2013–2014
End-of-Course Assessments
Training Materials
Algebra 1
Biology 1
Civics
Geometry
U.S. History
1
Overview
These training materials are based on the
2013–2014 End-of-Course Assessments Test
Administration Manual and are available at
www.FLAssessments.com/EOC.
2
Overview
These training materials are designed to highlight
important information regarding test administration
policies and procedures.
Not all information from the test administration
manual is included in this presentation, so it is
imperative that district and school staff read
and familiarize themselves with all
information in the manual in addition to
using these training materials.
3
Test Administration Manual
One manual (2013–2014 EOC
Manual) is provided for the
Winter 2013, Spring 2014, and
Summer 2014 administrations.
Scripts and instructions for
administering computer-based
tests (CBT) are included in this
manual.
Scripts and instructions for
administering computer-based
and paper-based
accommodations are located at
www.FLAsessments.com/EOC.
4
Test Administration Schedule
• Each administration window has different scheduling
requirements. Please review the schedules carefully to
ensure schools understand the guidelines for all EOC
administrations.
• Since the testing window allows for multiple test sessions to
be scheduled throughout the window, schools may reassign
absent students to an existing session scheduled later in
the week rather than create separate make-up sessions in
PearsonAccess.
• Any deviation from the test administration schedule
requires written approval from the Florida Department of
Education (FDOE) prior to implementation.
5
Test Administration
Schedule
Winter 2013 Scheduling
• The testing window is December 2–20, 2013.
• Subjects must be completed in the following order within
a school:
– U.S. History
– Biology 1
– Algebra 1
– Geometry
6
Test Administration
Schedule
Spring 2014 Scheduling
Test
Algebra 1
Civics
U.S. History
Biology 1
Geometry
Testing Window
April 21–May 16, 2014
April 21–May 23, 2014
7
Test Administration
Schedule
Spring 2014 Scheduling
• The testing window for all subjects will open on April 21,
2014.
• Subject tests must be completed by the end dates listed in
the table on the previous slide.
• Subjects may be tested in any order, by school.
• Subjects may be tested simultaneously.
8
Test Administration
Schedule
Summer 2014 Scheduling
• The testing window is July 14–25, 2014.
• For the Summer 2014 test administration, subject tests do
NOT need to be completed in a designated order.
• The following assessments will be offered in Summer 2014:
– Algebra 1
– Biology 1
– Civics
– Geometry
– U.S. History
9
Test Administration
Schedule
Testing Duration
• Each EOC assessment will be administered in one 160-minute
session with a scheduled 10-minute break after 80 minutes.
Individual restroom breaks are permitted as needed.
• Students may not be dismissed during the first 80 minutes. At
the beginning of the break, any students who have completed
testing may be dismissed.
• After the 10-minute break, students may be dismissed from the
testing room as they complete testing.
• No special incentives should be given to students to encourage
them to finish early.
• Any student who has not completed the test by the end of the
allotted time may continue working; however, testing must be
completed within one school day.
10
What’s New
CBT Test Administrator Quick Reference Guide
• The CBT Test Administrator Quick Reference Guide
(formerly Appendix D of the manual) has been removed
from the manual and is available at
www.FLAssessments.com/AdditionalResources.
11
What’s New
Testing Rules Acknowledgment
• The last portion of the testing rules read to students now
reads, “After the test, you may not discuss the test items
with anyone. This includes any type of electronic
communication, such as texting, emailing, or posting to
blogs or websites like Facebook or Twitter. If you are found
sharing information about test items, even without the
intent to cheat, your test will be invalidated.”
• Students and their parents/guardians should be made aware
of the testing rules prior to testing.
12
What’s New
Required Administration Information
• The list of required administration information has been
updated to include both the accommodations provided to
students and the accommodations used by students during the
test administration. This information may be recorded on the
Session Roster.
• If a student chooses not to use an accommodation that is
provided, the school assessment coordinator should be notified
when testing is completed, and the accommodation should not
be recorded in PearsonAccess or on the student grid sheet.
• Schools are responsible for maintaining documentation of
accommodations that are provided but not used.
• The blank Administration Record/Security Checklist has been
updated to include fields for recording both accommodations
provided and accommodations used.
13
What’s New
Test Security Statute and Rule
• Florida Test Security Statute, Section 1008.24, F.S., and
Florida State Board of Education Rule 6A-10.042, FAC,
previously located in Appendix B, are now located in
Appendix C.
• The Statute and Rule are printed on perforated pages
that may be removed and, if necessary, copied for all
personnel involved in test administration.
14
What’s New
Students’ Retake Status
• Districts and schools no longer need to provide students’
retake status when entering a student through the PreID
process or the New Student wizard.
• Pearson will track the retake status for students using EOC
history files.
• If a student has a previous score or test attempt on file for
the subject test he or she takes, that student will be flagged
as a retake student.
15
What’s New
Updates to Student Profiles
• Incorrect student profiles in PearsonAccess that were
created via the New Student Wizard may be updated
before or after the student tests.
• The district assessment coordinator can submit a request
by calling Pearson Customer Support at 877-847-3043.
16
What’s New
Accommodated Scripts and Instructions
• The test administration manual no longer includes scripts
and instructions for administering paper-based
accommodations (regular print, large print, braille) or
TestHear accommodated computer-based test forms.
• Scripts and instructions for administering these
accommodations are located at
www.FLAssessments.com/EOC.
• It is important that school personnel who will administer
paper-based and computer-based accommodations
familiarize themselves with the appropriate scripts and
instructions before testing.
17
What’s New
CBT Worksheets
• For students taking the computer-based U.S. History and
Civics EOC Assessments, CBT Worksheets may be
provided if students prefer to make handwritten notes
instead of using the online notepad tool.
• The worksheet is an 8½ × 11 page (located in Appendix
D and PearsonAccess) that may be copied and
distributed to students at the beginning of a test session.
• Used worksheets must be handled as secure materials
and packaged in the District Assessment Coordinator
ONLY box after testing.
18
Reminders
Electronic Practice Assessment Tools (ePATs)
• The computer-based practice tests, also called ePATs, and
scripts for administering ePATs are posted separately at
www.FLAssessments.com/ePATs.
• Students should be made aware that they can access ePATs on
their own at this location.
• Schools must administer the appropriate practice test(s) to all
students to be tested using the ePAT scripts; however, if a
student has previously participated in an ePAT for the
subject test he or she will take, the student is not
required to participate in an ePAT session.
19
Reminders
Technology Coordinator Guide
• Information and instructions for technology coordinators to
follow before, during, and after testing are now provided in
a separate online 2013–2014 Technology Coordinator Guide
posted at www.FLAssessments.com/AdditionalResources.
• Technology coordinators must familiarize themselves with
all information in this guide prior to test administration.
CBT Training Resources
• Resources for computer-based testing, including
information about test setup, best practices, and training
resources, are located at
www.FLAssessments.com/CBTTrainingResources.
20
Reminders
To Be Scored Materials
• Due to the accelerated reporting schedule of EOC assessments and the
amount of time needed to process TO BE SCORED paper-based test
materials, these materials must be returned for scoring on an
accelerated schedule that has been provided to the district assessment
coordinator.
• Student results for paper-based tests returned after the
established pickup dates will be included in late reporting.
21
Reminders
Chain of Custody Form
• Schools are required to maintain a Test Materials Chain of Custody
Form posted at www.FLAssessments.com/EOC and located in
Appendix D.
– Record accurate information on the form, including the dates
and times activities are completed, the names of the people
performing activities involving the materials, and information
about the locked storage room.
– Retain electronic or hard copies of completed forms after
materials are packaged for pickup, and email or return the
originals to the district assessment coordinator.
22
Reminders
Test Security Policies and Procedures
• Per Florida State Board of Education Rule 6A-10.042, FAC, and Test
Security Statute, s. 1008.24, F.S. (see Appendix C), district and school
personnel are required to maintain test security before, during, and
after testing.
• Please remember that inappropriate actions can result in student or
classroom invalidations and/or loss of teaching certification.
