Board Brief 2012-27
Operations Report
Date:
March 14, 2016
Memo to:
NCMA Board of Directors
From:
Al J. Boykin, CPCM, CFCM, Interim Executive Director and Chief Learning
Officer
Sam G. Smith, CPA, Interim Chief Operating Officer and Chief Financial Officer
Subject:
Operations Report
This written report, with one attachment, is submitted for the March Board meeting.
Attachment 1 – Staff Directory
Executive Summary
1. Finance

2. Membership
3. Chapter Relations


4. Conferences

5. Education

6. Certification

7. Standards
8. Advertising Sales and Creative
Services


9. Core: Marketing, Staff,
Facilities and IT

Favorable YTD variances in expenses (5.5%) and net
gain from operations ($106k); unfavorable variation in
revenues (2.8%); FY13 budget prepared for Board
approval.
20,679 current members – up 0.4% YTD
Mid-Year met registration goals; LS planning on
schedule.
ADC12 below attendance objectives; GCMC11
exceeded attendance and revenue goals; WC11
slightly under attendance objectives, but met net gains
objective.
Estimated positive variance of 18.5% (per EAC) from
budget; increase in e-course attendance.
Applications up 2% from same period last year;
certifications awarded up 18%
No change in status.
Negative variance in CM and website ad revenue and
Jobs revenue; preparing to collect data for 2012 Salary
Survey; and multiple submissions received for the
Journal.
Executive Director and Customer Service Rep
vacancy.
Finance
As of January 31, 2012 year-to-date (YTD) revenues from operations are $4,806,827, an
unfavorable variance of 2.8% against the budget of $4,947,992. YTD expenses are $4,254,866, a
favorable variance of 5.5% against the budget of $4,502,079. YTD net profit from operations is
$551,961, a favorable variance of $106,048 against the budgeted net profit of $445,913. YTD net
investment revenues show a gain of $9,942 against a budgeted gain of $329. YTD income tax
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Operations Report
expenses are $60,000 which is as budgeted. In summary, YTD net profit after investments and
taxes is $501,904, against a budgeted profit of $386,242 a favorable variance of $115,662. The
Statement of Activities for the period ended January 31, 2012 and the Balance Sheet as of
January 31, 2012, are posted online for inspection, and are incorporated by reference.
All financial reports have been distributed in a timely manner to the Finance and Budget
Committee and posted shortly thereafter for Board review. Investment reports have been
provided to the Asset Management Committee, also by the 15th of each month.
An estimate at completion (EAC), based on actual results through November 30, 2011 was
provided to the Finance and Budget Committee on January 11, 2012 and reviewed on a
teleconference call on January 13. The FY 12 EAC forecasts a net profit from operations of
$117,844 compared with a budgeted net profit of $313,538. This unfavorable variance is
primarily attributable to lower revenues for Membership (Individual and New Professional),
Education (NES, Webinars, and Virtual Conferences), Advertising (Resource Guide,
CMJobs.com, CM Magazine, Website , and Corporate Sponsorships), and Meetings (World
Congress).In addition higher costs for Governance (Committees), Administration (Legal and
Finance), Education (Book Sales), Advertising (Educational Partners and Standards
Publications), Certification (Exam expenses), and Meetings (GCMC and Career Fairs)
contributed to the unfavorable variance.
These unfavorable variances are partially offset by higher revenues for Membership (Groups),
Education (Book Sales and E-Learning), Advertising (Educational Partners), Certification
(CPCM and CFCM), and Meetings (World Congress), together with lower expenses for
Component Relations (Chapter Support, Awards and Council of Fellows), Marketing (World
Congress), Customer Services, Education (NES, Webinars, E-Learning, CMLDP, and Virtual
Conferences), Creative Services (CM Magazine, and Corporate Sponsorships) and Meetings
(World Congress).
The FY 12 EAC salary and benefits costs are $2,559,717 compared to budget of $2,554,251.
FY 12 EAC net investment revenues show a loss of $71,108 against a budgeted gain of $561.
