Fall 2013

O Duties of a Treasurer
O Types of Accounts & Access to Funds
O Purchasing & Reimbursements
O How to: Making Travel Arrangements
O Fundraising & Donations

O Complete purchase/reimbursement forms
O Track funds for all club accounts & deposit $
O Assist with fundraising/donation plans
O Work with team to develop budget request

A&S
Account
•University funding
On
Campus
•Fundraised by your club

O Two ways to receive A&S funding:
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Annual A&S Budget Request – requests are processed by the SG Appropriations Committee each year
Senate Bill - funding requests for unforeseen costs in the middle of the year
O SCC Budgetary Committee
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Assists clubs with reviewing their budgets before being submitted to Student Government
Budget hearings are in Fall 2013
(for funding during 2014-2015)
O Unused funds are swept at the end of each fiscal year (June 30)

Cash Account Deposit Log
O Called a “cash account”
O Used for depositing funds raised by the club
O Checks made out to “FGCU (club name)” can be deposited into this account
O Making a Deposit
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Cash Account Deposit Log
Submitted at Cashier’s Window (McTarnagan Hall)
Club treasurer required to sign off

O What can we use this money for?
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Entry fees, travel costs, uniforms, equipment
Items purchased with A&S funds can’t be personalized
O How do I access our club’s money?
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EagleLink for account balances
Purchase Requests & Reimbursement Forms

Checking Your Account Balance
O EagleLink
O View up-to-date account balances
O See transaction details

Check •2-3 weeks
Credit
Card
•5 business days
Submit all Purchase Requests to the Sport Clubs Office

Any questions?

Check •2-3 weeks
No $ •No Payment
Submit all Reimbursements to the Sport Clubs Office

Any questions?

O Must be submitted with:
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Name of destination(s)
Use of fuel (car or boat)
Round trip mileage on google map/mapquest
Original receipts

Do you know where to find these forms?
Check out the Sport Clubs website: fgcu.edu/CampusRec/SportClubs/forms.html

O All found in Team Manual online
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Booking Flights
Reserving Hotels
Renting a Vehicle
O Including discounted car rental rates
O You can view the team manual here:
O fgcu.edu/CampusRec/SportClubs/resources.html

Life of a Purchase Request
O Step 1: Submit Paperwork to Sport Clubs Office
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O include all necessary details/documents signatures of club officer submitting the request
O Step 2: Approval Process
O signature of SCC President, Treasurer & Coordinator
O Step 3: Sent to Purchaser
O Procurement handles checks & reimbursements
O Campus Rec staff handles credit card purchases

O Complete the form
O No really. All of it.
O Plan ahead!
O Make sure payment deadlines are met
O Always include an invoice
O If not an invoice, anything that states the price & vendor

O Teams are required to fundraise a certain % of annual A&S allocation
O Percentages can be found in SCORE system
O Submit Fundraising Report for credit
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Sponsorships, donations, travel fees, equipment donations, etc. count towards total %
Submit through EagleLink

O On Campus Account
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NOT considered tax deductible
Account managed by team
O FGCU Foundation
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Tax deductible for donations $250+
Only for donations – not sponsorships
Account managed by Sport Clubs Office

O Annual Funding Application for FY14-15
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Applications release date TBD
Due in October to Student Government
O Each team will have budget hearing with SG in October/November

O Sport Clubs Office
Located in the Recreation Center, inside Alico Arena
O Email :: sportclubs@fgcu.edu
O Phone :: 239-590-1420
O Website :: www.fgcu.edu/CampusRec/SportClubs