• All school personnel, including itinerant teachers and proctors, must
receive thorough training in test administration and security policies
and procedures, familiarize themselves with all relevant content of the
test administration manual, read the Statute and Rule in Appendix C,
and then sign a Florida EOC Test Administration and Security
Agreement.
• All test administrators must be certified educators and must sign the
Test Administrator Prohibited Activities Agreement.
23
Reminders
Test Administrator Policies
• ALL test administrators must be certified educators.
• Test administrators are required to sign a Test Administrator
Prohibited Activities Agreement in addition to a Security Agreement.
Test administrators must record their certification numbers on this
document.
• The Florida EOC Test Administration and Security Agreement and the
Test Administrator Prohibited Activities Agreement may be copied
together so that double-sided, single-page copies can be distributed to
test administrators.
• School assessment coordinators must file the signed forms with their
signed security agreements.
• Test administrators must NOT administer the EOC assessments to
their family members
24
Reminders
Seating Charts
• Test administrators are required to maintain an accurate
seating chart for each group of students in their rooms
during testing.
• All seating charts must indicate the front and back of the
room, as well as the direction students are facing.
• If students are moved to a different location or the
seating configuration changes during testing, a new
seating chart must be created and maintained.
25
Reminders
Electronic Devices
• Students may not have any electronic devices (except an
approved calculator, if applicable) at their desks, in their
pockets, or anywhere they can reach them during testing,
even if they are turned off or they do not use them.
• If a student is found to be in possession of ANY electronic
devices during testing OR during a break (e.g., restroom
breaks, lunch), his or her test must be invalidated.
• Students and parents/guardians must be made
aware of this policy prior to testing.
26
Reminders
Testing Rules Acknowledgment
• All EOC assessments include a Testing Rules
Acknowledgment that reads, “I understand the testing
rules that were just read to me. If I do not follow these
rules, my test score may be invalidated.”
• Prior to testing, students must acknowledge the testing
rules that the test administrator reads to them by checking
a box (in TestNav) or clicking a circle (in TestHear) next to
the statement. Students taking a paper-based test will
sign below the acknowledgment.
27
Reminders
Leaving Campus
• If a student begins a test and leaves campus without
finishing (due to an appointment, illness, etc.), he or she
will NOT be allowed to complete that session.
• No exceptions will be made once the student leaves the
school’s campus, so students and parents/guardians must
be made aware of this policy.
• If a test administrator has concerns about a student (e.g.,
if a student seems ill), that student should be tested in a
different test session or on a make-up day.
28
Reminders
Marking Tests Complete
Student tests should only be Marked Complete in one of
the following circumstances:
• A student had to leave the test (e.g., cheating, illness)
and will not finish the test. (After being marked
complete, school personnel will invalidate the test.)
• A student finished the test but exited instead of
submitting the test and the test should be scored.
• As otherwise directed by FDOE or Pearson after a
technical difficulty or other extenuating circumstance.
29
Reminders
•
The following resources for this administration can be found at
www.FLAssessments.com/EOC:
Test administration manual
Scripts and instructions for administering TestHear accommodated computer-based test forms
Scripts and instructions for administering paper-based accommodations (regular print and large print)
Braille scripts and instructions
Student tutorials
Forms to report test irregularities/security breaches and missing materials
Training materials
Comment forms
Blank Administration Record/Security Checklist
Security Log
̶
̶
̶
̶
̶
̶
̶
̶
̶
̶
Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
Florida EOC Test Administration and Security Agreement
̶
̶
̶
̶
̶
̶
̶
̶
Materials Return List
Reference sheet and periodic table
Parent/guardian letters
CBT worksheet
Checklists for district and school personnel to reference before, during, and after testing
30
Glossary of Terms
PearsonAccess
www.pearsonaccess.com/fl
• A website used for almost all test
preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Requires a username and password.
• Verify that you are working in the
correct test administration each
time you log in.
• Link to support materials:
www.FLAssessments.com/EOC.
• PearsonAccess will timeout
after 14 minutes of inactivity.
31
Glossary of Terms
PearsonAccess Training Center
• Accessed from the Training
Center tab on PearsonAccess
Home page.
• Provides an opportunity to
̶
Practice PearsonAccess tasks.
̶
Manage the Infrastructure Trial in
preparation for testing.
• Requires a username and
password (separate from
operational site).
32
Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s highstakes computer-based
statewide assessments.
• Software application installed
either on a file server or on
each computer that will be
used for testing.
33
Glossary of Terms
TestHear
• Platform used to deliver accommodated forms (e.g., large print,
zoom, color contrast, screen reader, assistive devices) for Florida’s
high-stakes computer-based statewide assessments.
• Software application installed on each computer that will be used to
test students who require computer-based accommodations.
• TestHear will operate on Windows PC workstations and on
Macintosh workstations that have Mac OS X 10.5 or later installed
and are running Windows (e.g., via Boot Camp).
• TestHear will not work on Mac OS X 10.4 or on Macs that cannot
also run Windows.
34
Glossary of Terms
Proctor Caching
• A process of loading test content locally on a computer at the school
level.
• Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
• Proctor Caching software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT 2.0/EOC computer-based testing in
Florida.
• Instructions for proctor caching are provided in the 2013–2014
Technology Coordinator Guide.
35
Pearson Support and
PearsonAccess
Contact Pearson Support at:
• 1-877-847-3043 (Monday–Friday, 7:00 am–8:30 pm ET)
• Florida@support.pearson.com
Appendix B in the 2013–2014 EOC Manual provides the
following information:
• PearsonAccess
̶ User accounts (FDOE distributed instructions for setting up user
accounts to district assessment coordinators.)
̶ Browser requirements
̶ Logging in for the first time
̶ Resetting passwords
• Training Center
̶ Test Setup Exercise
36
Students to be Tested
Algebra 1
The following students will take the Algebra 1 EOC
Assessment:
• All students enrolled in and completing one of the
following courses:
– Algebra 1 – 1200310
– Algebra 1 Honors – 1200320
– Algebra 1-B – 1200380
– Pre-AICE Mathematics 1 – 1209810
– IB Middle Years Program/Algebra 1 Honors – 1200390
37
Students to be Tested
Algebra 1 (cont.)
The following students are eligible to participate in the
Algebra 1 EOC Assessment administration:
• Students who need to earn a passing score for graduation
purposes
• Students who have not yet taken the assessment to be
averaged as 30% of their course grade
• Students who are in grade forgiveness programs and wish to
retake the assessment to improve their course grade
• Students in a credit acceleration program (CAP) who wish to
take the assessment to earn course credit
38
Students to be Tested
Biology 1
The following students will take the Biology 1 EOC
Assessment:
• All students enrolled in and completing one of the
following courses:
– Biology 1 – 2000310
– Integrated Science 3 – 2002440
– Biology 1 Honors – 2000320
– Integrated Science 3 Honors – 2002450
– Pre-AICE Biology – 2000322
– Biology Technology – 2000430
– Biology 1 PreIB – 2000800
– IB Middle Years Program Biology
Honors – 2000850
39
Students to be Tested
Biology 1 (cont.)
The following students are eligible to participate in the
Biology 1 EOC Assessment administration:
• Students who need to earn a passing score for a standard diploma
with a scholar designation
• Students who have not yet taken the assessment to be averaged as
30% of their course grade
• Students who are in grade forgiveness programs and wish to retake
the assessment to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take
the assessment to earn course credit
40
Students to be Tested
Civics
The following students will take the Civics EOC Assessment:
• All students enrolled in and completing one of the following
courses:
–
–
–
–
–
–
–
–
Civics – 2106010
Civics – 2106015
Civics & Career Planning – 2106016
Civics, Advanced – 2106020
Civics, Advanced – 2106025
Civics, Advanced & Career Planning – 2106026
Civics and Digital Technologies – 2106029
M/J U.S. History & Civics – 2100045
Any student who completed one of the above courses during the 2013–14 school
year must participate in the Spring 2014 Civics EOC Assessment.