The FY 11 EAC net loss after investments and taxes is $78,264, against the FY 12 budgeted
profit of $189,099.
The FY 13 Budget was provided to the Finance and Budget Committee on March 8 and will be
reviewed at the Budget meeting on March 12.
The Asset Management Committee interim FY 12 report is included in the read-ahead material.
No meetings have been held since the Board meeting on November 13, 2011. The CFO
maintains regular communications with Wells Fargo Bank, NCMA’s investment advisors.
Membership
As of March 7, 2012 we have 20,679 current members. This is a net gain of 82 members from
the beginning of this program year (20,597 members on July 1, 2011), or 0.4% growth.
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Chapter Relations
The annual Mid-Year Leadership Conference was held in Las Vegas, Nevada Jan 20 – 21
2012. The conference serves as a training event for NCMA’s chapter officers at the mid-point of
their term. There were 230 people in attendance to help us walk the red carpet to recognize
chapter excellence. The theme of “Casting Your Role in NCMA Leadership” was met with great
enthusiasm and the survey remarks mirrored that. The attendees liked having experienced
chapter leaders leading many of the presentations and discussions. The attendees also
appreciated meeting and interacting with the NCMA staff. The survey also showed that
attendees like having breakout sessions and would like more of those sessions at future
meetings. Many awards, including the Berger, Cravens, Muller and Graalman were
presented. One new member of the Council of Fellows was introduced and welcomed by
members of the Council of Fellows in attendance. The 2013 meeting will be held Jan 18 – 19,
2013, again in Las Vegas, with a return to Planet Hollywood (year 2 of 3 year contract).
Planning and marketing for Leadership Summit 2012 in Boston is in process. The meeting will
be held Saturday July 28, 2012 at the Sheraton Boston Hotel as a prelude to World
Congress. The initial agenda is posted on the NCMA World Congress website and invitations to
speakers are in process. Based on extensive research of customer needs and historical data, the
conference has been reduced to a 2.5 hour education session with a networking reception. To
facilitate training of new chapter officers, on-demand webinars will also be made available for
viewing as needed by the chapter officers.
Monthly webinars for chapter leaders continue and feedback continues to be positive with
excellent participation rates. The webinars are recorded and available for download via the
Chapter Resources website. Recent “special guests” included several NCMA staff members,
such as Al Boykin discussing his role as CLO, and Mike Wright discussing the changes to the
chapter SharePoint site (Chapter Resources website) and use of membership reports. Cathy
Etheredge of the RTP chapter discussed the chapter use of PayPal and registration for chapter
events,
All chapter grants for FY12 were distributed in late November / early December. The grant
review committee is reviewing improvements for the next program year and is conducting follow
up with this year’s grant recipients.
In our last report, chapter chartering inquiries were received from Piketon OH, Fort
Dix/Lakehurst (NJ), and Afghanistan. However, those areas have not followed through with
charter requests. As reported in the Chapter Development Committee briefing, dechartering
actions are requested for the Maple Leaf Chapter as only 12 members scattered throughout
Canada are on the books. Those members will be transferred to the Virtual Chapter. The
Chapter Relations Manager is contacting inactive chapters to explore possible options for those
chapter members. NCMA has received inquiries from George Mason University for a possible
new charter, from Okinawa to recharter the Far East chapter and from Portland to reenergize
their existing chapter.
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The Chapter Relations Manager recently completed a chapter visit to the Aloha chapter in
February and spoke at the joint meeting of the Greater Philadelphia and Pinelands chapters on
Nov 17, 2011.
The Chapter Relations Manager worked with the Governance Committee recommending
approval of a number of chapter bylaws. Based on this review, a new chapter bylaw template
will be developed for chapter use.
The Chapter Relations Manager and Chapter Relations Specialist continue to work with the
Awards and Honors Committee to ensure a smooth review and selection process of award
nominees.
The Chapter Relations Manager has been working with Worldpay to transition the chapter credit
card processing to a new account manager. Unfortunately, this has not been successful. Mary
Beth has researched other credit card providers for chapters to use at lower cost options. She
continues to work with the CFO on possible solutions.
