MI-Access Spring 2014
Webcast
January 30, 2014
1
Welcome
and Introductions
Jim Griffiths
Manager, Assessment Administration and Reporting
Office of Standards & Assessment
2
Our Presenters from OSA are…
Jim Griffiths
Manager, Administration and Reporting
Dan Evans
Analyst, Administration and Reporting
John Jaquith
Consultant, Student with Disabilities
Tina Foote
Analyst, Secure Site
3
Submitting Questions
Email: answers@resa.net
View any time at:
www.MIstreamnet.com
4
Webcast Agenda
● The MI-Access “Top 10”
● MI-Access Assessment Basics
● Participation and Supported
Independence (P/SI)
● Functional Independence (FI)
● Do Not Read Aloud Items
● Assessment Accommodations
5
Webcast Agenda
●
●
●
●
●
●
BAA Secure Site Processes
Receiving Your Assessment Materials
Returning Materials after testing
Fees
Most Common Errors
Important Communications
6
MI-Access Top 10 List
10. Fill in answer bubbles completely with a
#2 pencil
9. FI students do not fill in their own
bubbles
8. Accountable Students and Test
Verification is IMPORTANT
7. Verify information in the Educational
Entity Master (EEM)
6. Security Compliance Form stays in
district
7
MI-Access Top 10 List
5.
4.
3.
2.
1.
Test booklets for Participation and
Supported Independence are for
administrator use only. Picture Cards
are for student use.
Inventory Materials when received
Apply Pre-ID Labels to Answer
Documents
Know Your Accommodations
READ the MANUAL!
8
Announcement
Social Studies Pilot Test Opportunity
• We need your help!!
• Functional Independence, Student-Facing
pilot participants needed
• Pilot test based on the Social Studies EGLCEs
and EHSCEs released last year
• Testing Window: April, 2014
• Can be used toward fulfilment of 22i
Technology Grant requirements
9
Announcement
Social Studies Pilot Test Opportunity
• Gives you and your students
opportunity for direct input
• To sign up, express your interest via
email to: JaquithJ@michigan.gov
Note: This does not take the place of MEAP Social
Studies or district determined alternate assessment
for Social Studies for accountability purposes in
2013-2014.
10
MI-Access Assessment
Basics
11
Spring Assessment Window
Grade 11
February 10 – March 21, 2014
12
Who’s Being Assessed?
Populations assessed:
● Participation
● Supported Independence
● Functional Independence
13
What’s Being Assessed?
Content areas assessed for each population:
● English Language Arts P/SI
− FI Accessing Print
− FI Expressing Ideas
● Mathematics
● Science
Since MI-Access does not assess Social Studies, the
IEP team must decide the appropriate district level
test.
14
Key Dates
Arrival of Materials: Jan 30 thru Feb 5
Additional Orders: February 3 – March 14
Assessment Window: Feb 10 – Mar 21
Return Materials: NO LATER THAN April 4
15
Submitting Questions
Email questions during webcast:
answers@resa.net
View any time at:
www.MIstreamnet.com
16
Participation and Supported
Independence (P/SI)
John Jaquith
Assessment Consultant for Student with Disabilities
Office of Standards & Assessment
17
P/SI
Student Populations
Content Areas
Assessment Booklets
Item Formats
Scoring Rubrics
18
Participation
Students who have, or function as if
they have, severe cognitive
impairment
19
Participation
Expected to require extensive ongoing
support in adulthood and may have
significant cognitive and/or physical
impairments that limit their ability to
generalize or transfer learning
Dependent on others for most, if not all,
daily living needs
20
Participation
The instructional approach for these
students targets opportunities for them to
integrate into age-appropriate tasks,
activities related to daily living skills, and
academic content
21
Supported Independence
Students who have, or function as if they
have, moderate cognitive impairment
22
Supported Independence
Will require ongoing support in major life
roles and may have cognitive and/or
physical impairments that limit their
ability to generalize or transfer learning
23
Supported Independence
Instructional approach is direct, in
context, and targeted toward specific,
essential independent living and academic
skills
24
Supported Independence
Working toward mastering daily living and
employment routines and an acceptable
level of independent living
25
P/SI Content Areas Assessed
• English Language Arts
• Mathematics
• Science
MI-Access EBs/EHSCE
26
Participation
ELA and
Mathematics = Blue
Combined Booklet
27
Supported
Independence
ELA and
Mathematics = Green
Combined Booklet
28
Participation
Science = Pink
29
Supported
Independence
Science = Red
30
Item Development
All items
• aligned to EHSCEs/EBs
• coded to adult life contexts
31
Item Types and Formats
Selected Response/Multiple Choice
• SI: 3 choices-graphics
• P: 2 choices-graphics
32
Item Types and Formats
Observation/Activity
• Many items use an activity-based
observation format
• Paper and pencil tests aren’t
appropriate
33
Selected-response
ELA, mathematics, and science have
selected-response items
ALL selected-response items are
administered specific ways
34
Selected-response
Selected-response picture cards will be
provided by the MI-Access contractor
35
Selected-response
ONE set of picture cards for Participation
and Supported Independence will be
shipped to each TEACHER for:
• ELA and Mathematics (combined)
• Science
36
Picture Cards
Picture cards are presented in very
specific ways
• Read manual sections on the
different presentation styles
• Watch presentation styles in online
learning program on
www.michigan.gov/mi-access
37
Selected-Response
Two reasons for picture cards:
1.