41
Students to be Tested
Geometry
The following students will take the Geometry EOC
Assessment:
• All students enrolled in and completing one of the
following courses:
–
–
–
–
Geometry – 1206310
Geometry Honors – 1206320
IB Middle Years Program Geometry Honors – 1206810
Pre-AICE Mathematics 2 – 1209820
42
Students to be Tested
Geometry (cont.)
The following students are eligible to participate in the
Geometry EOC Assessment administration:
• Students who have not yet taken the assessment to be averaged as
30% of their course grade
• Students who are in grade forgiveness programs and wish to retake
the assessment to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take
the assessment to earn course credit
43
Students to be Tested
U.S. History
The following students will take the U.S. History EOC
Assessment:
• All students enrolled in and completing one of the
following courses:
– United States History – 2100310
– United States History Honors – 2100320
44
Students to be Tested
U.S. History (cont.)
The following students are eligible to participate in the
U.S. History EOC Assessment administration:
• Students who need to earn a passing score for a standard diploma
with a scholar designation
• Students who have not yet taken the assessment to be averaged as
30% of their course grade
• Students who are in grade forgiveness programs and wish to retake
the assessment to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take
the assessment to earn course credit
45
Students to be Tested
Special Program Students
• Make arrangements to test special program students (Home
Education, Virtual School, McKay Scholarship, FTC Scholarship).
• Ensure that these students are tested under the correct school
number, according to the chart on page 132 of the manual.
English Language Learners (ELLs)
All ELLs who complete the applicable courses are expected to
participate in EOC assessments no matter how long these students
have been receiving services or have been enrolled in a U.S.
school.
46
Students to be Tested
Students with Disabilities
• Students with disabilities participate in the statewide assessment
program by taking one of the following:
̶
EOC assessment without accommodations,
̶ EOC assessment with accommodations, or
̶ Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
47
Students to be Tested
Private School Students
• Private school students may participate in the EOC
assessments.
• Instructions for setting these students up for testing in
PearsonAccess or packing their materials for return are
included in the 2013–2014 EOC Manual.
48
Proctors
When testing a large group of students, proctors
must be assigned to the room. Refer to the table
below for the required number of proctors.
1-25 students
Test Administrator*
26-50 students
Test Administrator and 1 Proctor
51-75 students
Test Administrator and 2 Proctors
*FDOE strongly encourages the use of proctors in all testing
rooms, even those with 25 or fewer students.
49
Test Security
Per Test Security Statute, s. 1008.24, F.S., and Florida State
Board Rule, 6A-10.042, FAC, inappropriate actions by
school or district personnel can result in student or
classroom invalidations, loss of teaching certification,
and/or involvement of law enforcement.
Examples of prohibited activities include the following:
• Reading or viewing the passages or test items before, during, or after
testing
• Revealing the passages or test items
• Copying the passages or test items
• Explaining or reading passages or test items for students
• Changing or otherwise interfering with student responses to test items
• Copying or reading student responses
• Causing achievement of schools to be inaccurately measured or
reported
50
Test Irregularities/
Security Breaches
• Test administrators should report any test irregularities
(e.g., disruptive students, loss of Internet connectivity) and
possible security breaches to the school assessment
coordinator immediately.
• If a test irregularity or security breach is identified, the
school assessment coordinator must contact the district
assessment coordinator to discuss possible test
invalidations.
51
Test Irregularities/
Security Breaches
• For test irregularities requiring further investigation by the district
and for security breaches, a written report must be submitted
within 10 calendar days after the irregularity or security breach
was identified. The report must include:
–
–
–
–
The nature of the situation
The time and place of the occurrence
The names of the people involved
A description of the communication between the district assessment
coordinator’s office and school personnel
– How the incident was resolved
– What steps are being taken to avoid future test irregularities or security
breaches
• Schools should submit completed reports to the district office,
and district assessment coordinators should then submit reports
to FDOE.
• A form to report test irregularities and security breaches can be
found at www.FLAssessments.com/EOC.
52
Missing Materials
• Schools must investigate ANY report of missing materials and report
missing secure materials (e.g., Student Authorization Ticket, used work
folder, Session Roster) to the district assessment coordinator
immediately.
• Within 30 calendar days of the incident, a written report must be
submitted to the FDOE. The report must include:
The nature of the situation
The time and place of the occurrence
The names of the people involved
A description of the communication between the district assessment
coordinator’s office and school personnel
− How the incident was resolved
− What steps are being implemented to avoid future missing materials
−
−
−
−
• Schools should submit completed reports to the district office, and
district assessment coordinators should then submit reports to FDOE.
• A form to report missing materials can be found at
53
www.FLAssessments.com/EOC.
Test Invalidation
• District assessment coordinators will advise schools of the
appropriate course of action if invalidation is being
considered. Remember that the purpose of invalidation is to
identify when the validity of test results has been
compromised.
• If a situation described in the “Test Invalidation” section on
pages 26–27 of the manual occurs, test administrators
should discuss the situation with the school assessment
coordinator, and the situation should be investigated
immediately.
• Instructions for how to invalidate tests in PearsonAccess
may be found on pages 128–129 of the 2013–2014 EOC
54
Manual.
Test Administrator
Before Testing
Checklist
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the Florida EOC
Test Administration and Security Agreement.
 Read and sign the Test Administrator Prohibited Activities Agreement.
 Establish an appropriate setting for test administration and remove or cover any
unauthorized aids in the testing room.
 Prepare and assemble all materials needed for test administration.
 Ensure that students and their parents/guardians understand the testing policies
prior to the first day of testing.
 If you are administering tests to students who require special accommodations,
become familiar with the accommodations and discuss with your school
coordinator how accommodations will be provided.
 Ensure that you are familiar with how to open TestNav or TestHear to the login
screen for each student computer prior to testing.
55
Test Administrator
Before Testing
• Sign and return a Florida EOC Test Administration and
Security Agreement, which indicates that you:
−
−
−
−
Have received training
Have read the Test Security Statute and State Board Rule
Have read all applicable portions of the test administration manual
Understand and agree to adhere to all test security and
administration policies and procedures
• Sign and return a Test Administrator Prohibited Activities
Form
56
Test Administrator
Before Testing
Prepare the Room for Testing
• Tests should be administered in a room that has comfortable seating,
good lighting, adequate ventilation, and sufficient workspace.
• Students must not be able to easily view other students’ computer
screens or test materials. During the practice test, check the
configuration of your testing room to make sure you will be able to
provide a secure environment during testing. If necessary, use visual
blocks.
• Post the sign that reads TESTING—Please Do Not Disturb on all
entrances to the testing room and display starting and stopping times for
students as soon as testing begins.
• Students may not have access to any unauthorized aids. Discuss any
concerns with your school assessment coordinator.
57
Test Administrator
Before Testing
Prepare the Room for Testing (cont.)
• When you arrive on the day of testing, open each student
workstation in the testing room to the student login screen as
indicated in the script, but do not log in for students.
• Display the student comment form URL on the day of testing, or
create shortcuts on student workstations to ensure each student
is able to complete the form after testing.
(www.FLAssessments.com/EOCStudentCommentForm)
• Ensure that you have a way to contact the technology coordinator
or the school assessment coordinator during testing without
leaving the room unattended.
58
Test Administrator
Before Testing
Test Materials Needed (as applicable):
• Test Administration Manual
• Scripts and Instructions for administering CBT/PBT
accommodations
• Session Roster or Administration Record/Security Checklist
• Seating Chart
• Student Authorization Tickets
• Test Group Code
• Security Log
• Work Folders
• CBT Worksheets
• Calculators
• Reference Sheets or Periodic Tables
• Test and Answer Books (accommodations)
59
Test Administrator
Before Testing
2013–2014 EOC Manual
• You will need the 2013–2014 End-of-Course Assessments Test
Administration Manual to read the test administration script(s) to
students.
• When testing students with accommodations, you may need to
modify the scripts. Review the scripts BEFORE testing begins to
determine the necessary modifications.
