Faculty of Science Curriculum Vitae and Teaching Dossier
Annual merit evaluations of Faculty Members in the Faculty of Science comprise several steps, including
an assessment and ranking by the unit head (Chair/Director), and then discussions between the unit
head and the Dean. Some cases require further discussion between the Dean and the senior
administration. Evaluations must be based on documented evidence (not only does this seem fair, it is
mandated by the Framework Agreement and our Faculty Evaluation Policy). It is in part for this reason
that you are required to submit your CV and core Teaching Dossier to the Dean's office annually.
Annual merit evaluations take in a 3-year window of past performance, unless the Member has joined the
Faculty more recently, or has had a Study Leave during that time (see the explanatory note at the
beginning of the Teaching Dossier form). Older data as available may also be important at times of
application for promotion or tenure.
The following document contains the format for the Curriculum Vitae and Teaching Dossier to be used
by Members of the Faculty of Science. Each year, the CV and TD should be submitted to the Chair’s and
Dean's offices. The submission to the Dean’s office should be in electronic form (rtf or pdf format). Chairs
may wish to have a hard copy (or not). When submitting the electronic version to the Dean’s office, you
may choose to submit the CV and TD as one document or separately.
The following excerpt from the Guidelines on Freedom of Information and Protection of Privacy Act
(FOIPOP), issued by the University Secretary on December 22, 1994, applies to these documents (assume
that it applies to the TD as well as the CV – in 1994 we didn’t have Teaching Dossiers):
“Faculty CVs as Public Information:
“Faculty CVs are records of the University. According to the FOI legislation, information about a public employee’s
position, function and remuneration is public information. Therefore, information normally recorded on a CV, such
as teaching responsibilities, research publications, Membership on committees and attendance at conferences is
public information.
Because the University considers CVs to be public information, professors should not include personal information
such as birthdate, nationality and activities not directly related to the Faculty Member’s functions at the
University.”
Some older versions of the UVic standard CV contain personal information that does not appear on the
current form: for example, place and date of birth, family information, and citizenship. You may delete
this information.
A component of the Teaching Dossier is the student evaluations, and a summary of such evaluations is
required in the core Teaching Dossier. For several years now the Faculty has used a standardized student
evaluation form, to which a department/school may add other questions as it wishes. A suggested
method of summarizing the results from such evaluations is given in the TD form below. Supplementary
information, containing comments of students, or other information, can be attached to the core Teaching
Dossier as needed for tenure or promotion, but should not be submitted to the Dean's office with the
annually revised Teaching Dossier.
UNIVERSITY OF VICTORIA - CURRICULUM VITAE
Last Update: September 20, 2002
Name:
Faculty: Science
Department:
1. EDUCATION and TRAINING
Degree
Institution
Year obtained
Postdoctoral experience
2. POSITIONS HELD PRIOR to APPOINTMENT at UVic
List period, position and institution.
3. APPOINTMENTS at the UNIVERSITY of VICTORIA
Period
Rank
Academic unit
4. MAJOR FIELD(S) of SCHOLARLY or PROFESSIONAL INTEREST
Provide several key words or phrases.
5. RESEARCH GRANTS and FELLOWSHIPS
a. Research operating grants
Agency
Title
Grant holders
(indicate PI)
Time
period
Amount awarded
per annum to me
List all research grants, giving the source of funds, and the amount provided to your laboratory for the
years indicated. The PI for the grant should be indicated if there are several co-holders. In some cases, the
distribution of funds granted is difficult to tease apart - in such cases, try to make the information as clear
as possible.
b. Equipment grants
Agency
Equipment
Grant holders
Year
Amount awarded
c. Honours, fellowships, and scholarships
6. PUBLICATIONS and PRESENTATIONS
To maintain uniformity in the listing of publications, please follow the formats described at the end of the
CV form.
a. Articles published in refereed journals (list all articles published, accepted for publication, in press, or
submitted; include reviews)
b. Refereed conference proceedings (note item 6e)
c. Books and chapters in books (indicate whether published, accepted for publication, or submitted)
d. Other publications (reports to agencies, patents applied for and granted; do not include articles
published in the popular press - these belong in section 8)
e. Presentations at conferences or institutions (include conference contributions that are not already
described in 6b, above; indicate type of presentation, whether poster, plenary talk, seminar, etc.; list coauthors. title, and indicate whether presentation was by invitation)
7. SERVICE and PROFESSIONAL ACTIVITIES
a. University and Faculty committees (include any offices held and dates)
b. Departmental committees and responsibilities
c. Membership and service on international, national and provincial professional bodies and societies
(include any offices held and dates; do not include grant selection committees - these belong in 7e, below)
d. Conference organisational committees (indicate position in organisation)
e. Grant committees (agency, committee, period served)
f. Grant proposals reviewed (include site visits)
g. Visiting scientists hosted (include lab visitors who have spent more than two weeks in your group)
h. Editorships
i. Reviews for journals, book reviews, published commentaries
j. Other professional activities
8. OTHER ACTIVITIES
Any other information you consider pertinent; include articles published in the popular press, talks to lay
groups, public policy contributions, and other activities related to the communication of science to the
larger community
FORMATS FOR PUBLICATIONS
Articles in Refereed Journals
Smith, J.A., 1972. Turbulent structure of boundary layers. J. Fluid Mech. 55, 17-24.
Adams, B.W. and J.A. Smith, 1973. Internal waves in Georgia Strait. Can. J. Earth Sci. 10, 102-106.
Published Conference Proceedings (refereed)
Brown, P.L., J.A. Smith and B.W. Adams, 1972. Off-shore tidal studies. Proc. 5th International
Conference on Ocean Waves held at Univ. CA, San Diego, Sep 20-27, pp. 22-25. Univ. California
Press, Los Angeles.
