2015
GAA
Conference
Presented to: Georgia Airports Association
By: Atlanta Airports District Office
Date: October 14, 2015
Federal Aviation
Administration
Federal Update
Recap of FY 2015 AIP Program
FY 2016 AIP Program
Hot Topics
Georgia Airports Association
October 14, 2015
Federal Aviation
Administration
2
2015 AIP Program
October 1, 2014 – September 30, 2015
ATL-ADO Total Program = $157 Million
GA: $20.5 Million for the Commercial Airports
GA: $41.9 Million for the General Aviation Airports
GA: $35.6 Million in Discretionary
GA: Total = $62.4 Million
Georgia Airports Association
October 14, 2015
Federal Aviation
Administration
3
FY 2016 AIP Program
• All Airports Submitted Their Annual CIP’s in December
2014
• ADO Established 2016 AIP Program in May 2015
• ADO PM’s to begin conducting Pre-Grant Conferences
for FY16 Projects
• Work with ADO PM on Bidding schedules
Georgia Airports Association
October 14, 2015
Federal Aviation
Administration
4
FY 2017 AIP Program
• CIP Call Letter To Be Issued In October 2015
(Dec. 1 submittal)
• Dec 2015 - April 2016 - ADO PM’s will be
scrubbing CIP’s.
• May 2016 – Selection of FY17 Projects & Disc.
Program.
•
We Continue to Encourage Prior-year Design
Georgia Airports Association
October 14, 2015
Federal Aviation
Administration
5
Hot Topics for Airports
Safety
•
Runway Safety Areas – FAA is wrapping up a 15 year effort to
improve all Runway Safety Areas at air carrier airports. This is a
congressional mandate that must be complete by the end of
calendar year 2015.
•
Runway Incursions – The prevention of runway incursions continues
to be a high safety priority of the FAA. The Office of Airports
recently took an in depth look at runway incursion data for a six year
period. We found that airport geometry played an important role in
many of these incidents. In late 2015, The Office of Airports unveiled
a new comprehensive and multiyear program to work with airports to
identify, prioritize, and implement projects to correct these
confusing airport geometry to reduce runway incursions. (Runway
Incursion Mitigation (RIM) Program)
Georgia Airports Association
October 14, 2015
Federal Aviation
Administration
6
Hot Topics for Airports
Safety Continued:
Sign and Markings - There have been several sign and marking
standards changes over the last couple of years. We encourage
sponsors to review these Advisory Circulars and ensure your
airports meet the standards.
Wildlife – Please review your wildlife hazard assessment and
management plan and update as necessary.
Safety Management Systems (SMS) – FAA continues to
implement internal SMS all Large, Medium and soon Small hub
airports. This is a comprehensive user wide look at the overall
safety of airport development projects. We also continue to
pursue rulemaking for the implementation of SMS at 14 CFR part
139 airports.
Georgia Airports Association
October 14, 2015
Federal Aviation
Administration
7
Hot Topics for Airports
Compliance
•
Use of Airport Revenue/FAA Policy on Aviation Fuel Taxes - The
FAA issued its final policy on proceeds from taxes on aviation fuel
for publication in the Federal Register on November 7, 2014. This
action finalizes the amendment of FAA’s Policy and Procedures
Concerning the Use of Airport Revenues (Revenue Use Policy).
•
The FAA’s Final Revenue Use Policy considers state or local taxes
on aviation fuel (except taxes in effect on December 30, 1987) to be
airport revenue subject to the revenue-use requirement. However,
state and local taxes on aviation fuel may be used to support state
aviation programs or for noise mitigation purposes, on or off airport.
The policy amendment applies prospectively to the use of proceeds
from both new taxes and to existing taxes that do not qualify for
grandfathering from revenue use requirements. States and counties
have one year from December 8, 2014 to develop a plan to comply
and the plan should take no more than 3 years to implement.
Georgia Airports Association
October 14, 2015
Federal Aviation
Administration
8
Hot Topics for Airports
Compliance Continued:
Non-Aeronautical use – Last year FAA issued a policy of nonaeronautical use of aviation facilities. This policy actually takes
a common sense approach to use of aviation facilities on your
airport and allows for exceptions based on aviation need.
Leases – It is important to charge fair market value for non
aeronautical leases. FAA must review these leases prior to
execution.
Commercial Space – In 2015 a letter was sent to all airport
sponsors of NPIAS airports asking for early coordination if
interested in space activity at your airport.