• The scripts and instructions for the administration of
accommodated computer-based test forms (large print, color
contrast, screen reader, zoom, assistive devices) and paper-based
accommodations are located at www.FLAssessments.com/EOC.
60
Test Administrator
Before Testing
Session Roster
• School assessment coordinators will provide a Session Roster (CBT
only), which includes the following information:
−
−
−
−
−
−
−
−
Test Administration
Session Name
Test to be Administered
Test Code (password)
Student Names
Student ID Numbers
Student Birth Dates
Class Information
− Test Form/Form Group Type
− Login IDs
− Blank space to record
attendance and
accommodations
information
• Session Rosters may be used to record required administration
information.
61
Test Administrator
Before Testing
Session Roster (cont.)
Session Rosters must be handled in a secure manner and
returned to the school assessment coordinator immediately
after each test session is completed.
62
Test Administrator
Before Testing
Required Administration Information
Record the following required information on your Session
Roster or Administration Record/Security Checklist:
Students assigned to the room
Attendance information
Accommodations provided to students
Accommodations used by students
Test group code
Unique security number of secure documents assigned to each
student (paper-based accommodations only)
• Signatures of test administrator and school assessment coordinator
• Dates and times for when secure materials are received and
returned
•
•
•
•
•
•
63
Test Administrator
Before Testing
Required Administration Information (cont.)
• The list of required administration information has been
updated to include both the accommodations provided to
students and the accommodations used by students during
the test administration.
• If a student chooses not to use an accommodation that is
provided, the school assessment coordinator should be
notified when testing is completed, and the accommodation
should not be recorded in PearsonAccess or on the student
grid sheet.
• Schools are responsible for maintaining documentation of
accommodations that are provided but not used.
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Test Administrator
Before Testing
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts should record the following
information:
−
−
−
−
−
−
−
−
−
−
Room name/number
Subject
Student names and their location in the room during testing
Direction students are facing
Date
Starting and stopping times
Test administrator name
Names of proctors (if applicable)
Test group code
Session name in PearsonAccess (CBT)
• If students are moved to a new location or the seating configuration
65
changes during testing, a new seating chart must be created.
Test Administrator
Before Testing
Student Authorization Tickets
• For the test, each student needs a Login ID and a six-character test code
(password), which are printed on the Student Authorization Tickets.
• Students will need a pen or pencil during testing to sign their tickets.
• Provide each student a ticket only AFTER all students have entered the
testing room, as instructed in the script, and all tickets must be collected
BEFORE students leave the testing room.
• Student Authorization Tickets must be handled in a secure
manner and returned to the school assessment coordinator
immediately after each day of testing is completed.
66
Test Administrator
Before Testing
Student Authorization Tickets (cont.)
67
Test Administrator
Before Testing
Test Group Code
• A test group code is a unique four-digit number used as a
security measure to identify a group of students tested together.
• Each testing room must use a different test group code.
• Students will enter the test group code before beginning the test,
as indicated in the scripts.
• Your school assessment coordinator will provide you with a test
group code.
• If students are absent for a test session, a different unique code
must be used for each make-up session.
• The code must be recorded on the required administration
information and on each seating chart.
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Test Administrator
Before Testing
Test Code
Test Group Code
A six-character code (password) created by
A unique four-digit number created by district
PearsonAccess and printed on Student
assessment coordinators or by school
Authorization Tickets and Session Rosters.
assessment coordinators used to identify
The Login ID and the test code are required to groups of students tested together. The test
log in to TestNav and TestHear.
group code is entered after the Testing Rules
Acknowledgment and before students see the
first test item.
69
Test Administrator
Before Testing
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters a
room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
70
Test Administrator
Before Testing
Work Folders
• The Florida Computer-Based Testing Work Folder is a piece of yellow
11x17 paper folded in half with graph paper printed on the back cover.
• For the Algebra 1, Biology 1, and Geometry EOC assessments, students
are provided with work folders to work the problems. One work folder
should be sufficient for each student; however, students may request
additional folders.
• Work folders must be distributed to students at the beginning of each
test session.
• Ensure that students have enough desk space to use their folders.
• Collect all work folders when students finish testing before they leave
the testing room, and return folders to your school assessment
coordinator.
• Used work folders are secure materials.
71
Test Administrator
Before Testing
CBT Worksheets
• If schools choose to provide them, students taking the computer-based
U.S. History or Civics EOC Assessments (TestNav or TestHear) may use a
CBT Worksheet to make notes rather than using the CBT notepad tool.
• The worksheet is an 8½ x 11 page (located in Appendix D and
PearsonAccess) that may be copied and distributed to students at the
beginning of a test session.
• If your school is providing copies of the CBT Worksheet, a sufficient
number of copies should be available for all students taking the
assessment.
• Students must have enough desk space to use their worksheets.
• Collect all worksheets when students finish testing before they leave the
testing room, and return worksheets to your school assessment
coordinator.
• Used worksheets are secure materials.
72
Test Administrator
Before Testing
Four-Function Calculators–TestNav
• The computer-based TestNav Algebra 1 and Biology 1 EOC
Assessments have a built-in four-function calculator.
• Students may use the built-in calculator, or they may use a
handheld four-function calculator.
• Test administrators should provide handheld calculators at the
beginning of a test session to all students who request them, as
indicated in the test administration script.
• Your district should have an adequate supply of approved fourfunction calculators provided by the FDOE. No other
calculators may be used.
73
Test Administrator
Before Testing
Four-Function Calculators–TestHear
• The TestHear Algebra 1 and Biology 1 EOC Assessments do
NOT have a built-in four-function calculator.
• Students who will test using TestHear accommodated forms of the
Algebra 1 and Biology 1 EOC Assessments MUST be provided handheld
four-function calculators.
• Students with visual impairments may use the approved large key/large
display calculators or approved talking calculators supplied by the
FDOE. Schools that have not yet accumulated an adequate supply of
approved large key/large display or talking calculators may use
comparable calculators that are regularly used in their classrooms. Such
calculators must be basic four-function models and must not have
functions that are unavailable on approved calculators.
74
Test Administrator
Before Testing
Scientific Calculators–TestNav
• The TestNav Geometry EOC Assessment has a built-in scientific
calculator.
• Students may use handheld scientific calculators, if the school
has chosen to provide them. Handheld scientific calculators must
be approved models, as shown on page 11 of the 2013–2014
EOC Manual. Requests to use other models must be submitted to
FDOE no later than two weeks prior to the test administration.
• Handheld scientific calculators will not be provided by the FDOE
for students taking the Geometry EOC Assessment using
TestNav.
75
Test Administrator
Before Testing
Scientific Calculators–TestHear
• The TestHear Geometry EOC Assessment does not have
a built-in scientific calculator.
• Handheld scientific calculators will be provided by FDOE for
students taking the Geometry EOC Assessment using TestHear
accommodated CBT forms.
• Students with visual impairments may use large key/large
display scientific calculators that are comparable in function to
the approved scientific calculators (on page 11 of the 2013–
2014 EOC Manual). The approved talking scientific calculator is
the Orion TI-36X or one that is comparable in function to the
Orion TI-36X. No other calculators may be used.
76
Test Administrator
Before Testing
Reference Sheets and Periodic Tables
•
Reference sheets and periodic tables are provided in an online format only for
CBT testers. However, schools may provide hardcopy reference sheets or
periodic tables to students.
•
Any hardcopy reference sheets or periodic tables must be photocopies of the
reference sheet and periodic table in Appendix D of the manual (also available
at www.FLAssessments.com/EOC).
•
If your school will provide hardcopy reference sheets or periodic tables to
students, check each copy before distributing to students and follow the
instructions in the administration scripts.
•
Reference sheets and periodic tables for students with paper-based
accommodations are packaged with test materials, and should be distributed to
students as indicated in the administration scripts.
•
Once students complete the test session, the test administrator should collect all
reference sheets and periodic tables.
•
Used reference sheets and periodic tables are secure materials.