Not practical for students to look at
pictures in an assessment booklet
2.
Selected-response items have to be
presented twice – each time in a
different order
38
Sample SI Item
Which of these shows a pulley being used?
A
hammer and nail
B
raising a flag
C
wheelchair on ramp
39
Picture Cards
The assessment administrator will be
provided with 8½ X 11 pictures of a
hammer and nail, raising a flag, and a
wheelchair on ramp
40
Sample Participation Item
Which one can go faster?
A
B
41
Picture Cards
The assessment administrator will be
provided with 8½ X 11 pictures of a car
and a bicycle
42
Picture Cards
43
MI-Access Artwork
Artwork is available at the MI-Access Web
page for review and instructional use
44
Activity-Based Observation
Assessment administrators need to use
whatever they typically use during
instruction in the format most familiar to
the student
45
Activity-Based Observation
Assessment administrators will provide
THEIR OWN picture cards IF they are
typically used during the activity or
routine where the item is being
administered
46
Sample Participation Item
Activity: The student will respond
appropriately to a greeting from an
unfamiliar person, such as a teacher,
support staff, or related service provider,
during arrival or dismissal time.
Scoring Focus: Responding to and/or
communicating with a variety of
audiences
47
Participation Scoring Rubric
Score Point
Definition
3
Responds correctly with no assessment administrator
assistance
2
Responds correctly after assessment administrator provides
verbal/physical cues
1
Responds correctly after assessment administrator provides
modeling, short of hand-over-hand assistance
Condition Codes - All condition codes result in no points.
A
Incorrect response
B
Resists/refuses
C
Assessment administrator provides hand-over-hand assistance and/or step-bystep directions
48
SI Scoring Rubric
Score Point
Definition
2
Responds correctly with no assessment administrator assistance
1
Responds correctly after assessment administrator provides
verbal/physical cues
Condition Codes - All condition codes result in no points.
A
Incorrect response
B
Resists/refuses
C
Assessment administrator provides hand-over-hand assistance and/or step-by-step
directions
49
Online Learning
MI-Access P/SI Scoring Rubrics Online
Learning Program is available on the Web
page at www.mi.gov/mi-access
50
51
52
Submitting Questions
Email questions during webcast:
answers@resa.net
View any time at:
www.MIstreamnet.com
53
Functional
Independence
54
Functional Independence
Student Population
Content Areas
Assessment Booklets
Item Format
Expressing Ideas Scoring Rubric
Administering Assessment
55
Functional Independence
For those students who have, or
function as if they have, a mild
cognitive impairment
56
Functional Independence
• Can typically assess their personal
strengths and limitations
• Can access resources, strategies,
and supports to help them maximize
their independence
57
Functional Independence
Content Areas
Accessing Print
Expressing Ideas
Mathematics
Science
58
FI Accessing Print
and Expressing Ideas
- Purple
 Word Recognition
 Text Comprehension
 Expressing Ideas
Prompts
59
FI Math Assessments - Gold
Data and Probability
Geometry
Measurement
Numbers and
Operations
 Algebra




60
Sample FI Math item
61
FI Science Assessments - Orange
Constructing New Scientific
Knowledge
Reflecting on Scientific
Knowledge
Using Life Science Knowledge
Using Earth Science
Knowledge
Using Physical Science
Knowledge
62
Sample FI
Science item
63
Functional Independence
Paper/pencil test
Use multiple-choice item format
ONLY, except for Expressing Ideas
64
Functional Independence
Students DO NOT complete answer
document; assessment administrators
transfer student responses from test
booklet to the answer document
65
66
Administering FI Assessment
Read the manual before administration
Scripts in the manual for each content
area that MUST be followed during
assessment administration
67
Administering FI Assessment
Become familiar with the test directions
ahead of time
Need to fill in assessment booklet page
numbers in the script
68
Functional Independence
Text comprehension passages are
designed to be appropriate for
age/interest levels of students being
assessed
Most students should be able to read
passages
69
Administering FI Assessment
Decide on a student-by-student basis if
assessments will be administered
individually or in a group
70
Administering FI Assessment
There is NO time limit – use own
judgment on time and how much to
administer in one sitting
71
Administering FI Assessment
Students are to mark responses in
the test booklet (not the answer
document).