Georgia
Airports
Congressional
Representatives
Georgia
AirportsAssociation
Association
October 14, 2015
March 14,
2014
October
2015
Federal Aviation
Administration
9
Hot Topics for Airports
Compliance Continued:
Special Events – (involving temporary airport closure)
• Complete or Partial Closure of Airport Facility
• Coordinate with ADO PM through 7460-1 (iOE/AAA)
 Timely
 Include Safety Plan
 Crowd Control Plan – FSDO review – 45 days
• Fair Market compensation
• Refer to FAA Order 5190.6B, Compliance Manual
Georgia Airports Association
October 14, 2015
Federal Aviation
Administration
10
Hot Topics for Airports
Compliance Continued:
Unmanned Aircraft Systems - Public UAS activity is provided through
the Certificate of Authorization or Waiver (COA) process, which allows
specific public agency and aircraft access to specific airspace during
specified hours. The COA process allows UAS to be accommodated in
the NAS today. Most of today’s UAS activity is by small UAS that are
not runway dependent and operate from non-airport locations.
To date based on language in 2012 reauthorization, we have issued
approval for 6 test sites and waivers for commercial use in the film
making, aerial surveying, oil and gas flare stack monitoring, and
construction monitoring.
The FAA has established the UAS Integration Office to provide a onestop portal for information. Information can be found on the FAA
website at www.faa.gov/uas
Georgia Airports Association
October 14, 2015
Federal Aviation
Administration
11
Hot Topics for Airports
Planning
Project Coordination - We can be extremely helpful in project
coordination both on and off the airport, but the key in this is early
coordination.
– We want to ensure you do not inadvertently impact your airport with both on or
off airport development. Potential impacts include – limiting future growth of
your airport both physically and financially or reducing capacity through
airspace restrictions
– We want to make sure you are compliant with laws and regulations such as
NEPA, 14 CFR part 77 and part 139; and in compliance with grant assurances.
Runway Protection Zone (RPZ) – On September 27, 2012, the FAA
Office of Airports issued interim guidance to clarify FAA Advisory
Circular 5300-13 Airport Design. This guidance requests airport
sponsors to provide an alternative analysis for any new or modified
land use in the RPZ.
Georgia Airports Association
October 14, 2015
Federal Aviation
Administration
12
Hot Topics for Airports
Planning Continued:
Airports Geographic Information System (GIS) – Its Here!!!
2014: Call for all aeronautical data at Large, Medium,
Small, Non-Hubs, Part 139 or Towered NP
Airports.
Safety Critical Data at all airports. (RWY’s,
TWY’s. RSA’s, NAVAIDs, etc..)
2015: New module released in FY-15 (20:1
Surface Analysis and Visualization Tool)
2016: Two new modules currently in beta testing
(Modification to Standards and eALP)
Advisory Circulars 150/5300-16, 17 & 18
Georgia Airports Association
October 14, 2015
Federal Aviation
Administration
13
Thank You!
Atlanta
Airports
District
Office
Georgia Airports Association
October 14, 2015
Federal Aviation
Administration
14
The Airport Improvement
Program (AIP) Handbook,
FAA Order 5100-38D
Knowing the AIP Handbook;
Your Airport’s Plan for
Optimal Funding
Georgia Airports Association Annual Conference
Oct 14, 2015
Chuck Garrison, ATL ADO Assistant Manager
Aimee McCormick, ATL ADO Planner & Program Manager
Federal Aviation
Administration
What is the Airport Improvement Program
Handbook?
• FAA Order 5100.38D, commonly called AIP Handbook.
• This major revision was published on September 30, 2014
and includes:
– 2012 FAA Reauthorization,
– new policy limiting the AIP investment to specific runway
safety projects for airports that do not meet NPIAS entry
criteria, and
– all published FAA Program Guidance Letters (PGLs)
• Change 1 is already underway
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
16
Who Uses the AIP Handbook?
• FAA Orders are traditionally internal FAA
documents, but are now widely available to the
public via the internet.
• The content of The AIP Handbook is used by ADO/
GDOT to make project eligibility, justification &
funding decisions that effect Y-O-U.
• By sharing this information with Y-O-U, your airport
development & funding plans can be improved.
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
17
Changes in the Handbook
• Basic principles remain the same
• Reflects changes in funding formulas and the
types of projects funded
• Easier to read with more tables for easy
guidance
• Reduced cross references & duplications
• More explanation of legislative/ FAA policy
background
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
18
What is the New Format?
Basic Handbook
•
•
6 Chapters (about 240 pages)
30 Appendices (about 250 pages)
Chapters
1.
2.
3.
4.
5.
6.
What do I need to know about this Order?
Who can get a grant?
What projects can be funded?
What AIP funding is available?
How does the grant process work?
What special AIP funding programs are available?
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
19
Chapters 1 &2
Chapter 1, Clarifies the Basis of AIP
 The Act is a Permissive Statute including only those items that can be
funded.
 If it doesn’t say you can, then you can’t!
