Microsoft
Excel 2010
Chapter 6
Working with Multiple
Worksheets and
Workbooks
Objectives
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Use the ROUND function
Use custom format codes
Define, apply, and remove a style
Add a worksheet to a workbook
Create formulas that use 3-D cell references
Add data to multiple worksheets at the same time
Working with Multiple Worksheets and Workbooks
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Objectives
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Add a header or footer and change margins
Insert and move a page break
Save a workbook as a PDF or XPS file
Create a workspace file
Consolidate data by linking workbooks
Working with Multiple Worksheets and Workbooks
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Project – Consolidated Expenditures
Worksheet
Working with Multiple Worksheets and Workbooks
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Project – Consolidated Expenditures
Worksheet
Working with Multiple Worksheets and Workbooks
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General Project Guidelines
• Design the consolidated worksheet and plan the
formatting
• Identify additional worksheets needed in the
workbook
• Plan the layout and location of the required custom
format codes
• Examine the options, including headers, margins,
and page breaks, that you have for printing
worksheets
• Identify workbooks to be consolidated into a
workspace and then linked to create a consolidated
workbook of the initial workbooks
Working with Multiple Worksheets and Workbooks
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Entering Sample Data Using the Fill
Handle
• Enter the values from which to create a series
• Select the cells with the values
• Drag the fill handle through the cells to fill
Working with Multiple Worksheets and Workbooks
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The ROUND Function
and Entering Formulas
• The ROUND function can decrease the number of
decimal places that can appear in a cell
=ROUND (number, number of digits)
The number argument can be a number, cell reference,
or formula
Working with Multiple Worksheets and Workbooks
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Assigning a Currency Style Using the
Format Cells Dialog Box
• Select the cell(s) to format with Currency style
• Right click a selected cell
• Click Format Cells on the shortcut menu to display
the Format Cells dialog box
• If necessary, click the Number tab to display the
Number tab, click Currency in the Category list to
select the type of format to apply, and then click
the desired currency format
• Click the OK button
Working with Multiple Worksheets and Workbooks
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Assigning a Currency Style Using the
Format Cells Dialog Box
Working with Multiple Worksheets and Workbooks
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Format Codes
Working with Multiple Worksheets and Workbooks
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Creating and Assigning a Custom Format
Code and a Comma Style Format
• Select the range of cells to format, and then click
Format Cells on the shortcut menu to display the
Format Cells dialog box
• If necessary, click the Number tab to display the
Number tab and then click Custom in the Category
list to begin creating a custom format code
• Delete the word General in the Type box, and then
enter the desired format code
• Click the OK button
• Click the Comma Style button to display the numbers
in the selected ranges using the Comma style format
Working with Multiple Worksheets and Workbooks
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Creating and Assigning a Custom Format
Code and a Comma Style Format
Working with Multiple Worksheets and Workbooks
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Cell Styles
Working with Multiple Worksheets and Workbooks
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Creating a New Style
• Click the Cell Styles button (Home tab | Styles group)
to display the Cell Styles gallery
• Click the New Cell Style button in the Cell Styles
gallery to display the Style dialog box
• Type the desired name for the new style
• Click the Format button to display the Format Cells
dialog box
• Select the desired category and type
• Click the Alignment tab, and then select the desired
alignment
Working with Multiple Worksheets and Workbooks
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Creating a New Style
• Click the OK button
• When the Style dialog box becomes active, click
Font, Border, Fill, and Protection to clear the
check boxes, indicating that the new style does
not use these characteristics
• Click the OK button to add the new style
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Creating a New Style
Working with Multiple Worksheets and Workbooks
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Applying a New Style
• Select the desired cell(s) and then click the Cell
Styles button (Home tab | Styles group) to display
the Cell Styles gallery
• Click the name of the new style to assign the style
to the selected cell(s)
Working with Multiple Worksheets and Workbooks
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Adding a Worksheet to a Workbook
• Click the Sheet2 tab at the bottom of the window
and then click the Insert Cells button arrow
(Home tab | Cells group) to display the Insert Cells
menu
• Click Insert Sheet on the Insert Cells menu to add
a new worksheet to a workbook, in this case a
sheet named Sheet 4 between Sheet 1 and Sheet
2
Working with Multiple Worksheets and Workbooks
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Adding a Worksheet to a Workbook
Working with Multiple Worksheets and Workbooks
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Copying the Contents of a Worksheet
to Other Worksheets in a Workbook
• Click the tab for the sheet containing the data to
copy
• Click the Select All button to select the entire
worksheet and then click the Copy button (Home
tab | Clipboard group) to copy the contents of the
worksheet
• Click the tab(s) for the sheet(s) to paste the data
• Click the Paste button (Home tab | Clipboard
group) to copy the data on the Office Clipboard to
the selected sheet(s)
Working with Multiple Worksheets and Workbooks
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Copying the Contents of a Worksheet
to Other Worksheets in a Workbook
Working with Multiple Worksheets and Workbooks
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Drilling an Entry through Worksheets