72
Administering FI Assessment
The assessment administrator needs to
fill in the students answer document
when the test is complete.
• Make sure the bubble is completely
filled in with a #2 pencil.
73
Optional Test Materials
Mathematics: coins, bills, clocks,
calendars, meters, etc.
Science: sand, water, flashlight, musical
instruments, etc.
74
Submitting Questions
Email questions during webcast:
answers@resa.net
View any time at:
www.MIstreamnet.com
75
Assessment
Accommodations
Dan Evans
Analyst, Assessment Administration and Reporting
Office of Standards & Assessment
76
ALL MI-Access assessments are
designed using universal design
principles to be as accessible as
possible to ALL students with
disabilities
77
Read Sections:
• “MI-Access Assessment
Accommodations” in the Test
Administrator Manual
• “Assessment Accommodation
Summary Table” on the MI-Access
web site
78
Assessment Accommodation
Summary Table
Displays accommodations for
• MEAP
• MEAP-Access
• MI-Access
• WIDA (Replaces ELPA)
• NAEP
79
Assessment Accommodation
Summary Table
Accommodation Types
● Standard (S)
−Does not change the construct
of what’s being measured
80
Assessment Accommodation
Summary Table
Accommodation Types
● Non-standard (NS)
−Changes construct of test
−Does NOT count toward
 Valid assessment scores
 School accountability
−Must be communicated to parents and
students
81
Assessment Accommodation
Summary Table
Accommodation Types
•Universal
−Any student can utilize,
regardless of eligibility, without
changing what is being
measured by the assessment
82
Interactive Summary Table
83
Assessment Accommodations
IEP Team Decision Making
The IEP Team has two responsibilities by
law:
● Choose which state assessment
● Choose accommodations
(if any)
84
Assessment Accommodations
IEP Team Decision Making
● Determine if the student is in grade 11
● Remember, same grade as reported
enrolled in MSDS
● If student in ungraded program, is the
students age 17 on or before 12/01/13
● If so, student must take MME or MIAccess
85
IEP Team Decision Making
Grade 11 Assessment Continuum
Assessment
Type of
Assessment
Based On
Michigan Merit Examination
General
HSCEs*
Functional Independence
AA-AAS
Extended GLCEs
Supported Independence
AA-AAS
Extended GLCEs
Participation
AA-AAS
Extended GLCEs
* With consideration of the CCSS
86
Assessment Accommodations
IEP Team Decision Making
Students in grade 11 take:
−MME in its entirety, or
−MI-Access Functional Independence, or
−MI-Access Supported Independence, or
−MI-Access Participation
No mixing and matching any of these
87
Assessment Accommodations
IEP Team Decision Making
● Decision Making Worksheet
● What content standards?
● What does instruction look like?
● Level of independence?
● Assessment?
● Accommodations?
88
Assessment Accommodation
IEP Team Decision Making
The IEP team may designate ANY
accommodation it deems necessary.
● Student needs
● Routinely used in instruction
● Must be documented in IEP
● Decision must be made for each
content area
89
Accommodated Versions
Must be documented in a student’s
IEP and routinely used during
classroom instruction.
