Date–Monday 10th Feb 2014
Holly Park School – Finance Committee Meeting
Those Present- Ann Pelham (Head Teacher), Andrew Ballam-Davies (Chair), Liz Pearson, Brian Salinger
In Attendance – Janis Hassan (School Business Manager), Maria Michael (acting Deputy Head Teacher), Clare Mornington (Senior Nursery Nurse). Sally
Thomas (Families Co-ordinator)
AGENDA ITEMS
KEY DISCUSSION POINTS
1. Apologies for absence
Fiona Quinton, Sarah Afuwape, Fiona Oakley, Jo
Goga
2. Minutes of last meeting
Read at last Full GB Meeting
3. Matters arising
None
4. Nursery Costs & Funding SI & visit
from Clare Mornington & Sally
Thomas
Clare Mornington and Sally Thomas made a
presentation to the FC on a new structure of
sessions and charging for Nursery and Extended
day provision based on clear three hour morning
or afternoon sessions and every other period
chargeable. Although reducing flexibility, it
increased the places we could offer to parents as
we are currently losing parents due to lack of
availability and fitted better into the main school
day. Meals, pre-school and afterschool would no
longer be included in standard entitlement. A
ACTION (who? /timescale?)
Maria Michael to consult with Carol Derosa
about our current nursery and if we are a fixed
52-place nursery plus other aspects of the new
programme
Chair and SBM to look at income changes
Because of timescales, this will be revisited at
the FC meeting preceding budget ratification
meeting – planned for 24/03/14
governor asked if it was possible to reduce the
free entitlement places we offer within our
nursery.
5. School Budget SI
The SBM presented the forecast to the end of the
current year which estimates a c/fwd of £99,000
including a £48,900 contingency reserve. It was
agreed that this would be the foundation of work
to be done over the summer holidays. Work to
be done deferred to Premises Committee
6. School Meal Accounting SI
One debtor over £100 but being managed. Due to
change of staff, full report not available but will be
reported on next meeting. A governor asked if we
offered online banking and if we could make more
of it.
7. Special Fund SI
Currently has £4,700.00 over two bank accounts.
Head Teacher to look into projects to be funded
and make formal request to Trustees
8. Private Funds SI
All well managed. There is a fund of £8,400 to
spend on staging, lighting and audio equipment for
the hall. This is being researched and will be
reported on at the next meeting
9. Pupil Premium Money
Although we are advised PP will increase next
year we are being made more accountable for its
allocation and spending within our budget. In
addition, we have experienced a claw-back in
respect of departed pupils but appear to get
nothing for those joining. Full details on school
website. A governor asked about why the money
was taken back.
Move to encourage more parents to pay by
online banking to be made when new person is
in post. To be advertised in Newsletter and on
Invoices.
SBM to look into reason for clawback and how
that works.
AP will include details about PP spending in the
body of the HT report for all govs. It is also
available on the website.
10. Money for sport in school
Funding has been continued for additional third
year. Planning in progress and will be reported at
next meeting
11. Holly Park SFVS
Will be a standing item from next meeting
12. Policies to be ratified
a) Extended Provision
b) Financial Management
Policies ratified with small amendments
13. Item(s) to carry forward to main
Governing Body meeting
With the Nursery plan still in development, the
forecast will be taken to the next GB meeting
14. Any other business
Budget setting workshop on 10th March.
Budget ratification meeting at 7pm on Monday 24th
March 2014 preceded by Finance Committee
Meeting at 6pm
Chair to find Auditor for accounts – needs to
be done for 31/07/13
(SI denotes Standing Item)