The Virtual Chapter continues to provide a monthly newsletter and a meeting in a webinar
format to its 314 members. Beginning in November 2011, the monthly meetings became a
complimentary benefit to the members (previously offered at $20/person). Member participation
has increased dramatically (10:1 ratio difference). Besides the move to complimentary
registration, the monthly meeting format remains unchanged with a 60 minute session on a
variety of educational topics and a Q&A session. The schedule and proposed topics for the
balance of the program year are detailed below:
March 28, 2012 - Carly Cox – FAR (A-8)
April 28, 2012 - John Dobriansky – Leadership topic / FAR
May 30, 2012 - Keith Szeliega – Personal Conflicts of Interest in Contracting
June 27, 2012 – Speaker and Topic TBD
Additional feedback on the Virtual Chapter and the benefits desired by its members has been
solicited via a member survey. Feedback was not as expected with 10% of Virtual Chapter
members responded. Of those that responded, the members are interested in monthly meetings
focused on FAR and DFAR topics, commercial contracting, and international regulations. Of
those that responded, the members are satisfied with the chapter and the benefits offered.
Continued research and improvements will be conducted on the Virtual Chapter.
Conferences
Aerospace and Defense Contract Management Conference (ADC)
ADC 2012 will be at the Hyatt Regency Austin in Austin, TX on March 22-23, 2011). The goals
for ADC 2012 are:
•
185 Paid Registrations
•
Registration Revenue: $120,875
•
Exhibitor Revenue: $$45,000
•
Net Income: $77,375
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The current registration reports show we’re well below goal. We’ve extended several
promotional offers to our members in hopes of getting at least 120 paid registrations. As of
March 8 we are at 83 paid. Two years ago, we executed a two-year contract for ADC 2013 &
2014 at the Westin San Diego, and although it was our plan to keep this conference in southern
California for the foreseeable future, we are in negotiations with DOD to possibly partner with
them to make this conference a bigger success.
World Congress
Planning is well underway for WC12 taking place at the Hynes Convention Center in Boston,
MA. The chair of the conference is Mr. Larry Trowel. We are working to make sure all contracts
are favorable: Audiovisual, Convention Center, Hotel, golf tournament, and Gala sites. We
launched the WC12 website and registration the last week of February. Goals will be provided
via the FY13 budget, once approved by the Board.
Future schedule and location for World Congress is as follows:
 2012 - Boston, MA, July 29-August 1, 2012
 2013 – Pasadena, CA July 21-24, 2013
 2014 – Gaylord at National Harbor, Washington DC, July 27-30, 2014
 2015 – Gaylord at Grapevine, TX or Nashville, TN, July 26-29, 2015
 2018 – Gaylord at National Harbor, Washington DC, July 29-August 1, 2018
Government Contract Management Conference (GCMC)
GCMC 2011 took place November 14-15, at the North Bethesda Marriott and Conference
Center. We executed a contract for GCMC 2012 at the Renaissance Hotel, Washington, D.C.
November 5–6, 2012.
Actuals for 2011 were:
o
670 Paid attendees vs Budget 600 Paid attendees
o
Exhibitor/Sponsor Revenue: $261,016 vs budget $225,000
o
Registration Revenue: $424,340 vs budget $369,765
o
Net Income: $379,246 vs budget $292,767
We have begun the RFP process for GCMC 2013.
Education
The FY 12 YTD actual numbers represent the seven months ending January 31, 2012.
Based on actuals through January 31 and the FY12 EAC, revenues are estimated to exceed FY11
actuals due to increased webinar and e-Learning revenues. The expense line includes salaries and
benefits. Net contribution will be 18.5%.
Education
FY 12 YTD Actual
FY 12 EAC
FY 11 Actual
Revenues
$434,066
$836,199
$741,518
Expenses
$280,090
$517,313
$429,580
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Operations Report
Contribution $153,976
$318,886
$311,938
National Education Seminar (NES) Program
A total of 43 NES were scheduled for the program year when the FY12 EAC was prepared.
