Department of Intramural-Recreational Sports
2013-14 Annual Report
Department of Intramural and
Recreational Sports
Open for Business!
2013-14 Annual Report
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Department of Intramural-Recreational Sports
2013-14 Annual Report
Table of Contents
I.
Executive Summary
II.
Collaborations
III.
2014-15 Departmental Goals
IV.
Intramural Staff
V.
Academic Unit Support
VI.
Staff Professional Development
VII.
Activities That Support Diversity
VIII.
Informal Sports
IX.
Cardinal Corner Game Room
X.
Health Science Campus Fitness Center
XI.
Intramural Sports
XII.
Marketing and Promotions
XIII.
Assessment
XIV. Technology
XV.
Safety
XVI. Fitness
XVII. Sports Club Federation
XVIII. Special Events / Programs
XIX. Activity Evaluations
XX.
Facility Usage Statistics
XXI. List of Facility User Groups
XXII. Intramural Sports Statistics
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Department of Intramural-Recreational Sports
2013-14 Annual Report
XXIII. All Campus Points Totals
XXIV. Intramural Champions
XXV. 2013-2014 Intramural Schedule
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Department of Intramural-Recreational Sports
2013-14 Annual Report
2013-2014 Annual Report
Edited by:
Dale Ramsay
Prepared by:
David Rice
Contributors:
John Smith
David Hatfield
Debby Woodall
David Rice
Justin Peterson
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Department of Intramural-Recreational Sports
2013-14 Annual Report
2013-2014
Department of Intramural and Recreational Sports
STAFF
Dale Ramsay
Janice Day
Karen Zody
David Hatfield
John Smith
Debby Woodall
David Rice
Justin Peterson
Roger Metry
Michael Richeson
Frank Nuxoll
Greg Johnson
Tim Lynch
Rusty Michalski
Tad Porter
Joe Gamsky
Ryan Ramsay
Andrew Baldridge
Alex Claywell
Chelsea Cook
Liam Corley
Abby Jacob
Mary Elise Schlich
Christian Rick
Diedre Book
Stephen Russ
Deana Ellis
Director
Student Affairs Business Center Liaison
Administrative Assistant
Assistant Director- Facilities
Assistant Director- Marketing, Technology, Safety
Assistant Director- HSC Facility and Fitness
Coordinator of Sports Clubs and Facilities
Coordinator of Intramural Sports
Program Assistant
Facility Supervisor- SAC
Facility Supervisor- SAC/SRC
Facility Supervisor- SAC/SRC
Facility Supervisor- HSC
Facility Supervisor- HSC
Departmental Assistant- Intramurals
Departmental Assistant- Fitness
Departmental Assistant- Facilities
Undergraduate Assistant- Intramurals
Undergraduate Assistant- Intramurals
Undergraduate Assistant- Intramurals
Undergraduate Assistant- Intramurals
Undergraduate Assistant- Intramurals
Undergraduate Assistant- Intramurals
Undergraduate Assistant- Intramurals
Undergraduate Assistant- Facilities
Undergraduate Assistant- Facilities
Undergraduate Assistant- Facilities
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Department of Intramural-Recreational Sports
2013-14 Annual Report
I.
Executive Summary
2013-14 was the most significant year in the 86 year history of the Intramural-Recreational
Sports program with the opening of the new $37.5 million, 128,000 sq.ft. Student Recreation
Center on October 28, 2013. The state-of-the-art SRC has been an incredible addition to the
vibrant campus life at UofL. The SRC will transform the student life experience of UofL
students for generations to come. The SRC is enabling the Intramural-Recreational Sports
Department to serve both our students and the University community in many new and exciting
ways.
The Intramural-Recreational Sports staff did a phenomenal job in ensuring the SRC opened both
on time and at a high level of efficiency. Between installing equipment, cleaning the facility,
establishing operating procedures, ensuring the CSI System was operational, and a myriad of
other details, the staff did a tremendous job in getting the SRC operational.
Part of the change of moving from the Student Activity Center meant we no longer would
manage the Cardinal Corner Game Room. The management of the Game Room was transferred
to the Department of Student Involvement (Student Activities). This transfer made sense since
Student Involvement is located in the SAC and we are now across campus. We were proud to
have been selected by SGA President Todd Schmiedeler to manage the Game Room back when
it was originally opened in the 1990s and thus creating the positive atmosphere that attracted
students who were interested in passive forms of recreation.
Another significant change is happening in the Division of Student Affairs. Dr. Tom Jackson,
Vice-President for the past seven years, will be leaving to become President of Black Hills State
University in South Dakota. We wish him well in his new challenge and appreciate the support
he gave us during his tenure. Dr. Michael Mardis, current Dean of Students, has been named the
Acting Vice President for Student Affairs. We are extremely proud of Dr. Mardis’ appointment
as he worked for Intramural-Recreational Sports for nine years. We look forward to serving
under his leadership.
2013-14 was both rewarding and challenging. The effort required to concurrently operate our
program and open the SRC was a significant physical and emotional drain on the IntramuralRecreational Sports staff. However, in the true character that the IMRS staff has always
displayed, everyone did what they had to do to get tasks, both large and small accomplished.
Now that the SRC has opened, we are now focused on finding new and innovative ways to serve
our students. With a facility such as the SRC, the possibilities are endless.
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Department of Intramural-Recreational Sports
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II.
Collaborations
One of the primary strengths of our program is the volume and quality of collaborations that
Intramural-Recreational Sports has with different departments across campus. These
collaborations serve to enhance the department’s ability to effectively serve our various
constituency groups. The following is a summary of our numerous collaborations:
Athletics - We work closely with Athletics in cooperatively sharing the use of each
other’s facilities. Our students benefit from getting to compete in outstanding venues
such as Cardinal Arena (Basketball Championships), Bass/Rudd Tennis Center
(Tennis Tournaments), Wright Natatorium (Swim Meet), and the Trager Stadium
(Track Meet). Participating in these venues enhance the experience of participating in
Intramurals for our students.
U-Fit Program – Intramural-Recreational Sports is collaborating with Health
Promotions in allowing them to use the Fitness Lab in the SRC for their U-Fit
program. Health Promotions trains students on how to train other students. This is a
very popular program and a good collaboration for us to be involved in.
Financial Aid Office - Our department works closely with Charlie Schnell in the
Financial Aid Office to recruit College Work Study students to work in the Intramural
Department. Our department is the most popular place for CWS students to work on
campus. By developing this relationship with Financial Aid, it assists us
tremendously with our student wage budget by having a large number of CWS
students.
International Center - Intramural-Recreational Sports works with the International
Center and offers two “International Nights” in the SAC, one in the Fall and one in
the Spring. The purpose of these programs is to expose International students to IMRec Sports. Many of the participants are part of our Badminton Club, which has a
high percentage of International students.
Orientation - We are very involved in Orientation. We have a table at the information
fair and are part of the presentation on campus involvement. After several attempts,
we now have the correct situation within the Orientation program where we are able
to reach out to a high volume of students. We believe it is important to have a strong
presence at Orientation to expose the incoming freshmen to our program.
Marching Band - With the development of the “Extreme Home Makeover” project of
renovating the Intramural Field, we were thrust into collaboration with UofL’s
Marching Band. We worked well with them in scheduling and field maintenance. We
have made it very clear to them that they are a full financial partner in the expense of
maintaining the Intramural Field. They were extremely cooperative and while it is not
our ideal situation, we are making the best of it.
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Department of Intramural-Recreational Sports
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Learfield Sports (Formerly Nelligan)- Our arrangement with Learfield continues to be
a financially successful one for our department. In this time of financial stress,
Learfield has done an excellent job in providing our department with additional
revenue that we need to operate our program. Our partnership is unique in that we
continue to be the only recreational sports program in the country with an agreement
with a sports marketing firm. We look forward to the future with the opening of the
SRC and the new marketing opportunities that will develop.
University Emergency Medicine - We have a partnership with University Emergency
Medicine to enable us to have Automatic External Defibrillators in our facilities. Dr.
Price wrote our prescriptions on our AED protocols. This relationship is important
because of the necessity for our staff to be able to respond to a cardiac emergency.
Service Solutions- One of the components of our successful operation is the work
done in cleaning and maintaining the SRC facility. Service Solutions (SSC) is the
cleaning company that we secured to maintain the SRC. They have done an excellent
job in this area. Having a facility that is clean adds to the positive experience our
students enjoy.
Bursar, Registrar, and Card Office- With the opening of the SRC and the advent of
the Student Recreation Fee, we have developed a strong relationship with the Bursar,
Registrar, and Card Offices. There are many intricacies related to student enrollment
and the assessing of the recreation fee. All three of these offices have been extremely
helpful in resolving issues.
Summer Athletic Camp- With the closing of the SAC, the Women’s Volleyball,
Women’s Basketball, and the Cheer camps will all transition to the Student
Recreation Center. We look forward to hosting all of these groups in the SRC.
Welcome Week- With the opening of the SRC, there will be two events here. The
first will be the Wednesday night event formerly known as Hit the SAC. That event
will now be in the SRC. The second event will be the Intramural Extravaganza.
Formerly held on Sunday, it will now be Thursday during lunch. There will be a
variety of food vendors form Cardinal Towne. Also, Dale Ramsay and Debby
Woodall will continue to lead a walking tour of campus athletic facilities on Friday of
Welcome Week.
Student Affairs Collaborations
Housing Move-In Day
We assist with Housing Move-In Day in August.
Field Days
Our department participated in Welcome Week
programs for the Dean of Students Office.
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Department of Intramural-Recreational Sports
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Student Athletic Tickets
Dale Ramsay assists SGA with the Student Athletic
ticket registration process. He and Justin Peterson
chaperoned the student trip to the Russell Athletic
Bowl in Orlando.
First Aid Classes
John Smith teaches First Aid Classes to both the
Intramural Sports and Student Involvement staff as
well as other university employees.
Speech / Literature
Distribution Policy
Dale Ramsay, under the auspices of the Dean of
Students Office, works with off-campus groups to
ensure they are in compliance with the University’s
Speech/Literature Distribution Policy.
Welcome Tents
Dale Ramsay, David Hatfield, and Justin Peterson
assist with the setup of the Dean of Students
Welcome Tents for the first two days of classes.
This was extremely successful, as the students
appreciated the fact there were people available to
assist them during the hectic time at the beginning
of the academic year.
Physical Plant
We have an excellent relationship with the various
trades in the Physical Plant. We have spent a great
deal of time cultivating these relationships. We
receive excellent service from the Physical Plant. In
an effort to show our appreciation to them we work
closely with them on our extremely popular
Faculty/Staff Golf Outing. Many Physical Plant
employees participate in the tournament. They
assist us in obtaining sponsorships for the event as
well.
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Department of Intramural-Recreational Sports
2013-14 Annual Report
III.
2014-15 Departmental Goals
1.
Complete construction projects related to the SRC (Renovate office, outside concrete,
repair fencing, sports club room mat).
2.
Collaborate with Student Health to continue Fitness Assessment for students and
coordinate their presence in the SRC.
3.
Continue to recruit student interns to help implement the Fitness Coaching program.
4.
Continue to collaborate with Financial Aid in recruiting Cardinal Covenant students to
work as student employees.
5.
Collaborate with the Athletic Department to assist with the maintenance of our IM Field
complex.
6.
Implement mock emergency training to enable our staff to respond more effectively in
emergency situations.
7.
Continue to work on the recruitment and retention of officials in our various Intramural
Sports.
8.
Continue to reinforce Department safety protocols with each of our Sports Clubs.
9.
Continue to work with Learfield in securing sponsorships for the Department of
Intramural-Recreational Sports.
10.
Meet with staff on a semesterly basis to review First Aid/Safety protocols.
11.
Work with Simiens to digitize previous year’s All-Campus Champions Boards and get
the display active in Fall 2014.
12.
Continue to conduct criminal background checks on Sports Club volunteers and
instructors.
13.
Implement a personal training program for the SRC and University community starting in
Summer 2014
14.
Continue to expand our variety of Fitness class offerings.
15.
Work to transition Athletic camps into the SRC (Women’s Volleyball, Women’s
Basketball, Dance, Cheer).
16.
Continue to work with the Dean of Students to pursue the initiative of potentially
providing scholarships to incoming students who will participate in Sports Clubs.
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17.
Increase the variety of Intramural Sports offerings by incorporating existing areas of the
SRC into the IM schedule.
18.
Increase efforts to get more independent student participation in Intramural Sports events.
19.
Purposefully make Undergraduate Supervisor training a more intensive experience to
allow for a more prepared and educated student staff.
20.
Replace cardio equipment in the HSC Fitness Center as needed.
21.
Maintain existing relationships with UofL Parking to provide student staff parking in the
HSC.
22.
Continue to aggressively market the SRC to the UofL community.
23.
Create two new Departmental Assistant positions.
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Department of Intramural-Recreational Sports
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IV.
Intramural Staff
The Department of Intramural Sports has 11 full-time employees. During 2013-14 we also
employed 197 student employees who served as facility workers and sports officials. The
strength of our staff is their dedication and loyalty to the Department. The full-time staff has in
excess of 200 years of service to UofL in the Intramural Sports Department.
We lost two long-time employees this year. Roger Metry, Program Assistant and Michael
Richeson, Facility Manager both retired via the university sponsored Voluntary Separation
Incentive Plan (VSIP). We appreciate their long service both to the University and IntramuralRecreational Sports.
We welcomed four new staff members this year. Karen Zody is our new Administrative
Assistant. Karen came to us from the Counseling Center and has been a great addition to our
staff.
We also created three Departmental Assistant positions this year. Joe Gamsky- Fitness, Tad
Porter- Intramurals, and Ryan Ramsay- Facilities joined the staff last summer and also have been
great additions to our staff. Tad and Ryan worked for us as undergraduates and Joe came to us
from Oldham County High School.
We are excited in that we will able to hire two more Department Assistants for 2014-15.
We continue to have a close working relationship with the Department of Financial Aid to ensure
we are able to get an ample number of Federal College Work Study students to fill our need for
hourly student employees.
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Department of Intramural-Recreational Sports
2013-14 Annual Report
V.
Academic Unit Support
We have an excellent relationship with the Health and Sports Studies Department. HSS uses the
SRC for many of their activity classes during the fall and spring semesters. These classes benefit
our program in that they help drive traffic to our facility and expose them to our program. HSS is
also using our classrooms to teach three classes. It is good that their students are in the SRC. We
also provide valuable internship opportunities for the HSS students. Dale Ramsay is also an HSS
faculty member, teaching classes in Recreational Sports Management and Sports Officiating.
Many academic student groups as well as several academic departments are utilizing the meeting
rooms in the SRC.
We also provide our facilities for many academic units who wish to have recreational programs.
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VI.
