Course:
SU104 - Selection of Chapter
Officers & Holding Chapter
Meetings
Instructor: Debbie Peabody
Time:
SUN 1055-1140
Location: Chancellor Room
Renaissance Waverly
Prereq:
SU103
LOCAL OFFICER
ELECTIONS/
SELECTIONS
KEY POINTS
 Officer selection is essential for
local chapter success
 Officers guide local members
 Student officer growth contributes
exponentially to chapter growth
 Local officers should assume a
great deal of responsibility
 Advisors guide rather than be the
focal point
OFFICER ATTRIBUTES
 Professional actions and appearance
 Proper etiquette
 Ability to communicate
• Writing
• Emails
• Meeting minutes
• Agendas
• Letters
• Public speaking
• Conversations
• Listening
 Parliamentary procedure skills
 Ability to conduct opening and closing ceremonies
DETERMINE OFFICES
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Number of members represented?
Will each school program area have an officer team?
Will there be one officer team for the entire school?
Will the team be representative
of all programs?
 Number of officers may be more
or less than the suggested six.
OFFICER POSITIONS
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President
Vice President
Secretary
Treasurer
Parliamentarian
Reporter
Optional Vice Presidents
• Class Periods
• Standing Committees
PRESIDENT
 Presides over chapter
meetings
 Offers unbiased opinions
and judgments
 Able to work with others
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Strong student
Responsible
Well-spoken
Good communication
skills
• Provides encouragement  Well-liked
• Offers information
• Delegates tasks
 Working knowledge of
parliamentary procedure
 Represents SkillsUSA in
school/community
functions
VICE PRESIDENT
 Informed enough to function in absence of president
 Conducts program planning
 Assists the parliamentarian and president before
meetings
 Supervises committees
 Responsible
 Good communication skills
 Take/follow directions
 Technical knowledge
 Underclass student?
SECRETARY
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Assists in setting agenda for meetings
Keeps all chapter records and meeting minutes
Records chapter minutes
Counts votes at meetings
Fulfills chapter correspondence
Good attention to detail
Responsible
Follow directions
Organizational skills
Keyboarding skills
TREASURER
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Keeps records of income and expenses
Collects dues from members
Pays approved bills
Provides bills for annual dues
Prepares financial statements
Counts and deposits money
Presents report at chapter meetings
REPORTER
 Establishes and
maintains media
relations
 Writes articles
 Prepares and
distributes news
releases
PARLIAMENTARIAN
 Holds chapter authority and serves a consultant
for procedural matters
 Knowledge of parliamentary procedure and
laws
 Calls attention to incorrect use of parliamentary
procedure
ADDITIONAL VICE PRESIDENTS
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Conducts program planning
Supervises committees
Responsible
Good communication skills
Take/follow directions
Underclass students?
Vice president for program
area periods
 Vice president for standing
committees
QUALIFICATION PROCESS
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Application Form
Recommendation Form
Past SkillsUSA involvement
Interview
OFFICER SELECTION PROCESS
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Determine officer positions
Election by position or officer team
Qualification process
Nominations vs. individual aspirations
Interviews
Campaigning
Selection/Election Day
CAMPAIGNING
 Determine length of
time
 Where is it “legal” to
campaign?
 Campaign speeches
INTERVIEWS
 Potential Interviewers
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Fellow CTSO advisors
Administrators
Counselor
Former officers
Alumni
County office personnel
Advisory Committee members
 Schedule before or after school
 List of questions to ask each candidate
INTERVIEW QUESTIONS
INTERVIEW QUESTIONS
 Name five qualities that will make you a good
officer and explain them.
 What leadership positions have you held?
 Are you willing to participate in community
service projects?
 Do you have any suggestions for community
service projects for our chapter?
 How has SkillsUSA impacted your high school
career?
INTERVIEW QUESTIONS
 Why do you want to be an officer?
 What qualities do you possess that will make
you a good leader?
 What are your personal goals?
 What officer/leadership positions have you held
in other organizations?
 What program area are you enrolled?
 What do you hope to contribute to this chapter?
 Can you give examples of your dependability?
INTERVIEW QUESTIONS
 How will you handle to work load of an officer and your
school work? Do you have time to commit to your role
as an officer?
 How would you convince someone to join SkillsUSA?
 How would you reprimand/discipline a member?
 How do you propose we raise money this year?