Lower than budgeted revenues were projected based on fewer participants anticipated at
individual seminars. Since then, however, 52 combined Chapter Hosted, Nationally Hosted, and
Nationally Sponsored NESs have been confirmed. It is expected that the FY 12 revenues will be
higher than projected in the FY 12 EAC. Projected revenues also include sales of NES books to
individuals. This year’s 100 Worst Mistakes in Government Contract Management NES
continues to be a popular seminar with host chapters.
NES
FY 12 YTD Actual
FY 12 EAC
FY 11 Actual
Seminars
17
43
52
Revenues
$97,966
$232,430
$296,171
Expenses
$50,976
$116,527
$126,886
Contribution
$55,616
$117,182
$106,939
Webinar Program
Revenues are expected to exceed FY11 Actual. Net contribution is up 27.8% over FY 11 Actual.
This is as a result of an increase in hosted webinars and site participation. Three of the scheduled
webinars were attended by more than 100 sites. Expenses adjust based on costs to host additional
events.
Webinars
FY 12 YTD Actual
FY 12 EAC
FY 11 Actual
Seminars
Revenues
Expenses
Contribution
11
$143,767
$5,290
$138,477
21
$260,538
$10,739
$249,799
14
$202,253
$6,836
$195,417
e-Learning Program
E-course registrations thus far have exceeded comparable period in FY 11. This is a result of the
additional CFCM and CPCM Online Preparatory Courses in FY 12. Each course will be offered
twice in the remaining months. Expenses include the final amortization of e-course development
by JHT through October 2011 and instructor fees.
e-Learning
Boykin, Al
Smith, Sam
FY 12 YTD Actual
FY 12 EAC
FY 11 Actual
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Operations Report
Course Registrations
253
841
280
Revenues
Expenses
Contribution
$48,260
$8,419
$39,841
$121,525
$30,197
$91,328
$41,200
$15,470
$25,730
Books
Sales of certification study guides continue to be strong in FY12. The rise in CFCM and CPCM
candidates has contributed to the increased sales for the CFCM Study Guide, CPCM Study
Guide, 2nd Edition, Desktop Guide to Basic Contracting Terms, 6th Edition, and the Contract
Management Body of Knowledge, 3rd Edition.
Books
FY 12 YTD Actual
FY 12 EAC
FY 11 Actual
Revenues
Expenses
Contribution
$135,078
$44,247
$90,831
$195,131
$65,719
$129,412
$170,429
$75,010
$95,419
Virtual Conferences
The virtual conference revenues are expected to fall short of FY 11. This is a result of fewer
participants in live events and Webinar-on-Demand (digital downloads) purchases. Two virtual
conferences were held in the first half of FY12 and two more are planned for the remainder of
FY12.
Virtual Conferences
FY 12 YTD Actual
FY 12 EAC
FY 11 Actual
Events
Revenues
Expenses
Contribution
2
$8,995
$848
$8,147
4
$26,575
$3,278
$23,297
4
$31,465
$4,757
$26,708
Certification
Total applications through February 29, 2012 are up 2% over the same period last year (514 vs.
506) with demand continuing to remain strong for our certifications. Of our three certifications,
the Certified Federal Contracts Manager (CFCM) is the most requested (316 new applications)
with the Certified Professional Contracts Manager (CPCM) and Certified Commercial Contracts
Manager (CCCM) accounting for 158 and 40 new applications, respectively. The number of
new certificants (307) through February 29, 2012 is up 18% over the same period in FY 11
(261).
Program improvements. As of January 3, 2012, we launched an updated and improved CPCM
exam, incorporating scenario-based questions for the first time. The exam is aligned with the
CMBOK 3rd Edition and contains 179 questions. CPCM candidates who applied before July 1,
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2011 have the option of taking the legacy exam through June 30, 2012. Also available are five
new CPCM practice exams, which can now also be purchased directly from NCMA.
Planned improvements. The CFCM Study Guide is under revision with the latest version
scheduled for release in July 2012 along with an updated CFCM exam. Release will coincide
with World Congress 2012.