Staff Professional Development
Dale Ramsay
Taught two classes for HSS (Rec. Sports Management and Sports
Officiating)
High school and college basketball official
Served as Clinician for KBOA Basketball Officiating Camp
Attended NIRSA Conference and KIRSA State Conference
John Smith
Taught First Aid/ CPR Classes
American Heart Association Instructor
Staff Senate
Conducted clinics for Kentucky High School Athletic Association
Assigning Secretary for High School Volleyball and Softball in
Jefferson County
Served on Advisory Board for Louisville Area Red Cross Chapter
Justin Peterson
Assigned officials for St. Xavier High School Intramural Sports
Attended NIRSA Conference
Debby Woodall
Great Places to Work Committee
“Fit Into College” Leadership
NETA Personal Training Certification
Trustees Scholarship Selection Committee
David Rice
Student Awards Committee
Attended NIRSA Conference
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VII.
Activities That Support Diversity
One of the strengths of our program is its diversity of participants. Our motto of “A Sport For
Everyone and Everyone In A Sport” promotes inclusiveness in all aspects of our program.
In Intramurals, there are a high percentage of African-American students who participate in Flag
Football and Basketball. The student group Porter Scholars was again very active in the
Intramural Sports program this year. Our student staff is extremely diverse in both gender and
ethnicity. The majority of our Intramural Sports supervisors and officials were African-American
students.
Our program is also popular with International students. We host International Nights in both
Fall and Spring semesters in the SRC. The majority of the members of our Badminton Club are
International students. A large number of International students also participate in our Soccer
Leagues.
It is obvious that all segments of our program are popular with the rich and diverse student
population of UofL. It is also apparent that these students view our facilities as a place where
they feel comfortable participating in our various programs.
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Department of Intramural-Recreational Sports
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VIII.
Informal Sports
The Intramural-Recreational Sports program underwent significant change in 2013-14. With the
opening of the SRC in October, our involvement with some of the facilities we managed
changed. As of July, we no longer managed the Cardinal Corner Game Room. In October, the
recreational space in the SAC closed, and as of December we no longer schedule space in
Crawford Gym. Moving forward, we will continue to manage the HSC Fitness Center and the
Student Recreation Center.
Student Activity Center*
Student Recreation Center**
HSC Fitness Center
153,610
240,926
43,123
437,659
*May 1 - October 26, 2013
**October 28, 2013 - April 30, 2014
With our new software system, we are able to track individual users of the SRC and HSC Fitness
Center. We had over 11,000 individual or distinct student users in the SRC. At the HSC we had
over 3700 unique student users. What this is telling us is that the vast majority of the UofL
student population is taking advantage of our facilities and program.
Student Recreation Center (SRC)
The new Student Recreational Center had an amazing start to its existence. As the flagship
property for the Intramural Department and possibly for the entire University, the new SRC saw
intense scrutiny in its inaugural half year, with both the building and staff coming through with
flying colors! Despite periodic area closings to finish and refine some of the construction issues,
and more snow day closings than anyone can remember, we still had overall numbers of nearly a
quarter of a million participates in the first half year of operation. Considering that we opened
shortly before the holiday season, a time when many students traditionally are much less active,
our opening numbers were very impressive. At 240,026 our counts were right in line with what
we were hoping to serve during this time period.
Main Strength and Fitness Center
Currently the Main Weight Room has 86 cardio machines and 51 weight machines, a Life fitness
Synergy piece, as well as a large array of squat racks, power racks, free weights, benches, seats,
adjustable benches, dumbbells, belts, bands, ropes, and more weight plates than we can count.
The amount of technology throughout the building is staggering and good deal of that is located
in the weight room! Nearly every piece of cardio equipment has a TV/monitor attached to it so
that our students can enjoy watching TV while they workout, and many of those pieces also have
internet access so students can access the web during use. We also strived for as much diversity
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Department of Intramural-Recreational Sports
2013-14 Annual Report
in the equipment as possible. We have two different types of treadmills, a multitude of elliptical
choices, many biking choices, plate loaded weight equipment, weight stack weight machines,
free weights with bars, benches and some Olympic style squat racks with bumper plates. Our
number of patrons in the weight room totaled out to be 83,637 for this opening period, and we
think this number will rise when we have full semesters open.
Sport Club Studio
The Sport Cub Studio is a multifunctional area consisting of half wood floor area and half mat
area, with a heavy punching bag and a large screen television and DVD player. This area’s
primary purpose is to service our many martial arts sports clubs, but it is also utilized by some of
the physical education classes. Whenever sports clubs are not using this area, the space is open
for any of our members to use. Many members use the matted portion of the room to stretch and
exercise on and the punching bag has seen its fair share of use (we even had to buy stronger
chains to hang it from because of the amount of use it has seen). The member usage is at 3,728
which is a little low but we think that as people become more familiar with the facility and with
each area that they will use this room much more frequently.
Main Gym Floor
Other than the main workout area, our first floor basketball courts are the most popular area in
our new facility. On any given weeknight during the semester this area will be booming with
activity. All three courts hosting full court pickup games all night long is a very common thing.
This area, like most other areas, experiences the most usage during the evenings. A unique aspect
of this area is the giant windows that reach from the ground to celling, giving those inside a view
out and those on the outside a look in at the action. Often times there will be dozen of spectators
coming to this area just to be amazed by the athleticism of our members. This area has seen
47,252 members use the courts since our opening, a number that we anticipate will only
increase!
Multi-Activity Court (MAC)
The Multi-Activity Court (MAC) is a new and unique area to the SRC. The MAC is a completely
enclosed indoor area with 8’x 10’ goals inset into the walls. This is primarily used for indoor
soccer, but also has lines for both team handball and floor hockey. The MAC played host to
many intramural events and tournaments as well as open pickup games. It is common on
weeknights to see pickup soccer games going on in the MAC. The total usage for this area is
6,774 members, a number that we expect to increase as more students familiarize themselves
with this unique area.
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Department of Intramural-Recreational Sports
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Golf Simulator
The Golf Simulator is considered by many to be the crown jewel of our facility. Located in a
room that was originally dedicated to be another racquetball court, the golf simulator gives
members the experience of a golf course indoors! With over 80 virtual representations of real
golf courses, the golf simulator allows users the unique experience of playing real life golf
courses right here in the SRC! Members are allowed to bring their own clubs or they can check
out a set from the equipment counter. A special aspect of the golf simulator is the shot
diagnostic. After each shot on the golf simulator the machine tells you how open your club face
was, how far the ball traveled (or would have traveled had it been outside), how much spin was
on the ball and how fast the club head was traveling. This diagnostic feature is great for
beginning golfers trying to learn the sport or for experience golfers trying to hone their skills.
The golf simulator can be reserved on an hourly basis or if there are three or more golfers than it
can be reserved for two hours. To this point we have had 1,587 members use the golf simulator.
Part of the reason for what we feel is a relatively low number of users was that we were working
through quite a few technical difficulties with this particular unit. Most of these problems
seemed to have been worked out so we would imagine with a lot less down time due to simulator
problems our numbers will be higher in the fall and winter of next year. We anticipate our
numbers will be lower during the summer since most golfers will be on the actual links but when
the weather cools down or on those rainy days we should see a spike in usage.
Running Track
One of the biggest complaints we got in the SAC was that we didn’t have an indoor running
track. Well we are pleased to be able to say that those complaints have been heard and answered!
The running track in the SRC is on the second floor and circles the main weight room area. With
a great view both down below into the weight area and out the tall windows, the running track is
a great place to walk, jog or run! Eleven laps around the track is a mile which is a little shorter
than most running tracks but due to a limited amount of space that is the longest we could make
it. The running track has a digital clock that has hours, minutes, and seconds so that users can
track their pace while running. So far we have had 4,643 members use the running track. The
track provides another option for those users who don’t particularly like to run on a treadmill or
for those outdoor runners who need a place to run on those rainy days.
Mezzanine Fitness Area
The Mezzanine Fitness area is located on the second floor. This area is outfitted with both weight
and cardio equipment. This area was designed for our members who don’t like to be in the
crowded main fitness area. It provides most of the same type of equipment but with a bit of
privacy. We have an assortment of cardio equipment including ten elliptical trainers, six
bicycles, four treadmills and two stair steppers. There is also a complete line of weight stack
weight machines as well as light free weights, benches and a matted area for stretching and core
work. This area has seen 29,543 members since our opening. The Mezzanine Fitness area is a
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Department of Intramural-Recreational Sports
2013-14 Annual Report
place where members can work out without the feeling that they are being “watched”, which is
comforting to many patrons.
Upper Gym Floor
Due to the popularity of basketball in the SAC it was necessary for us to have more space in the
SRC to facilitate this activity, which is why when designing this building we wanted to add two
additional basketball courts. The upstairs gym located on the third floor does not see as much
informal usage as our downstairs courts do, however they play host to many physical education
classes as well as our many intramural leagues and tournaments. The best view on all of campus
can be seen from our third floor courts. The entire north wall from floor to ceiling is glass, giving
a beautiful view of both the surrounding area as well as the turf field and the Louisville skyline!
The upstairs courts have seen usage numbers of 32,257 members since our opening.
The Great Lawn
The Great Lawn is just that, a great lawn! A 100yd x 60yd turf field located adjacent to the SRC.
The Great Lawn purpose is for sports clubs such as rugby, lacrosse, ultimate frisbee and many
more to practice. During non-practice times the field is open for informal usage. By design, no
intramural events are played on the Great Lawn, as the decision was made to keep this dedicated
space for sports clubs and open student use. On any given day you can look out onto the Great
Lawn and see students kicking the soccer ball, throwing footballs, baseballs or frisbees, running
sprints or even laying out trying to catch a tan! The first six months of use have primarily been
the winter of the school year, so as the days get longer and warmer, we anticipate this to become
a popular area for our users.
Racquetball Courts
Racquetball was one area that we decided we didn’t need to allocate as much space to when
moving into our new building. We still have three courts, one of which is convertible into a
squash court. Members can reserve a court for an hour at a time at the counter. Reservations can
also be made over the phone and online. The racquetball courts are mainly used for informal
usage but are also home to our Racquetball Club and some of the university’s physical education
classes. 5,966 members have used the racquetball courts, which is fairly similar to the amount of
usage our courts in the SAC got over a six month period.
Qdoba Gaming Area
The only area we feel is not running at its optimum would be the Qdoba Gaming area. The
gaming area has four 60” HDTV’s. Connected to those TVs are two PS3s and two XBOX 360s
where students can play their own video games or check out some of ours at the equipment
counter. When the gaming systems are not in use the TVs are turned on and students can watch
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television. This area hasn’t seen much usage only 949 students have used the area, which is a
misleading number because the majority of these user are either people watching TV or simply
relaxing on one of the couches in the area, not actually playing the games.
Group Fitness Rooms
The group fitness rooms really solve a huge need for us. They provide multiple areas to hold
physical education classes, intramural classes, informal workout areas for our members, as well
as the possibility to use as meeting rooms, club sports rooms, and much more. Each room has a
television and DVD player so when the room is not scheduled our members can come in and
workout to a DVD or bring their own music and hold dance practice or any number of other
activities. We have one room dedicated for use as a spin bike room and a TRX room. TRX is a
hanging strap workout system that individuals can use or we hold TRX classes as well. So far
our counts in the group fitness rooms are close to what we expected at 16,073 total for all three
rooms. Not bad considering the mid-semester start and really not having our full line up of
classes for the fall. We believe those numbers go up in the coming years.
Classrooms
Already our classrooms have hosted a great variety of events, including physical education
classes, managers meetings, staff luncheons, outside vendor meetings, HVAC meetings, and Red
Cross blood drives. It is a very high tech space with a computer in each classroom as well as a
smart board and white boards. Our numbers for this area are 16,073.
Student Activities Recreational Center (SAC)
The Student Activities Recreational Center was closed after 23 years of service to the university
community at the end of October 2013. All services and operations were transferred to the new
Student Recreational Center (SRC) as of October 28, 2013.
Strength and Fitness Center
The numbers for the Strength and Fitness Center stayed consistent from the past year. This year’s
usage was just under 50,000 users for the year in the Strength and Fitness area. Physical
Education class sizes remained relatively constant, which added to the total usage numbers of the
area.
The weight room consisted of a full line of Nautilus Nitro weight stack machines, and plate
loaded machines, Hampton rubber coated dumbbells, Hampton rubber coated weight plates, a
full line of free weight benches, and racks. We also had an extensive collection of cardio
equipment, including: 5 True treadmills, 4 True recumbent bikes, 9 Precor cross training
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elliptical machines, 2 Cybex Arc Trainers, and 2 Concept II rowing machines, 3 CycleOps spin
bikes, 2 Tetrix stair climbing machines, and 4 Octane Cross-training machines.
Ellis J. Mendelsohn Multi-Purpose Courts
The user numbers were up a bit from last year on the Multi-Purpose Courts. This very versatile
space has hosted a wide variety of events, tournaments and gatherings. In addition to hosting a
huge array of intramural events, we regularly played host to badminton tournaments, local
science fairs, graduation night lock-ins and national volleyball tournaments to name a few. We
also hosted numerous camps throughout the summer including girl’s individual and team
basketball camps, volleyball camps, cheerleading, and dance camps. This turns what would
normally be our slowest time of the year into the busiest, and fosters great community good will,
as well as introducing campus to a huge number of prospective students. The number of requests
for gym space was almost endless, but we scheduled rentals and events in off peak hours when
the university community user base is lowest and affects the fewest people. In doing this, we
strike a nice balance of giving the students as much usage time as possible while still generating
revenue in order to purchase equipment and supplies to keep our users satisfied.
Racquetball and Squash Courts
The Racquetball and Squash Court numbers were down slightly again this year, which is
precisely why we dropped our number of courts in the new SRC down to just three. The
Racquetball Club still has a small but dedicated following and hopes to increase its numbers in
the coming years, but it too has remained constant.
Weight Room Annex
The Weight Room Annex numbers were up quite a bit. Much of this is due to several physical
education classes that used multiple areas of the gym, but spent a good deal of the time in the
annex. The addition of full line up of cardio pieces that were moved over here from Humana
Gym operation also contributed to the increase. We were able to add several treadmills, some
Precor ellipticals, some upright bikes and a Step Mill stair climber. These two factors accounted
for much of the growth in the annex. We also replaced the Trotter weight equipment that was in
the annex with the Cybex weight equipment that was at Humana Gym. While the Trotter
equipment was still functional, it was almost 20 years old so we replaced it with the newer
Cybex equipment. We also added two Bosu balance balls to the array of workout accessories in
the annex.
The Annex area consisted of a full line of 9 Cybex selectorized weight machines, and over 230
square feet of mats for stretching, abdominal and general floor work, as well as 7 medicine balls
and 3 fitness balls, a set of body bars, a set of Kettlebells, and a set of small dumbbells, as well
as an ab wheel.