Scientific Reports
Smith, J.A., 1975. Turbulence studies in the North Pacific. Defence Research Establishment Pacific
Tech. Rep. 75-6, Victoria, B.C., 34 p.
Books
Smith, J.A., 1970. An Introduction to Fluid Dynamics, Wiley, New York, 297 p. (3rd year level
teaching text)
Smith, J.A., 1974. Recent developments in Physical oceanography, in: The Oceans (J.P. Doe, ed.),
Vol. 2, pp. 211-324, Pergamon Press, Oxford. (Chapter in a research text)
Unrefereed Articles
Smith, J.A., 1975. Oceanographic research in Canada. Physics in Canada 31, 23-26.
Smith, J.A., 1976. Natural resources in the oceans. Times Colonist, Victoria, B.C., Sep 10.
Internal Reports
Smith, J.A., 1971. A preliminary analysis of internal waves in the Strait of Georgia. UVic
Oceanography Rep. 71-2, 5 p.
UNIVERSITY OF VICTORIA - TEACHING DOSSIER
The information on this form represents the "core" Teaching Dossier mandated by the Framework
Agreement and described in the Faculty of Science Faculty Evaluation Policy. There may be attachments
to the core Teaching Dossier which are important for tenure and promotion, but these would not be
routinely submitted to the Chair's or Dean's offices.
Last Update: September 20, 2002
Name:
Faculty: Science
Department:
Guidelines for period of reporting
1. The Framework Agreement specifies that the annual review of performance is meant to normally cover
the 3 year period ending March 31. The teaching dossier should describe the three years of teaching
activity available as of that date (the evaluations of the current Spring term won't usually be available).
Each year, Members can simply add the latest 12 months of activity. Older information can be included or
retained, but won't have much importance for the annual review – it would, however, be useful if the
Member is being proposed for tenure or promotion.
2. In cases where Members are on leave, the Framework says (Art. 73.4.4.2): "Where a Faculty Member
has been on leave, except leave without pay, for more than one teaching term during the three-year
period, the review period for the purposes of evaluating Teaching Effectiveness and Other Contributions
shall be the four years preceding March 31st of the year in which the review is made."
3. Members who have joined the Faculty less than 3 years ago would not have a full 3 years of records.
TEACHING EXPERIENCE
You may include teaching performed at another university before you joined UVic. How far back you go
in listing your teaching experience is up to you.
Undergraduate courses taught
Academic
Year
Course
and term
Hours
Number of
students
Undergraduates supervised
Student
Type of supervision
(e.g. Honours thesis, summer
project, Coop)
Period of
supervision
Graduate courses taught
Academic
Year
Course
and term
Hours
Number of
students
Graduate students I have directly supervised or co-supervised
Name
Period of
Supervision
*Degree Awarded
Present position
(if known)
*Indicate if the student is still enrolled, or if the student left without obtaining a graduate degree
Other contributions to graduate student supervision
Period of
Supervision
Name
Degree
Program
*Type of
Supervision
*Types of contributions:
(1)
(2)
(3)
Member of supervisory committee (but not direct supervisor or co-supervisor)
External examiner (indicate if at another university)
Chairman of examination committee
Postdoctoral Supervision
Name
Period of
Supervision
Present position
(if known)
Training and Supervision of highly qualified personnel
Name
Period of
Supervision
Present position
(if known)
COURSE EXPERIENCE SURVEY SUMMARY RESULTS
Average response for question number:
Course
Term
1
2
3
4
5
6
7
8
MUSI 424
2012/01
3.57
3.00
3.57
4.86
4.86
3.29
4.71
3.71
MUSI 429
2011/09
4.17
4.33
4.50
4.83
4.17
4.83
4.67
4.33
PSYC 429
2011/09
4.17
4.33
4.33
4.50
4.00
4.50
4.83
4.17
Questions:
1. The instructor was prepared for course sessions.
2. The instructor’s explanations of concepts were clear.
3. The instructor motivated you to learn in this course.
4. Instructor was available to answer questions or provide assistance.
5. Instructor ensured that assignments/tests were returned within reasonable time.
6. Instructor was helpful in providing feedback to improve learning in course.
7. The instructor demonstrated respect for students and their ideas.
8. Overall, the instructor was effective in this course.
1 Very Poor
2 Poor
3 Adequate
4 Good
5 Excellent
TEACHING PHILOSOPHY and NARRATIVE of TEACHING EXPERIENCE
A narrative of no more than two pages is required.
EXPERIENCE in CURRICULUM and COURSE DEVELOPMENT, and in INNOVATIVE TEACHING
A brief description of any relevant experience; include new courses developed, or the significant
renovation of existing courses, or the teaching of courses for the first time
HONOURS
Awards and other recognition for teaching
PROFESSIONAL DEVELOPMENT in TEACHING and LEARNING
Examples might include teaching upgrading through courses taken at the Learning and Teaching Centre
"Scholarship of Teaching", including published papers, invited presentations, other examples of
scholarly activity in teaching, should appear in the curriculum vitae under the appropriate headings.
THIS IS THE END OF THE “CORE” TEACHING DOSSIER
ATTACHMENTS
(primarily for tenure and promotion; not part of the core Teaching Dossier; not to be submitted to the
Dean's office annually)
- comments of students
If the comments of students from teaching evaluations are included for a given course, ALL comments
for that course must be provided.
- peer review of teaching (required for awarding of tenure and promotion )
- course outlines (optional)
- comments from former students who have left the university
Such comments may not be solicited by you, but may be obtained by your Chair or Dean