• Braille
• Enlarged Print
• Audio versions (CD)
90
Accommodated Formats
Braille Kit includes
● Braille Form-119 test booklet
● Assessment Administrator Booklet
for Braille (AABB)
● Braille ruler, if applicable
● Answer document
91
Accommodated Formats
Braille version
● Print-to-Braille correspondence
available at www.mi.gov/mi-access
● Student answers must be
transferred onto scannable answer
document
92
Accommodated Formats
Braille and Enlarged Print (EP) versions
● Braille and EP materials may be
ordered on the Secure Site
● Student name and UIC required to
place Braille and EP orders
93
Accommodated Formats
Enlarged Print Kit includes
● Enlarged print test booklet
−Enlarged print is approximately
15-point font size
● Regular print Form 1 test booklet
● Enlarged print ruler (if applicable)
● Answer document
94
Accommodated Formats
Audio CD kit includes
● CD
● Form 1 test booklet
● Answer document
● Ruler (if applicable)
95
Accommodated Formats
Audio CD version
● Administered individually, or in
small groups when each student
has a headset and control over the
CD player
● CD track listings posted to
www.mi.gov/mi-access
96
Common Accommodations
Scribe
● Make sure it is transcribed exactly
how student dictates onto student
answer document
● Scribe must initial and date answer
document
● Fill in Scribe bubble on answer
document
97
Common Accommodations
If a student accesses print through a
reader, it is considered a standard
accommodation
98
Common Accommodations
Word Processing of Expressing Ideas
response
● Each page must have student
labels
● Insert word-processed response
into student’s answer document
● Follow special handling instructions
in Test Administrator Manual
99
Assessment Accommodations
Resources
● Statewide Assessment Selection Guidelines
−Sample assessment items
−Assessment selection flowchart
−Case studies
● EBs, EHSCEs
● Online Learning Program
● Assessment Plans
100
Assessment Accommodations
Resources
MI-Access Web Page
101
Assessment Accommodations
Resources
Web resources
● www.mi.gov/baa
● www.mi.gov/mi-access
102
Do Not Read Aloud Items
103
Do Not Read Aloud Items
 “Do NOT Read Aloud” table
included in front of EVERY
assessment booklet
 Use table to mark administrator’s
booklet
104
Sample
“Do Not Read Aloud”
Table
105
Do Not Read Aloud Items
 Word Recognition - answer choices
 Pictures/graphics not accompanied by
words or labels
106
Do Not Read Aloud Items
Mathematics items include:
 Money items – where coins or bill
can’t be named
 Base 10 block items – can’t read
keys and answer choices
107
Do Not Read Aloud Items
Science
 Some picture answer choices can’t
be named because it would give
answer away
108
Do Not Read Aloud Items – Sample
109
Do Not Read Aloud Items
Review Appendix B in manual describing
types of items that shouldn’t be read
aloud
110
Submitting Questions
Email questions during webcast:
answers@resa.net
View any time at:
www.MIstreamnet.com
111
BAA Secure Site
Tina Foote
Secure Site Analyst
Office of Psychometrics, Accountability, Research and
Evaluation
https://baa.state.mi.us/BAAsecure/
112
Access to Site
•
Site was completely rewritten last summer
•
Do you have access?
Must have a MEIS account
https://cepi.state.mi.us/MEIS/Login.aspx
•
Log in with your MEIS login and password
•
Request Access page
Email sent to district administrator of the site
113
Announcement Page
• Three tabs, Specific Announcements,
General Announcements and Calendar
• Filter by Test Period (Spring 2014), Test
Cycle (Spring 2014 MI-Access) or Due Date
114
Additional Material Orders
Additional material orders - February 3 – March
14, 2014
• District coordinator will be sent overage
materials
• Only district level users can place an order
• Don’t wait until the last minute to inventory
and order additional materials
• Don’t forget to inventory your return materials
− Late fees will NOT be waived if you ship late
115
Additional Material Orders
• Click on Additional Material Orders from the
Material Orders menu at the top
• All shipments will be sent to the district
• If this is a first time order, the initial material
order screen will display – that’s ok
• Contractor will pull orders daily
o Confirmation email with tracking information
when shipped
116
Material Order Summary
• Select Material Order Reports from the
Materials Orders menu
• Select Material Order Summary from
options
o Select Test Cycle, ISD, District, School
o Can also filter by order status
• Will list all Initial Material and Add’l
Material Orders placed
• Will include overage and ancillary materials
117
Material Order Summary
118
Material Order Summary
• Available to track your order shipment:
– Order Detail for each order
– Current status of order
– Date shipped (when shipped)
– Shipment Detail – packing list
– Tracking number with link to track the
package(s) through the shipping
vendor i.e. FedEx or UPS once shipped
– Report button creates a printable
report of all orders displayed
119
Material Order Summary Report
120
Barcode Labels
• Schools will receive printed barcode labels
from the contractor for students pre-ID on
the Secure Site by January 14, 2014
• Schools are responsible for printing
additional barcode labels
• All answer documents must have a barcode
label
● Must be the correct student
● Must be the correct test cycle
● Home school students must have a barcode label
121
Barcode Labels
Students must be identified for testing first
● Instructions to pre-ID available in Secure
Site Procedure and User Manual
−Click on User Guide link at top of pages
Click on Barcode Labels from the Pre-ID
Functions menu
122
Barcode Labels
123
Barcode Labels
124
Barcode Labels
125
Barcode Labels
• Print with a laser printer, not inkjet
• Specific to student, school and test
cycle
• Cannot use previous years
• Cannot use from other test cycles, i.e.