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Aerobics Studio
The aerobic room boasted three racks of 32 fitness balls an array of hand weights, stretchy bands,
jump ropes, stretching mats, yoga mats, steps, and risers. This area was still a very popular space
for us and the number of activities and uses for this area has increased over the years. Our user
numbers were up quite a bit, over 25% from last year. Most of this can be attributed to several
new and well-attended aerobics classes. The aerobic room was a very versatile space that got a
steady stream of requests for this dedicated space. In the last year this space has hosted fencing
practice, martial arts practice, numerous dance practices, ping pong tournaments, SAB functions,
meetings for camps and other events, a sleeping area for the graduation lock in, physical
education classes, self-defense classes, swing dancing classes, salsa dancing classes, ballroom
dancing classes, as well as all of our Intramural and HSS aerobic and fitness classes.
Crawford Gym
Crawford Gym usage numbers only reflect eight months of operation in 2013 school year. This
was due to a change in operation status for the facility. Starting in January 2014, Intramurals
ceased operations in Crawford Gym. This change required moving the Sports Club program to
the new SRC Recreational Center. As a result, Crawford converted back the Department of
Health & Sport Sciences to oversee scheduling and building operation.
This year’s total usage was 8,454 for the gym floor space. This was based on an operational
schedule of 18 hours per week, Monday through Saturday. This was down from last year’s total
of 12,285, a decrease of 3,831. However, considering are usage total for only eight months these
numbers do reflect a healthy Sports Club program and consistent usage.
The Clubs using the facility were the Fencing Club, the Aikido Club, the Kempo Club and the
Tae Kwon Do Club. Numbers may have increased slightly but for slight over-lap with a HSS
TKD class on Tue.-Thur., and a “Get Healthy Now’ Zumba class on Wednesdays.
Crawford was supervised this year by Student Supervisors, Marshall Matthews and Adam
Willhite. Additional coverage was provided by Tommy Staniford.
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IX.
Cardinal Corner Game Room
We transitioned the management of the Cardinal Corner Game Room to the Department of
Student Involvement in July of 2013. We gave them the facility in good order with a high
number of experienced work study student staff returning.
The game room was a great addition to our department when it originally opened. At that time
we were one of only two Intramural Departments in the nation who were administering that type
of facility on their campus. It gave us access to a group of students that were not traditional
participants of a sports program. Since the inception of “The Game’s on Us” through SGA, the
game room has averaged over 40,000 annual users and has become a popular gathering spot on
campus.
During the year the following groups and organizations hosted functions in Cardinal Corner:
Reach
Alpha Sigma Kappa
Phi Mu Alpha Music Fraternity
African Student Union
Sigma Alpha Epsilon
Sigma Chi
Kappa Sigma
WINGS, Medically fragile children service group
International Student Union
Alpha Kappa Psi Business Fraternity
Psi Chi Psychology Fraternity
Resident Student Association
Triangle
Information Technology
Student Activities Board
Golden Key
Porter Scholars
Upward Bound
Phi Delta Theta
Summer Wind Band Institute
UofL Swim Camp
African Student Union
Chinese Student Scholars
National Association of Black Accountants
YMCA Black Achievers
UofL Tennis Camp
UofL Soccer Camp
InterVarsity Christian Fellowship
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X.
Health Science Campus Fitness Center
Now in our twelfth year of operation the Health Science Campus (HSC) Fitness Center continues
to be popular for the Health Science Campus. The 2013-14 user hours for the HSC Fitness
Facility totaled 43,123. What is even more impressive is that number was made up of almost
4,800 (4,795) different students, faculty, staff and dependent members. For a campus the size of
the Health Science Campus, that is an impressive number of distinct users. All of our current
cardio equipment is out of warranty and is in need of replacing. The strength equipment is
original to the opening of the facility twelve years ago. The HSC staff works hard to maintain its
good working condition of our current weight training equipment. Our staff is constantly making
in-house repairs to weight machines to keep them in service. We continue to inspect the
equipment on a daily, weekly, and monthly schedule to ensure the safety of our patrons. We are
still working out some software issues with the iPad we purchased last year and we are sure it
will simplify the HSC’s equipment maintenance and attendance programs.
While working through and overcoming the implementation of the new CSI software our
department installed this past year, we found that moving forward into the 21st century has been
more than welcomed by not only our department’s staff, but by our members as well. The CSI
program’s capabilities have helped us resolve many facility access problems. The new program
has allowed us to begin a much requested “grace visit” system which has created a much more
positive customer service atmosphere at our member check in desk. Most all of our department’s
planned CSI phases have been implemented, allowing us to consolidate several separate
functions. These include equipment rentals, semester lockers, and facility IDs to name just a few.
The ease with which we can now make and renew an ID has greatly increased our ability to help
our patrons in a more expedited manner. By bringing all these functions into one localized area
(CSI) on the computer, it has simplified the process, which helps to expedite our patron’s needs
more quickly.
The beginning of this past year continued to be challenging as not only were our custodians
being moved or replaced regularly but their supervisors were also being replaced. However,
since mid-March 2014, the Fitness Center has had a new custodian and our chronic problems,
such as dirty shower walls and floors, dusty floors, and bad smelling restrooms, have been
eliminated. The best thing is she asks every morning “is there anything you need me to do?”
and if there is, she always completes the task within a couple of work days. It will be important
to try to retain our new custodian, as there is a history of moving good people to other areas of
the campus.
With the transfer of the Assistant Director Debby Woodall to a new position at the new SRC we
have moved into a new chapter with our management of the HSC Facility. Assistant Director
John Smith added the management of the HSC Facility to his responsibilities. Tim Lynch and
Rusty Michalski have been given the day to day operation responsibilities of the center. John
conducts weekly staff meetings and is in contact with the facility daily. Our ability to recruit
student staff from the Belknap campus has improved dramatically. This is due to an arrangement
made with the HSC parking office allowing our Belknap student staff to use their parking
permits in the HSC Parking Garage. The arrangement with the HSC parking office allowed us to
recruit six new student staff. Our current student staff has six returning members. We lost four
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staff members, with two graduated and two are going to internships. The continued recruitment
of student staff is even more paramount to the success of the center now with the management
change.
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XI.
Intramural Sports
Program Overview
The Intramural Sports program saw unprecedented growth this year with increases of over 20
teams in Volleyball and Basketball. This year’s Basketball League was the first time that the
program has seen over 100 teams competing in a league. Our mix of new events along with wellmanaged league sports helped to keep students interested in our program. Being accommodating
to student’s wishes with the Intramural schedule every year has gone a long way to keeping
students engaged in our events year in and year out.
We welcomed two new Undergraduate Assistants to the staff this year. These two new
Undergraduate Assistants joined our five returning Undergraduate Assistants to complete our
staff. This meant that we had a very veteran staff which made running events a lot easier. It is
always a luxury to have returning staff from year to year, especially in years when we have a
young group of officials like we did this year. We continued using both our Facebook and
Twitter accounts, which made communication with participants much easier.
Facility space continued to be a challenge for our outdoor sports this year. We ran our outdoor
fields to their maximum capacity throughout most of the year because of the large growth we
saw in our outdoor events. Facility space was not an issue indoors with the opening of the new
Student Recreation Center. The new building allowed us to run three courts of Volleyball and
Basketball every night and allowed us to accommodate all of our extra teams. It was because of
the open communication that exists within our department that we were able to pull this off
without any issues.
This year we also launched our new on-line registration system, ran through IMLeagues.com, for
all Intramural participants. Having previously launched it for our Fraternity and Sorority
participants helped to make the campus wide release a lot easier. There were very few kinks with
the launch of the system and we envision it going smoothly in the future.
With the introduction of the Student Recreation Fee, we made the decision to eliminate
Intramural team fees. The only events that we still charge for are: Canoe Regatta, Bowling
Singles and Doubles, and Putt-Putt. These events still carry a fee because they are held off site
and carry a facility rental fee.
All-Campus Points Championship
This year all three points races were decided with four or five weeks still left in the semester.
The organizations that were able to put together consistent performances all year ended up
beating out all of the other competitors.
The Fraternity Division had two organizations that separated themselves from the rest of the
pack early on. These two organizations competed all year with both finishing first or second in
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almost every event down the stretch. This year’s point’s race was won by Beta Theta Pi by over
160 points over Sigma Phi Epsilon.
The Campus Division saw a few very competitive teams but we saw one organization rise above
all others this year. The winning organization always made sure that their participants showed
up to all scheduled events and usually signed up more than the needed number of participants in
order to guarantee better results. This year’s Campus points champion was Beta Theta Pi.
The Women’s Closed points race was decided with a couple of weeks left in the school year.
This year’s winner was competitive in every sport and was usually one of the last teams alive in
every sport. Delta Zeta won the point’s race by 125 points, over Zeta Tau Alpha, for their third
straight championship, which resulted in the Women’s Closed Qdoba Cup being retired.
Sportsmanship
As with every year the department strives to encourage sportsmanlike acts while enforcing rules
set in place to discourage unsportsmanlike conduct of the participants. Many protocols have been
put in place to make participants aware of the standards the department has set for
sportsmanship. Participants must sign a sportsmanship contract and are read a sportsmanship
statement at every game prior to taking the field in order to remind them of their pledge to
remain good sports. Ultimately the department would like to have zero ejections over the course
of the year. Unfortunately this year we had nine ejections, with two occurring in Flag Football,
Floor Hockey, and Soccer, and four occurring in Basketball. All of the ejected participants were
dealt with in a firm but fair manner. Our hope is that after participants are ejected once that they
will not have any more issues on the field during Intramural play.
Intramural Handbook
The 2013-14 Intramural Handbook continued to be a valuable tool for the participants. This
handbook gave participants answers to a lot of their questions and allowed them to become
informed participants. The handbook serves as a measure of checks and balances for the
participants in order to be certain that the Intramural program is upholding the responsibilities set
in place in the handbook. The Intramural Handbook will continue to evolve and adapt to the
changing time the same as it has over the many years since first being developed.
Officials
This year was a little challenging at first with officials. We saw a lot of our officials graduate
last year and we had to train a lot of new officials in every sport. The challenge that we had at
first turned into a very rewarding year. Once these new officials had some live game experience
they never looked back. Even the participants were impressed with the way this crew improved
over the course of a season. The Intramurals Sports Department is excited with this group and
the seemingly limitless potential they have as sports officials.
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Championship Nights
The Intramural Sports department has made it a point to create exciting events when possible for
not only the participants but the spectators as well on “Championship Night”. We also had great
championship nights in Flag Football and Basketball holding those events in our facilities. We
held the Flag Football Championships on the Intramural Field and the Basketball Championships
in the new Student Recreation Center. Both were well-attended by spectators and had a feel of
something bigger than just an Intramural championship. Not everyone can say they played in a
major Division I sports venue like the students who participated in the Swim Meet and Track
Meet. Thanks to a great working relationship with the Department of Athletics our participants
have been granted these opportunities.
Intramural Sports Awards
This year was our 27th edition of the annual Intramural Sports Awards. This year’s Awards
Banquet saw another large turnout at the George J. Howe Red Barn. We continued the tradition
started last year of giving out official’s awards in honor of Dale Orem, Lou Frankel, Frank
Nuxoll, Alfred Smith, Tony Crush, and James Breeding. We also named the Rookie Official of
the Year Award after Chris Brawner this year. Qdoba sponsored our meal for the fifth straight
year.
As is the tradition for this event various students and organizations were recognized for their
achievements throughout the school year. This year the awards were heavily discussed among
the intramural staff to ensure the top candidate would receive each award.
Ellis J. Mendelsohn “Mendy” Awards
Female
Male
Sports Club
Shelby Lawson – Delta Zeta
Josh Lamping – Sigma Chi
Spencer Wise – Rugby
Other Departmental Awards
Dale Ramsay Sportsmanship Award
Outstanding Male Chair Award
Outstanding Female Chair Award
Outstanding Sports Club
Lou Frankel Softball Umpire of the Year
Dale Orem Flag Football Official of the Year
Frank Nuxoll Volleyball Official of the Year
Alfred Smith Basketball Official of the Year
Tony Crush Soccer Official of the Year
Chris Brawner Rookie Official of the Year
James Breeding Official of the Year
Most Improved Fraternity
Most Improved Women’s Closed
Most Improved Campus Points
Kappa Delta
Jordan Adams – Sigma Phi Epsilon
Catherine Greenwell – Zeta Tau Alpha
Rugby Club
Matt Ryan
Morgan Allen
Luke Guhy
Ryan Long
Mark Cranston
Shannon Sloss
Annie Fugate
Pi Kappa Alpha
Zeta Tau Alpha
Beta Theta Pi
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IM Service Awards
David Proffitt
Curtis Monroe
Jeremy Bibelhauser
Intramural Council
Each year the Greek organizations along with other campus organizations elect one or two
members to represent their organization at all Intramural Council meetings. These council
meetings provide our department with a way to talk directly to the organizations and for the
organizations to talk directly to us. The council members have an opportunity to make changes to
the Intramural schedule, address any issues that might have occurred during a sport, and know
about upcoming events. As in years past, this year’s council consisted of a very dedicated group
of individuals who took it upon themselves to help with decision making and provide a voice for
the students. These students had a great impact on the program this year by making insightful
suggestions and working with the program to provide the best experience possible. Council
members had an added responsibility this year with the launching of our on-line registration
system.
Changes Implemented for 2014-15
After council recommendations and with the opening of the new Student Recreation Center the
Intramural Sports Department has made several changes to the Intramural Schedule for next
year:

With the construction of the new University of Louisville soccer stadium we had to
make the difficult decision to eliminate Softball from the Intramural schedule.

With the opening of the Student Recreation Center we were able to reinstate the
Racquetball Tournament and Badminton Tournament, while also adding a Wallyball
Tournament to the schedule. The addition of these sports was student driven, led by
the Intramural Council.

We also made the decision to turn the Indoor Soccer Tournament into a full league
event. It will now consist of four regular season games with playoffs to follow.
Recommendations
Continue to develop partnerships with outside corporations to provide the best experience
possible for the participants of the program.
Continue to develop ways to recruit and retain sport officials.
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Department of Intramural-Recreational Sports
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Aggressively market the program to a very tech-savvy student body.
Implement new events in order to use newly-available programming areas available in the
Student Recreation Center.
Continue to implement use of the on-line registration system for the entire campus.
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XII.
Marketing and Promotions
With the continued association with Nelligan (now Learfield Sports Properties) Sports
Marketing, our marketing program continues to evolve into two distinct operations. One is
marketing in the sense of program promotion. The other is the sponsorship area. From a
marketing standpoint, our annual marketing project planning meeting continues to serve as a
master plan development project for the upcoming year. This is of particular importance because
every program area is involved with the development of the project calendar and it gives each of
our program areas a chance to assess how they can impact the operation of all other program
areas. We make a concerted effort at promoting our various programs and facilities. We also are
very involved in revenue generation from a marketing standpoint through membership programs.
