CFI Request for Quotation
(This is not an order)
Date:
Purchasing Officer:
Department:
Telephone:
Project Leader:
Fax:
E-mail:
Tel:
Fax:
Request Date:
RFQ No.:
E-mail:
Closing Date:
Subject of RFQ:
This request for Quotation is to assist a Lakehead University researcher in the development of a Canada
Foundation for Innovation (CFI) application. The values received as a result of this RFQ will be used in
the application for a CFI Grant and therefore must comply with the CFI’s requirements regarding
acceptable contributions to an infrastructure project. The acquisition of the equipment and/or services
outlined below is dependent on external funding through the CFI (see CFI website. When responding to
this RFQ, Bidders must therefore consider that the CFI approval process may extend to as long as
eighteen (18) months or more. Correspondingly, once the CFI approval process is completed and has
been awarded, Lakehead University may then have to re-issue this RFQ.
It is important that those responding provide quotes that reflect the normal educational discount and, if
offered, an in-kind contribution that would represent a best and final offer. We appreciate effort in
preparing the quote however this is the only method we have to truly represent your project values at the
application stage.
Please include in your quote the in-kind contributions that your company will be offering. These
offerings may be in the form of discounts that are over and above normal educational discounts, both
new or used equipment or other offerings such as extended warranties, consumable supplies, installation,
maintenance, upgrades, support, training or any other service that would normally have a monetary
value and not normally bundled with the items being quoted. Please note that in-kind contributions are
not required but the values of the in-kind offer will be included in the evaluation of the overall offer.
When the in-kind offer is in the form of a discount that is greater than the normal educational discount
offered to Lakehead University please incorporate into the following table. A normal educational
discount cannot be offered as an In-kind contribution.
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Bidders must include provisions for installation, training and warranties when applicable. Bidders must
also indicate the fair market (see CFI definitions at end of document) value for all donations made in the
form of equipment, accessories, additional warranties and training.
Table 1: Items Required by Lakehead University
Item Quantity Description
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Table 2: Supplier Offer
Item(s)
Offered
Item
price
list Normal
Education CFI
Educational Unit Price Discount
Discount
(Greater
(%)
than
Educational
Discount in
%)
Dollar Value
of
CFI
discount (inkind
contribution)
Total Value
of Proposal
Including
CFI
Discount
Item 1
Item 2
Item 3
Item 4
Item 5
Item 6
You can quote on any one or all of the items.
Suppliers Must Complete/Confirm the following Information
F.O.B. Lakehead University
Shipping Charges: Included ___________ Extra ___________ Cost _________________
Method of Shipping
Name of Firm:
Quote submitted by:
Signature:
Vendor Quote Reference:
e-mail address:
Telephone number:
Fax Number:
Term: NET 30 DAYS
Do not include HST in the quote.
Suppliers may offer alternatives that in their opinion equal or exceed the technical or
performance standards of the quoted reference. Lakehead, at its sole discretion, determines
“equal or exceed” specifications.
Electrical Units must be CSA approved or have Acceptable Electrical Certification Marks in
Ontario as Listed at: http://www.esasafe.com/electricalproducts/marks
Please respond by e-mail to
Suppliers can quote on any part of the quote request.
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It is the Vendors responsibility to obtain CSA certification, ULC labels and approvals or
equivalent, or arrange and pay for an inspection by the Electrical Safety Authority, special
inspections division. Please indicate if the equipment is CSA and ESA approved.
Any modifications required are the vendor’s responsibility.
All other charges including packaging, handling, or documentation must be specified.
Any proposal not supported by the information requested in this RFQ, or not complying with this
RFQ, may be considered non-compliant.
This RFQ is part of a competitive procurement process, which helps to serve the best interests of
Lakehead University. With an RFQ, price may or may not be the determining factor. Any award
will be made to the Bidder(s) whose proposal is determined to be the most advantageous to the
University.
Lakehead University reserves the right, at the time of evaluation of any proposal to request any
additional information that it deems necessary in order to make a decision on any proposed offer.
Lakehead University reserves the right to reject any or all proposals after evaluation. The
University may at its own discretion, invite one or more Bidder(s) to participate in negotiations.
If unable to bid, please return this form and indicate reason.
CFI definitions (From CFI Policy and Program Guide, Section 6.5.1 “Definitions,
page 45):
Fair market value (eligible cost)
The agreed-upon price in an open and unrestricted market between knowledgeable and willing parties
dealing at arm’s length who are fully informed and not compelled to transact. The fair market value is
the price an institution would be expected to pay in such circumstances after normal and educational
discounts but prior to any discount offered as a contribution toward a CFI-funded project.
Normal discount
The discount a supplier would normally offer to an institution, taking into consideration factors such as
the institution’s current volume of transactions and location. A discount for early settlement or for
settlement in cash is considered to be a normal discount.
Educational discount
The discount offered to an institution due to its educational status.
Net selling price
The cash consideration paid or payable by an institution.
Eligible in-kind contribution
A non-monetary resource that an external partner offers as a contribution toward a CFI-funded project. It
may include the value, in whole or in part, of eligible capital items or non-capital items that are needed
to bring the infrastructure into service. The eligible in-kind contribution is equal to the fair market value
of the item less the net selling price (if any).
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Additional remarks/comments
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