MONTHLY REPORT AUG, 2010
1
Engage Project This Month (Aug,10)
1.Proposal Head Count For 2011
2. Complete The Fresh Graduate
Recruitment Project
3. Organizing Oversea Training To
Staff To Taiwan
4. Update The Current Company’s
Policies
(as well translate into Vietnamese
version)
2
1. Proposal Head Count 2011
Final approved results &
follow up new
Step 3
recruitment for next year
HR made proposal to BOD
Step 2 base on real reason for HC
demand
Notice to all Head Dept for
Step 1
HC proposal in it’s own one
3
2. Finish the fresh graduated student
project
Total of
this group
is 08
members
All complete the
final report to
E.V.P & dept.
directors
The training schedule is held
from 02 – 13Aug.10
4
2. Finish the fresh graduated student
project
5
3. Organize Oversea Training in Taiwan
Schedule:
22Sept.~03Oct.10
Acc. Mr. Le Huu Phong
Mkt Mr.Trinh H. Nam
TrainMr.Phan T.Tung
PA Mr.Ng. Huu Tri
IT
Mr. Lam Tri Huan
Agcy Mr. Ng. Hoang Chuong
BDO
Nguyen T T Thuy
6
4. Update the company’s policies
Loma Education Exam
(Employee has to pay registration fee in advance
when making registration )
Domestic Travel Policy
(Business trip distance under 100 km will be not
considered as business trip)
Leave Regulation
Update some content as well as Vietnamese Version
7
NEXT MONTH PLANNING PROJECT
8
Next Month Planning Project
(Sept, 2010)
1.Budget Plan For 2011
2. Working with IT Dept.
on upgrade the HR system
3. Continuously on
company’s policies
9
MONTHLY MEETING
General Administration
10
ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)
GA TASKS
A. Office Building Information
1. TWC:
- Marketing & Training Division moved back to 7FL.
- Wandering Ghost worship on 24 Aug’2010
11
ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)
GA TASKS
12
ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)
GA TASKS
13
ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)
GA TASKS
A. Office Building Information
2. Norch:
- Compensated 6FL’s broken glass to the landlord on 6
Aug’2010.
- Started construction on 12 Aug’2010.
- The landlord complained the noise caused by 8FL’s
Agency.
14
ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)
GA TASKS
A. Office Building Information
3. Haphan building (HCMC – District 5)
- The landlord complained our agency played Karaoke
during working hours.
15
ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)
4. Hanoi new office – 167 Bui Thi Xuan –
Construction completion on 20 Aug’2010
CS & Collector areas in 1st FL
16
ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)
Agency area in 2, 3 & 4 FL
17
ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)
Training room & staff area in 6FL
18
ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)
RD & BDO area in 8FL
19
ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)
GA TASKS
A. Office Building Information
5. Haiphong’s new office:
- Approval report rental contract.
- Started construction on 12 Aug’ 2010. Completion
schedule will be 20 Sep’2010.
20
ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)
GA TASKS
B. Other projects:
• Approval report for renting car for business trip in
Cantho to reduce the taxi fees.
