Internews
Afghanistan shall withhold seven percent (7%) “Contractor” tax per current Afghanistan Tax
Law. Prior to signing of the agreement, the subcontractor/vendor will provide a copy of the
organization’s AISA or Ministry of Commerce License and Tax Identification Number (TIN).
Amount deducted from the invoices will be forwarded to the Ministry of Finance Tax division
credited to the firm’s TIN. Records of payment to the MoF shall be maintained on file with
Internews Afghanistan.
1.8
Basis for Award
The award will be made to a responsible applicant whose quotation follows and responds to the
RFQ instructions, meets the origin requirements, and is judged to be the most advantageous to
the Buyer in terms of cost, quality of equipment, quality of local service, and experience.
Quality of work and components includes but is not limited to, reliability, history/recognition of
brand/model offered, and exceeding minimal technical specifications.
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1.9
Negotiations
An award will be made to a responsible applicant that submits a quotation judged to be most
advantageous to Internews. The award will be made based on the criteria below.Internews reserves
the right to conduct negotiations and/or request clarifications prior to award.
Criteria
Price of Product or Service
Eligibility of Vendor
Prior Experience
Completeness of Bid
Existence of business
Valid Business license
Total Points
Percent (%)
20%
20%
15%
15%
15%
15%
100%
A. Responsiveness will be based on
 On the criteria described above
 Time Frame shall be mentioned in the Quotation
1.10
Special Notice
This request in no way obligates our company. To award neither procurement, nor does it
commit our Company to pay any cost incurred in the preparation and submission of your
quotation/proposal.
In all cases our Company reserves the right to:
 Cancel the activity without award.
 Make multiple awards based on cost, quality and warranty.
1.11
PAYMENT
Payment will be issued at the end date of each month after receiving the invoices and
confirmation of Internews assigned person.
The applicant shall be required to have a bank account by the company’s name to which
payments can be made through a wire transfer.
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2.0
SPECIFICATIONS SHEET
Instructions: In the attached specifications, please check off all specs that are met by your offer.
If your offer does not meet the required specification, please provide a description of the
difference.
Specification Sheet
No
Description
Specification/
Overview
1
Pen
LINC Stycer (Indian)
1 Dozen
2
Pen
Pilot (Japan)
1 Dozen
3
Pen
Uniball (Japan)
1 Dozen
4
Pen
Dollar
1 Dozen
5
Pen
Piano Original
1 Dozen
6
Pen Holder
Small Size Wooden
1 PCS
7
Pen Holder
Large Size Wooden
1 PCS
8
White Paper
A4 Paper 80grm Original
9
White Paper
A3 size
10
Paper Tray
11
Paper Tray
12
13
Lamination
Plastic
Lamination
Plastic
Vertical Plastic Made
Three PCS
Horizontal Plastic Made
three PCS
A4 Size
A3 size
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Quantity
& Unit
1Box
(500PCSx5)
2500Pages
1Box
(500PCS)
1 PCS
1 PCS
1Box
(100PCS)
1Box
(100PCS)
Unit
Cost
AFN
14
Lamination
Plastic
ID Card Size
1Box
(100PCS)
15
Battery
9V Energizer
1PCS
16
Battery
3A Energizer
17
Battery
2A Energizer
18
Binder Clip
(L) 51mm
1 Dozen
19
Binder Clip
(L) 41mm
1 Dozen
20
Binder Clip
(M) 25mm
1 Dozen
21
Binder Clip
(S) 19mm
1 Dozen
22
Paper Clips
Colorful
1 Box
23
Board Eraser
White board Eraser
1 PCS
24
Carry Bag
Plastic (Clips)
1 PCS
25
Box File
(S)
1 PCS
26
Box File
(M)
1 PCS
27
Box File
(L)
1 PCS
28
Album
29
Calculator
30
CD-R
Sony / Cheery
1 Pack
31
CDR cover
Original Plastic
1 Pack
32
DVD-R
Sony 4.7GB
1 Pack
33
DVD 9
Sony 8 GB
1 Pack
PC Cleaning
Tissues
Certificates
Paper
For Cleaning Laptop
Computers
Half white and White
(A4 Card)
36
Cleaning Spray
YUEHAIYIZU
1 PCS
37
Clip Board
Plastic Made
1 PCS
34
35
Business Card holder
book
Medium Size Casio
Original
