How can we best help our students ?
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Academic Probation is earned and the
notation "Academic Probation" is recorded on
the student's academic transcript.
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Students on Academic Probation are required
to develop an academic success agreement in
consultation with their Academic Advisor.
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Academic Watch— Full-time student has a cumulative GPA or 2.0
or higher but GPA falls below 2.0 in one semester or term.
Students in this category are limited to 4 courses and must meet
with Academic Support Services.
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Academic Warning—Part-time student with a cumulative GPA
below 2.0 after 6 credits. Students in this category will be place on
academic probation after 9 credits if the GPA does not improve.
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Academic Probation ( transcript notations: “Probation 1” and
“Probation 2”)—Full or Part-time student with a cumulative GPA
below 2.0 (or 1.75 for first year students). Also, a full or part-time
student who has completed less than 2/3 of attempted credits-attempted credits include: F, NP, I, WP, WF or W.
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Academic Probation Actions - Full time students in
this category are limited to 4 courses. Part-time
students in this category are limited to 2 courses.
Students in this category cannot participate in
athletics or inter-collegiate activities. Students in this
category must meet with a representative from
Academic Support Services. Students who remain on
probation for two consecutive semesters will face
academic dismissal the following semester.
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Probation ends when the cumulative GPA reaches 2.0.
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In order to make Satisfactory Academic Progress a student must
maintain a cumulative GPA of 2.0 or higher (1.75 for first year students)
and complete 2/3 of all attempted credits. In addition, students must
complete credits according to a schedule not to exceed 150% of credits
necessary for degree.
Question: Does this mean that students cannot take more than 64
credits in excess of a BA degree?
Answer: Financial Aid will not cover credits over this limit.
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Financial Aid reviews students academic records periodically, typically in
Fall, Spring and Summer semesters for full time students and after every
9 credits for part-time students. If students are not making satisfactory
academic progress, they are not eligible for aid the following semester.
It is important to note that summer functions as a “make-up” term.
Students who are not making satisfactory academic progress during the
regular academic year may enroll during the summer term to regain SAP.
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Question: Is this about numbers—meaning the
student needs to raise cumulative GPA and/or
complete 2/3 of her credits — OR is this about a good
faith effort meaning that a student who does well in
the summer is allowed to receive aid for the fall
regardless of cumulative GPA?
Answer: This is about numbers: GPA above 2.0 or
completion of attempted credits towards degree.
Students can appeal. If the appeal is not approved,
financial aid will not be restored until student begins
to make satisfactory academic progress. After aid is
withdrawn, many students choose to take courses at
a local community college to regain SAP.
Explain the impact of unsatisfactory academic
progress on financial aid. Many students are not
aware of the relationship between GPA, courses
completed and financial aid.
 Advise students to repeat failed courses.
 Repeat Policy: While transcripts show every class
attempted every semester, only the most
favorable grade figures into the GPA. The most
efficient way to raise a low GPA is to repeat
failed courses. (Question: Does the repeated
course still figure in the attempted/completed
ratio?).
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Advise Students to contact Academic
Support Services. Academic Support is
available in the library. Depending on their
probation status, students may be required
to contact academic support. (Dr. Kimberly
LaBoone)
Triage Program: Recommend that students
contact Academic Advising via the Triage link
(http://www.trinitydc.edu/casadvising/triage-program/#form)
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Submit early alert notices.
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Early Alert forms are due (insert date). These forms help to identify
students who need academic support while there is still enough time to
make a real difference.
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Make failing students aware of withdrawal deadlines.
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The withdrawal deadline for this semester is (insert date). While
withdrawals do count against the attempted/completed ratio,
withdrawal is better than earning an F in most cases.
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Post midterm grades.
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Midterm grades function as a “wake-up call” for students and teachers
alike. Calculating midterm grades helps you to identify students who are
doing poorly and gives student a realistic idea of their grade in your
course. Midterms also help with withdraw decisions.
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You can submit an early alert any time (paper
form or electronic form)
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Midterm is Oct. 3rd – 8th (Midterm grades due
Oct. 12th)
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Spring registration begins Oct. 31st
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The last day to withdraw is Nov. 11th
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Do you have any questions about the
information presented today?
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Do you need clarification on any of the
topics?
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Do you have any students you have concerns
about? (please see us afterwards or send us
an email)