1. Regulations on document/file management.
2. Approval report for a new service contract with Lavie.
21
MONTHLY RENTAL CHARGE SUMMARY
Location
HCMC
Building
2009
Total
Building
2010
Monthly rental
(USD)
TWC
53,130.00
TWC
37,686.00
Norch
34,948.43
Norch
23,922.03
Big C
8,067.40
Big C
Total
Hanoi
Monthly rental
(USD)
3
-
Haphan
6,557.00
Binhthanh
6,400.00
96,145.83
4
74,565.03
IVB
10,120.00
IVB
Grand
11,838.75
Grand
11,838.75
Ladeco
21,546.00
Ladeco
21,546.00
167 BTX
14,000.00
3
43,504.75
-
3
47,384.75
22
MONTHLY RENTAL CHARGE SUMMARY
Location
DNG
Total
Cantho
Building
2009
Monthly rental
(USD)
Building
2010
Monthly rental
(USD)
Green Plaza
2,299.00 Green Plaza
Sacombank
3,800.00 Sacombank
5,200.00
6,099.00
5,200.00
2
4,312.00 Hanhphuc
4,312.00
4,312.00
1
4,312.00
Dongnai
20 Dong Khoi
1,093.00
Total
1
1,093.00
Total
Hanhphuc
1
-
1
Haiphong
Sacombank
Total
Grand
Total
1
150,061.58
4,920.00
4,920.00
137,474.78
23
ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)
Monthly rental charge summary
100,000.00
90,000.00
80,000.00
70,000.00
60,000.00
2009
50,000.00
2010
40,000.00
30,000.00
20,000.00
10,000.00
HCMC
Hanoi
Danang
Cantho
Dongnai
Haiphong
24
ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)
Monthly total amount (USD)
150,061.58
137,474.78
Total amount
2009
Total amount
2010
25
ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)
GA TASKS
B. Other projects:
After moving from some buildings to the new buildings
• Total Areas up from 5,703 m2 to 7,248 m2.
• Rental for the whole country decreased 12,587 USD per
month.
26
NEXT MONTH PROJECT PLAN (GENERAL ADMIN)
GA TASKS
1. Monitoring construction 7 & 8 FL of Norch.
2. Monitoring construction new office in Haiphong.
3. Ordering Moon Cakes.
4. Applying for ADSL & Telephone & office
equipments for new office in Haiphong.
5. Surveying GA’s services in Haiphong (cleaning,
stationery,…).
6. 2011 budget.
27
Legal Department
MONTHLY REPORT AUGUST, 2010
MAIN TASKS
28
Main tasks
This month:
►Terms & Conditions:
 Reviewing: A05 (new product).
►Legal counsel:
- MOF approved for new address of Hanoi
branch;
- Finished to notice MOF regarding to change
Head of Hanoi & Danang branches;
- Follow up: setting up Haiphong branch.
29
Main tasks
This month:
►Legal counsel:
-
Finished: Approval report for Called
Member of Council, Meeting minutes &
Resolution with the following contents:
(1) changing General Director:
+ Current: Mr. Lai Chi Min
+ After: Mr. Liao Chih Chiang
30
Main tasks
This month:
►Legal counsel:
(2) Changing the head office’s address:
- Before: 6th Floor, New World Building, 46-48-50
Pham Hong Thai, District 1, HCMC, Vietnam.
- After: 9th Floor, New World Building, 46-48-50
Pham Hong Thai, District 1, HCMC, Vietnam .
31
Main tasks
This month:
►Legal counsel:
(3) Moving Customer Service:
- Before: 6th Floor, New World Building, 46-48-50
Pham Hong Thai, District 1, HCMC.
- After: 7th Floor, N’orch Building, 170-170Bis-172E
Bui Thi Xuan, District 1, HCMC.
32
Main tasks
This month:
►Legal counsel (cont.):
 Q&A from Planning: Exciting Summer
with Cathay;
 Q&A from Claim: regarding the value
of signature of PO/LA;
 Q&A from Investment: establishing
fund management company;
33
Main tasks
This month:
►Legal counsel (cont.):

Q&A from Investment: Internal
Operation Guidelines for Related Person
Transactions of Cathay;
 Q&A from Audit: legal documents apply
for setting up branch & office
representative;
34
Main tasks
This month:
►Legal counsel (cont.):
 Q&A from Policy Admin: authorization
letter;
 Q&A from Marketing: regarding to
recruit new BM;
35
Main tasks
This month:
►Legal counsel (cont.):
 Reviewing: Charter of CLIV;
N’orch’s issue: regarding broken glass in
6th floor & restart construction in 7, 8
Floor;
► Review & revise contracts
36
Main tasks
Next month
Legal counsel:
 Revise: The Charter;
 Submit documents to MOF to:
- change General Director;
- change Head office’s address (from 6th to 9th
floor);
- notify to move Customer service;
37
Legal Department
38