We have more corporate partners than we have ever had before. It will be critical for us to
maintain the current relationships given the changes in the University’s sponsorship regulations.
This year we completed 49 different marketing projects. The projects included every program
area and featured many instances of “cross promotion” that included more than one program
area. Marketing has become a cornerstone of our department.
Reach Television
We have made significant strides in our use of our digital monitor system. With the opening of
the new SRC, we changed from Visix to Reach. The Reach system allows us to have all the
reservations in the center scroll on the right side bar which is a great feature. All of our members
coming in with racquetball, golf, or squash reservations, as well as all the classrooms and group
exercise programs populate the bar as well. It makes quite a difference in our customer service
and was not available on the Visix system. We are averaging close to 30 announcements on the
system at any given time. Each announcement runs 10 seconds before advancing to the next one.
We have made very good use of the system for all hours of operation changes, upcoming
programs and events, building features etc.
Summer Orientation
Orientation was a great success for us last year. After several years of moving around on the
schedule in times and locations, we found a set up that works very well for us. Being in the Life
Science breezeway during the late afternoon snack break gave us the opportunity to talk to a lot
of people in a short time. It was without question the best orientation we have ever had. It is
exciting to know already that we have the same set up this year.
Web Page
Our two web pages had almost 80,000 visitors and page visits making it two of the more active
and utilized pages of the University. The average visitor to our site visits almost 4 pages per visit
and spends almost 2 minutes on site. Those are all very solid numbers in the realm of IT
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analysis. Overall, we had a quarter million pageviews. That is an outstanding number for us. This
represents an increase of over 6,000 users on our department web page.
One thing we are learning is that the page is viewed by many high school students and programs
like ours are becoming more important in the collegiate choice process than before. Most
students we talk to at various Orientation activities tell us they have already visited our pages and
know something about our program.
Our new design served us well but with the upcoming launch of Plone 4, we are back to square
one and having to design another new page.
After opening the new SRC, we took down the construction/features web site. That site had
featured rotating photos on the front page that were changed regularly to track the actual
construction process. It also contained information on the history of the project, contents of the
new center and artists’ renderings of different facility areas as well as the outside of the new
building. That site had served its purpose and we thought was actually drawing traffic away from
our department site which is why it was taken down.
Intramural Web Site:
Visits – 55343
Pageviews – 155939
Duration – 1:45
Page per session – 2.82
Unique Users – 19283
SRC Web Site:
Visits - 24271
Pageviews – 102489
Duration – 1:49
Pages Per Session – 4.22
Unique Users - 8027
Nelligan Sports Marketing/ Learfield Sports Properties
Nelligan Sports Marketing was bought out by Learfield Sports Properties. The name has changed
but our relationship continues. We continue to push the envelope nationally via our relationship
with our local marketing representatives. We still know of no other intramural sports department
that has professional representation from a firm like Learfield that is usually exclusively tied to
an athletic department. It looks like everything we anticipated about our relationship with that
firm is coming to fruition. Learfield is very connected to the Atlantic Coast Conference and is a
national player in terms of sports marketing. It is especially gratifying now to look back to when
we decided to get into marketing/sponsorship with little to no knowledge about it and then to see
us doing something ahead of everyone else in the nation.
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With the agreement we have entered into with Learfield comes a whole new area of sponsor
program compliance. John Smith has a regular meeting with the Learfield representative
responsible for our program to ensure both our compliance and to investigate potential corporate
partners.
Our partnership with Qdoba could not possibly be going any better. There is still considerable
buzz around campus about the coupons and overall sponsorship. Jaime Cryan has taken over as
Regional Director of Marketing for Qdoba, and has attended a number of department functions
to promote our partnership. We have established good relationships with several other corporate
agencies and continue to develop these purposefully.
We are positioned well to increase our corporate partners with the development and opening of
the new SRC. We have entertained a number of possible partners with tours of the center and
information about marketing opportunities available.
In addition to the Learfield-related marketing, we have been working closely with Glenn Gittings
from the Vice President of Student Affairs Office in procuring sponsorships for the new Student
Recreation Center. We were able to do a partnership with Toshiba Business Solutions that
provided 46 flat panel televisions and a large copy/business center for the SRC office.
Advertising Banners
Banner locations have been turned over to Learfield per their agreement with the department.
With the opening of the new SRC, we have eliminated indoor banners and instead use the
REACH digital TV system. We still have several corporate partners who utilize outdoor banners
but they are very few. Most have opted for the indoor digital messaging system.
Graphics Art Student
We recognized a need to improve our graphic ability within the department. We have many tools
for the promotion of programs, events and services, but lacked the artistic talent to develop
original posters, digital media slides and other means of promotions. We hired a graphic art
student to handle that part of marketing for us and it has made a tremendous improvement in that
area of our program. This student develops posters and other visual promotions for us on a
weekly basis. The projects of his are much attractive than the canned art that we would typically
use.
Alumni Memberships
The alumni program is doing well. We moved all of our memberships to the new CSI software
platform last January. The system is working well and has moved our ability to process
memberships to a higher level. We now have a much higher level of flexibility than we had with
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Department of Intramural-Recreational Sports
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the previous system and will be able to customize our membership programs in many new ways
heading forward in the new SRC. Our rates were adjusted to more closely compare with the
student recreation fee. Alumni are paying slightly more than current students.
Our renewal rate remains strong and we continue to work with the Registrar’s Office in
promoting the program to every graduate of the university. This year we were able to distribute
almost 5,000 pieces of information to current graduates. This is important as we are coming into
what should be the peak time of students who paid the recreation fee prior to the opening of the
new SRC. Those students are eligible to receive 6 months of membership (free) for every
semester they paid the fee prior to opening. We want to make sure and include that information
on the materials we are able to distribute through the Registrar’s Office.
Dependent ID Validations
This program continues to be popular and appreciated by students, faculty and staff. In a period
of time when cost of living raises are small, benefits cost more and more, and general inflation
eats up more of everyone’s discretionary income, a real value like this is a very strong public
relations tool for our department. We have had a strong response from families at the Health
Science Campus Fitness Center and have more intentionally marketed the program to families on
that campus. We released information through the UofL Today email feature at the start of each
semester. As with other membership programs, our rates for dependent IDs have changed to
reflect the student recreation fee.
Summer ID Validations
The summer validation program allows students to use intramural facilities over the summer if
they were enrolled in the spring or can show proof of registration for the upcoming fall semester.
This is very popular with our students as so many of them live in the Louisville area. In addition
to being a good revenue stream to us, it is a good value and appreciated service to those students.
To be consistent with other membership programs, the fee was changed to match the student
recreation fee.
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XIII.
Assessment
For the year we completed 31 assessment projects that were included on our annual master plan.
Most of our assessment efforts of the year were focused on the decision making process relating
to the new SRC. Those decisions impacted every program area and will be critical pieces in the
smooth transition to the new center. As such, many of our projects this year were research and
discussion based and not traditional assessment tools with a lot of statistical results to show in
spreadsheets etc. This does not mean that a significant amount of assessment was not performed,
it was just done in a different manner than maybe we have done before. A tremendous amount of
assessment was done during the year.




Document participating students in the Cardinal Covenant program
Strategy meeting: Completed
Planning team: John Smith, David Hatfield, Debby Woodall, Justin Peterson, David
Rice
Implementation date: Start of fall semester
Given our intentional relationship goals with the Cardinal Covenant program, we need to know
exactly which ones of our student staff are in that program. This could make a significant
difference in our summer operations as those students will receive priority in receiving summer
CWS awards.
With the opening of the new SRC and the student wage budget associated with the center, our
number of Cardinal Covenant students was down. We had only 6 students for a total of close to
$36,000 worth of work study award. That was down from 23 Covenant students last year. This
decrease was compounded by our giving up the Game Room as many of our Covenant students
worked in that facility. Many Covenant students are looking for a place where they can get some
homework/studying done while on the job and the Game Room was one of the only places on
campus where they could do that. Not many of our existing Covenant students elected to come to
the new SRC with us because of that.




Document releases to the UofL Today email feature
Strategy meeting: Completed
Planning team: Tuesday morning staff meeting staff
Implementation date: Start of fall semester
The UofL Today goes to faculty and staff only so it is only applicable to programs that are aimed
at that audience. We did promote the group fitness classes, dependent ID program and
Faculty/Staff golf outing through the UofL Today. Group fitness and the dependent ID program
were done two times each semester.
We were active on UofL Today, promoting all programs that were applicable to faculty and staff.
Most of those centered around the SRC with either membership or group fitness promotions. We
also promoted the Faculty/Staff golf outing and other events through the medium.
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Establish capability to capture information from ID system
Strategy Meeting: Completed
Planning Team: John Smith, Dale Ramsay, David Hatfield
Implementation Date: Ongoing
We want to be able to capture different pieces of information from our current ID card system.
Being able to again capture information on distinct users would be the most beneficial. Ideally,
we would like to be able to collect other information such as on/off campus, year in school,
gender, ethnicity and more. We have had initial meetings with the Card Office staff and will
continue that relationship.
We have been capturing weekly user statistics and have also been capturing distinct user and
various time period related information. We continue to advance in the ways we can use this
piece of technology.
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Keep a log of changes to LED Boards
Strategy Meeting: Ongoing
Planning Team: John Smith, Dale Ramsay
Implementation Date: current
We will keep a log of changes to the LED board similar to the one we keep for all web page
updates. This will allow us to document to potential advertisers the activity on the board will
help to show the useful nature of messages delivered over the board.
Our LED boards were active until the transition to the SRC. All roster due-dates and hours of
operations, with changes, were promoted on the boards. There are no LED boards in the new
SRC.
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Continue web statistics study
Strategy Meeting: Ongoing
Planning Team: John Smith, David Horrar
Implementation Date: Current
We are now utilizing Google Analytics to track hits, page visits, and duration of visits. A
pageview is a record of the individual pages someone visited while in our total site. Those
records will help us shape the look, feel and function of our page in the future.
David Horrar has arranged for a new way to gather department web site statistics. Right now the
information is not available but will be very soon.
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Document the installation of critical updates and virus protection installations
Strategy Meeting: July 8, 2013
Planning Team: John Smith, David Rice
Implementation date: Current
We changed our machines to update automatically, which means we no longer maintain a record
of the updates. Previously, when updates were released John and David R. would manually come
around to each machine in the office to complete the updates. Having them done automatically is
safer for the department as it protects the machines during the time that John and David would
have been coming around to perform the updates. The important thing is that we did not lose a
machine to a virus or preventable problem during the year.
The installation of machines for the new SRC required tens of thousands of updates as each
machine had to be brought to current standards from scratch. Every machine was completed and
ready for opening. All machines have been kept current since installation at the SRC and HSC.
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Consider implementation of Windows 7
Strategy Meeting: July 8, 2013
Planning Team: John Smith, David Rice, Dale Ramsay
Implementation date: Current
This was also part of last year’s plan but will continue to be included until Windows 7 becomes
the prevalent operating system. When that happens, we may be looking at a mass replacement of
machines as many of ours do not support sufficient memory to allow the OS to function
properly. Windows 7 may become a required operating system in the near future. Microsoft
supports the latest two versions of their operating systems and the XP that we are currently using
may not be supported very much longer.
Windows is in the test period for Windows 8. When Windows 8 is released, support for XP will
probably go away. We will address the situation by including new machines for all locations in
all facilities with the implementation of the new software platform that will administer most
functions of the department.
We have migrated to Windows 7 and all department machines are now running the platform.
That is important not only from a support standpoint but also from a virus protection standpoint.
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Implement use of the CSI software platform
Strategy Meeting: Ongoing
Planning Team: John Smith, Dale Ramsay, Debby Woodall, Justin Peterson, David
Rice
Implementation Date: December, 2013
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We plan to implement the use of the CSI comprehensive software platform before the opening of
the new SRC. The platform will perform many duties that we still rely on paper and pencil for
and will greatly enhance our operation. The implementation of CSI will represent a significant
amount of work and a significant learning curve for everyone in our department. Aside from the
actual construction of the new SRC, this will probably represent the single most significant
change in our department for many years. The system will require a lot of work and cooperation
from IT to implement. Being able to use this for a period of months prior to the opening of the
new SRC will be a tremendous help to us making that transition.
CSI has been launched and we are learning more and more about its capabilities. For the most
part it has been a successful launch. We have had a few issues with response time, uploads, and
user education but overall it has been a tremendous improvement to our operations.
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Investigate digital monitor systems for the SRC
Strategy Meeting: Ongoing
Planning Team: John Smith
Implementation Date: Opening of the SRC
We know we want to utilize a number of digital monitors throughout the new SRC to promote
program areas. There are 3 major players in the digital monitor system market. We are currently
using Visix but as of now, they do not communicate with other systems to populate room
schedule monitors. We are researching Reach and Four Winds to select a system for the new
facility.
We are utilizing the REACH system on 16 monitors throughout the SRC. We are investigating
launching the system for the HSC Fitness Center as well. The system has worked well and has
greatly enhanced our digital marketing.
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Implement Use of iPads for Inspections
Strategy Meeting: Ongoing
Planning Team: John Smith, David Hatfield, Debby Woodall
Implementation Date: Fall 2013 Semester
We want to improve the way we document our facility inspections. Currently we do an in-depth
inspection every month and those forms are turned into John Smith for documentation. By
purchasing a number of iPads, we will be able to develop a daily inspection spread sheet that our
managers can use when walking through the centers at opening. Those forms can then be directly
uploaded to our Google Docs or Cloud accounts. This will improve our documentation and
frequency of inspections.
We have had an IT person come in and write a number of programs for our iPads. We are having
some problems with wifi coverage that keeps us from using them to the level that we would like
but they are being used where and how possible.
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Review Campus Tour Scripts
Strategy Meeting: Completed
Planning Team: John Smith, Debby Woodall
Implementation Date: As soon as possible
We have become aware that some of the campus tours are giving out inaccurate information.
Some of this is about our current operation and some is regarding the new SRC. We have
reached out to the department that puts on the tours and offered to provide them with an updated
script or review their current script to make sure it is accurate. Providing accurate information
about the new SRC is critical and we cannot have official UofL functions such as campus tours
giving out anything but accurate information.
We provided scripts for the tour groups and offered to meet with them but we still hear
inaccurate information when we listen-in on the tours. We try not to correct the tour person in
front of the group but do try to follow up with them when we hear something that is not correct.