77
Test Administrator
Before Testing
Additional items
• Pens and/or pencils
– Ensure each student has a pen or pencil to sign his or her
authorization ticket and make notes or work the problems during
testing
– Students taking paper-based tests must use No. 2 pencils
• Clock or watch
• Signs (Appendix D)
̶
̶
Do Not Disturb Sign—display on all entrances
Electronic Devices Sign—display where it will be visible to all
students in the testing room
78
Test Administrator
Before Testing
Communicate Testing Policies to Students and
Parents/Guardians
•
Electronic Devices Policy—If students are found with ANY electronic devices,
including, but not limited to, cell phones and smartphones, during testing OR
during breaks, their tests will be invalidated. The best practice would be for
students to leave devices at home or in their lockers on testing days.
•
Leaving Campus—If students leave campus before completing the test (for
lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete
the test. Students and parents/guardians should be made aware of this policy.
If a student does not feel well on the day of testing, it may be best for the
student to wait and be tested on a make-up day. Please make sure
parents/guardians are aware of the test administration schedule and
understand that appointments should not be scheduled on testing days.
79
Test Administrator
Before Testing
Communicate Testing Policies to Students and
Parents/Guardians (cont.)
•
Testing Rules Acknowledgment—Prior to testing, students will be asked to
affirm a Testing Rules Acknowledgment that reads: “I understand the testing
rules that were just read to me. If I do not follow these rules, my test score
may be invalidated.” Students taking computer-based EOC assessments show
that they have read the statement by clicking a box (TestNav) or circle
(TestHear); in paper-based EOC assessments, a signature line appears below
the statement.
•
Discussing Test Content after Testing—The last portion of the testing rules
read to students before they sign/check the acknowledgment reads, “After the
test, you may not discuss the test items with anyone. This includes any type of
electronic communication, such as texting, emailing, or posting to blogs or
websites like Facebook or Twitter. If you are found sharing information about
test items, even without the intent to cheat, your test will be invalidated.”
Please make sure that students understand this policy prior to testing, and
remind them that “discussing” the items includes any kind of electronic
communications, such as texting, emailing, or posting to blogs or social media
websites (Facebook, Twitter, etc.).
80
Test Administrator
Before Testing
Accommodations
• Appendix A of the 2013–2014 EOC Manual provides
information concerning allowable accommodations for
students with disabilities and for ELLs.
• All personnel involved in administering tests to students
with allowable accommodations must familiarize themselves
with the information in Appendix A.
81
Test Administrator
Before Testing
CBT Test Administrator Quick Reference Guide
• This guide lists possible error messages students may
encounter, explanations for each message, and
troubleshooting solutions.
• This guide is a helpful resource for test administrators
during testing and is available at
www.FLAssessments.com/AdditionalResources.
82
Test Administrator
During Testing
Checklist
 Maintain the seating chart, Security Log, and record of required
administration information for your room.
 Ensure that each student has a pen or pencil, and distribute
testing materials as indicated in the scripts.
 Read the appropriate administration scripts VERBATIM to
students. Read the important information and adhere to the
instructions between the SAY boxes.
 Keep accurate time for each test session and display times for
students.
 Maintain test security at all times and report violations or
concerns to your school assessment coordinator immediately.
83
Test Administrator
During Testing
Supervise Test Administration
While students are working, ensure that students:
• Have cleared the area around their workstations of all materials except
for Student Authorization Tickets, pens or pencils, and, as applicable,
calculators, work folders, worksheets, reference sheets, and periodic
tables.
• Check the Testing Rules Acknowledgment box and enter the correct test
group code.
• Do not have electronic devices (except for approved calculators) of any
kind during testing, even if they do not use them.
• Do not talk to other students or make any disturbance.
• Are working independently.
• Are working in the correct test.
84
Test Administrator
During Testing
Supervise Test Administration (cont.)
•
It is not appropriate to use cell or classroom phones, grade papers, or work on
the computer during testing.
•
While you may encourage students to continue working, you may not talk
with them about test items or help them with their answers.
•
If a student’s computer is disconnected from the test, contact the technology
coordinator to help diagnose any technical issues. The student will need to be
resumed in PearsonAccess before logging back in.
•
If a student has continual difficulty logging in or gets kicked out of the test
more than once, do not have the student continue attempting to log in until
the issue is diagnosed and resolved.
•
If students finish the test in the first 80 minutes before the 10-minute break,
you may encourage them to go back and check their work.
•
As students complete the test, assist them with accessing the student
comment form, as needed.
85
Test Administrator
After Testing
Checklist
 Verify that you have collected all required administration
information, including accommodations provided and
accommodations used by each student, and make copies for
your files.
 Verify that your seating chart and Security Log have been
completed correctly, and make copies for your files.
 Report any missing materials and/or test irregularities to your
school assessment coordinator.
 Organize materials and return them to your school assessment
coordinator (see page 92 in the 2013–2014 EOC Manual).
 Complete the appropriate comment form at
www.FLAssessments.com/EOC.
86
School Assessment
Coordinator
Before Testing Checklist
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign
the Florida EOC Test Administration and Security Agreement.
 Train your test administrators and proctors.
 Ensure that test administrators sign the Test Administrator
Prohibited Activities Agreement.
 Receive test materials from your district assessment coordinator.
 Maintain an accurate Test Materials Chain of Custody Form at
your school.
 Inventory materials within 24 hours and report any missing
materials or request additional materials immediately.
 Communicate the process for collecting required administration
information to test administrators.
87
School Assessment
Coordinator
Before Testing Checklist
 Distribute test group codes to test administrators.
 Assign proctors, as needed.
 Arrange practice test sessions.
 Ensure that appropriate test settings are available for all test
sessions.
 If any students who require accommodations are testing at your
school, discuss how accommodations will be provided with test
administrators.
 Verify student information and create test sessions.
 Print and distribute Session Rosters and Student Authorization
Tickets on the day of test administration.
 Make arrangements to test any special program students who
may be testing at your school.
88
School Assessment
Coordinator
Before Testing
Receive and Prepare Test Materials
• You will receive the following materials, as appropriate for your
school:
– School Boxes (test materials—contents listed on page 94 of the
2013–2014 EOC Manual)
– Special Document Boxes
• If your school is providing hardcopy CBT Worksheets, reference
sheets, or periodic tables, make a sufficient number of copies for
all students taking the assessments. Each copy must be carefully
checked against the original.
• Save the original boxes for returning TO BE SCORED special
document materials.
• If you need additional materials or if you have questions, contact
your district assessment coordinator.
89
School Assessment
Coordinator
Before Testing
Maintain Security
• Inventory the contents of your boxes within 24 hours
of receipt and report missing materials immediately.
• Keep materials secure at all times.
• Maintain the Test Materials Chain of Custody Form at
all times.
• No more than three people should have access to the
locked storage area.
• Do not open shrink-wrapped materials or begin
preparing materials (applying student labels) more
than one week prior to testing.
90
School Assessment
Coordinator
Before Testing
Train Test Administrators and Proctors
• You are responsible for training all test administrators and
proctors, including non-school-based instructors
(e.g., itinerant teachers). You must train several
employees to act as possible alternates.
• Test administrators must be certified educators.
• Test administrators who will administer the test to students
using large print and braille materials must be trained in
the use of those test materials.
• For students with accommodations, make sure that test
administrators are aware of and have made provisions for
the exact accommodations needed for individual students.
91
School Assessment
Coordinator
Before Testing
Arrange Practice Test Sessions
• Schedule and arrange practice tests (ePATs) as described
in the 2013–2014 EOC Manual.
• Before a student can participate in a computer-based
administration, the student must complete the correct
ePAT(s) to learn how to use the computer-based system.
Students who previously participated in an ePAT for
the subject test they are scheduled to take are NOT
required to participate in an ePAT session for this
administration.
• To access instructions for downloading and installing the
ePAT Launcher, practice test content, and scripts for
administering the ePATs, go to
www.FLAssessments.com/ePATs.
92
School Assessment
Coordinator
Before Testing
Arrange Practice Test Sessions (cont.)
