New IT Strategy Focal Point Workshop

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Welcome Note

Post ISTS II Capability

Group Exercise Instruction
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Group Exercise
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Coffee Break
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Group Exercise Presentation

Open Discussion

Closing Note
Philip Erquiaga
Barbara Davis
Mikio Mukai
Group Leaders
Rajat Nag

Office of Information Systems and Technology

ADB

eOperations for SO and NSO
Consultant Management System (CMS)
Procurement System (PRS)
GFIS, TAIS, LFIS -> P3M-Fin
CLASS

Credit Risk Management System (CRMS)
Treasury Risk Management System (TRMS)
ODS – EDB, ODB, & RDB
ADB Portal, eStar, eBoard, eOperations, BDS, etc.
Capital Subscription System -> Fund Accounting
Oracle AP, AR, SR, GL
Funding Management System (FMS)
Investment Management System (IMS)
Bank Transaction Processing System (BTPS)
Oracle HR, PDP, Various Benefit Systems
SHIPMON, eTrip, Various Service Mgt Systems
Oracle Procurement, Supplier Management System
Budget Mgt & Control System (BMCS) -> Budget System
Lotus Notes, Network, Business Continuity Facility

IT Strategy 2020 Workshop Day 2

Key questions Topic
1.
Operational Effectiveness
 NSO & SO
 ICT in sectors
 Knowledge sharing
 Data management
 Regional integration
 Co-finance
2.
Organizational Effectiveness
 Corporate change management
 Work program, budget, human resource
 Strategy, policy, business rules changes
 Employee Communication
 Education & training
 Organizational performance evaluation
How should ADB work in NO & NSO (or PPP) field in terms of process, information, data, documentation point of view? How should operation process and knowledge integrate together? How should ICT support in the sector development, especially strategic sectors in Strategy 2020? How should regional integration and country based operation marry? How should ADB main stream funding and co-finance be integrated?
How should ABD manage organizational changes from policy, strategy, business rules business process, resource requirements, skill set, training, IT investment, employee communication? How should ADB manage that policy level changes are implemented into the execution level? How work program and budget support organizational changes? How to retain consistency across the organization ?
3.
Partnership
 External communication
 Civil organization relationship management
 Donor relationship management
 Peer organization harmonization
 Government interaction
 Event participants
 Complaints & Info request management
 Anti Corruption
 Accountability mechanism
4.
Good Governance
 Geographic
 Centralized vs de-centralized operation
 Business continuity
 Operation risk management
 Security management
 Data archive & record management
How should ADB retain various external communication history?
How should ADB manage different type of touch (contact) points?
How can ADB bring awareness of the importance of organizational memory rather individual memory? How can ADB avoid complaints including corruption and misplacement of requests?
How should ADB operate geographically? How should ADB balance centralized vs decentralized? How should ADB balance investment and business continuity from operational risk point of view? How should ADB manage various security (life , information etc)? How should ADB manage organizational data and record?
Dept/Office
RSDD
OREI
ERD
SERD
PARD
PSOD
OCO
SPD
IED
EARD
COSO
OGC
BPMSD
OSEC
OCRP
DER
OAI
OSPF
SARD
OAS
OAG
ORM
CWRD
CTL
TD

1. Please discuss topics within the group and develop business requirements list supporting IT capability and assuming organizational changes in the given template. Suggested (not necessarily limited to) view point for group exercise:

Consider timelines (e.g., immediate requirements, foreseeable requirements, or
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 transformational requirements ).
Think process rather than department or office.
Role-based rather than job-based.
Optimize end-to-end process rather than cross divisional process integration.
Geographic, work location.
Centralized vs decentralized issues.
Managed vs self-managed issues.
Etcetera…
2. Once business requirements are listed, please pick the top three business requirements and put them in the presentation form.

Please discuss topics within the group and develop business requirements list supporting IT capability and assuming organizational changes in the given template. Suggested (not necessarily limited to) view point for group exercise:
Colum Title Contents Guidance
#
BR Name
Description
IT Capability
Strategic Alignment
Priority
D2G1-001 etc describe Day, group, and list number
Provide short name of the business requirements
Brief description of business requirements
Brief IT capability support realization of business requirements
Describe relevant Strategy 2020 elements or any official
High, Medium, Low
Current State
Timing
Budgeted, Programmed (WPBF), Reported (in some form), First time
Immediate, mid term, and long term
Leading Dept/Office Department or office that should lead business requirements implementation
Type of Requirements Innovative, Efficiency improvement, Mandatory
Prerequisite/
Assumption
Prerequisite or assumption if require to implement such a business requirements

IT Strategy 2020 Workshop Day 2

IT Strategy 2020 Workshop Day 2

IT Strategy 2020 Workshop Day 2