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Evaluate needs for SRC instructor staff
Strategy Meeting: December 2013
Planning Team: Debby Woodall
Implementation Date: Opening of new SRC
We anticipate our group fitness classes will change dramatically with the opening of the new
SRC. While they are now largely faculty/staff populated, that will probably change to a more
student-oriented base of participants when the fee for the classes is no longer required. The
change to a more student-based clientele will also result in the need for not only more but
different styles of instructors. We will need to assess the trends in group fitness to determine
what staff we will need for the new facility. Classes like zumba and yoga are no doubt going to
gain in popularity and we will need to be prepared to offer what is going to be popular.
Debby has analyzed and hired appropriate staff for group fitness classes.
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Recruit and hire a Graduate Assistant for the fitness area
Strategy Meeting: Completed
Planning Team: Debby Woodall, Dale Ramsay
Implementation Date: Fall 2013
With the anticipated growth in the fitness program will come the need for additional staff. We
will add one graduate assistant in the area.
Instead of a graduate assistant, we have utilized Department Assistants in various roles.
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Assess officials in all sports
Strategy Meeting, August 16, 2013
Planning Team: John Smith, Justin Peterson, Designated UGAs
Implementation Date: Concurrent with start of IM program
We want to continue the process of evaluating our officials both for our benefit and theirs. It will
help us with training and thus improve the level of officiating for the participants as well as help
individual officials improve to the point where they may be able to get some of the community
work we have access to.
Justin Peterson and Tad Porter evaluated all officials and utilized the ratings in making post
season assignments. Undergraduate supervisors also had roles in performing evaluations.
Officials were observed and met with during games taking place in the regular season.
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Continue to formalize/document Council agendas
Strategy Meeting: August 6, 2013
Planning Team: John Smith, Justin Peterson
Implementation Date: First council meeting
Three years ago we began keeping agendas from all council and IM Staff meetings. These are
helpful in the event of a problem after the meeting, we can go back to our agenda and document
that the topic was covered. It also helps us to document our efforts at building community and
our continued efforts at improving sportsmanship. We will continue to formalize our Council
agendas and document all topics covered. We also want to continue to include one trait or
fundamental and powerful concept from the I2a Critical Thinking initiative.
All agendas are documented and kept by the Justin and Tad.
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Conduct Team Sport Satisfaction surveys for each major team sport
Planning Meeting: two weeks prior to completion of each regular season
Strategy Team: John Smith, Justin Peterson, Dale Ramsay
Implementation Date: Second week prior to playoffs in each sport
We have been conducting a written team sport satisfaction tool for a number of years. Results
tend to be pretty close to the same from year to year. We usually get some comments on a few of
the surveys but have no way to follow up with people on them. Three years ago we changed to a
focus group type of setting. At the conclusion of every team sport we will have an open forum
discussion that all teams will be invited to attend. A member of the staff not directly associated
with the intramural program will serve as the moderator for the meeting so the attendees will feel
more open to discuss things that are important to them. We will have a prepared list of talking
points. This will allow for a more inclusive setting and promote dialogue rather than limited
written responses.
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We conducted a Town Hall meeting at the completion of all team sports. There was generally
little discussion as people were more interested in getting finished and being able to leave. We
encouraged them to consider the items we tried to cover for the end of the year Council Meeting,
which was more productive. The Town Hall meeting is still a good concept but given the lack of
participation we had this year, we probably should look to see if there is a modification we can
do to encourage more participation.
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Conduct Exit Interviews with all UGAs
Strategy Meeting: Completed
Planning Team: Justin Peterson, John Smith, Dale Ramsay
Implementation Date: April, 2013
In addition to interviewing for prospective new UGA staff members, we want to begin having a
more formal exit interview or year-end evaluation with our UGA staff. These will include not
only individual reviews but seek their input into program changes or improvements that can be
made, changes in protocol, or just to get their input into the program in general.
John and Justin conducted exit interviews with the UGA staff last year. The outgoing UGAs
were particularly interested to give input into the selection of future UGAs.
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Implement online intramural software package
Strategy Meeting: Completed
Planning Team: John Smith, Justin Peterson, Dale Ramsay
Implementation Date: Start of either fall or spring semester
We know we are going to move to an online platform for the intramural phase of our program.
We are currently investigating two platforms. Pending which one we end up choosing will
determine the implementation date. IT’s ability to create the single sign on required will also
impact the implementation date.
We selected and launched IM Leagues for the Greek system last year as our beta group and then
this year for the entire program. The intramural staff held several training sessions for all
interested groups early in the fall and then assisted any group that needed help with getting their
team registered to make sure we did not miss any team that wanted to participate. The system is
working well now and provides a great deal of convenience and service to our participants.
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Fee Study
Planning Meeting: Fall 2013
Strategy Team: John Smith, David Hatfield, Dale Ramsay
Implementation Date: Pending opening of new SRC
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With the new SRC will come a new fee structure for alumni, dependent ID holders, summer
validations, sport club federation members, and possibly even faculty and staff. We will need to
research and prepare the most appropriate schedule for our campus and program.
We researched, developed, recommended and had a fee structure approved by the University. All
fees are now active and being utilized.
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Continue follow up phone contact with injured participants
Strategy meeting: Completed
Planning team: John Smith, Dale Ramsay
Implementation date: Current
Last year we made 135 phone calls to participants who had been injured in our program. Every
person who had an injury report filled out received at least one call checking on their condition
and offering the department’s assistance. The calls are very good tools for us. They show
concern and intent to follow up with our participants. I have talked to many parents when
making the calls and the good will we receive from the calls is very significant. From a legal
standpoint they are important but more importantly from a moral standpoint they are critical to
our department and should be continued with no question.
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Select equipment for the new SRC
Strategy Meeting: TBD
Planning Team: John Smith
Implementation Date: Opening of the new SRC
In the new SRC we will have a dedicated medical response room. We will need to select
equipment and medical supplies for the room. Comparisons with other university recreational
sports departments and acceptance of recommendations for University of Louisville athletic
training staff will be included.
All equipment has been selected and is being utilized. New equipment includes new AEDs, a
response sideline chair, exam table, hi-neck sink, and the room itself. All have made noticeable
changes in the level of our ability to respond to various injuries/illnesses.
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Document all AED inspections
Strategy meeting: Completed
Planning team: John Smith
Implementation date: Completed
Per our prescription from the physician that oversees our AED program, all machines must be
covered by a warranty that includes inspection by an outside agency. That is in place. When the
machines are inspected we receive a written documentation stating the machines are either in
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Department of Intramural-Recreational Sports
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compliance with required standards or need a repair done. If a repair is needed, a certificate of
compliance is provided when the repair is concluded.
All of our AEDs are new and not required to be inspected yet.
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Document all staff certifications
Strategy meeting: July 16, 2013
Planning team: John Smith
Implementation date: Current
We keep a spreadsheet on every certification issued from our department training classes through
the American Red Cross. We also keep the certification sheets turned into the Red Cross for
documentation as well. We are able to provide information on any staff member’s certification at
any time. This also helps us track renewal times for every certification.
All staff certifications along with expiration dates are maintained and available from John Smith.
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Track all injury reports
Strategy meeting: July 16, 2013
Planning team: John Smith
Implementation date: Current
With this tool we want to develop a database so that we can track all reported injuries. We then
will be able to compare injury rates between indoor and outdoor activities, structured program to
informal program. We will also categorize the severity of all injuries and compare statistics
between sports and related activities. This may have implications in our future training and
certification plans.
With the higher total of injuries we encountered last year, came an increase in head/concussion
type of scenarios to deal with. The 14% total is double last year’s total for the same injury.
135 total reported injuries
50% bone and joint injuries
34% blood injuries
14% head/concussion injuries
2% random illness situations
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Include a specific question on injury response to team sport satisfaction tools
Strategy meeting: September 3, 2013
Planning team: John Smith, Justin Peterson
Implementation date: Concurrent with first team sports tool
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Injury response is a topic at all town hall team sports meetings. There were no responses from
anyone reporting poor response to an injury situation. Most people had compliments to the way
our staff responded. This has already been a regular talking point in all of our town hall meetings
but should be continued.
Injury response was a topic at each Town Hall meeting. There was no negative feedback at any
meeting. Many people were complimentary of our response to their team’s injuries.
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Inventory response bags on regular basis
Strategy meeting: Completed
Planning team: John Smith, Justin Peterson
Implementation date: August 13, 2013
Our current system of keeping our response bags properly equipped needs revision. Our
procedure now is for people to notify John if they use supplies in the bags so they can be
replenished. This doesn’t happen on a regular basis and invariably bags become depleted of
supplies or run too close to depleted. We will begin a routine inventory of bags by John to insure
they are properly equipped.
Bags were inventoried and stocked at two points during the year. Regular re-stocking takes place
as needed.
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Continue regular facility inspections
Strategy meeting: Completed
Planning team: John Smith, David Hatfield, Debby Woodall, David Rice
Implementation date: Ongoing
Every month a detailed inspection is completed on every facility including all equipment in that
facility. The inspection forms are turned into the safety coordinator and documented there. This
is a critical component of our overall risk management plan.
Monthly facility inspections are completed and turned into John Smith for documentation.
Inspection forms include all weight and cardiovascular pieces of equipment as well as building
and general equipment.
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Conduct a site review for safety response
Strategy Meeting: August 10, 2013
Planning Team: John Smith, David Rice
Implementation Date: August 25, 2013
Our clubs practice and play in various locations. We need to review those locations to make sure
our clubs have appropriate mechanisms in place in case of an emergency medical situation.
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Those that cannot document the availability of a certified first responder with CPR and First Aid
certifications at the various facilities used, should be required to send club members to become
certified through our office or through existing classes with the American Heart Association.
This should be completed by the sport club coordinator and a written report filed with the
safety/risk management coordinator upon each visit.
David Rice visited each club and confirmed the safety of the facility and response situation.
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Provide first aid bags to appropriate clubs
Planning Team: John Smith, David Rice
Strategy Meeting: Completed
Implementation Date: Start of Fall semester
With clubs practicing at different venues, we want to make sure those that are in facilities other
than ours (where we have responders and equipment available) have access to basic first aid
supplies. We will supply those clubs with a first aid bag and stock it whenever they indicate that
it is needed.
We supplied first aid bags to all clubs who requested them.
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Ascertain sport club needs for the new SRC
Planning Team: David Rice, David Hatfield
Strategy Meeting: Ongoing
Implementation Date: Opening of SRC
The SRC is going to represent a tremendous growth opportunity for the sport club program.
Much advanced planning is needed in areas such as Sport Club Federation ID policies, storage
and equipment use, schedules and practice arrangements and much more. The Sport Club
Coordinator must work closely with the Assistant Director of Facilities to insure these types of
details, and any others that surface, are adequately addressed.
All clubs are scheduled and utilizing the new center when it is appropriate for their clubs’
specific function. David Rice, David Hatfield and Debby Woodall worked closely together to
insure schedules did not overlap and make the best use of the SRC.
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Review Nelligan status on a regular basis
Strategy meeting: July 7, 2013
Planning team: John Smith, Dale Ramsay
Implementation date: Concurrent with awarding of contract
We are finishing up our fourth year into a project that no other intramural department in the
nation has done before. We are partnering with Nelligan Sports Marketing to generate income
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Department of Intramural-Recreational Sports
2013-14 Annual Report
for our department through the selling of advertising and other promotional programs. We
continue to review and explore new ways of furthering our relationship with the firm. Nelligan
has been aggressive in pursuing potential leads for us and several promising relationships appear
to be close. John Smith meets with Lisa Turner at least monthly to insure compliance and discuss
future sponsorship opportunities.
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Department of Intramural-Recreational Sports
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XIV.
Technology
Technology continues to impact the way we do our jobs on a daily basis. Technology is an area
that can be as time-consuming as we allow it to be. There is always something that can be done
on the web site, to virus protection, critical updates or just cleaning up machines hard drives and
performing de-frag procedures. There is so much that can be done with technology that we have
to be careful to maintain a balance of time management reflective of other functions that our
technology people need to do.
The technology required for the new SRC was mind boggling at the least.
To complete the offices, classrooms and cardio equipment in all three cardio areas, we had to
initiate over 160+ Ethernet connections. This required almost constant contact with Bob Gueltzo
in the IT department. We should mention the outstanding support we received from Bob. There
were many times, especially in the weeks immediately prior to opening, that he dropped
whatever he was working on to come to the SRC and troubleshoot or fix a problem.
We installed 21 new computers for various functions in the new SRC. Each one of those required
several hours of installation, software, virus protection and updating. In addition they required
new Ethernet connections and registrations. David Horrar spent many hours with us in the weeks
leading up to opening the center helping with these functions. These installations are running
functions like our security monitoring system, CSI platforms, and workstations.
Selecting and implementing a television package for the new center was much more of a
challenge than we were led to believe. After negotiations with Insight (now TWC), Dish
Network, another cable company, and Direct TV, we made the decision to install a system from
Direct TV. The system has worked well and Direct gave us the best financial package by a wide
margin over the other options. We have 47 screens throughout the center. Glenn Gittings was
instrumental in working with Toshiba to get 41 of those donated to the project.
CSI is our software platform for facility management. We are using it on a much larger scale
now with the increased need for an ID system for our membership plans, facility access, and
scheduling. The system has greatly enhanced our ability to provide a high level of service in the
membership area. We can now simply go into the system and change a person’s status,
expiration date etc. rather than continually having to make them a new ID whenever there is a
change. From a customer service standpoint, that is a great thing for us. We are using the
scheduler component of the system every day. The scheduler allows us to reserve any scheduled
area in the SRC and insure we have not double booked anything. Every academic class, group
fitness class, rental, meeting etc. is entered through the scheduler. The scheduler is also linked to
our REACH system so the meetings, classes etc. all show up on the monitors outside each room
of the facility.
Our classrooms are equipped with smartboards. We have not had many groups use them but they
are a nice function to be able to provide. Each classroom is also equipped with projection and
computer capabilities.
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Department of Intramural-Recreational Sports
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Technology issues are something that we deal with on a daily basis in both of our facilities.
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Department of Intramural-Recreational Sports
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XV.
Safety
We have 29 staff members certified to use the AED machines and respond to emergency medical
situations through the American Heart Association. This was a big year for us as we transitioned
from the American Red Cross to the AHA after more than 20 years under the Red Cross
umbrella. The City of Louisville utilizes AHA for all of their police, fire, and rescue services and
has a local office dedicated to those services. The level of local support we now receive is much
more than is available through the Red Cross since their reduction in staff and now having to go
through an office in either Cincinnati or Kansas City for support. In addition, our department
provided classes for the new bio research building on Shelby Campus. Staff members in that
building work with such dangerous materials that they can be “sealed in” their building and EMS
not be allowed in during certain situations.