Revenue
Expense
Net Income/(Loss)
FY12 YTD
(through Jan 31)
FY12 Budget
FY11 Actuals
$134,844
$99,769
$35,075
$184,175
$128,058
$56,117
$236,437
$144,266
$92,171
YTD through
Feb FY 12
YTD through
Feb FY 11
CFCM applications
CCCM applications
CPCM applications
316
40
158
303
80
123
Total Cert Applications
514
506
CFCM Exam
Attempt
Pass
Pass Rate
285
192
67%
315
182
58%
CCCM Exam
Attempt
Pass
Pass Rate
48
36
75%
77
33
43%
CPCM Exam
Attempt
Pass
Pass Rate
162
79
49%
110
46
42%
New CPCMs
New CFCMs
New CCCMs
Total New Certificants
79
192
36
307
46
182
33
261
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Standards
Position Standards: no change in status.
Organization Alignment: no change in status.
CM2 – no change in status.
Advertising and Creative Services
Contract Management Magazine
Article submissions remain robust, but advertising revenue has decreased slowly over the past
three quarters. This is part of a larger trend affecting association and trade publications, with CM
still faring better than most in the industry. The digital edition of the magazine continues to
generate positive commentary, metrics demonstrate that readership continues to grow, and it has
begun to generate interest among our advertisers. An introductory issue of CM magazine began
production in this FY, but as yet has no revenues attached to it.
1st 7 Months
FY 12 Actual
Advertising Revenue $347,584
1st 7 Months
FY 12 Budget
$399,131
2012 Salary Survey
The 2012 Salary Survey data gathering stage will take place in March and early April of this
year. The statistical analysis will be performed by Readex, and the results will be published in
pdf format; as with last year’s issue, the executive summary will also only be published
electronically.
Journal of Contract Management
We received eleven submissions in the Graduate, ten in the Professional, and none in the
Undergrad category for the 2012 W. Gregor Macfarlan Excellence in Contract Management
Research and Writing Program. Winners in all categories will be announced in April, with
authors of the winning papers being invited to present them at World Congress.
CMJobs.com
Currently, there are 111 jobs and 6,559 searchable resumes posted on the site, with 342 new
resumes posted since July 1. The numbers of job openings has decreased slightly while the
number of job seekers has increased during the fiscal year.
1st 7 Months
FY 12 Actual
Advertising Revenue $184,511
1st 7 Months
FY 12 Budget
$250,700
Website
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Website page views for July–January are roughly equivalent to the same time frame last year.
Improved website design and architecture were completed in November, and a mobile version of
the site was added in December. CM News remains very popular, with increased clicks on links
continuing since last year’s redesign. Variance in advertising revenue is due to a general falloff
in industry advertising, along with timing of ad sales and payment (the figures below do not
include overdue payments received in February); volume of website and e-newsletter advertising
has decreased but remains above average compared to other nonprofit organizations.
1st 7 Months
FY 12 Actual
Advertising Revenue $37,344
1st 7 Months
FY 12 Budget
$72,600
Communities
Women’s Forum – The NCMA Women’s Forum held a networking breakfast at GCMC which
was well received by the approximately 40 guests in attendance. They also sponsored Louisa
Jaffe as a speaker at the event, and reviews for her session were outstanding.
New Professionals – The new professionals community had its first ever networking event at
GCMC, and it went really well. A small group is forming as community leadership and interest
in writing articles and attending networking events is increasing. The first ever reception at ADC
will be in March 2012, co-sponsored with the Women’s Forum. A CMLDP panel will host the
event.
CMLDP Alumni – This community is in conjunction with the CMLDP Oversight Committee’s
alumni subcommittee. The group has been much more active, a revamped website and newsletter
started in the last few months along with social events at the Mid-Year Leadership Conference
and the upcoming ADC.
Marketing
Following the launch of the redesigned NCMA website in October 2011, the NCMA mobile site
was launched in early 2012. Although it is too early to see the metrics and analytics for the
mobile site, we expect increased usage of the site due to its simplicity and ease of navigation for
mobile devices.