MME
• Reprint damaged labels
• Ensure barcode label matches student’s
name at top
126
Barcode Labels
All answer documents
must have a barcode
label!
127
Student Demographics
• Demographics such as ethnicity, special
education, economically disadvantaged,
etc. will be loaded from MSDS
• Demographics are being loaded daily and
will continue to be pulled through
Accountable Students & Test Verification
window
Tentative dates April 23 – April 30, 2014
128
Student Demographics
• BAA will use demographics, enrollment
and exit dates with an “as of date” on or
before March 21, 2014
• Changes or corrections must be
submitted in MSDS by April 30, 2014
• Work with the district MSDS person to
ensure spring MSDS collection is accurate
129
Student Demographics
• If spring general MSDS collection is accurate,
only student information from February 12 (count
day) – March 21 will need to be updated in MSDS
for assessment and accountability purposes
• Demographics cannot be updated or changed
directly on the BAA Secure Site
• UIC’s must be resolved
Use your Pre-ID Student Report
• Students must be marked SE in MSDS or MIAccess test will be invalidated – no scores!
130
Accountable Students & Test Verification
• Formerly Expected to Test, Tested Roster,
Students Not Tested
• Cheat sheet will be available on
Announcement page closer to the review
period – walk you through what to look for
and how to resolve problems
• IMPORTANT - last opportunity to fix or
resolve issues before reporting and
accountability calculations
• There are four components
131
Accountable Students & Test Verification
1. Verification of Enrollment for
Accountability Purposes
−Student enrollment pulled from MSDS as
of date March 21
−Used for accountability calculations
−Submit in MSDS students enrolled after
count day, February 12
−Submit in MSDS students that exited
prior to March 22
132
Accountable Students & Test Verification
2. Verification of Student Demographics
− Student demographics with an “as of date”
on or before March 21 pulled from MSDS
− Used for assessment reporting and
accountability subgroups
− Pay close attention to special education
− Economically disadvantaged

Migrant student

Homeless

Free/reduced lunch

Direct Certification file from Department
of Human services
133
Accountable Students & Test Verification
3. Verification of Answer Documents
−Verify answer documents received
 Report missing tests
 Appeal prohibitive behavior (PB) and nonstandard accommodations (NS)
 Submit combine testing record request
 Submit move testing record request
−From the Missing Test screen, you can now
report the Not Tested reason if a student did
not test
134
Accountable Students & Test Verification
4. Verification of Not Tested
−Deadline May 7, 2014 for this function only
−Report reasons why a student did not test
−Used for possible accountability participation
exemption and required federal reporting
−If a test is missing, must report it as missing
through Verification of Answer Documents
−Alternative social studies assessment report as
Not Tested issue
−Grade 12 students would be submitted as “MIAccess Student”
135
Accountable Students & Test Verification
• Click on Accountable Students & Test
Verification from the Student
Information menu
136
Accountable Students & Test Verification
137
Accountable Students & Test Verification
138
Accountable Students & Test Verification
• The screens are tools provided to assist users in
identifying potential problems
• Not everything can be identified systematically
• Work with your MSDS person and testing
coordinators
• Status column
• Each screen can be “checked off” as completed
• This is for school and districts use
• After checking off as being completed, users
can still view, submit issues, etc. until deadline
139
Secure Site
Email baa@michigan.gov
Call 877-560-8378, press option 2
Secure Site Procedure and User Manual
●Click on User Guide from any screen
●Click on the
top right of every
page for page level help
140
Submitting Questions
Email questions during webcast:
answers@resa.net
View any time at:
www.MIstreamnet.com
141
Receiving Your Assessment Materials
From DRC & Measurement, Inc.