These 25 trained responders are called “designated responders” and were certified in Basic Life
Support for Medical Professionals or Heartsaver CPR and First Aid through the AHA. At least
one of these staff members are on duty in our facilities and at our programs at all times. As a
staff, we responded to 135 documented emergency medical situations last year that were deemed
serious enough for our supervisors to complete written reports. That is an increase of 26 over last
year which was an increase of 20 over any prior year. Many years we averaged around 80
responses. This speaks to the importance of our medical response program. With the new SRC
and the corresponding increase in participation, it is only prudent to suspect that we respond to
more and more situations. Given the nature of our program and activities, it is prudent to
anticipate that we will have emergency medical situations on a regular basis. Our current method
of training designated responders makes our response to these situations quicker and more
thorough than our previous method of mass training to a lower level of skill. Each of the 135
injured participants that had a response form filled out received a follow up call to see if they
needed assistance of any kind and just to show concern from our part. Some of these injured
participants are from out of town or even international students who do not know a doctor or
where to go in Louisville. We refer to orthopedic and general practice medical professionals
when asked as well as provide assistance in communicating with Risk Management regarding
insurance protocols.
As part of the operating plan of the new SRC, we developed both evacuation and sheltering plans
of action. Those were both reviewed by Dennis Sullivan of Environmental Services and
approved by him.
Our injury breakdown was consistent with previous years. Around half of our responses are to
bone/joint injuries. Blood injuries make up around 34% of our responses. Head/concussion
symptoms comprised 14% of our injuries and the other 2% were random cases of dizziness,
nausea, etc.
A great addition to our response in the SRC has been the new First Aid Room. We have what
amounts to a physician’s exam room adjoining the front counter area of the facility. Now, if a
person is hurt, and we are able to move them, we can provide privacy and a better level of
treatment with the room. We have used the room a number of times since opening the center and
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Department of Intramural-Recreational Sports
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every patient has commented on the improved comfort level they derived from the privacy
provided.
We also selected new AEDs for the new center, HSC Fitness Center, and outdoor programs. The
Cardiac Science units we selected measure a person’s body mass index, bone density and
hydration levels before determining the level of power to use in a shock needed scenario. This is
much more beneficial for the patient and represents the most current science in the field.
We also continued our training session relating to MRSA and implemented department protocols
to insure we were on the leading edge of dealing with this potentially deadly virus. There are no
current certifications available from national health/safety agencies dealing with the prevention
of MRSA, which prompted us to develop our own training program.
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Department of Intramural-Recreational Sports
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XVI.
Fitness
Group Fitness Classes
Some of the biggest changes to occur in the Intramural-Recreational Sports Department this year
were in the group fitness area, as we have transitioned from programming two small group
fitness studios on two campuses to programming four studios on two campuses. The second
biggest change was transitioning from utilizing faculty/staff and community members to
teach/lead the classes to student instructors only in the Student Rec Center (SRC). We were
fortunate to hire four experienced instructors in August 2013 that began teaching at the Student
Activities Center (SAC) and the Health Sciences Campus (HSC) facilities before transitioning to
the SRC. By hiring the instructors in August we were able to open the doors and begin group
fitness classes from the outset. With the new studios and additional equipment we were able to
offer class formats that we have never had in the past such as group cycling and TRX. With the
additional instructors, studios and new location of the SRC our group X class schedule increased
from 18 to 38 classes per week on two campuses. We look for that number to expand even
further as additional class formats and staff of instructors expands. We continue to receive
inquiries from students interested in teaching group fitness classes at the new rec center, some
are already certified and others are in the process of becoming certified. We have recently met
with a student certified in Belly Dancing and another obtaining her certification in Barre Fitness
anticipating additional class formats beginning this fall.
Our participation numbers have increased as we had over 400 unique participants attend group
fitness classes between the SRC and HSC with a total of over 7000 participation numbers. Our
class averages range from one person per class to as many as 24 per class. Our highest numbers
per class were in Zumba, Total Body Blast, Yoga Core and Group Cycling which averaged 15 –
24 per class. All of those classes began after 5:30 PM indicating a significant push to continue
(and possibly add) more evening classes to the schedule in the fall. Some of the early morning
classes showed a significant amount of participation warranting their continuance on future
schedules. The classes that showed the lowest amount of attendance were the noon classes at the
SRC indicating a need to possibly remove them from the schedule or at least change the format
offered. The TRX Circuit proved to be more popular than the TRX 101 (beginner level class)
and therefore replaced the TRX 101 in the spring. There were occasions that participants were
turned away for the TRX Circuit class as the maximum number of participants in the class is 16
due to the limited number of TRX straps that can be used in the room at one time.
The next area to develop will be an in-house program to train students interested in becoming
certified group fitness instructors, as current instructors will be graduating and moving on. We
may need to reach out the HSS Department students and go to the group fitness classes and
speak to participants who may be interested in becoming certified and build our own program.
We brought in NETA (National Exercise Trainers Association) in May and will be bringing in
AFAA (Aerobic and Fitness Association of America) in August to lead certification and
continuing education workshops as training for our staff and the university community. We will
continue to build relationships with these nationally accredited organizations to provide
invaluable training for our staff and students at U of L. The more training we can provide for our
students the more successful they will be at their job and in their career. In addition to the in51
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house training we plan to create, we will continue to participate in the Kentucky Fit-Fest as we
have the past two years. The University of Kentucky hosted it in February this year and we had
one staff member attend and brought back information to help build the personal training
program as well as enhance group fitness classes.
SRC Personal Training
The Student Recreation Center is in the final stages of launching the personal training program
for all members of the SRC. This includes students, staff, and alumni. The target date for the
official launch is mid-June 2014. All of our trainers will be certified by various nationally
accredited programs. Furthermore, all trainers will be students at the University of Louisville,
either at the ungraduated or graduate level. The Personal training program will feature one-onone sessions as well as group sessions. Our trainers will offer individualized workout programs
as well as motivation for clients to be successful. Additionally, The SRC holds all staff to the
highest standard of professionalism and courtesy for all users and personal training clients.
IM Fit-Checks & Fit-Testing
The Fit-Check program proved to be a little challenging last fall as the transition into the new rec
center mid-semester proved to be extremely time consuming in setting up the final touches with
the equipment. We did have an Exercise Science student intern assisting with the program but
the placement of the table to offer the services was often lost in the grand scheme of the new
building. The U-Fit program offered by the Office of Health Promotion worked out of the fitness
lab on the second floor of the Rec Center which also serves as our Departmental Assistant’s
office which proved to be a small challenge. In January we began offering Fitness Assessments
to our faculty, staff and alumni members which included a follow up meeting with our exercise
science intern and the fitness director and included a personalized workout program. We look to
continue this program in hopes that we can promote our personal training program and guide the
participants to utilizing those services. We look to more aggressively recruit exercise science
students for our internship program to continue the fit-testing program as well as promote and
build the personal training program and create a positive, beneficial experience for the intern.
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XVII.
Sports Club Federation
The 2013-14 school year was another solid one for the Sports Club Federation. The Federation
began the season with 19 members and added two clubs (Table Tennis and Wrestling) bringing
our number to 21 active groups. We met with several groups concerning the formation of future
clubs, which we look forward to in the upcoming year.
Founded on the ideas of promoting student interests in particular sports, the clubs have been
allowed to expand and include community and alumni members as well, which lends stability to
the clubs by not limiting involvement to just the few years participants attend the university. We
believe we are one of the few, if not only, sports club programs in the country that allows
community members, which is something we are very proud of. The clubs are lucky to have the
strong leadership that they enjoy, with many clubs having an experienced and dedicated
individual overseeing all aspects of their respective club. This is perhaps the largest contributing
factor for the continued success of our clubs and one that we will continue to foster amongst the
membership.
This year saw many changes to the overall atmosphere surrounding our sports club program. The
most visible and dramatic event came with the opening of the new Student Recreation Center in
October 2013. Whereas previously we had clubs meeting and practicing in various different
areas of campus and in the community, we now have a facility that is capable of housing a
variety of different clubs and hosting a multitude of activities. With the center’s opening, we
now are able to provide dedicated practice space to 12 of our clubs under one roof. We are also
able hold Sports Club Federation meetings in the classrooms of the building. A facility of this
nature has been a dream for many years and with its coming we believe it will provide structure
and stability for our clubs for years to come. We also envision it being a catalyst for the
formation of future clubs who will be able to take advantage of the facilities it provides.
Another change was a policy shift concerning how we deal with club financial accounts.
Previously it was the policy of the department to directly oversee all club funds, with the Sports
Club Coordinator being the responsibly signatory on all accounts. He was also responsible for
paying all of the club’s bills and having checks made for all club purposes, with each club having
their official account at Class Act Federal Credit Union. In Fall 2013 the decision was made to
allow each club to have direct access to their club funds, with two members of each club being
signers on the club account. We also have given the clubs more freedom to use their funds for
whichever purposes they deem necessary, with the added responsibility of budgeting and
reconciling their own funds. The Sports Club Coordinator remained as the overseer of the
accounts but was no longer responsible for their daily activity. This change was a welcome one
for the clubs as it provided access to their funds much quicker and made weekend expenditures
much more possible. This transition was completed for each club by January 1, 2014.
The program received some surprising good publicity in February, as the Department was
contacted by the local newspaper, who wanted to do an article on the overall club program. Dale
Ramsay and David Rice were interviewed by a Courier-Journal reporter, who then was given a
tour of the facility. The article appeared in the February 18, 2014 issue, with the copy beginning
on the front page and continuing on nearly the entire back page. This type of exposure is
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invaluable for our program and we were very happy to see our clubs portrayed in such a positive
manner.
The following is a brief outline of the accomplishments of our clubs for the 2013-14 academic
year:
Aikido Club
The University of Louisville Aikido Club had a successful year in 2013-14. The group continues
to see a consistent membership with 12-15 students attending regularly. The club practiced in
Crawford Gym before moving to the new Student Recreation Center in October 2013. The group
was once again able to test nearly all of its members and promote them in rank. In March the
club attended a seminar in Cincinnati which was taught by a direct descendant of the founder of
Aikido in the US. At this event, one of our club members tested and was promoted to black belt
status, which brings our number of black belt and above instructors to five. This level of
leadership gives our club one of the highest levels of accomplished instructors in the region and
speaks to the dedication they have to their discipline. Aikido is one of our oldest clubs and
continued its long tradition of excellence this past season.
Badminton Club
The Badminton Club is one of the longest-tenured clubs on our roster, being active for over 35
years. With the opening of the Student Recreation Center in October, practices were moved from
the SAC Gym and continued on Friday evenings. Membership of the club consists of a strong
international contingent, with members from Malaysia, Indonesia, China, Japan, Singapore,
Hong Kong, Nepal, India, Russia, Germany, England, Scotland, Canada, and the United States.
The club is truly one of the most multicultural and diverse of all student groups. The club
donated canned goods for Christmas food baskets and also made contributions to the Angel Tree.
Finally, the group was a guest at the Intramural Sports International Nights held in October and
March, where their diverse membership was a welcome addition to the evenings. The Badminton
Club continues to do well under the leadership of Mr. and Mrs. Charles Norton, and will no
doubt continue to do so.
Ballroom Dance Club aka: “Dancing with the Cards”
“Dancing with the Cards” had another consistent season. This year members learned a number of
different popular dances. Although the group was not able to conduct the several community
events they had previously held, they did participate as instructors at the UofL Dance Marathon
and held weekly practices in the SAC Aerobics studio before moving to the new SRC in
October, where they were able to add a Saturday session to their schedule. They also were able
to conduct two planned dances in Lutz Hall which were open to the community, both of which
were well-attended. This year the club found itself on more solid footing and is no longer
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considered to be in transition. Rather, with the solid leadership of Jim Beggan, the club looks to
become more active in the dance community and increase its membership in the coming year.
Baseball Club
In its second year of existence, our Baseball Club posted an excellent 8-7 record and a third place
finish in its first season in the NCBA. Included in that record were two impressive wins against
Ohio State, which was nationally ranked and about to enter postseason play. The spring season
saw scheduled games against schools such as Xavier, Michigan State, Wright State, Ohio State,
Edison Community College, and the Battle for the Barrel against Kentucky. Home games were
once again played at Beechmont Park, and we had much fewer rainouts this year than last year.
When possible, the club also was able to conduct limited practices on the outdoor turf field at the
new Student Recreation Center. Off the diamond, the club had members pass out smoothies to
runners at the Mini Marathon as well as work at the Mother’s Day event at the Louisville Zoo.
The future of the club baseball team will include a summer season in the River City league
which will consist of 20 games, all played locally. The Baseball Club had an exciting sophomore
season and looks to back it up with an even better showing in the coming year.
Bowling Club (Men’s and Women’s)
The Bowling Club had another solid year on the lanes. The men’s club bowled in four events in
the fall, including team wins at the Green River Classic and the Southern Kentucky Shootout.
Unfortunately, the men’s club was unable to compete in the spring due to several of its leaders
graduating. The women’s club competed in ten events it the fall and spring, with their best finish
being 7th in the Southern Kentucky Shootout. Neither club was able to qualify for postseason
play. The biggest challenge going forward will be identifying new leadership for both groups.
The future status of the Bowling Club is currently unclear but we are hoping that members will
come forward to lead the men’s and women’s bowling clubs into the future.
Fencing Club
The Fencing Club once again proved to be a fully functioning recreational group that continues
to do its business well. After practicing in Crawford Gym, the club was happy to find and new
home in the Student Recreation Center beginning in late October. This move also allowed them
to add a Saturday afternoon session to their practice schedule, which was well-received. The club
has a consistent 8-10 members attending class and continues to attract individuals from the
University’s physical education class. The Fencing Club is the oldest active club on our roster
and we look for it to remain a strong club well into the future.
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Ice Hockey Club
The UofL Ice Hockey club experienced another successful season over the 2013-14 school year.
Ice Hockey completed a full 34-game schedule, including wins over Kentucky, Cincinnati, and
Xavier. Overall the club posted a very competitive 15-18-1 record. The team had a roster of 22
players at the beginning of the year and maintained a high level of participation throughout the
season. Iceland Arena was once again the venue for their home matches this year and the group
was able to travel to Holy Cross, Akron, Cincinnati, Kentucky, Davenport, Michigan State, Ohio,
and Michigan for contests as well. While the club did not qualify for its post-season tournament,
we consider it to have been a successful season nonetheless. In the summer of 2014 the club will
conduct its first annual golf scramble at the Polo Fields Golf Club. It was another great year for
our Ice Hockey Club and we look forward to many more in the future.
Kempo Karate Club
2013-14 was been another productive year for the University of Louisville Kempo Club. The
group currently has 5 masters and 8 overall black belts which provide a constant high level of
instruction. The club began the season practicing in Crawford Gym but transitioned into the new
Student Recreation Center in October. With their new home secured, the club and the members
have been doing clinics on a regular basis. Once again the group conducted a self-defense
seminar for domestic violence prevention in February that had about 20 people attend. The group
continues to bring in guest instructors at its clinics, which has been well-received by the
members. The Kempo Club is another of our oldest and most well established clubs and
continues to lead by example on how to run a successful group.