Aerospace and Defense Conference marketing plans were both successful and unsuccessful
depending on the metrics you look at. We did more external advertising to non-NCMA
customers than ever before, those campaigns had great results. We had quality clicks from our
paid advertising campaigns with NDIA, DefenseNews.com, and GovExec.
World Congress marketing plans were created and solidified, and the World Congress website
was launched when registration opened in late February. The site is complementary to the new
NCMA website, and contains more information than in years past, including information about
volunteering and our extensive networking opportunities.
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We recently formed a partnership with GovEvents, to promote all of our conferences and some
of our virtual conferences. We’ve already seen some new website visitors and have the ability to
see who is coming to the NCMA site from the GovEvents partnership.
NCMA is in the process of filing for trademark renewals for the NCMA name, logo and
certification marks; this process continues to run smoothly. We heard that the examiner is
reviewing the marks in March. We hope to hear back in the next couple months.
NCMA launched a new video on the NCMA Website about NCMA in general, and encouraging
people to join. This video will be incorporated into the website and marketing plans in the future.
Chapters can use this video as a tool to market the association. The video was also released on
the NCMA YouTube channel.
Education Partners
Education Partners advertise their programs to our members, through our Web sites, magazines,
newsletters and conference exhibits.
The following are current education partners:
ASI Government (formerly Acquisition Solutions)
American Graduate University
Bellevue University
Bottomline Concepts
Centre Consulting
Certified Contracting Solutions LLC
Chicago Training and Consultancy, LLC
ESI International
FedBid
Federal Market Group
Federal Publications Seminars, LLC
George Washington University
Management Concepts
NPI, Inc.
Next Level Purchasing
Public Contracting Institute
Saint Louis University
University of California – Irvine Extension
UT Center for Executive Education
Villanova University
Corporate Sponsors
Corporate Sponsors support the contract management profession, and affiliate themselves
publicly with NCMA to demonstrate their professional commitment. We publicize these
sponsors to our members, through our Web sites, magazines, newsletters and conference
exhibits.
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The following are current corporate sponsors:
Bechtel
Department of Veterans Affairs
Executive Business Services/ProPricer
Fluor
FedBid
Integrity Management Consulting, Inc
IRS *
KPMG*
NASA SEWP
Revitas
TAPE
The Boeing Company
Wolters Kluwer Law & Business
* Chooses not to be listed on our website as a sponsor
NCMA Publicity Report
November - March 2012
NCMA Media Coverage
Date: 3/7/2012
Location: Daily Markets.com
Title: L2 Federal Resources To Host Webinar, “Preparation Of Bids And Proposals For Federal
Contracts: Increase Your Odds Of Success”
Outline: Experts speaking at an upcoming webinar hosted by L2 Federal Resources will provide
a comprehensive, in-depth primer for contractors seeking to gain an advantage in their bid and
proposal preparation techniques.
Link: http://www.dailymarkets.com/stock/2012/02/23/l2-federal-resources-to-host-webinarpreparation-of-bids-and-proposals-for-federal-contracts-increase-your-odds-of-success/
Date: 2/15/2012
Location: FloridaToday.com
Title: Management group to host conference in Viera
Outline: Promotion for the Cape Canaveral Chapter of the National Contract Management
Association Winter Education Conference March 1 at the Holiday Inn, Viera.
Link: http://www.floridatoday.com/article/20120215/BUSINESS/120215004/Managment-grouphost-conference-Viera?nclick_check=1
Date: 2/7/2012
Location: 93 Different Online Publications!!
