Cataloging & Metadata Common Knowledge Group (CMCKG)
March 3, 2014, 1:30-3:00
Calling in: 866-740-1260
Access code: 8252901
Minutes: Stephen Abrams
Participants:
Stephen Abrams (CDL)
Linda Barnhart (UCSD)
Armanda Barone (UCB)
Marcia Barrett (UCSC)
Sharon Benamou (UCLA)
Valerie Bross (UCLA)
Jim Dooley (UCM)
Belinda Egan (UCSC)
Vicki Grahame (UCI)
Yi-Yen Hayford (UCSC)
Claudia Horning (UCLA)
Rachel Jaffe (UCSC)
Michael Kim (UCSB)
Yoko Kudo (UCR)
Xiaoli Li (UCD)
John Riemer (UCLA)
Nina Schneider (UCLA)
Adolfo Tarango (UCSD/SCP)
Karen Yu (UCB)
Rev. Agenda
1. Introductions & Announcements (10 min.)
No announcements
2. ALA Highlights Sharing (7-10 min. each)

Nina Schneider
An ACRL subcommittee is working on revising the cataloging rules for rare materials to
bring them in line with RDA. A survey will go out to technical service heads to get their
opinions. DCRM cartographic rules will be published at the end of spring; music is up for
review now. For more information on the work of the Bibliographic Standards
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Committee of the Rare Books and Manuscripts Section (ACRL/ALA), you can visit the
website: http://rbms.info/committees/bibliographic_standards/index.shtml
A recording of the LC Bibliographic Framework Initiative Update Forum is available at:
http://www.loc.gov/bibframe/media/updateforum-jan26-2014.html
.
Q: RDA documentation: when and how will it be released? Ideally, in two years,
but there is not yet any definite timeline.

Adolfo Tarango
CCDA is considering refinements to instructions to remove contradictions. For
example, the source of numbering of series and subseries. The "Spirit" qualifier
should be the last element. The numbering of leaves and plates was reviewed
but no conclusion was agreed to. There was a discussion of a paper from
German national library concerning the description of a serial. They use the
latest issue as the basis for description, not the first (as is the common AngloAmerican practice). The joint committee will let both practices to continue.
There was a proposal to the ISSN Center on rule of first five words being
considered a title change for languages that don't use word division. There were
different interpretations of instructions in RDA regarding recording the place of
publication. At one extreme, statements for each element are included, even if
they are not defined; at the other extreme: only elements for which there are
defined values are included. One possible hybrid approach: all publication data
are included (even if undefined), but then other undefined data can be omitted.
OCLC has started a pilot project for duplicate record merging. UPenn, UChicago,
UWashington, and UCSD are working together to test record merging, starting
with print monographs. The MARC advisory committee adopted indicator values
for the 538 field. This change is restricted to MARC.
Q: RDA revision schedule: RDA rules on description are done, but not the rules
on authorities.

Jim Dooley
Cooperative catalog activities: 8 CIC libraries, led by Chicago have started a one
year pilot project dealing with books in languages for which individual libraries
don't have expertise. Approximately 100-120 titles per year will be cataloged by
external libraries that have the necessary language expertise. It is not clear yet
whether they will physically ship books or just scan the front matter. This may
depend on whether it is felt that proper subject analysis is possible without the
piece in hand. They will use the PCC BIBCO Standard Record format, but
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otherwise each library will use its local standards. Q: Will libraries accept each
others' cataloging as acceptable? Still working on who would send what copies
to whom.
“Collaborative Cataloging Initiative” project among Columbia, Harvard, Toronto,
Cornell and Yale to develop a crowd-sourcing tool for non-catalogers, but
language experts, to provide data to create MARC records for Worldcat.

Valerie Bross
Discussion on predatory publishing. Since 2009 Jeffrey Beall has been tracking
this information (see handout from his blog,
http://scholarlyoa.com/2014/01/02/list-of-predatory-publishers-2014). He
shows how the number of questionable publishers has increased dramatically.
However, there have accusations have been raised of cultural bias in the
identification of "predatoriness". ISSN has taken a different approach: ROAD
(resources open access directory, http://road.issn.org/), which tries to correlate
OA titles with complementary data indicative of quality and scholarly intention
(e.g. Scopus, SJR ranking indicator (SCImago journal rank), etc. The audience for
this tool is faculty interested in assessing various publishers to distinguish truly
scholarly publishing opportunities. Note that this is not intended as a
replacement for the ISSN registry.
Q: How to determine whether retrospective titles are OA?

Marcia Barrett
OLAC (Online audio/video catalogers group, http://www.olacinc.org/drupal/), is
an affiliated ALA group. Two cataloging guides are being updated: streaming and
DVD/Blu-ray, to be available by ALA summer.

John Riemer
Eric Miller (Zepheira) was guest presenter on BIBFRAME (BF) at the ALA
Technical Services “Big Heads” meeting,“Reinventing Cataloging: Models for the
Future of Library Operations,” http://www.slideshare.net/zepheiraorg/alabhem2014249 . Among the issues discussed: Single volume monograph notes
only go in one direction (backwards, towards earlier editions). If BF assertions
are easily reciprocated, they can automatically construct the forward linking of
notes. Series cataloging links are bi-directional. Authority data: entity attributes
don't have to be done by the same person that first creates the record. Musical
groups and individual members are sometimes connected by 5XXs. Perhaps this
can be done in BF. The hierarchical structure of corporate names is rarely
documented. Using BF may make the entire corporate structure explicit.
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Database of record: consider the example of harvesting data from a DB for a
record placed into Worldcat. What is DB of record? The original DB or Worldcat.
In BF where we're dealing with individual elements, each element can have its
own authoritative source.
Q: The benefit of BF is obvious for cataloging and discovery, but what is the
impact on technical services? For example, selection, acquisitions, circulation,
etc?
3. Data Gathering Effort toward New Productivity Standards (Linda Barnhart) (15
min.)
The processes and standards for measuring cataloging productivity at UCSD were
unsatisfactory. Assessment criteria weren't consistent across the department,
e.g., music was slightly different from books, from CJK, etc. Additionally, half of
the work last year was under AACR2 and half under RDA, authority work was
outsourced, editing was done in OCLC rather than local system, all of which were
additional complicating factors. Three different new tally forms were assessed,
but the preference was for an automated solution. A model online tool was
presented to library administration in January. (See Linda's 2014-02-28 email for
screen shots.) The tool maintains the anonymity of individual staff members by
reporting only average times for cataloging. After use for 2 weeks, 587 items
have been cataloged. Use is not mandated but encouraged in order to get a true
picture of departmental productivity. One open question: Once the data capture
is determined to be correct, how will it be used in setting productivity
expectations and assessment?
Q: How to capture DB maintenance as an intrinsic component of cataloging
activity? How to count it? Is it a separate transaction?
Q: Has there been any initial staff reaction? There has been little response so
far.
The Voyager cataloging module automatically collects statistics. Q: What if you
are doing work, e.g., NACO, that occurs outside of the module?
4. RLF Transfer Macro (Michael Kim) (10 min.)
Due to lack of time, this item will be carried over to the April call.
5. Housekeeping (5 min.)

Working space for CMCKG
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John asked about the potential for a UCSF wiki space, but this is not possible. He
will try to set up a Google groups/docs site.
The next CMCKG call will be on Monday, April 7
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