Men’s Lacrosse Club
During the 2013-14 school year, the men’s lacrosse club at U of L fielded a full roster of 25
players and was able to play a full competitive schedule. A crucial addition to the club was
secured when we were finally able to provide a permanent practice site with the opening of the
new Student Recreation Center in October. Where previously the club practiced wherever it
could find space, the club now has a dedicated turf field where they are able to conduct practices
in almost any weather. The spring schedule saw trips to IUPUI, Xavier, Western Kentucky, and
Bellarmine, with home matches against Eastern Kentucky and Bellarmine. The season was
highlighted by a special match against Kentucky held at the Elizabethtown High School field.
This game was the club’s first against UK in three years and was a great success. With the
addition of a dedicated practice space and a much more firm leadership team in place, we look
for the Men’s Lacrosse Club to continue its high level of achievement into the future.
Power Tumbling Club
The Power Tumbling club was begun four years ago after Holly Logsdon was awarded a grant to
actively promote Power Tumbling at area campuses. “Gymnastics in the Air” uses both a
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trampoline and floor mat as mediums for expression. The group has three active members, and in
Summer 2013 two students (Shea Myers and Ryan Bohn) again won the team portion of the
Inaugural USTA (United States Trampoline & Tumbling Association) Championships in
Madison, Wisconsin. These two young men will attempt to repeat as champions this coming
summer. The students prepare all year for this one event we look forward to seeing them win
another championship for the University.
Racquetball Club
Participation in the racquetball club dropped noticeably this year. Even with the opening of the
new Student Recreation Center, which allowed for dedicated practice time on all of our available
courts, there continued to be inconsistent attendance. At this time, the future of the club is
uncertain. We will attempt to provide the necessary support to ensure that the Racquetball Club
strengthens its position in the coming year.
Men’s Rugby Club
The Men’s Rugby Club completed its sixth year of existence with another solid season.
A crucial addition to club was secured with the opening of the Student Recreation Center in
October, which provided a dedicated practice space for the club. Previously they practiced
wherever they could secure field space. Home games were again played in Cherokee Park. The
club counted among its successes victories over Western Kentucky and Kentucky, the later
allowing them to retain the Henry Clay Cup. Off the pitch, the men sponsored a youth rugby
clinic in the fall, as well as a blood drive. Next fall will feature a match at Notre Dame to
coincide with the university football team’s trip to South Bend in November. The group also
plans to make a trip to Annapolis to compete against the US Naval Academy. From its
beginning, we charged the leadership of the Rugby Club to do things the right way, and it is
obvious that they are taking this charge seriously. We are excited about the future of our Men’s
Rugby Club.
Men’s Soccer Club
The Men’s Soccer Club was active in the fall semester, with practices being held at the outdoor
field of the new Student Recreation Center after its opening. The club had limited activity in the
spring semester. At this point, the future of the group is in doubt. We will attempt to provide the
necessary support to ensure that the Men’s Soccer Club strengthens its position in the coming
year.
Table Tennis Club
The Table Tennis Club was created in the summer of 2013, with an expressed purpose of
providing recreational and instructional opportunities. Practices were held twice per month on
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every other Friday in the Cardinal Corner Game Room, with 12-15 people regularly attending.
The club became a member of the NCTTA and was able to participate in two tournaments this
year. They travelled to Lindenwood University as well as hosted Kentucky in the Student
Activity Center Gym. This was a good first year for the Table Tennis Club and we are optimistic
that the future will bring success for the club.
Tae Kwon Do Club
The Tae Kwon Do Club is perhaps the most consistently productive group we have the honor of
hosting in our department. Each year, the group has a rigid structure of testing and promotion,
and executes this plan with consistency and diligence. This structure was only strengthened with
their move to the new Student Recreation Center in October, which provided a permanent home
for the club. Demonstrations were again held in September and January, with promotional testing
successfully administered in August, December, and April. Every year they conduct a Holiday
Food Drive, where this year they again supported Angel Tree by providing holiday meals to 10
families. The club hosted a women’s self-defense seminar in September and March. The club
also hosted a board-breaking seminar in March. The best compliment a club can receive is to say
they know what they are doing and they do it well, which certainly applies to the UofL Tae
Kwon Do Club.
Tennis Club
The Tennis Club was again active in the fall and spring semester. There was a consistent turnout
for Tuesday night practices at the Bass/Rudd Tennis Center. They were able to make a trip to the
University of Tennessee to participate in a collegiate tournament, where they finished fourth.
They club was more organized this year, which was a considerable improvement over the
previous season. We are optimistic that the coming year will see further success from our Tennis
Club.
Ultimate Frisbee Club
The 2013-2014 school year was an improvement over the last year. Crucial to the current and
future success of the club was the opening of the new Student Recreation Center, which allowed
for a permanent practice space for the club on the outdoor turf field. Weekly practices were wellattended, and it was obvious that it was easier for the club to attract participants with their visible
practice space. One tournament at the University of Kentucky was attended, where they had
seven matches over the course of a weekend. We are cautiously optimistic about the future of the
Ultimate Frisbee club and hope to see more activity in the coming year.
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Wrestling Club
The Wrestling Club was new this year, and a direct result of the opening of the Student
Recreation Center in October. Within days of the center’s opening, a group of former high
school wrestlers came forward to continue training and take advantage of the Mat Room area of
the new building. No competitions were planned, and the club was strictly instructional in their
early stages of development. In the future, the possibility of competition could be a reality as the
group becomes more established.
Dodgeball and Triathlon Clubs
The Dodgeball and Triathlon Clubs were closed this year due to inactivity. It is unknown at this
time if these groups will be able to restart in the future.
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XVIII.
Special Events/Programs
Faculty/Staff/Alumni Golf Scramble
The Intramural and Recreational Sports Department sponsored the 22nd Annual Faculty/Staff
Golf Scramble, which was held on Friday, June 14th at Nevel Meade Golf Club. This event
brought together 100 golfers from the university community consisting of faculty, staff, retirees,
spouses, alumni, and vendors. The teams were requested or chosen according to their handicap
or average score. Everyone who participated received a round of golf with cart, an excellent
breakfast and lunch from Sodexo Dining Services, dozen golf balls and a chance to win team
prizes, individual skill competition prizes, and a $200 skins game. The weather was outstanding
which always plays a vital role in the tremendous success of the event. Currently, the
Intramural Sports Staff and Golf committee is coordinating the 23rd Annual Golf Scramble to be
held at Quail Chase Golf Club on Friday, June 13, 2014. This annual golf event has provided a
great opportunity for the Department of Intramural Sport to give something back to the
university faculty/staff community.
Project Graduation
Project Graduation is one of the best outreach programs that our department is involved with.
For the past fifteen years we have provided the recreation space in the Student Activities Center
for post-graduation celebrations. Parent group from Male High Schools, coordinate activities
and provides food and door prizes for the graduating seniors. Project Graduation provides a safe
alternative to the alcohol-related parties normally associated with high school graduation.
This past year the Department of Intramural sports hosted the Male High School Project
Graduation lock-in. The evening event brought over 320 graduates to campus. Their parent
committee did an excellent job in assisting with the evening activities. Most students arrived
around 11:00 p.m. and left around 5:00 a.m. Currently, we are planning on hosting Male High
School on June 7, 2014 in the new SRC Recreational Center.
NCA/UCA Cheerleading and Dance Camps
The Intramural and Recreational Sports Department, for the last 21 years, has hosted
Cheerleading and Dance camps for the National Cheerleading Association (NCA). These camps
are well-attended and the organizers are extremely pleased with how they are accommodated at
U of L within our recreational facilities. This past year we hosted three NCA Camps (one NCA
Dance Camp, one youth NCA Cheer Camp, and one College Camp for Cheer, Dance, and
Mascots). The NCA camp brought over a 1000 campers to campus. Currently, the department is
negotiating an agreement with both NCA Cheer & Dance and the University Athletic
Department for four summer camps to be held in the new SRC Recreational Center starting July
18 through August 2, 2014.
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Mid-West Youth Basketball Tournament
During the summer of 2013 the department of Intramural Sports hosted the Mid-West Youth
Basketball Association for the Memorial Day Holiday Weekend. The tournament brought over
80 boys and girls teams to campus from elementary to middle school grade level teams. Due to
the size of the tournament we were forced to utilize all four courts in the Student Recreational
Center. Over the three day period the event brought over 2000 participants and spectators to
campus. The tournament coordinators were extremely pleased with the facilities and the service
our staff provided for them over the three days event. Mid-West has already scheduled a return
for the Memorial Holiday weekend in 2014 in the SAC Recreational Center.
Canoe Regatta
The Canoe Regatta continues to be wildly popular and is without question one of our benchmark
events. Not only is it one of the great traditions of our department and on our campus, it is also
unique to almost every other university in the nation. It is gratifying to think of the history of this
event and how it has been passed down within different organizations from year to year. This
continues to be the only event on our schedule that features higher female participation than
male. This year there were 132 female participants and 70 males. That total, while still popular,
is lower than the past several years by 30 to 45 participants each. This was our 4th year of
having lunch in the Red Barn with our new sponsor, Qdoba Mexican Grill. The lunch was great
and enjoyed by everyone. For the third year in a row we had a smaller than usual turn out for the
lunch even though the weather was excellent. We will continue to review the lunch part of the
event with the IM Council and at the manager’s meeting next year. Everything was smooth from
that end. The entire event hinges on the availability of McNeely Lake. The reservation process
from the Louisville Metro Parks Department has been different every year. In fact for the past 7
years we’ve just shown up and used it. Often Metro Parks tells us it’s a state park and not theirs
then the state parks tell us just the opposite. Other times we have been told to just show up and
use the lake. That is what we have done for the past several years and it doesn’t seem to be a
problem. The key is to send the UGA staff out early, before lunch ends, to secure the areas we
need. We have had rescue personnel from the Louisville Police and Fire departments the past 10
years and it appears that we have found a more consistent group to work with in this critical area.
They have been more than cooperative and have provided a high level of emergency response
capabilities should they be needed.
It is interesting that Bellarmine University held their first Canoe Regatta this year, modeled after
ours. John Smith met with their intramural staff giving them instruction on how to hold the
event.
Track Meet
The Track Meet this year built on the success of the last decade when we made the most
significant changes in the events history. We moved the event to early in the fall schedule,
hoping more teams would be involved given that the points race was still wide open. We also
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were able to implement use of the then-new track complex, including the video
board/scoreboard. Music was played over the sound system throughout the night and the event
was held “under the lights.” Participation was down again this year. Last year we had 180
participants and this year only 156. We have started an event record sheet with the top time and
distances in all events. We should be able to use these in promotions for the event and to
generate interest. It is good to have the current records in the press box during the actual event
and be able to announce “a new record in the women’s 200 has just been set by…” This will
only add to the quality of what is rapidly becoming one of our benchmark events. These records
have the chance to become one of the traditions on our campus now that we have established
their existence to the participants.
The help of students from the Administration of Recreational Sports class has been very
significant to the success of the event. They have provided timers and judges for the finish line
for several meets now. The assistance of the track coach has been very beneficial as well. Ron
Mann has been very cooperative in walking the track with us to diagram the staggers and starts,
explaining how to run different events. It’s good to get cooperation like that from someone
nationally recognized like Coach Mann.
We never envisioned the time when 156 participants in the track meet would be considered a
down year. The event has become one of our signature activities. There are not many
departments in the nation even offering a track meet to their students. To have one of our quality,
held at a venue that has served as host to events such as the KHSAA State Championships, Big
East and NCAA Division I Regional Championships, is a testimony to the overall strength of our
structured intramural program.
International Night
The Intramural Sports Department once again hosted two International Nights this year. Friday
evenings are a popular time amongst the International Students who use our facilities, and it was
decided to market specific events toward this population during these times. The format of these
events changed a bit from previous years, as we were able to incorporate the new Student
Recreation Center into the evening. We used the evening as a way of attracting international
students to the new center, and exposing them to the various new amenities available to them.
The addition of the MAC Court proved an attractive new option for the evening, with soccer
being popular worldwide. We again worked with the International Center, who helped us market
the event directly to the various international clubs, which was well received. Once again our
Badminton Club provided a strong international presence, as it is the most diverse of all of our
sports clubs. These evenings were appreciated by the participants and are good outreach efforts
for our department towards our International student population.
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XIX.
Activity Evaluations
Ultimate Frisbee
This year we saw 560 people compete in Ultimate Frisbee on 45 different teams, increasing the
total number of teams by five. Once again, there was a tournament for the fraternities and
sororities while keeping the league for Men’s Open, Co-rec, and Campus divisions. This year’s
Champions were Huck Duck Derfler Dynasty, Chronic Anger, Sigma Alpha Epsilon Campus, Pi
Kappa Alpha, and Delta Zeta.
Kickball
This year the women’s kickball league saw a total of 157 participants up from 145 last year on a
total of 10 teams compete. This event remains as one of the more entertaining events on our
schedule every year and this year was no different. This year Chi Omega took home the
Kickball championship.
In the Men’s Kickball Tournament we saw 118 men on eleven different teams take the field for
the tournament. The tournament got a little dragged out due to rain, but we ended up getting
everything in. Sigma Alpha Epsilon (Fraternity) ended up capturing the title this year.
Fraternity Softball
The league included 12 teams this year, with 138 participants in the league. We had some issues
with the weather and the field conditions this year, but with a little patience and a little extra
work we got the entire season in. The season ended with Sigma Chi winning it all.
Softball Tournament
As seems to be the case most years, we had a lot of rain during the softball tournament. We had
to cancel several nights of play, but we managed to eventually get everything in. This year we
had 149 participants on 15 teams. In the end ULSD won the championship.
Flag Football
The weather actually seemed to cooperate a little more than normal this year and the Flag
Football season was very successful. We saw 86 teams with about 1,300 participants competing
in 6 different divisions. With a sport as fast-paced as flag-football, injuries are bound to occur
and this year was no different. We had several cuts and bruises along with some concussions
and knee dislocations. We also had one seizure and multiple torn ACL’s this year. Thankfully we
have good procedures in place to make this scenarios run smoothly. Even with no returning
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officials from last year, the staff was young and energetic for the most part and eager to improve
all season. Sigma Chi was the champion of this year’s Fraternity division and Kappa Delta won
the Women’s Closed Divisions. Championships were also won by the Sigma Alpha Epsilon B,
The Clowns, Pulp Friction, and SPAD.
Tennis Singles
We ended up with some really nice weather for the tournament this year. The 88 participants
that signed up for the event were all happy that we had nice weather and the event went very
smoothly. Daniel Miller from Beta Theta Pi (Fraternity), Sammy Manning from Phi Sigma Rho
(Women’s Closed), Alex Ozier (Men’s Open A), and Marco Sebastiani from Pi Kappa Alpha
were the winners.