 It includes a warning on taking the handbook out of context stating
“…legislative exceptions do not amend, change, or modify the general
guidance and requirements. These exceptions do not apply to other
situations and must not be taken out of context.”
Chapter 2, Sponsorship & Assurances
 No new changes, but expanded explanations
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
20
Chapter 3 - AIP Project Requirements
 Eligible
 Justified
 On Airport Property
 On Approved ALP
 Intergovernmental Review
 Environmental Finding
 Usable Units of Work
 Meets FAA Standards





Proper Procurement
All Costs Allowable
All Cost Necessary
All Costs Reasonable
Costs Incurred Post-Grant
Execution
 Other Federal Money
 Within Federal Share
 Complete Without Delay
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
21
Chapter 4 – AIP Funding
• Explains types of AIP funds and projects
that can be funded based on airport size
and type.
• Clarifies funding limitations.
• Clarifies federal share, including Public
Land states and other statutory exceptions.
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
22
Chapter 5 - The Grant Process
Spells out the Step-By-Step Process from PreGrant Actions through Close-Out including:
o A new ADO grant checklist i.e. Project Evaluation
Report and Development Analysis (PERADA),
o Notifications to new sponsors,
o Grant oversight requirements for ADO/ GDOT staff,
o Rationale behind each requirement.
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
23
Chapter 6 – Special AIP Programs
There are 9 special AIP programs:
Letter of Intent (LOI)
Innovative Financing
Energy Efficiency Enhancement
Military Airport Program (MAP)
State Block Grant
Voluntary Airport Low Emission (VALE)
Zero Emission Vehicles
Private Development Rights
Redevelopment Pilot
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
24
Appendices A & B
Appendix A – Definitions
– Relies on the law as much as possible.
– Resolves AIP & PFC definitions to avoid conflict.
Appendix B- References & Links
– Provides a quick summary of the links & references.
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
25
Appendix C – Prohibited Projects &
Unallowable Costs
• This is a new Appendix, but is not new policy.
• It is based on statute, past project experience &
audit findings.
• Captures examples of past eligibility & allowable
cost decisions.
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
26
Appendices D – T: Project Tables
Includes specific project justification & eligibility
Appendix
D
E, F
G, H, I
Project Types
Miscellaneous – Wash racks, Fuel Farms, Obstruction Lighting, etc.
Planning Projects, New Airport Projects
Runway, Taxiway, Apron Projects
J, K
Marking, Signage, NAVAIDs
L, M
Safety and Security Equipment, Other Equipment
N, O
Terminal Buildings, Other Buildings
P, Q
Roads & Surface Transportation, Land Projects
R, S
Noise Compatibility, Environmental Projects
T
Military Airport Projects
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
27
Appendices D – T: Project Tables
• Used for AIP & PFC eligibility to ensure consistency.
• Use Table & Paragraph numbers to justify AIP &
PFC eligibility decisions when applicable/ required.
• Project tables provide a virtual checklist of what is
required for specific project justification & eligibility.
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
28
Appendix U - Procurement
• This appendix provides a step-by-step
procurement analysis for airports/ consultants.
• Procurement as covered in Chapter 3 is for use
by FAA/ GDOT field staff.
• A noncompliant procurement process is the first
step to losing out on airport funds.
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
29
Appendix V - CC
These appendices provide background &
information on:
–
–
–
–
–
–
–
–
App. V
App. W
App. X
App. Y
App. Z
App. AA
App. BB
App. CC
Forms
Revenue for AIP
Competition Plans
Buy American
Grant Assurances
Federal Shares in Public Land States
Policy for ILS Installations
Transition to 2 CFR 200
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
30
So What’s Changed Exactly?
The basic principles remain the same yet
there is expanded guidance &
explanation to avoid costly AIP mistakes
& interpretation.
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
31
Some AIP Limitations
•
•
•
•
•
•
•
•
•
•
•
Runway Identification/ Eligibility
Unclassified Airport Projects
Maintenance Work
Pavement Maintenance
Navaids/ Instrument Landing Systems (ILS)
Administrative Costs
Airport Police/ ARFF Vehicles & Storage
Command & Control Centers
Security Dogs/ Kennels & Terminal TSA Access Control
Automated Weather Observation Systems
Equipment Bonding, Etc.
This is Not New Policy, Just Further Clarified
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
32
Runway Identification & Eligibility
Runway work is AIP eligible . . .
. . . but not all runways are AIP eligible.
 Although runway eligibility is unchanged, Paragraph 3-11
now requires all runways be identified.
 Identification is as follows:
•
•
•
•
Primary Runway
Crosswind Runway (wind coverage)
Secondary Runway (demand capacity)
If a runway does not meet the criteria for one of these, it is an
Additional Runway.