• Students who require accommodated CBT forms (e.g.,
large print, color contrast, zoom, screen reader, assistive
devices) must complete a practice test for the specific
accommodated form or form combination they will use
during testing.
• Accommodated practice forms (TestHear ePATs) and
scripts are available at www.FLAssessments.com/ePATs.
93
School Assessment
Coordinator
Before Testing
Create Test Sessions
• Your district may have created test sessions automatically via the
PreID file upload. If your district created test sessions through the
PreID file upload, you will see these sessions when you log in to
PearsonAccess.
• If your district did not create test sessions during the PreID file
upload, you will need to create test sessions before you can verify
student information.
• These can be temporary sessions for the purpose of verifying
student information, or they can be test sessions you plan to use for
testing.
• Detailed instructions on how to create a test session and verify
student information are on pages 100–102 of the 2013–2014 EOC
Manual.
94
School Assessment
Coordinator
During Testing Checklist
 Ensure that test sessions have been started in PearsonAccess.
 Provide test administrators with additional materials, as necessary.
 Monitor each testing room to ensure that test administration and test
security policies and procedures are followed, seating charts and
Security Logs are properly completed, and required administration
information is collected.
 Be available during testing to answer questions from test administrators.
 In PearsonAccess, monitor session status and resume students’ tests, if
necessary.
 Arrange for and supervise make-up administrations.
95
School Assessment
Coordinator
After Testing Checklist
 Verify that all distributed secure materials have been returned.
Complete the Test Materials Chain of Custody Form. Report any missing
materials to your district assessment coordinator and conduct the
necessary investigation.
 Make copies of all collected required administration information, seating
charts, Security Logs, and Chain of Custody forms, file the copies, and
return the originals in the District Assessment Coordinator ONLY boxes.
 In PearsonAccess, stop test sessions, invalidate student tests (if
necessary), and record accommodations actually used by students.
 Organize materials and return them to your district assessment
coordinator.
 Complete the appropriate comment form at
www.FLAssessments.com/EOC, and encourage test administrators to
complete a form.
96
School Assessment
Coordinator
After Testing
Organize and Return Materials
• Store test administration manuals for use in all EOC administrations
during the 2013–2014 school year, as instructed by your district
assessment coordinator.
• Store any handheld calculators as instructed by your district
assessment coordinator.
• Store Student Authorization Tickets and Session Rosters until results
are reported for this administration, and then destroy them according
to your district assessment coordinator’s instructions.
• Follow your district assessment coordinator’s instructions for returning
or securely storing USED reference sheets and periodic tables, and for
destroying, recycling, or returning UNUSED reference sheets and
periodic tables.
• File the signed Florida EOC Test Administration and Security
Agreements and the Test Administrator Prohibited Activities
Agreements.
97
School Assessment
Coordinator
After Testing
Organize and Return Materials (cont.)
• Ensure that the following materials are packaged in your District
Assessment Coordinator ONLY box (along with any other ancillary
materials, such as reference sheets and periodic tables, that your
district assessment coordinator has asked you to return in this box):
– Original records of required administration information
– Original Security Logs
– Original seating charts
– Original Chain of Custody forms
– Used and unused CBT Worksheets
– Used and unused work folders
• If applicable, follow return instructions for TO BE SCORED and NOT TO
BE SCORED materials on pages 131–144 of the 2013–2014 EOC
Manual.
98
Technology Coordinator
Before Testing
Checklist
 Read the 2013–2014 Technology Coordinator Guide and relevant portions of the
test administration manual.
 Read the Test Administration Policies and Procedures and the Florida Test
Security Statute and Rule in Appendix C of the 2013–2014 EOC Manual, and
sign the Florida EOC Test Administration and Security Agreement.
 Ensure all workstations meet the minimum requirements posted at
www.FLAssessments.com/MinimumSpecs.
 Confirm TestNav 6.9 software has been installed on all computers to be used for
testing.
 Install TestHear on all computers to be used for testing students requiring
accommodated CBT forms.
 Ensure all student workstations have successfully loaded the Infrastructure Trial.
 Meet with the school assessment coordinator to discuss this computer-based
administration and to walk through test administration procedures.
99
Technology Coordinator
Before Testing
Checklist
 Discuss and design plans with the school assessment coordinator for
handling possible technical interruptions during testing.
 Run the TestNav System Check to determine the amount of bandwidth
needed for testing.
 Evaluate the testing locations in the school to ensure availability of
sufficient electrical outlets and network jacks.
 Ensure appropriate security protocols are used.
 Ensure you are aware of the applications that must be disabled prior to
testing.
 Confirm that the computers used for test administration have the
appropriate required version of a standard Internet browser based on
the operating system and that the pop-up blocker is disabled (see
Appendix B of the 2013–2014 EOC Manual).
 Ensure the school has a high-speed connection to the Internet AND the
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connection is not over-allocated.
Technology Coordinator
Before Testing
Checklist
 If a firewall is used, confirm the appropriate destination/port/protocol
combinations are allowed through the firewall.
 Ensure that any proxy servers have been checked to confirm that the
appropriate URLs are not blocked.
 Confirm that Internet content filters are configured to allow the specific
IP addresses required for administering computer-based tests.
 Ensure Proctor Caching computers have been set up properly.
 Ensure a printer is available for printing the Student Authorization
Tickets and Session Rosters (color is not required).
 Analyze the network to determine whether network bottlenecks exist.
 Confirm that student computers and the Proctor Caching computer
have not been updated with any additional software and will not be
updated before testing begins.
101
Technology Coordinator
Before Testing
Checklist
 Confirm that test content has been cached for all scheduled test
sessions. Test content is available one week prior to the first day of the
test administration window.
 Verify that the performance of your Internet connection is consistent
with expected levels of performance for computer-based testing.
 Alert your Internet Service Provider to your computer-based testing
window, and also confirm that no scheduled maintenance or outages
are planned during that entire window.
 Verify, as needed, that no high bandwidth network activity other than
computer-based testing will be occurring during the computer-based
testing window.
 If using wireless network connections for computer-based testing,
ensure that all computers can effectively communicate with their access
point from the testing location and all security measures have been
properly enabled.
102
Technology Coordinator
Before Testing
Checklist
 Ensure that laptops are connected to AC power. If batteries must be
used, ensure that they are fully charged and have the capacity to last
for the entire test session (160+ minutes).
 Ensure that each computer station is equipped with a keyboard and
mouse (or other pointing device).
 Disable instant messaging, email notification, screen savers, power
savers, and remote desktop.
 Disable or delay anti-virus, auto-scan and/or auto-update, system
restore utilities, Windows Security Firewall, web content filtering, or
other software that may impact CPU speed or scan/block information
transferred between the workstation and the servers.
 During testing, ensure that students not testing and teachers refrain
from using any streaming media or other high-bandwidth applications
while students are testing.
103
Technology Coordinator
Before Testing
Checklist
 Ensure student workstations and the user profiles and logins being used
for testing allow full permissions (read-/write-/modify-access) to the
TestNav\Temp, TestNav\Logs, and gh\TestHearPearson\Data
directories.
 Ensure that the primary and secondary save locations are set for
student response files and that students have read-/write-access to
these locations.
 Ensure that test administrators are familiar with how to access TestNav
and TestHear software from student workstations and how to access
the student comment forms. The student comment form will be
available at: www.FLAssessments.com/EOCStudentCommentForm.
 On each day of testing, confirm that the Proctor Caching computer and
Proctor Caching software are turned on and remain running.
104
Technology Coordinator
Before Testing
Proctor Caching
• Instructions for installing the Proctor Caching software are provided in
the 2013–2014 Technology Coordinator Guide.
• Computers used for Proctor Caching do not need to be server-class
machines but should meet the system requirements.
̶
Proctor Caching can run on either a Windows or a Mac operating system,
and each can support both Windows- and Mac-based testing workstations.
• Each testing computer must be configured to refer to a Proctor Caching
computer to obtain test content.
– If more than one computer is being used for Proctor Caching, be sure to
specify the IP address of the correct Proctor Caching computer during the
TestNav installation process.