Sand Volleyball
The weather was fantastic for the tournament this year with it being warm and sunny both days.
We saw our numbers increase for the tournament this year. The number of teams went from 44
to 49 and the number of participants increased from 409 to 432. When it was all said and done
Beta Theta Pi, Delta Zeta, Beta Theta Pi B, Team Old Guys, and Notorious D.I.G. walked away
as Champions.
Suggestion:
Do each division on one day
Graduate Basketball
Graduate Basketball this year saw 7 teams with 56 participants come out and play. This league
went really well this year and the teams brought their best for every game. ULSD ended up
beating out the rest of the competition to take home the title.
Tug-O-War
We had amazing weather for this year’s Tug-O-War tournament. The weather allowed for some
great matchups within the tournament. Only point’s division teams participated in this event and
we saw an increase of participants from 128 to 149. We had 10 fraternities compete along with 7
sororities. In the end, Tau Kappa Epsilon won the Fraternity title, while Pi Beta Phi took home
the women’s title.
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Indoor Soccer
With the opening of the SRC, we decided to add Indoor Soccer on the MAC Court in
replacement of the Fall Soccer Tournament. For the first year of play, we decided to play a
tournament with plans to make it a league in the future. We had a total of 35 teams with 385
participants in this year’s tournament. This year’s tournament allowed for great action and some
very exciting games. This year Open Wide (Men’s) and Ourselves (Women’s) received
Championship shirts for their skills and efforts displayed on the court.
We are upgrading the Indoor Soccer Tournament into an Indoor Soccer League next year.
Volleyball
This year we saw a huge increase in both teams and participants, moving from 40 to 63 total
teams and 454 to 718 participants playing in the Volleyball league. Volleyball is usually one of
the hardest sports to find officials for, but that was not the case this year. Beta Theta Pi won the
Fraternity division, Sigma Kappa won the Women’s Closed division, Notorious D.I.G. won the
Co-Rec division, and Sigma Phi Epsilon Old Guys won the Campus division.
Sports Trivia
Sports Trivia is always one of the more enjoyable events on the schedule each year. We had 12
teams with 51 participants compete. After taking a test, the teams were seeded and then paired
against each other until we had a winner. This year’s Fraternity winner was once again Sigma
Chi, while the Men’s Open winner was Cardinal Christian Fellowship.
Suggestions:
Need an updated game
Turkey Trot
The 60th Annual Turkey Trot took place on a day that featured a lot of sunshine. The course was
run on its normal course again this year. This year we had 84 participants, up by 19 from the
previous year. The women’s division was won by Alana Cahill of Chi Omega, Michael Price of
Sigma Phi Epsilon finished first in the Fraternity division, and Sean Dyreng was the Men’s Open
winner. Delta Zeta won overall in Women’s Closed, while Beta Theta Pi won for the second
consecutive year in Men’s Open. As is normally the case with this event, the campus police
played a major role in the event running so smoothly.
Suggestions:
Check the course before the race due to construction along 3rd street
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Swim Meet
The swim meet continued to be a unique event for the students as it is one of the very few events
of its kind in the nation. The event was again hosted in the Ralph Wright Natatorium and with
the help of the Natatorium staff the event ran extremely efficiently. This year we had 100
participants, up from 87 last year, take to the pool. The team champions this year were: Sigma
Alpha Epsilon (Fraternity), and Zeta Tau Alpha (Women’s Closed).
Bowling Doubles
This year we moved the event to Executive Strike N Spare on Phillips Lane with a total of 176
total participants, up from 154 the previous year. The event ran smoothly and we were able to
get everyone signed in and assigned to their lane in a relative short period of time. This event is
a fun and enjoyable event for all who participate because of its laid back atmosphere and it will
continue to be a huge success in the future. Beta Theta Pi won as a team in the Fraternity
division, Pi Beta Phi won in the Women’s Closed division, Beta Theta Pi won in the Campus
division, Jeff Amluns/Ricky Williams won the Men’s Open Division, and Damon Boggs/Trianna
Smith won in the Co-rec division. Individually, the high scores went to Moats/Mairose of Beta
Theta Pi, Kleitz/Buckley of Pi Beta Phi, and Neilds/McDonald of Beta Theta Pi.
3 v 3 Basketball
At this year’s 3 v 3 basketball tournament we had 208 participants show up, up from 181 last
year. The event ran very smoothly and only took two hours, with 45 games played. Delta Zeta
won the Women’s Closed division, Sigma Alpha Epsilon won both the Fraternity division and
the Campus division, Young Tyrants won the Men’s Open division, and the Flyballers won the
Women’s Open division.
Billiards
This year saw 72 people come out for the billiards tournament. As always the event was broken
down into 4 divisions: Men’s Open, Fraternity, Women’s Closed and Campus. The winners
were: Gregory Kubicki (Men’s Open Singles), Smith-Tone/Kubicki (Men’s Open Doubles),
Richard Marchand of Sigma Chi (Fraternity Singles), Brezosky/Jones of Pi Kappa Alpha (Frat
Doubles), Becca Wuestefeld of Delta Zeta (Women’s Closed Singles), Thompson/O’Marra of
Sigma Kappa (Women’s Closed Doubles), and Patel/Lentz of Pi Kappa Alpha (Campus
Doubles). The Cardinal Corner staff was a huge help in this event. They are always willing to
help out by having tables set up before play begins and help with transitioning tables throughout
the tournament.
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Basketball
This year’s Basketball league saw an increase of participants from under 1000 to over 1100 on
108 teams, making it our largest sport ever. While some of the teams came out just wanting to
have a good time, many of the games were extremely competitive and often times, played down
to the wire to determine a winner. This year we had almost an entirely new staff of basketball
officials with only one official that had any previous experience. With that being said, there was
little complaining about the officials, even in highly competitive games. Some of the injuries
that were filed included minor cuts and sprained ankles. In the end, the teams who rose to the
challenge to take home the Champion status were: Fraternity – Sigma Chi, Women’s Closed –
Delta Zeta, Campus – ULSD 2107, Men’s Open A – Dream Team, Men’s Open B –The Clowns,
Co-Rec – CCF, and Women’s Open – Freaks N Sneaks.
Suggestions:
Championship Night moved back to Cardinal Arena
Towels need to be brought up to games to wipe sweat off floors
Continue/Revise jersey check-out system
Table Tennis
This year we had 128 participants show up to display their table tennis abilities. This event ran
very smoothly again this year as it only took 4 hours over 3 days to play it. This year’s
Champions were: Fraternity Singles- Daniel Miller of Beta Theta Pi, Fraternity Doubles –
Dorning/Keller of Sigma Alpha Epsilon, Women’s Closed Singles- Kelsey Shackleford of Chi
Omega, Women’s Closed Doubles- Meisner/Kuner of Chi Omega, Campus Singles- Nelson of
Spin Doctors, Campus Doubles- Bateman/Nelson of Spin Doctors, and Men’s Open SinglesCharles Cui.
Spring Soccer
This year was a difficult year for Spring Soccer. The first three weeks of the season were almost
entirely wiped out by rain, requiring us to shorten the number of regular season games in order to
be able to finish the playoffs before the end of the year. Our number of teams was 73 and our
number of participants was 960. This year the Championship shirts went to: Tau Kappa Epsilon
(Fraternity), Chi Omega (Women’s Closed), SAE B (Campus), Ewzilz (Men’s A), Speed
Demons (Men’s B), Team Name (Women’s Open) and Pickup Squad (Co-Rec).
Floor Hockey
This year we expanded the Floor Hockey League to include Campus and Fraternity Leagues. As
is normally the case, we had few issues with our floor hockey league. We had 28 total teams
compete with 288 participants in all divisions. This year’s winners were Sigma Phi Epsilon
(Fraternity), Chi Omega (Women’s Closed), and Cougar Bait (Campus)
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Department of Intramural-Recreational Sports
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Court Dodgeball
This year we kept the same format (tournament-style) for Court Dodgeball. We had 34 teams and
156 participants in all divisions. The event ran smoothly again this year. This year’s winners
were Sigma Phi Epsilon (Fraternity and Campus) and Chi Omega (Women’s Closed).
Suggestions:
Play 5v5 using the volleyball lines
Need 3-4 workers to manage all courts and sign in participants
Team Handball
This year we moved we moved the league from a basketball court to the MAC Court with the
move to the SRC. Team Handball this year saw 28 teams with 303 participants in all divisions.
We changed a few rules this year in order to try and make the game play more like traditional
team handball would, while also adapting rules for the MAC Court. These changes seemed to
pay off as everyone enjoyed playing this season. This year’s league winners were Sigma Chi,
Chi Omega, and Yack’em.
Suggestions:
-Revisit rules
Tennis Doubles
This year’s tennis doubles tournament saw an increase from 34 to 42 people come out to
compete. Miller/Hamm won the fraternity division and King/Greenwell from Zeta Tau Alpha
won the Women’s Closed division.
Suggestions:
Night during the week may be better time than weekends
Golf Tournament
We held this year’s Golf Tournament at Cherokee Golf Course again with an increase in golfers
from 38 to 44 showing up for the event. We could not have asked for better weather for the
event and Cherokee golf Course was very accommodating to us. Chet Wehrman of Sigma Phi
Epsilon had the low score, while Alec Dones/Tyler Irvin of Tau Kappa Epsilon won the
fraternity division overall.
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Department of Intramural-Recreational Sports
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Disc Golf
This was the second year of the Disc Golf tournament being held at Iroquois Park’s Disc Golf
Course. This event featured an increase from 10 to 14 organizations and also participants from
21 to 43 participants. It was a pretty nice day weather-wise, but there was a little bit of wind that
made the course play a little tougher. The winner of this year’s Disc Golf tournament was Aaron
Filedhouse of Beta Theta Pi. Beta Theta Pi won the team portion for the Fraternity League.
Chelsea Cook won the Women’s Open Division and Eric Lomax won the Men’s Open Division.
Suggestions:
Change one disc rule (allow use of multiple discs)
Putt-Putt
The event could not have been held on a more beautiful day, and showed a major decrease in the
number of forfeits with the move to a later time. This year’s Putt-Putt event saw 61 participants
come out. The event ran very smoothly lasting a little over an hour. Sign in was split up
between two people, which made the process go smoothly. This year’s organization winners
were Sigma Phi Epsilon in the Fraternity division, Zeta Tau Alpha in the Women’s Closed
Division, and Pi Kappa Alpha in the Campus division. The low round of the day went to Corey
Behbehani of Pi Kappa Alpha (Fraternity), Lauren Guelda of Zeta Tau Alpha (Women’s
Closed), and Jason Porter of Pi Kappa Alpha (Campus).
Bowling Singles
Even with the points races already being decided, we saw an increase in participants from 58 to
79. The event was held at Executive Strike N Spare on Phillips Lane. This year’s event went by
really quickly, only lasting about an hour and a half thanks to the staff being able to sign
participants in quickly and coordinating with bowling staff efficiently. The organization winners
were Beta Theta Pi in the Fraternity division, Delta Zeta in the Women’s Closed division, and Pi
Kappa Alpha in the Campus division. High games went to Hayden Mattingly of Sigma Chi
(Fraternity), Becca Wuestefeld from Delta Zeta (Women’s Closed), and Sam Fox from Pi Kappa
Alpha (Campus).
Suggestions:
Use the new center instead of the bigger, older center of the bowling facility.
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XX.
Facility Usage Statistics
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Department of Intramural-Recreational Sports
2013-14 Annual Report
XXI.
List of Facility User Groups
Sports Clubs
Aikido
Badminton
Ballroom Dance
Baseball
Fencing
Kempo Karate
Lacrosse
Racquetball
Rugby
Soccer
Tae Kwon Do
Tai Chi
Ultimate Frisbee
Wrestling
Athletic Camps
Men & Women’s Soccer
Men & Women’s Tennis
Women’s Basketball
Women’s Volleyball
High School/Church
Project Grad. Lock-In:
Male High School
RSOs
African Student Union
Air Force ROTC
Army ROTC
Alpha Kappa Alpha
Alpha Phi Omega
APO
Arts & Sciences Student
Council
ASB
Asian Student Association
Association of Black
Students
ASME (Speed School)
Baptist Student Union
Beta Theta Pi
Biomedical Engineering
Society
Black Engineers
Campus Crusade for Christ
Cardinal Christian
Fellowship
Cards for Life
Chemical Engineering
Assoc.
Chinese Students
Association
Chi Omega
Collegiate 100
Connect Peer Mentor
Program
RSO’s
Delta Sigma Theta
Delta Upsilon
Delta Zeta
Freshman LEAD
Iota Phi Theta
IFC
Indian Student Association
Kappa Alpha Psi
Kappa Delta
Kappa Sigma
Korean Student
Association
Lambda Chi Alpha
Mechanical Engineering
Med. School AMSA
Men of PEACC
Muslim Student
Association
Omega Psi Phi
Phi Beta Sigma
Phi Delta Theta
Phi Kappa Tau
Pi Beta Phi
Pi Kappa Alpha
Portuguese Student
Association
Shades of Movement
Sigma Alpha Epsilon
Sigma Chi
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Sigma Gamma Rho
Sigma Kappa
Sigma Phi Epsilon
Society of Physics
Students
Society of Porter Scholars
Society of Engineers
Speed School Student
Council
Student Activities Board
Tau Kappa Epsilon
Vietnamese Student
Association
Women for Women
Zeta Phi Beta
Youth Camp/Community
Sponsored
PEPP Program
Upward Bound
Summer Orientation
Summer Undergrad
Research Program
Non-University Groups
Amazon
American Red Cross
Kentucky One Health
Non-University Groups
Kentucky Telco
Louisville Metro
Disabilities
Louisville Metro Senior
Games
Microsoft
Mid-West Youth
Basketball Tournament
NCA Cheerleading &
Dance Camp
PNC Bank
Qdoba Mexican Grill
UPS
Department of Intramural-Recreational Sports
2013-14 Annual Report
Departments
Admissions
A& S Advising
Athletics
Business
Career Development
Dean of Students
Delphi Center
Dental School
English
Health Promotions
HSS Classes
Justice Administration
Law School
Marching Band
Medical School
Military Science
Music School
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Orientation
Planning and Design
Residence Life
Southern Police Inst.
Speed Scientific School
Student Involvement
VP of Student Affairs
VP of Business Affairs
Department of Intramural-Recreational Sports
2013-14 Annual Report
XXII.
Intramural Sports Statistics
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Department of Intramural-Recreational Sports
2013-14 Annual Report
XXIII.
All Campus Points Totals
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Department of Intramural-Recreational Sports
2013-14 Annual Report
XXIV.
Intramural Champions
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Department of Intramural-Recreational Sports
2013-14 Annual Report
XXV.
2014-15 Intramural Schedule
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