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4 PCS One
Pack
4 PCS One
Pack
1 PCS
1 PCS
1 Bottle
1 bunch
38
Correction Pen
Best Quality
1 PCS
39
Cover tube
Map Holder/ Charts
Holder
1 PCS
40
Cutter
Best Quality
1 PCS
41
Dairy Notebook
2016 Medium size
1 PCS
42
Duct Tape
48mm X 18mm
1 PCS
43
Envelope
(L) A4
1 PCS
44
Envelope (S)
Small for Letters
1 PCS
45
Flip Chart
Board
Best Quality 810x585mm
1 PCS
46
Flip Chart Pad
25 Sheets 810 X 585mm
1 PCS
47
Glue Stick
Scotch Permanent
1 PCS
48
Hanging File
Original quality
1 PCS
49
Highlighter
Large (Flamingo)
1Pack
50
Highlighter
Small (Fluorescent)
1Pack
51
ID card cover
Plastic
1 PCS
Original Pelican Cards
1 PCS
for 500 Cards
1 PCS
A4 size
1 Bunch
54
ID card for
Zebra Machine
Zebra Machine
Ribbon
Label Paper
55
Tag Machine
Brother Soft ( Remote)
1 PCS
56
Tag Machine
Ribbon
Plastic Made Original
1 Cassette
57
Marker
White board
1 Box
58
Marker
Permanent Marker
1 Box
59
Stamp Paid
Blue Color
1 PCS
60
Notebook
(S)
1 PCS
61
Notebook
(M)
1 PCS
52
53
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62
Notebook
(L)
1 PCS
63
Personal file
Medium Size
1 Pack
64
Pencil
HB5
1 PCS
Good Quality
1 Dozen
Good Quality
1 Dozen
65
66
Pencil
Sharpener
Pencil Rubber
/ Eraser
Photo Paper
Steel Made Good
Quality
Kodak Original
1 Bunch
69
Plastic Paper
L- Shape (Hard)
1 PCS
70
Plastic Paper
For Files soft
1 PCS
71
Sticky Notes
3 X 3
1 PCS
72
Sticky Note
Large
1 PCS
73
Sticky Note
Small colorful
1PCS
74
Punch
Medium 15 Papers
1 PCS
75
Scissor
Medium size
1 PCS
76
Separator
Best quality Plastic
Paper
1 PCS
77
Stapler
(L)
1 PCS
78
Stapler
(M)
1 PCS
79
Stapler
(S)
1 PCS
80
Gun Stapler
(M)
1 PCS
81
Staple Remover
Best Quality
1 PCS
82
Staples pin
(s)
1 PCS
83
Staples pin
(M)
1 PCS
84
Staples pin
(L)
1 PCS
85
Tape
Glossy (L) 2"
1 PCS
86
Tape
Glossy (M) 1"
1 PCS
67
Ruler
68
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1 PCS
87
Tape
Double side stick 1/5"
1 PCS
88
Tape Dispenser
(L)
1 PCS
89
Tape Dispenser
(M)
1 PCS
90
Tape Dispenser
(S)
1 PCS
91
White Board
(L)
1 PCS
92
White Board
(S)
1 PCS
93
White Board
(M)
1 PCS
94
Ring of files
Full Pack of Each Size
1 PCS
95
Power
Extinction
Original with five
ports and 6Mtr Cable
1PCS
Note:
 The Lodging cost must be inclusive of the above mentioned facilities and taxes as Internews
will deduct the BRT taxes and submit to the MOF per article 72 of Afghanistan Tax Law, for
more details please see this link www.mof.gov.af/?p=Article%2072.
 The cost of items and services must be based on a Fixed price for the period of one year
(January,01, 2016 to Dec, 31,2016)
 While submitting the RFQ please note that the below reference check template shall be
attached to the package.
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3.0 Applicant Details
Note: In case of discrepancy between unit price and total, the unit price shall prevail.
Additional Required Information
1
Grand Total cost in AFN
2
Grand Total In words
3
Name of company
4
Address
5
Phone No
6
Signature and stamp each page
7
Date:
8
Description / Question
Response
19
Validity of Bid Price:
30 Days
10
Delivery Period:
11
Payment terms:
After Commodities / last day of each month.
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Request for Quotation – RFQ No.-15-12-023
Applicants: __________________________________________________________________________
Have you?
Submitted your bid to Internews-Network in a sealed envelope addressed to Mr. Rustam Khan
“Jabarkhel” at Internews Kabul office and contain hard copy by the required deadline, while
submitting the RFQ please do not forget to fill and sign the bid registration form.
Does your proposal include the following?
Company Profile
Detailed Cost Breakdown/Bill of Quantities Form
Summary of Relevant Capability, Experience and Past Performance
Copy of business license
Tax Identification Number
Bank account by the Organizations name
Hard copy of the RFQ (All pages shall be stamped and signed)
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