– For example: if there are 80 computers that will be used for testing and
two Proctor Caching computers, 40 of the testing computers may be
configured to link to Proctor Caching computer A, and the remaining 40
105
may link to Proctor Caching computer B.
Technology Coordinator
Before Testing
Proctor Caching Security
• Proctor Caching software stores a copy of the test content on the local
hard drive of the machine on which it runs.
• Test content transmitted and stored by the Proctor Caching computer is
in encrypted format.
• “Purge cache” function deletes all encrypted test content from the hard
drive of the Proctor Caching computer.
− FDOE and Pearson require that test content be purged at the end
of each administration window.
Proctor Caching Computer Placement
• Proctor caching can be implemented at either the lab or the school
level.
• Proctor caching computers should be located as close as possible on
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the network to the student workstations.
Technology Coordinator
Before Testing
TestNav ePATs
• Students are required to participate in a practice test using an ePAT.
• The ePATs must be downloaded and installed on the computer
workstation that will be used for the practice test.
• To access a TestNav ePAT, download and install the ePAT Launcher.
The Launcher is used to deliver the individual practice tests. You
only need to install the Launcher once on each machine.
• Next, download the TestNav ePAT content. The TestNav ePAT
content and the Launcher must be saved in the same file
folder.
• Instructions for installing and running TestNav ePATs are provided in
the 2013–2014 Technology Coordinator Guide.
107
Technology Coordinator
Before Testing
TestHear ePATs
• Students are required to participate in a practice test using the
TestHear accommodated ePAT for the specific form or form
combination that they will use during testing.
• Each accommodated ePAT must be downloaded and installed on the
computer workstation that will be used for the practice test.
• TestHear ePATs will only operate on Windows PC workstations and
on Macintosh workstations that have Mac OS X 10.5 or later installed
and are running Windows (e.g., via Boot Camp).
• Instructions for installing and running TestHear ePATs are provided
in the 2013–2014 Technology Coordinator Guide.
108
Technology Coordinator
Before Testing
TestNav
• Installation instructions are provided in the 2013–2014
Technology Coordinator Guide.
• Once TestNav has been properly installed and tested, it
should continue to run successfully on student
workstations through the test administration, as long as
no incompatible software updates are made.
• There are two options for installing TestNav.
̶
̶
File Share
Local Install
109
Technology Coordinator
Before Testing
Pros
Cons
File
Share
+ Single point of
installation and
configuration changes
+ Easier to implement
in a large-scale testing
environment
+ Centralized single
location for log files
- Adds a single potential point of
failure
Local
+ Quicker launch time
+ Limits potential
points of failure
- Increases installation time (Note:
System automation tools, such as
SMS [Windows] and Apple Remote
Desktop [Mac] can make local
installs much easier)
- Requires that configuration
changes be made on each machine
110
Technology Coordinator
Before Testing
TestHear
• TestHear software must be installed locally on all
computers that will be used by students requiring accommodated
CBT forms (e.g., large print, zoom, screen reader, color contrast,
assistive devices).
• Instructions for downloading and installing TestHear are provided
in the 2013–2014 Technology Coordinator Guide.
• TestHear will only operate on Windows PC workstations and on
Macintosh workstations that have Mac OS X 10.5 or later
installed and are running Windows (e.g., via Boot Camp).
• TestHear does not resize the screen resolution, so monitors must
be adjusted to 1024 x 768 prior to testing.
111
Technology Coordinator
During Testing
Checklist
 Ensure Proctor Caching software is running on all Proctor
Caching computers.
• Turn on Proctor Caching software
̶ Windows: go to Start>All Programs>Proctor Caching>Proctor
Caching
̶ Mac: once Proctor Caching is initiated it will not have to be
restarted unless it has been manually stopped
 Adjust monitors that are not correctly displaying test items with
shading.
 Monitor each testing room to ensure that there are no technical
issues.
 Be available during testing to answer questions from test
administrators.
112
Technology Coordinator
During Testing
Monitor Display and Shading
• To ensure students will see all of the content in the test,
students are asked to confirm that they can see the 15%
shading on the Test Group Code screen when they first log
in to the test.
• If students cannot see the shading, they must exit the test
and their monitor settings must be adjusted.
• General instructions for adjusting monitor settings are
provided in the 2013–2014 Technology Coordinator Guide.
The steps for changing contrast and brightness settings
will vary depending on the manufacturer and model of
each individual monitor.
113
Technology Coordinator
After Testing
Checklist
 Purge test content from the Proctor Caching computer(s).
Instructions for purging test content from the Proctor
Caching computers can be found in the 2013–2014
Technology Coordinator Guide.
 Complete the Technology Coordinator Comment Form at
www.FLAssessments.com/EOC.
114
Paper-Based Tests
(PBT)
• The following slides relate to the administration of paperbased tests (regular print, large print, or braille), which are
available for eligible students who have such
accommodations identified in their IEPs or Section 504
plans. Paper-based large print is available as a unique
accommodation for eligible students.
• The upper-left corner of the following slides show an image
of a pencil and a paper-based test (see below) to indicate
that this information pertains to paper-based tests only.
115
PBT Reminders
For paper-based testing only:
• Schools will receive PreIDs labels for paper-based tests if students with paperbased accommodations were indicated in the district’s PreID file. Affix the label
to the correct subject test for each student.
− The following four categories must be correct on a label in order for it to be used:
Student Name, Student ID Number, District Number, and School Number.
• School assessment coordinators and test administrators must track security
numbers of secure test documents in their records of required administration
information.
• Pre-populated Administration Record/Security Checklists are provided in
PearsonAccess.
• Test administrators must refer to the scripts and instructions located at
www.FLAssessments.com/EOC for handling and administering regular print,
large print, and braille paper-based tests.
• School and district assessment coordinators should refer to their respective
Responsibilities After Testing sections for instructions for packaging and
returning materials.
116
PBT Materials
Materials Needed for Testing
• Test Documents
̶
̶
̶
̶
̶
Algebra 1 EOC Assessment Test and Answer Books
Biology 1 EOC Assessment Test and Answer Books
Civics EOC Assessment Test and Answer Books
Geometry EOC Assessment Test and Answer Books
U.S. History EOC Assessment Test and Answer Books
• Reference Sheets and Periodic Tables
• Calculators (approved four-function and scientific)
117
PBT Chain of
Custody Form
• The Test Materials Chain of Custody Form is available in Appendix D of
the 2013–2014 EOC Manual and at www.FLAssessments.com/EOC.
• The purpose of this form is to track test materials at all times,
including:
– their location
– the dates and times activities are completed
– the names of the persons performing various activities involving the
materials
• Schools must retain copies (electronic or hardcopy) of completed forms
for their files after materials are packaged for pickup and return the
originals (via email or in the District Assessment Coordinator ONLY Box)
to the district assessment coordinator.
• A certified educator must be present at all times that test materials are
handled directly.
118
PBT
Security Numbers
• Used to account for each test and answer book.
• Consists of a nine-digit number followed by a check digit located in the
upper right corner of test and answer books.
• Packing list shows the number ranges assigned to each school, and
written documentation of the number ranges must be maintained at all
times during distribution and return of books.
• Pre-populated Administration Record/Security Checklists with security
numbers for all test and answer books are provided in PearsonAccess.
– Blank Administration Record/Security Checklist also provided in
PearsonAccess and in Appendix D of the manual.
• Test administrator should maintain a list of all secure materials
assigned to him or her, including any additional materials assigned
throughout the administration.
119
PBT Student
Demographic
Information
• Student grid sheet captures student demographic
information.
• A document is preidentified if it has a student label affixed.
• Blank student grid sheets (non-preidentified) must be
gridded using a No. 2 pencil.
• For more information about specific demographic fields, see
pages 116–118 of the 2013–2014 EOC Manual.
120
PBT
Preidentified (PreID)
Student Label
• Four elements must be correct on PreID labels: student name, student
ID number, district number, and school number.
