Welcome to
ClubRunner
An Official Rotary International Licensee
Club Presentation
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ClubRunner
Connect. Collaborate. Communicate.
What is ClubRunner?
• An Official Rotary International Licensee, ClubRunner, is an award-winning
collaboration tool for clubs that want to effectively:
• Reach members
• Improve communication between members
• Better organize their club
• It is an online service comprised of powerful tools designed to:
• Maintain your club data
• Boost communications
• Organize events and volunteers
• Help your club run more efficiently and easily
ClubRunner
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What are the Key Benefits of
ClubRunner?
•
Superior communication features
•
Effortless web presence & availability of club information
•
Effective club image & improved public relations
•
Stronger membership growth and retention
•
Centralized club reporting and administration
•
Better handling of events and volunteers
•
Increased data security
•
Automatic transfer of information between districts and other clubs
ClubRunner
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What this Presentation Covers
The following features will be covered in this presentation:
• Website Manager
• Member Directory
• Message Center
• eBulletin
• Event Planner
• Committee Management
• Attendance Manager
• Dues & Billing
• Photo Manager
• Online Payment & ECommerce
• Custom Reports &
Directories
• Mobile App
• Social Media Integration
• Sponsorship Feature
• RI Integration
ClubRunner
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WebsiteManager
• Maintaining effective web presence is one of the most challenging
tasks clubs face today.
- Other challenges include presentation, image handling, timely
updates and the overall organization of a website.
• ClubRunner minimizes technical issues related to website presentation
and maintenance by allowing you to focus on the actual contents of
your site such as news, events, links, documents and photos.
• Also, the ability to edit the website is not limited to one person.
- Access can be granted to many contributing members, making it
more current and interesting.
ClubRunner
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Website Manager
Administration
Maintaining the website is
done through a secure login.
ClubRunner has seven
levels of access so you
can get more members
involved while
maintaining security
levels for each area.
ClubRunner
1-877-4MY-CLUB
Website Manager
Public Home Page
Edit home
page stories
and news
Add
upcoming
speakers,
events,
YouTube
videos…
Meeting
information &
map for visitors
List
executives &
directors
Add clubspecific links
…all without
having to know
HTML!
ClubRunner
1-877-4MY-CLUB
Website Manager
Adding Content
To add a story to the home
page, any member who has
been granted editor rights can
log in, then type contents into
the built-in editor.
Pictures are automatically
resized and compressed for
optimized downloading on the
web
These options allow you to
hide or show an article on
the home page, stories
archive, and eBulletin.
ClubRunner
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Website Manager
Immediate Results
Contents appear
immediately on the home
page and eBulletin (if
selected).
Images uploaded are
converted into thumbnails
which can be clicked to
display in full size.
Links can be embedded
within contents to take
visitors to other websites
or pages within your site.
ClubRunner
1-877-4MY-CLUB
Website Manager
Content
You can easily add the following content to your website:
• Upcoming speakers
• Links to other websites
• Events calendar
• Photo albums
• Registration forms and flyers
• Custom site pages for committees and projects
• Private members only document storage for Word, Excel or PDF
• Sponsor advertisements to raise funds
• YouTube videos, RSS feeds, and links to social networking sites
ClubRunner
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Member Directory
ClubRunner makes it easy to manage your member directory by:
• Maintaining your member database with photos
• Allowing each member update his or her own profile
• Printing or downloading an up-to-date photo directory
•Creating additional fields to track more information
• Sending automatically generated notices to RI to synchronize with
their databases
• Easy conversion to Excel, Word and CSV
Member information is not available to the general public. ClubRunner
stores your directory database safely in a password-protected membersonly area of your site.
ClubRunner
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Member Directory
Managing Membership
ClubRunner helps you manage your member photos, addresses, email address,
phone numbers and more. Multiple membership types are also supported.
ClubRunner
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Member Directory
Easy maintenance
Your members can easily login and update their own profiles. No more
excuses for out-of-date directories! Use the Update Request feature to
prompt members to review their information and link into their profile if
any updates are required.
Information is
automatically
updated at the
District and Zone
level, including
executives and
directors
ClubRunner
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Member Directory
Printable Photo Directory
Printing the club directory is a breeze with ClubRunner. The directory is
generated and formatted for you in Microsoft Word, PDF or ready to print
by any member.
Each profile contains
both standard contact
information, plus
custom fields you can
define
ClubRunner
1-877-4MY-CLUB
Member Directory
RI Reporting
Send updates automatically to Rotary International whenever an important
data change occurs. This allows you to keep RI’s database more up to date
with minimal data entry and replication of data.
ClubRunner
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Member Directory
Meeting Responsibilities
Need to keep track of who does what? ClubRunner can help! Simply define
your meeting roles and assign members. They will automatically get reminded
every week.