Dan Evans
Analyst, Assessment Administration and Reporting
Office of Standards & Assessment
142
Overview – Receiving Materials
Two separate shipments of material:
1. Assessment materials based on orders
through the secure site (from DRC)
2. Return materials from Measurement, Inc.
• 1st shipment of materials are scheduled
to arrive in districts January 30 through
Feb 5.
• Check packing list with materials ordered
• Be sure materials are inventoried by
school coordinators
143
Delivery Dates
• Return materials will be delivered
via FedEx Ground the week of
January 27.
• These materials will be shipped
separately from testing materials.
144
Return Materials
• District MI-Access Coordinators will
receive two Return Kits. One kit is for
district return use only.
• The second kit is a School
Supplemental Return Kit for each
school that placed orders. This kit is to
be distributed with the school’s testing
materials.
145
Return Materials
District Return Kits will contain:
• Instructions for Materials Return
• Preprinted FedEx Airbills
• Yellow Materials Return Labels
• Two Green Divider Sheets
• Two Gold Divider Sheets
• Two District Return Sheets
• Supplemental School Return Kits
146
Return Materials
School Supplemental Return Kits will
contain:
• Preprinted School/Answer Document
Header Sheets
• School Return Envelope
147
Before Testing
• Review the MI-Access Fall 2013 –
Spring 2014 Test Administrator
Manual.
• Know school and district codes.
• Establish an internal district return
date.
148
During Testing
• Use a number 2 pencil.
• Check that the demographics on the
answer document are completed
correctly and match the Pre-ID
barcode label.
• Ensure that the form number is
recorded correctly.
• Handle answer documents with care.
149
Return of Materials to
Measurement Inc.
• Once testing is completed, school materials
must be sent to the District Coordinator
(see manual for details) by the established
internal return date.
• They SHOULD NOT BE SENT directly to
Measurement Incorporated.
• The District Coordinator will ship all district
materials to Measurement Incorporated.
150
What Do I Return?
A completed School Return Envelope
containing the following:
• School/Answer Document Header
Sheets
• Used answer documents
• Class/Group ID Sheet (if used)
151
School/Answer Document
Header Sheet
• Sort used answer documents by
type.
• Fill in the correct number of used
answer documents.
• Place them into the School Return
Envelope.
152
School/Answer
Document
Header Sheet
One per answer
document type
153
Student Answer Document
•
•
•
•
•
No sticky or post-it notes.
No paper clips or staples.
Fill in the form number.
Apply the correct barcode labels.
Administrators fill in the Student,
School, and District fields.
154
School Return Envelope
Check the appropriate boxes listed on the
envelope, including:
• Word-processed pages (FI only)
• Braille and emergency forms (FI
only)
• Answer documents marked “Do
Not Score”
155
School Return Envelope
156
What Do I Return?
Other materials to return include:
• Unused answer documents
• Used and unused test booklets,
picture cards, and accommodated
materials (FI only)
157
What Do I Return?
• Picture cards are considered Secure
Materials. When returning all used
and unused picture cards, please be
sure to return the cover sheet as well.
158
Returning Scannable Materials
• No sticky notes!
• No white out – transcribe onto a new
answer document.
• No poor erasures – transcribe onto a
new answer document.
• Check for used answer documents that
may have been placed in a test
booklet.
159
Return of Materials to
Measurement Incorporated
• Ensure ALL scorable answer documents are
placed in a School Return Envelope with
School/Answer Document Header Sheets.
• Assessment materials should be organized
and packaged using one or more of the
boxes in which they were received.
• Do not use copier paper boxes.
160
Return of Materials to
Measurement Incorporated
• Put the School/Answer Document Header
Sheets on top of all the used answer
documents sorted by type.
• Then put Class/Group ID Sheets on top of
all answer documents.
• Then insert the materials into the School
Return Envelope.
• Place School Return Envelopes on top of the
gold divider sheet.
161
Packing
Diagram Appendix G
Page 104 of
the TAM
162
Return of Materials to
Measurement Incorporated
● In addition to the FedEx Airbills, districts
will also be provided with MI-Access
Material Return Labels to adhere to
packages when returning materials to
the contractor. These labels assist the
contractor in identifying and processing
packages. They will be included in the
District Return Materials Kit along with
accompanying instructions.
