How to Do Business with
Texas State University
Historically Underutilize Business
(HUB) Outreach Program
A member of The Texas State University System
“ Give a man a fish, you feed him for the day; teach
him how to fish, you feed him for a lifetime”.
-Lao Tzu
Texas State University
HUB Outreach Program
Texas State University is committed to the highest ethical standards in
providing equal opportunities to all minority and women-owned
businesses. The university is determined to increase HUB participation
in the procurement of all goods and services, including construction.
Things to know….
 Any government entity that spend $10 million a fiscal year is
required to have a HUB Program within their organization. Currently
there are 180+ government entities and you will need to know their
processes in doing business with them.
 Report HUB Expenditures on a semi-annual and annual basis to the
state.
http://www.window.state.tx.us/procurement/prog/hub/hub-reporting/hubreport-FY12/
Texas State University
HUB Outreach Program
Texas State University HUB Expenditures
for FY 2012 and FY 2013 (1st 6 months)
Fiscal Years
$ Spent with
HUBs
% Spent
with
HUBs
Total $
Spent
(FY2012)
$30,516,199.06
15.65%
$ 194,964,168.79
(1st 6months
FY2013)
$17,264,662.22
20.28%
$85,144,967.51
What You Need To Know……….
 How Texas State Purchases Goods and Services
 How to Prepare To Do Business With Texas State
University
 How to Market to Texas State University
 Minority Certifications Accepted and Recognized at
Texas State University
 Upcoming Training and Procurement Opportunities
How Texas State University
Purchases Goods and Services
Procard/Small Dollar Purchases - $5,000 and less
• Department buyers make non-restricted purchases directly from
vendor.
Informal - $5,000.01 to $25,000
• Certified purchasing buyers request three quotes. 2 quotes from
HUBs.
Formal - $25,000.01 and Up
• Formal bidding is posted on the State’s Electronic State Business
Daily (ESBD). Notices are sent to minority-owned businesses and
woman-owned businesses, if possible.
• Bids over $100,000 require HUB Subcontracting Plans (HSP).
Group Co-operatives
• These are purchasing forums that supersede the threshold. We use
several including TXMAS, BuyBoard, TCPN, Choice Facilities, US
Communities, etc.
How to Prepare To Do Business With
Texas State University
 Research Texas State University to see if your goods and services
are currently being procured.
Here is a helpful webpage:
http://www.window.state.tx.us/procurement/hub/hub_report/fy2/obj.html
 Texas State University purchasing is De-Centralized; each
department buys on their own.- This is very important information
to know.
 Make sure you are familiar with the Prompt Payment Act.
• 30 days after goods and services are received and all required
paperwork has been submitted; you will be paid
http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2251.htm
 Make sure to have marketing plan/ business profile of your
business.
 Make sure to have an active website.
 Make sure to have a professional email address.
 Make sure to have business cards.
How to Prepare To Do Business With
Texas State
 Make sure to continue attending business development training to
keep up with new business trends.
 Make sure to BOOKMARK the Statewide HUB Program Webpage
http://www.window.state.tx.us/procurement/prog/hub/
 Make sure to attend HUB Expos that are held across the State of
Texas.
https://portal.cpa.state.tx.us/hub/eof/
 Make sure to check the ESBD for currently procurement
opportunities.
http://esbd.cpa.state.tx.us/
 Make sure to contact the HUB Coordinator of the government entity
you are interested in doing business with to help and guide you thru
their process.
http://esbd.cpa.state.tx.us/agaddress/addresslist.cfm
Procurement and HUB Program
Acronyms
8A Certification
CMBL
DBA
DIR
EOF
ESBD
FEIN
FY
GFE
HSP
HUB
HUB Zone
IFB
MPP
NIGP
PAR
P-Card
PO
RFO
RFP
TAC
TGC
TINS
TPASS
TXMAS
Federal certification for minority and woman businesses
Centralized Master Bidders List
Doing Business As – (assumed business name)
Department of Information Resources (IT Services and Equipment)
Economic Opportunity Forum
Electronic State Business Daily
Federal Identification Number –provided by IRS
Fiscal Year
Good Faith Effort
HUB Subcontracting Plan
Historically Underutilized Business
Federal certification for businesses located in a economically disadvantage zip code
Invitation for Bid
Mentor Protégé Program
National Institute of Governmental Purchasers – CPA adopted the NIGP class codes
Subcontracting participation form –Progress Assessment Report
Procurement Card, Credit Card, Purchasing Card
Purchase Order
Request for Offer (solicitation document for computer products or services)
Request for Proposal (solicitation documents)
Texas Administrative Code (Rule)
Texas Government Code (Statute, Law)
Texas Identification Number – provided by the Comptroller to do business in Texas
(previously called Vendor Id –VID)
Texas Purchasing and Support Services
Texas Multiple Award Schedule
Marketing Your Business with
Texas State University- San Marcos
Please provide an e-mail that contains the following: (and please bullet
point, this makes it easier for the Buyer to read).





Indicate your HUB status.
Indicate years in business.
Indicate your product or services you provide.
Indicate your references (government agencies, universities, etc…)
Indicate any state contracts (TXMAS or DIR)
Please do not send large attachments…..
And email this information to HUB@txstate.edu
Minority Certifications Accepted and
Recognized
 Texas State only accepts and recognizes State of Texas HUB
Certification.
 If interested in getting HUB Certified go to:
http://www.window.state.tx.us/procurement/prog/hub/
Upcoming Training and Procurement
Opportunities
Training Opportunities:
Dates TBD- “How to Respond to a Procurement Solicitation”
Upcoming Procurement Opportunities:
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Elevator Inspection
Roofing Maintenance & Repair
Fume Hoods Maintenance & Repair
Medium Voltage Electrical Services
Electrical Testing Services
Environmental Analysis
Fire Extinguisher Inspections
PMs & Repairs for Material Handling Equipment
HVAC/Mechanical/Plumbing
A/E for Labs Renovations
P3 Consultant
Environmental Consultants
Interior Design
QUESTIONS ?
Yolanda Strey, HUB Specialist
512.245.2523
ys12@txstate.edu