ClubRunner
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Member Directory
Friends
Adding friends to your ClubRunner site is a great way to attract new
members. Friends are non-members that can receive your eBulletins and
event invitations. You can also add visitors, speakers, family members, coworkers and more!
Each member has the
ability to add friends
This is a great way to
keep prospective
members in the loop!
ClubRunner
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Message Center
ClubRunner simplifies the way club members communicate via email—
whether it be within their club, to prospective members, club directors or
special groups and committees.
In addition, email addresses are centralized. This means that if a member
changes his/her address, it is reflected everywhere, in all distribution lists,
without the need to notify others.
ClubRunner
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Message Center
Since your site has all the club members’ email addresses, sending a broadcast
message to all or selected members is easy.
Club executives and
directors can also
broadcast messages to
selected executives in all
or selected clubs within
the district with just one
click.
ClubRunner
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Message Center
You can also create as many custom
distribution lists as you wish.
Custom Distribution
lists are great for:
• Board of Directors
• Committees
• Projects
Messages arrive individually, personalized with the member’s name and club
along with the sender, so they are not interpreted as spam.
ClubRunner
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eBulletin
The eBulletin is a great way to boost public
relations, club image and membership
growth and retention.
Create a professional email newsletter
quickly by incorporating contents such as
stories, news, speakers and events from
the website.
ClubRunner’s bulletins
are displayed within the
body of the email itself,
not as an attachment or
a link.
Readers will more likely
begin reading the
newsletter right away.
ClubRunner
1-877-4MY-CLUB
eBulletin
Bulletin name is
customizable
Upcoming speakers
automatically appear
from website
Welcome greeting is
personalized for each
member and friend
Each event
appears as a link
back to event page
ClubRunner
1-877-4MY-CLUB
eBulletin
Reminders
The club bulletin goes beyond mere reporting. It is a personalized
reminder system for each member which automatically includes their
commitments and outstanding duties related to club meetings, events,
new member programs and more.
Commitment Reminders:
• Event registrations
• Volunteer signups
• Meeting responsibilities
• New member tasks
ClubRunner
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Event Planner
Organizing and promoting your club’s
events has never been easier.
ClubRunner helps you with these event
planning functions:
• Posting an event page
• Email Invitations
• Online Registrations
• Volunteer Management
• Communication
• Requesting help
• Printing guest lists and name tags
ClubRunner
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Event Planner
Email Invitations
ClubRunner helps promote your event by sending email invitations.
Members need only to click on the “Register Online” link and enter their
password.
If your district is on CR:
Send email invitations to other
club presidents along with a
sign-up sheet of their members.
They can even book themselves
directly on your site! Even if
your district is not on
ClubRunner, you can
communicate with clubs that
are.
ClubRunner
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Event Planner
Online Registration
After supplying their password, members can register themselves, as well as
any guests.
Members get a
confirmation email
after registration
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Event Planner
Registration Reports
• The event chair can print
reports indicating who has
registered, declined or is
undecided, alphabetically or
grouped by club.
• Guests are listed next to the
Rotarian who registered them.
ClubRunner
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Event Planner
Events Communication
Need to contact your attendees before the event to remind them? The
Event Planner lets you fire off a quick message to them without the need to
know who has registered already.
You can use the
same form to send a
“Thank You”
message to
attendees after the
event has occurred!
ClubRunner
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Event Planner
Print Name Tags
Name tags are very time-consuming for events with a large number of
registrations. ClubRunner takes the pain out of printing name tags by doing
it for you!
Name tags are generated in a
Microsoft Word format and are
ready to print.
Just click “View” then print!
Choose from 2
formats: Badges
(for use in sleeves)
or Stickers
ClubRunner
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Volunteer Management
Volunteers are the heart of a
Rotary club. ClubRunner
makes it easy to manage the
task of organizing tasks, time
slots, and sign-up sheets.
Issue reminders and emails
easily to all relevant parties.
“Within minutes I had an online
signup sheet, emailed the entire
membership, and starting getting
volunteers! Thank-you
ClubRunner!”
- Brenda M.
ClubRunner
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Volunteer Management
Task Management
The first step is defining all the various tasks that need volunteers. The event
chair can define them easily in ClubRunner, and specify the number of people
needed for each task and time slot combination. Just email the invites!
Once this is done, email
invitations are sent to all
members with one click!
If the District is on CR, the
captain can email invitations
to other clubs as well!
ClubRunner
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Volunteer Management
Adding a volunteer
Members can register themselves, or can be registered by any club executive.
ClubRunner
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Volunteer Management
Volunteering Online
Members can view a
sign-up sheet on the site
to see all the available
slots. They can then
book themselves for one
or many of the slots.
