PRESENTS
Table of Contents
Scheduling a meeting
– Schedule Meeting Form
– Selection of Organizational Unit
– Setting Meeting Dates
– Adding a Map to show location of meeting
Reviewing the scheduled meeting
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Scheduling a meeting
Click on “Schedule a
Meeting”
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Scheduling a meeting – cont’d.
Fill in the meeting information. The
information in red (also marked with an
asterisk (*) is required).
Note that there are several drop downs. Make
sure to choose the appropriate value from the
provided list.
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Scheduling a meeting – cont’d.
The Region and Section will be preselected for
you based on your IEEE member data. For
example, if you are a member of the
Philadelphia Section in Region 2, you will see
options similar to what is seen here.
To modify date, click
on the calendar icon
Note the hints next to the input fields. They
aid users in dealing with common meeting
tasks. For example, Registration Start and End
time fields have an important hint about how to
turn the registration functionality off.
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Scheduling a meeting – cont’d.
Here is an example of details filled
into the appropriate fields
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Scheduling a meeting – cont’d.
You can use Yahoo! Maps, Google
Maps, etc. to provide a link to a map
of the meeting location.
You can use the built-in registration
functionality or link to a third party
registration system.
Let’s copy the URL using the “Link”
function, and then paste it in the
Meetings tool.
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Scheduling a meeting – cont’d.
Then, click “Create.”
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Reviewing the scheduled meeting
Here is the completed meeting,
as it will be viewed by members
of the section.
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Thank you!
Thank you for viewing the tutorial. Please remember to visit vTools’
site (http://vtools.ieee.org) to learn more about our projects. If you
have any questions regarding vTools.Meetings, please e-mail us at:
meetings-vtools@ieee.org.
Thank you!
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