Title: Speakers From DoD, NASA, and Boeing Scheduled for Aerospace and Defense
Conference
NCMA Press Release
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More than 300 contracting, acquisition, and procurement professionals from both government
and private industry prepare to gather in Austin, Texas for NCMA's 50th Annual Aerospace +
Defense Contract Management Conference (ADC). The conference will be held March 22-23,
2012 at the Hyatt Regency Austin and will feature several prominent speakers including:
- Charles F. Bolden, Administrator, NASA
- Shay D. Assad, Director, Defense Pricing, Department of Defense
- Steven H Weiss, Vice President, Government Business Operations, CACI
- Frank J. Anderson, President, Strategic Public Sector Solutions
- John C. Lavorato, Executive Director, Global Business Relationships, Dell Corporation
- Darryl A. Scott, Vice President, Contracts and Pricing, The Boeing Company
- And many more!
Date: 2/7/2012
Location: CityBizList
Title: Catapult Consultants Wins Multi Billion Dollar Contract with Air Force
Outline: Catapult Consultants LLC, a leading 8(a) firm that specializes in providing an array of
financial management, acquisition management, healthcare, and information technology
solutions to Federal agencies, announced today that it has won the Air Force's Contracted
Advisory and Assistance Services (CAAS) IV contract awarded by the Acquisition Management
and Integration Center (AMIC) at Langley AFB, VA. NCMA is mentioned in the description of
Catapult Consultants.
Link: http://dc.citybizlist.com/5/2012/2/7/Catapult-Consultants-Wins-Multi-Billion-DollarContract-with-Air-Force.aspx
Date: 2/6/2012
Location: El Paso Inc.
Title: Chuck Harre - Chair, Greater El Paso Chamber of Commerce
Outline: Member of the community spotlight, NCMA is mentioned as one of the groups he
volunteers with.
Link: http://www.elpasoinc.com/news/q_and_a/article_5bea7e2e-50f7-11e1-96ef001a4bcf6878.html
Date: 1/11/2012
Location: PR.com
Title: Philip C. Rasmussen Has Recently Been Recognized by The Global Directory of Who’s
Who Publication
Outline: Philip C. Rasmussen, of Washington, DC has recently been recognized by The Global
Directory of Who's Who for outstanding contributions and achievements in the field of Tech
Contracting.
Link: http://www.pr.com/press-release/382031
Date: 12/9/2011
Title: ERDC hosts new Mississippi Chapter—NCMA
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Outline: The Mississippi Chapter of the National Contract Management Association (NCMA)
celebrated achieving its new charter Nov. 10. Mark J. Lumer, NCMA Fellow, presided over the
ceremony, which was held at ERDC-Vicksburg.
Link:
http://www.erdc.usace.army.mil/pls/erdcpub/WWW_WELCOME.navigation_page?tmp_next_p
age=9943169
Date: 12/14/2011
Location: Ankeny.Patch.com
Title: Santorum Surprises Marion Gallery Owners With Hour-Long Stump Speech
By: Scott Raynor
Outline: The Republican presidential nominee actually gave an hour-long campaign speech and
question-and-answer session with the National Contract Management Association. Santorum
spoke to the group of defense contract employees — mostly from Rockwell Collins — about his
national defense experience with the U.S. Senate Arms Service Committee, his extensive
campaigning in Iowa and why they should ignore the polls that place him sixth in the race.
Link: http://ankeny.patch.com/articles/santorum
Date: 12/13/2011
Location: ABCNEWS.com
Title: 21 Days Out: Good Morning, Iowa
Outline: There’s only three weeks to go, but Rick Santorum is the only candidate in the state
today … again. He is making four campaign stops: a town hall in Belle Plain, a stop in Waterloo,
another town hall in Manchester (that’s Iowa) and this evening he’ll address the National
Contract Management Association in Marion.
Link: http://abcnews.go.com/blogs/politics/2011/12/22-days-out-good-morning-iowa-2/
Date: 11/28/2011
Location: FederalComputerWeek.com
Title: Steve Kelman, broken record: More on contracting cost savings
Outline: Yes, I know I have been writing and talking about this for a long time, but this really is
serious. Really tight budgets are on their way, contracting should and will be asked to help out,
and helping out reflects the pennypinching, deal-seeking features of the contracting culture.