Unlike other sign-up
methods, no two
members can
accidentally sign up for
the same slot!
ClubRunner
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Volunteer Management
Volunteers Needed
The event chair can always find out the number of volunteers needed for an
event through a task summary report.
ClubRunner
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Volunteer Management
During the event
On the day of the event, the event chair can print reports of all the
volunteers who signed up. The report can show an alphabetical listing of all
volunteers and their contact info, or an overview of the entire schedule.
ClubRunner
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Volunteer Management
Communicate with volunteers
Before the event, the chair can send a quick reminder to all volunteers. Just
type the message and click send. ClubRunner takes care of the rest, including
a personalized footer reminding the member of their scheduled tasks!
This is a great tool to
use after the event to
thank the volunteers
for all their help!
ClubRunner
1-877-4MY-CLUB
Committees Module
Specify your club committees, the corresponding chairs, their members and
contact details.
Allow all members to
view your club’s
organization chart and
its members, by year.
ClubRunner
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Committees Module
Committees (Enhanced Add-On)
Optionally subscribe to the Committees Enhanced Version, which allows you
to further create areas where your committees can work together.
Create
subcommittees, post
documents, and email
your committee
members.
ClubRunner
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Attendance Manager
Keeping track of members’ attendance is quick and easy. Just add the
meeting, then check off those who attended.
ClubRunner will calculate members’ Year-to-Date percentages, meeting
percentages, as well as monthly reports.
ClubRunner
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Attendance Manager
How it works
ClubRunner generates a
ready-to-print attendance
list.
You can then take it to your
club meeting to check off
members who attended.
Later, enter the data into
ClubRunner.
ClubRunner
1-877-4MY-CLUB
Attendance Manager
View members’ attendance
You can view a list of your members’ and their Year-to-Date attendance
percentage.
Multiple leave of
absences can be added
for members to make
reporting more accurate
ClubRunner
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Attendance Manager
View meeting statistics
You can also view a list of your meetings and the attendance percentage per
meeting.
ClubRunner
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Attendance Manager
View attendance for all meetings
If you need to view a members’ attendance in more depth, you can view all
meetings within a date range.
ClubRunner
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Attendance Manager
Make-ups
Make-ups are easily taken care of in ClubRunner.
Simply select the member’s name, and the meeting that was missed.
Optionally, a small description can be added.
This will update the
club and member’s
attendance reports
accordingly.
ClubRunner
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AttendanceManager
Reporting to District
ClubRunner automatically
calculates the data you need to
send to your district every
month.
If your district is online with
ClubRunner, then the reporting
gets easier – with just the click
of a button!
“Our club’s secretary finds the
attendance module easy to use.
Truly a marvelous product backed
by sterling service.” - Randy M.
ClubRunner
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Database Integration with RI
• ClubRunner is the first vendor to have fully
integrated its database with RI and is the
leader in terms of the number of fields
integrated.
• The RI Integration feature syncs:
– Member Information
– Member Terminations
– Club Officers and Executive Information
– Club Information
ClubRunner
http://web.clubrunner.ca/ri-integration
Dues & Billing
Generate invoices and email or print them to members with ease with
ClubRunner’s Dues & Billing module.
Create unlimited items,
and specify recipients’
quantities and prices.
ClubRunner
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Dues & Billing
Print your invoices or email personalized bills to your members with one click.
Each member’s bill
automatically includes
their items and total
balance due.
ClubRunner
1-877-4MY-CLUB
Photo Manager
"A picture is worth a thousand words".
• Uploading and sharing photos has never been this easy
• No need to handle image resizing or compression
• Categorize your photos in a series of journals
–
–
Custom captions
Navigation Panels
• Display photos on homepage
ClubRunner
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Online Payment & eCommerce
• Allows for online payments by integrating credit card
payments safely and securely into your site
• Already integrated with the Dues & Billing Module and
MyEventRunner™
–
–
Choose when and where to allow payments
Use the Virtual Terminal
• All funds are deposited into your bank account
immediately
• Generate reports linking payment transactions to members
and events
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Custom Reports & Directories
• Reports available in ClubRunner can be exported in
either PDF or Excel format.
• Complete with charts and graphs, ClubRunner allows
you to create numerous reports to help you keep
track of the most important information.
• View birthday/anniversary reports, track attendance
history and trends, download a member photo
directory and much more.
ClubRunner
Mobile App
Your key to connect to your club on
the go!
Password protected, just like your
website, the ClubRunner Mobile App
consists of 3 main modules:
– Member Directory
– Latest Stories Feed
– Rotary Club Locator
ClubRunner
Mobile App
• Member Directory
– View the most up to date member directory, upon
login. Browse through member profiles, make a call
to any of their phone numbers, e-mail them directly
or add them to your contacts list.