Additional Runways are not AIP eligible.
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
33
Unclassified Airport Projects
Unclassified airports do not meet NPIAS entry
criteria.
These low-activity airports are limited to:
– Primary Runway Rehabilitation (1 every 10 years)
– Runway Maintenance Projects
– Eligible Obstruction Removal
Limited AIP funding is restricted to nonprimary
entitlements or state apportionment.
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
34
Defining Maintenance Work
• Table 3-2 describes the differences between project
maintenance, rehabilitation, reconstruction, and
replacement.
• Table 3-3 includes project examples & their eligibility.
• Table 3-4 aids in determining project justification and
eligibility.
These tables help Y-O-U evaluate your projects early for
successful justification, eligibility and potential funding.
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
35
Pavement Maintenance
• As found in Table 3-2(a), maintenance work is not considered
Airport Development as defined in the Act and is therefore NOT
AIP eligible EXCEPT . . .
• for routine runway, taxiway, & apron pavement maintenance at
nonhub primary & nonprimary airports.
• Typical pavement maintenance includes routine cleaning, filling
and/ or sealing of longitudinal & transverse cracks; grading
pavement edges; maintaining pavement drainage systems;
patching pavement; and remarking pavement areas.
Pavement maintenance is AIP eligible when justified for all NPIAS
airports in Georgia with the exception of 3 airports.
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
36
Navaid Minimum Standards & ILS’s
• The new Handbook contains updated minimum standards that
must be met to decide that a NAVAID is justified.
• In December 2011, the FAA published a Federal Register
Notice advising that ATO is no longer installing Cat I ILS.
• Neither ATO nor AIP have installed an ILS in over a decade.
• Due to lower costs & near-equivalent minimums, RNAV
approaches are the new replacement for a CAT I ILS.
FAA will no longer install an ILS without an ATO determination
that a satellite approach will not work.
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
37
Obstruction Clearing
 Grant Assurance # 13, Operations and Maintenance, states the
responsibility of the airport sponsor to maintain and protect
approaches.
 The AIP Handbook defines the eligibility and limitations of
obstacle clearing vs. maintenance.
 FAA Memo, Reminder of Responsibilities for FAA Personnel
and Airport Sponsors for Protecting Approach and Departure
Surfaces, dated August 18, 2015 reminds us all of these
shared safety critical responsibilities.
Obstruction Clearing is FAA’s latest National Priority
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
38
Obstruction Clearing








Know your approach/ departure surfaces
Use existing data to analyze critical surfaces (AGIS, GDOT)
Plan for early mitigation (inventory, environmental, acquisition)
Use AGIS Tool (its free) to upload, coordinate and track your
mitigation plan with FAA (Required for FY17-19)
Know your restrictions/ resources
 AIP/ state funds may not be available due to previous grants, critical
timing/ funding cycle, other project priorities.
 Airports are often restricted by off-airport property owners,
environmental impacts, unknown legal data, resources, etc.
Implement a proactive, local management plan
Adopt/ enforce Airport Protection Zones tied to local development
permitting
Request local dedicated airport funds to manage obstructions and
protect from liability
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
39
Why Y-O-U Need The AIP Handbook
•
To improve funds planning, FAA/ GDOT are requiring Y-O-U to provide
more detailed project information with CIPs & Preapplications.
•
With the introduction of GDOTs Aviation System Manager (ASM), Y-O-U
will be required to code and prioritize their projects using a similar
process to that of the ADO.
•
Y-O-U will be required to properly define your projects, assign work
codes, provide justification and prioritize projects that ultimately
determines funds eligibility and program placement.
The better Y-O-U become at understanding and applying AIP
Handbook applications to strategize your project needs, the more
likely you will be at successful funding.
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
40
Stay Calm & Plan On
Chuck Garrison, ATL ADO Assistant Manager
Aimee McCormick, ATL ADO Planner & Program Manager
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
41
GIS - Construction vs. Planning
•
AIP funded construction projects currently require a GIS As-Built end product
for upload/ approval into the FAA’s Airports GIS (AGIS) database BEFORE
project completion and final drawdown.
•
AIP funded planning/ environmental projects are being encouraged by HQ, but
there is confusion regarding commitment and costs to participating airports.
•
Once GIS, always GIS. If you cannot keep a 100% commitment to GIS based
work, don’t propose it!
•
All planning/ environmental GIS scopes require prior approval by the ADO
within the AGIS system.
•
All GIS project data must be properly formatted for final upload/ approval into
AGIS as final project product.
•
GIS project data not deposited/ managed in FAA’s AGIS system is not
eligible. Hardware, software, training nor data management are eligible.
For Optimal Airport Funding, Know the AIP Handbook
Federal Aviation
Administration
42