• With Sheet1 active, hold down the SHIFT key and
then click the remaining tab(s) for the
worksheet(s) to contain the entry
• Type the entry in the desired cell
Working with Multiple Worksheets and Workbooks
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Drilling an Entry through Worksheets
Working with Multiple Worksheets and Workbooks
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Referencing Cells in Other Sheets
in a Workbook
• To reference cells in other sheets in a workbook,
you use the sheet name, which serves as the
sheet reference, and the cell reference
=‘Public Work’s!B5’
=‘Public Works’!B5 + ‘Police and Fire’!B5 + ‘Parks and
Recreation’!B5
• You can enter a sheet reference in a cell by typing
the sheet reference or by clicking the appropriate
sheet tab while in Point mode
Working with Multiple Worksheets and Workbooks
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Referencing Cells in Other Sheets
in a Workbook
Working with Multiple Worksheets and Workbooks
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More About Pasting
Working with Multiple Worksheets and Workbooks
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Changing Margins and Centering the
Printout Horizontally
• Select the worksheet tab(s)
• Click the Page Setup Dialog Box Launcher (Page
Layout tab | Page Setup group) to display the Page
Setup dialog box
• When Excel displays the Page Setup dialog box, if
necessary, click the Margins tab
• Set the top, bottom, left, and right margins as desired
• Click the Horizontally check box in the ‘Center on
page’ area to center the worksheet on the printed
page horizontally
• Click the OK button
Working with Multiple Worksheets and Workbooks
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Changing Margins and Centering the
Printout Horizontally
Working with Multiple Worksheets and Workbooks
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Adding a Header and Footer
• Click the Page Layout button on the status bar to
display the worksheet in Page Layout view
• If necessary, scroll the worksheet up until the
Header area is displayed
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Adding a Header and Footer
• Scroll the workbook down to view the Footer area
Working with Multiple Worksheets and Workbooks
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Selecting and Deselecting Sheets
Working with Multiple Worksheets and Workbooks
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Inserting and Removing a Page Break
• Select the cell where the page break should be inserted
• Click the Breaks button (Page Layout tab | Page Setup
group) to display the Breaks menu and then click Insert
Page Break on the Breaks menu to insert a page break
Working with Multiple Worksheets and Workbooks
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Inserting and Removing a Page Break
• To remove a page break, click the cell containing
the page break, and then click the Breaks button
(Page Layout tab | Page Setup group) to display
the Breaks menu
• Click Remove Page Break on the Breaks menu to
remove the page breaks
Working with Multiple Worksheets and Workbooks
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Hiding Page Breaks
• Open the Backstage view
• Click the Options button in the Backstage view to
display the Excel Options dialog box
• Click the Advanced button to display Advanced Excel
options
• Scroll the window until the ‘Display options for this
worksheet’ area appears
• Click the ‘Show page breaks’ check box to clear the
check box
• Click the OK button to close the Excel Options dialog
box and hide the page breaks
Working with Multiple Worksheets and Workbooks
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Hiding Page Breaks
Working with Multiple Worksheets and Workbooks
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Searching for and Opening Workbooks
• Start Excel
• Open the Backstage view
• Click the Open button to display the Open dialog
box and then select the location to search
• Type the search text in the Search box
• In the File list, click the workbook(s) to open
• Click the Open button to open the selected
workbook(s)
Working with Multiple Worksheets and Workbooks
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Searching for and Opening Workbooks
Working with Multiple Worksheets and Workbooks
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Searching for and Opening Workbooks
• Click the Arrange All button (View tab | Window
group) to display the Arrange Windows dialog box
• Click Vertical (Arrange Windows dialog box) to
arrange the windows vertically
• Click the OK button to display the opened
workbooks arranged vertically
Working with Multiple Worksheets and Workbooks
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Searching for and Opening Workbooks
Working with Multiple Worksheets and Workbooks
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Creating a Workspace File
• With the desired workbooks opened, click the
Save Workspace button (View tab | Window
group) to display the Save Workspace dialog box
• Navigate to the location to save the workspace
• Type the desired workspace name in the File
name text box
• Click the Save button to save the file names of the
workbooks open, of the workbooks displaying,
and other display settings
Working with Multiple Worksheets and Workbooks
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Creating a Workspace File
Working with Multiple Worksheets and Workbooks
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Consolidating Data
by Linking Workbooks
• Open the desired workspace
• While entering formulas, you can reference cells
in other workbooks by clicking those cells
• Delete the dollar signs ($) in the formulas so that
the references are not absolute
Working with Multiple Worksheets and Workbooks
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Consolidating Data
by Linking Workbooks
Working with Multiple Worksheets and Workbooks
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Chapter Summary
•
•
•
•
•
•
Use the ROUND function
Use custom format codes
Define, apply, and remove a style
Add a worksheet to a workbook
Create formulas that use 3-D cell references
Add data to multiple worksheets at the same time
Working with Multiple Worksheets and Workbooks
45
Chapter Summary
•
•
•
•
•
Add a header or footer and change margins
Insert and move a page break
Save a workbook as a PDF or XPS file
Create a workspace file
Consolidate data by linking workbooks
Working with Multiple Worksheets and Workbooks
46
Microsoft
Excel 2010
Chapter 6 Complete