• View Posts on Your Website
– View the latest feed of home page stories that are
on your site directly on your phone.
• Rotary Club Locator
– Instantly displays a map showing you the closest
clubs near you. By clicking on the drop pin, you get
access to more information including their meeting
day, time, venue and directions from your current
location to meeting venue.
ClubRunner
Social Media Integration
Promote your club identity online on Facebook
with our Facebook Like Widget!
ClubRunner
Social Media Integration
• Add RSS feeds from Rotary International
directly on your site with our RSS feed widget.
• Using our custom content boxes, paste in your
code and directly link back to your own
Facebook fan page.
• Promote your stories and website with the
Facebook like widget!
ClubRunner
Sponsorship Feature
Showcase your club’s sponsors while earning fundraising revenue from your
website!
ClubRunner allows your club to sell ad links for your website and upload
them directly. This is a great opportunity to raise funds from your website.
You get total control!
Your club keeps 100% of the
revenue! You set your own rates
and policies!
ClubRunner
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Affordable Pricing
Subscriptions include all modules of ClubRunner, hosting and bandwidth, disk
storage, backups, and automatic integration with districts and other clubs. Setup
includes loading your member data from electronic format.
Every subscription comes with a 30-day full money back guarantee.
Some restrictions apply. Please consult your Subscription Agreement for more details. Above prices include ClubRunner ads. To remove,
add $100 to annual fee. Custom domain names are an additional $29.95/year for minimum term of 3 years. Prices subject to change.
ClubRunner
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What About Security?
You can rest assured that your data is secure and private as ClubRunner is
equipped with:
• Unique login names and passwords for each member
• Multi-level access rights for members
• Firewall and anti-virus protection
• Protection features for private information that is not meant for
the public
• Backups of your website and membership information
automatically made every four hours
• Features that help maintain the privacy of email addresses
• Public Messaging tools that allow for anonymous contacts
ClubRunner
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Testimonials
Don’t take our word for it! Read all about what current users are saying
about ClubRunner.
Click here to read them all!
“ClubRunner is making
my life so much easier as
Club President.”
(Internet connection required)
George R. (Peterborough, ON)
“Just wanted to let you know
how much our club likes
ClubRunner. It has revolutionized
the way that we attract
prospects and communicate with
current members. Since we
launched the website, every
weekly speaker and every guest
has mentioned that our website
is really good. Thanks to
ClubRunner!”
Scott L. (Boston, MA)
ClubRunner
"ClubRunner is fantastic... we
struggled for years to get "on-line"
and what you have engineered
makes it so easy for us to
communicate with members as
well as with our local community.
Well done!"
Bob A. (North Delta, BC)
“ClubRunner gets the
information and tools
right to our member’s
fingertips.
Communication is easier
than before. It is a big
time saver – flexible and
easy to use yet powerful.”
Justin R. (St. Martin)
1-877-4MY-CLUB
Visit Live Sites
Visit some live ClubRunner sites! (Internet connection required)
www.bostonrotary.org (Boston, MA)
www.erierotary.org (Erie, PA)
www.nyrotary.org (New York, NY)
www.augustarotary.org (Augusta, ME)
www.sonomavalleyrotary.org (Sonoma Valley, CA)
www.greenwoodrotary.com (Greenwood, SC)
www.clubrunner.ca/geelongeast (Geelong, Australia)
www.clubrunner.ca/edmontonstrathcona (Edmonton, AB)
www.rotary7080.org/citycentre (Mississauga, ON)
Click here to view more
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Awards
ClubRunner was awarded the Microsoft Impact Award for Community
Leadership after its release in April 2003.
This award is presented by Microsoft to one software application across the
country, that makes a lasting impact on the community and is beneficial to
its recipients.
ClubRunner
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What’s Next?
Subscribing is quick and easy.
Just complete our order form at
www.clubrunner.ca/order and your site will be ready
within a week!
Need a closer look? Take advantage of our 30-day free
trial. This gives you access to the full version of
ClubRunner. Sign up at www.clubrunner.ca/trial for your
free trial. Any contents added during your trial period will
carry over into your site once you sign up.
ClubRunner
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Contact Us
For more information, or to set up ClubRunner for your club or district,
please call 1-877-4MY-CLUB, or email us at salesinquiry@clubrunner.ca.
Visit us at www.myclubrunner.com to find out more!
© 2010 Doxess. All Rights Reserved. This presentation is for informational purposes only. Doxess makes no warranties,
express or implied, in this summary. ClubRunner is a registered trademark of Doxess.
ClubRunner
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