 If you witnessed someone drinking alcohol at a
SkillsUSA function, how would you handle it?
 What are your life goals? Career pathway and interests?
INTERVIEW QUESTIONS
 What does SkillsUSA mean to you?
 Discuss your previous experiences in extracurricular
activities and sports.
 What are three goals our chapter can achieve this
year?
 List two recruiting ideas for our chapter this year.
 Tell us about something you have failed at and how
you overcame the failure.
 What positive skills will you bring to the officer
team?
INTERVIEW QUESTIONS
 How long have you been a member of
SkillsUSA?
 Do you consider yourself a team player?
Define team player.
 What community service/volunteer activities
have you been a participant?
 What are your goals for the future?
 Describe the position you are applying for?
 Describe yourself in five words.
ELECTION/SELECTION DAY
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Before first meeting of the year
During one of the last meetings of the year
Speeches
Ballots prepared
HOLDING CHAPTER
MEETINGS
HOLDING CHAPTER MEETINGS
 Make it Fun!
 Set day and time
 Announce meetings
• School announcements
• Flyers
Outside of classrooms
o At each classroom station
o
• In class announcements
 Follow the predetermined agenda
 Start and end at a specified time
SET THE AGENDA
 Agenda meeting – mandatory attendance
 Advisor, president and secretary
 All officers
 Use officers to
brainstorm
 Agenda template
AGENDA TEMPLATE
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Opening
Roll call
Minutes from last meeting
Reports
Business
Announcements
Program
Ceremonies
Closing ceremony
Entertainment or social activity
ASK CD: Chapter 8, Resources and Templates,
Sample SkillsUSA Chapter Meeting Agenda
MAKING IT FUN!
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Wear SkillsUSA attire
Show a slide show from previous activities
Bring a friend
Guest speakers
Offer extra credit
Field trips
Music/Dancing
Pathway/Class spotlight
Points system to earn graduation cords
Home football game tailgate party
MAKING IT FUN!
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Food at the end of the meeting
Games
General meeting then breakout to pathways
Drawings/Door prizes/Raffle
Social activities
Keep track of attendance for participation in:
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Social activities
Competition
Drawings
Free conference attendance
Field trips
TIPS FOR SUCCESSFUL
MEETINGS
 Make sure a meeting is needed.
 Are members present?
 Was a written agenda developed
beforehand?
 Prepare materials and set up room.
 Make sure everyone has done
preparations.
 Post and use meeting ground rules.
 Use techniques to ensure everyone participates.
 Follow up, record decisions and assign actions.
COMMITTEE MEETING
LEADER ROLES
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Facilitator
Note-taker
Flip chart recorder
Timekeeper
Peacekeeper
KEEP MEETINGS MOVING
 Use open-ended questions, “Why do you have
concerns?”
 Direct conversation flow so everyone
participates
 Use flip chart or whiteboard to list ideas
 Keep the group aware of goals and time frame
 Generate options (brainstorm and categorize)
 Record decisions and progress made
 Allow conflict, intervene if group gets heated
 Choose best option, put group action behind it!
OFFICER ELECTION
RESOURCES
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ASK CD, Chapter 6: Elect and Train
SkillsUSA Officers
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Overview of Officer Elections and Training
Officer Candidate Filing Forms
Advisor Training Modules from SkillsUSA
website – linked from ASK CD
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http://www.skillsusa.org/educators/change2.shtml
ASK CD
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CHAPTER MEETING
RESOURCES
Parliamentary Procedure Reference Cards
Sample Meeting Agenda
Minute Taker Form and Sample Secretary’s Minutes
Treasurer’s Report Form and Sample Treasurer’s Report
Committee Report Form
Chapter Meeting Poster
Advisor Training Modules from SkillsUSA.org – linked from
ASK CD
skillsusa.org/educators/change2.shtml
Leveraging Your Leadership With Effective Meetings
JumpStart!
SkillsUSA.org
skillsusa.org/educators/chapmanage4.shtml
GREAT RESOURCES
 SkillsUSA Leadership Handbook
 Advisor’s Success Kit
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Chapter 3: Establish a New
SkillsUSA Chapter
 Chapter 6: Elect and Train SkillsUSA
Officers and Leaders
 Chapter 8: Plan and Conduct SkillsUSA Meetings
 Robert’s Rules of Order, Newly Revised
 Parliamentary Procedure at a Glance
 www.skillsusa.org