Link: http://fcw.com/blogs/lectern/2011/11/kelman-contract-savings.aspx
Date: 11/18/2011
Location: Federal Computer Week
Title: Putting clarity into contracting
By: Steve Kelman
Outline: It is widely known that one reason contracts go south is that the government meant one
thing when it wrote the contract requirements, and contractors interpret what the government
wrote as meaning something else. Out of these differences of understanding grow bad blood,
disputes, and lots of money down the drain…
Link: http://fcw.com/blogs/lectern/2011/11/rfp-clarity-for-contractors-agencies.aspx
Boykin, Al
Smith, Sam
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Board Brief 2012-27
Operations Report
Date: 11/14/2011
Location: Federal News Radio Website
Title: Shrinking budgets remain most important acquisition issue
Outline: Jan Frye, the deputy assistant secretary of the Veterans Affairs Department's Office of
Acquisition and Logistics, joined the Federal Drive with Tom Temin and Amy Morris from the
conference to discuss the big issues in contract management.
Link: http://www.federalnewsradio.com/?nid=879&sid=2631843
Core: Staff
Current staffing is 25 full time permanent employees and 1 part time permanent employee with 2
vacancies (Executive Director and Customer Service Representative). See staff roster (see
attachment 1).
 Neal Couture, CPCM resigned as Executive Director effective December 31, 2011. Until
a new Executive Director is hired, Al Boykin, CPCM, CFCM and Sam Smith, CPA have
been named the Interim Executive Director and Interim Chief Operating Officer,
respectively. They will also continue to maintain their roles as Chief Learning Officer
(Al) and Chief Financial Officer (Sam).
 Kelly Higginbotham resigned as a Customer Service Representative effective February 8,
2012.
 April Silverthorn (formerly a Marketing & Communications Specialist) was promoted to
Senior Marketing Specialist effective February 3, 2012.
 Suzy Owens was hired as a Customer Service Representative effective February 22,
2012.
Core: Facilities
No change to status: we remain at full capacity.
Core: Information Systems
The upgrade to Microsoft SharePoint and the redeployment of the intranet as the Resources site
was completed in November 2011. The upgrade provided increased stability of the site with the
utilization of a newer server and provides a user-friendly experience with greater aesthetic
appeal.
With the increase in focus on eLearning, NCMA deployed Moodle via an existing server to
manage the certification online prep courses. Moodle is specifically designed to facilitate
eLearning programs and has proven to be effective in the administration of the sold-out
programs.
NCMA is moving forward with the budgeted upgrade to Microsoft Exchange 2010 server, which
includes the purchase of a new server. The previous server had reached storage capacity, with
the operating system two full versions behind the current operating system on the market
(2010). The new server and operating system will provide seamless operation with various
client applications and core infrastructure (membership database). Upgrade expected to be
complete by April 30, 2012.
Boykin, Al
Smith, Sam
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Board Brief 2012-27
Operations Report
Improvements to the online user experience continue to be made with regard to online
membership applications and product sales.
NCMA will continue to balance resources versus need while remaining proactive in the search
for products and services to enhance the member and staff experiences.
Core: Governance
Cambria Tidwell has continued her support of the Governance Committee in the review, analysis
and revision recommendations for the committee structure, as tasked by the Board of Directors
in July and per the revisions requested in November. The results of the committee’s work will be
presented at the March Board meeting.
The national elections were successfully conducted per association policy. The Nominations &
Elections Committee will report on the results of the elections and their recommendations
moving forward at the March Board meeting. From the staff perspective, the implementation of
a robust marketing plan increased exposure of the call for statements of interest and the
subsequent general election over a period of 4 months. Although voter turnout continues to be
low, based on research of the NCMA membership and of association or not-for-profit elections,
low voter turnout is not unique to NCMA nor is it due to lack of communication on the
matter. Technology utilized in the election continues to meet the staff’s needs.
Continued usage of BoardSource’s Board Self-Assessment for Association is recommended for
the year-end assessment on the effectiveness and efficiencies of the Board of Directors. Issuance
of the survey is schedule in the April/May timeframe. The action will be coordinated with the
chair of the Governance Committee.
Boykin, Al
Smith, Sam
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