163
FedEx Airbills
• There are three Airbills per kit.
• Don’t tamper with pre-printed info on
the Airbill — including class of service.
• Use the Airbills shipped to your district.
• Use only one Airbill per return
shipment.
164
Don’t Be Late!
•
•
•
To have your students included in
Accountable Students and Test
Verification, return materials no later than
April 4.
Please be sure to ship ALL materials by
April 4 to ensure your students’ answer
documents are processed and scored.
Districts will be assessed financial and
other penalties for late materials.
165
Avoidable Processing Errors
• School Return Envelope returned without
School/Answer Document Header Sheets
• Total number of answer documents not
bubbled on School/Answer Document
Header Sheets
• Discrepancy between actual count of
answer documents and the number
bubbled on School/Answer Document
Header Sheets
166
Avoidable Processing Errors
(cont’d)
• Completed answer documents found
outside the School Return Envelope (for
example, at the bottom of the box or
inside test booklets)
• Missing student barcode labels or using
incorrect barcode labels (for example,
from a previous test cycle or from an
incorrect assessment)
167
Contact Information
Michigan Call Center
• Call 1-877-560-8378
E-mail
• baa@michigan.gov
168
Fees
2013-2014
169
Fees for 2013-2014
 Student answer documents returned
without a Pre-ID label will have a label
affixed by the contractor at a cost of
$10 per document.
 If a label cannot be affixed by the
contractor, the document will not be
scored.
170
Fees for 2013-2014
• Districts that have outstanding fees
for any reason will have reports
suppressed
• If you have not been receiving
reports it may be due to unpaid fees
171
Fee Schedule
172
The Most Common
Administration Errors
173
Common Preparation Errors
• Students NOT enrolled or flagged as “Special
Education” in MSDS
• IEP teams not using participation selection
guidelines to select appropriate assessment
• Counts for material orders not entered by
appropriate district level personnel
• Grade 12 students do NOT test in MI-Access
• Students repeating grade 11 do not have to
retest if they tested last year
174
Common Administration Errors
• Students assessed with multiple types MIAccess FI/SI/P
• Answer document:
 Does not have form number bubbled in
and/or written in
 MI-Access answer document completed
by students rather than by assessment
administrators
175
Common Administration Errors
• Administering accommodated version of
any assessment when NOT documented
in the student’s IEP and/or used in daily
instruction
• Bubbles not filled in with #2 pencil
correctly (Scanning equipment only
captures #2 lead markings)
176
Common Administration Errors
MI-Access Participation or Supported
Independence
 Primary (PAA) and/or Shadow Assessment
Administrator (SAA) scores not recorded
for each student for each item for P/SI
assessments
 PAA and SAA scoring at different times.
This should be simultaneous and
independent scoring.
177
Common Post -Testing Errors
•
•
•
•
•
•
Answer documents not completed correctly
No School/Answer Document Header sheets
Student answer documents returned under
wrong School/Answer Document Header
Returning to wrong vendor (improper label
use)
Accountable Student and Test Verification not
being reviewed by many districts
Not returning secure materials
178
Submitting Questions
Email questions during webcast:
answers@resa.net
View any time at:
www.MIstreamnet.com
179
Important Communications
Jim Griffiths
Manager, Assessment Administration and Reporting
Office of Standards & Assessment
180
Important Communications
• BAA sends important emails to District
MI-Access Coordinators throughout the
administration cycle.
• Ensure your contact information,
particularly email address, is updated
and accurate in EEM (Educational Entity
Master).
181
Important Communications
• Ensure your district’s IT professional
confirms you can receive these emails
and attachments.
182
Questions
183
MI-Access Top 10 List
10. Fill in answer bubbles completely with a
#2 pencil
9. FI students do not fill in their own
bubbles
8. Accountable Students and Test
Verification is IMPORTANT
7. Verify information in the Educational
Entity Master (EEM)
6. Security Compliance Form stays in
district
184
MI-Access Top 10 List
5.
4.
3.
2.
1.
Test booklets for Participation and
Supported Independence are for
administrator use only. Picture Cards
are for student use.
Inventory Materials when received
Apply Pre-ID Labels to Answer
Documents
Know Your Accommodations
READ the MANUAL!
185
Contact Information
• Call 1-877-560-8378
• baa@michigan.gov
Thank You!
Archived Event
DVD copy
● Brenda Hose at 734-334-1437 or
hoseb@resa.net