• If the student name, ID number, district number, OR school number is
INCORRECT on a label, the label must not be used, and the correct
information must be gridded on the student grid sheet.
• If any other information is incorrect (e.g., date of birth), use the label.
121
PBT
Preidentified (PreID)
Student Label
•
Affix the label in the box in the lower left corner of the student grid sheet.
•
Do not remove labels once they have been affixed.
•
Do not place a label over another label.
•
If the student name, student ID number, district number, or school
number is INCORRECT on a USED document, the student must, under the
supervision of the test administrator, transfer his or her exact responses into a
replacement answer document.
– The test administrator must then grid the correct student information on
the replacement document.
If any student information is missing from a student label that has
been affixed to a document, add the information by gridding the
appropriate bubbles on the student grid sheet. Incorrect information on a
student label CANNOT be corrected in this manner.
•
•
Do not use a preidentified document for any student other than the student for
whom it is preidentified.
122
PBT Sample
Student Grid Sheet
123
PBT Defective Materials,
DNS and UNDO Bubbles
•
If a defective test and answer book is identified before testing begins, the
student should be given a replacement document and the defective document
should be returned with all other NOT TO BE SCORED materials.
•
If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid
the UNDO bubble. Package the document with TO BE SCORED materials.
•
The DNS bubble MUST be gridded in the follow circumstances:
•
–
The document is defective and used.
–
A student name, ID number, district number, or school number is incorrect on a PreID label
affixed to a USED document.
–
A student label has been placed over another label on a USED document.
If a student discovers that a document is defective during testing, the student
must be given a replacement and must, under close supervision, transcribe the
exact responses from the defective document into the replacement when the
test session is over.
–
The DNS bubble(s) must be gridded on the defective document and it should be returned with
NOT TO BE SCORED materials.
124
PBT Enrollment
Information/Testing
History
• On the back of the paper-based test and answer book, complete
the Student Enrollment Information box to indicate whether the
student is currently enrolled in, was previously enrolled in, or
has never been enrolled in one of the courses in the Course List
box.
• See pages 15–16 of the 2013–2014 EOC Manual for samples of
the boxes for the different subjects.
125
PBT Test Administrator
After Testing
Return Test Materials
Organize paper-based materials according to the list below:
• TO BE SCORED – Cover sheet and documents (includes
invalidated documents with the DNS bubble gridded)
• NOT TO BE SCORED – Cover sheet and documents (includes
unused documents and defective documents with the DNS
bubble gridded)
• Test administration manuals, security log, required
administration information, seating chart, reference sheets,
periodic tables, and calculators
126
PBT School Assessment
Coordinator
After Testing
Return Materials to District Assessment Coordinator
After testing, school assessment coordinators should return materials according to the
instructions below (and refer to pages 131–144 of the 2013–2014 EOC Manual):
1. Verify that all distributed secure materials have been returned. Complete your Chain of
Custody form. Notify your district assessment coordinator immediately if any secure
materials are missing.
2. Check for and remove any stray reference sheets or periodic tables from test and answer
books to prevent issues during the scanning process; however, do NOT review test items
or student responses.
3. Copy records of required administration information, Security Logs, and seating charts, and
file the copies.
4. If a test has been invalidated, verify that the DNS bubble has been gridded and that the
document is placed with TO BE SCORED materials.
• Verify that the DNS bubble has been gridded on a defective document and that the
document is placed with NOT TO BE SCORED materials.
• Verify that no DNS bubble has been gridded by mistake. If it has, verify that the DNS
bubble has been erased and the UNDO bubble has been gridded and place the
document with TO BE SCORED materials.
5. Use the cover sheets to separate test materials for return.
127
PBT School Assessment
Coordinator
After Testing
Complete Document Count Forms
1. Verify that all documents from make-up
sessions are included.
2. Do not copy blank count forms; however,
once the count forms are completed, you
may copy them for your records.
3. Place each completed form on top of the
first stack of corresponding TO BE
SCORED test and answer books.
4. Verify the accuracy of all information
entered; inaccurate information may
delay the scoring process.
128
PBT School Assessment
Coordinator
After Testing
Paper Bands
• Each document type must be banded separately. You may
use more than one paper band per document type, if
necessary.
• Documents for each special program (FLVS Full-Time High
School, District Virtual Instruction Program, District
Franchise of FLVS, Virtual Charter School, Home Education)
must be banded separately.
• Complete all fields on the paper band.
129
PBT School Assessment
Coordinator
After Testing
Package Materials for Return
Prepare the following types of boxes for return to your district
assessment coordinator (as appropriate):
•
•
•
•
•
•
•
•
•
Algebra 1 TO BE SCORED materials—Purple-labeled boxes
Biology 1 TO BE SCORED materials—Orange-labeled boxes
Civics TO BE SCORED materials—Brown-labeled boxes
Geometry TO BE SCORED materials—Green-labeled boxes
U.S. History TO BE SCORED materials—Brown-labeled boxes
All NOT TO BE SCORED materials—Yellow-labeled boxes
Large Print TO BE SCORED materials—White-labeled boxes
Braille TO BE SCORED materials—Pink-labeled boxes
District Assessment Coordinator ONLY boxes
Refer to the packaging diagrams on pages 141 and 142 of the
2013–2014 EOC Manual for guidance.
130
PBT TO BE SCORED
Test and Answer Books
Packaging Diagram
131
PBT Special Documents
Packaging Diagram
(Braille and Large Print)
132
Appendices
Appendices in the 2013–2014 EOC Manual include:
• Appendix A—Accommodations
• Appendix B—Pearson Support and PearsonAccess
• Appendix C—Test Security Statute and Rule
• Appendix D—Forms, Cover Sheets, Checklists, Signs
133
Appendix A:
Accommodations
• Appendix A provides specific information and instructions
regarding the following:
– Accommodations for Students with Disabilities
– Accommodations for English Language Learners
• Appendix A no longer contains scripts and instructions for
administering paper-based accommodations (regular print,
large print, braille) or TestHear accommodated computerbased forms.
• Scripts and instructions for administering these
accommodations are located at
www.FLAssessments.com/EOC.
• School personnel responsible for administering tests to
students with accommodations must familiarize themselves
with all relevant information in Appendix A before testing.
134
Appendix B:
Pearson Support and
PearsonAccess
Refer to Appendix B for the following:
• Information needed prior to contacting Pearson Support
• Information regarding PearsonAccess (operational site and
training center)
– Recommended operating system and browser combinations for
workstations
– Logging in for the first time
– Resetting password
– Training center Test Setup Exercise
135
Appendix C:
Test Security Statute
and Rule
• Appendix C of the manual contains the following:
– Florida Test Security Statute (s. 1008.24, F.S.)
– Florida State Board of Education Test Security Rule (6A10.042)
• All personnel involved in testing activities, including
handling and maintenance of test materials, must read and
understand the information in Appendix C prior to signing a
Security Agreement.
• The Statute and Rule in Appendix C are printed on
perforated pages that may be removed for use during
trainings.
136
Appendix D:
Forms, Cover Sheets,
Checklists, Signs
Appendix D contains the following forms, cover sheets,
checklists, and signs to be copied and used before, during, or
after testing:
•
•
•
•
•
•
Florida EOC Test Administration and Security Agreement
Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
Security Log
Blank Administration Record/Security Checklist
Test Administrator, School Assessment Coordinator, Technology
Coordinator, and District Assessment Coordinator Checklists
• Do Not Disturb Sign and Electronic Devices Sign
• Algebra 1 End-of-Course and Geometry End-of-Course Assessments
Reference Sheet
• Periodic Table of the Elements
• CBT Worksheet
• Cover Sheets (for organizing paper-based materials after testing)
137
Comment Forms
• After testing, test administrators, school coordinators,
technology coordinators, and district coordinators are
encouraged to complete the appropriate comment
form located at www.FLAssessments.com/EOC.
• FDOE and Pearson appreciate feedback from district
and school personnel.
138
Thank you for ensuring secure and
successful administrations of the
EOC assessments this year.
139