Working with Graphic
Design in OMC
4.
The designer will create the design as per agreed
brief, ensuring all UQ brand and corporate identity
requirements are observed. Sometimes there may be
further amendment of the design.
October 2013
Please follow this procedure when working with the team to
get the best results. This is a general guide – please don’t
hesitate to contact the Design Manager Craig Oddy or
team at any time if you have questions not covered here.
A draft pdf will then be returned to you for detailed
checking. If multiple stakeholders need to
check/amend the design, it will work best if a single
hard copy or one pdf with mark ups is returned to the
designer. Lengthy delays at this point will hold up job
completion.
Steps in Design process
1.
Scope and briefing
Please send a concise written brief to
omcdesign@uq.edu.au. This should include the key
points for your item, such as audience, purpose,
number of pages, size of item, deadline, style/tone,
print and/or electronic, number and type of images,
colour preferences etc. A short meeting or phone call
may be needed to confirm details. Please use the
Design and DTP Briefing Template (download from
http://www.uq.edu.au/omc/templates
2.
5.
Corrections rounds and approvals
Ideally, there should be no more than two to three
corrections rounds – one or two for any final content
changes, and a final one for minor accuracy and
proofreading changes. Your assistance is requested
in making this a short, straightforward and costefficient process. Final approval, usually by email, is
required from you following completion of all changes.
Time and cost estimation
6.
The design manager will inform you via email about
the designer who has been assigned to your job, a job
number, the estimated time of job completion, and a
cost estimate for cost recovery work.
For minor cost recovery work (i.e. leaflets, A4
flyers, A3 posters, etc), please ensure the estimate is
approved by the budget holder and an approval
email is sent to us. Work cannot commence without
this approval.
For major cost recovery work (i.e. brochures,
reports, etc), please ensure the estimate is approved
by the budget holder and a preliminary RISQ form is
sent to us via email. Work cannot commence without
this approval.
If you prefer, you may source your own print quotes
and organise this process independently in line with
UQ procurement requirements. In this instance, the
designer will provide a print-ready pdf for you to
forward on to your selected printer.
7.
Note that the provision of high-quality, relevant and
engaging images can help to streamline the design
process, significantly reduce the overall time that is
spent on a job, and result in a more eye-catching final
product.
Final RISQ Form for cost recovery work
For cost recovery work, the designer will supply you
with a RISQ form with the final design costs (as costs
may vary from the initial estimate). Please arrange for
completion of the form and return to us.
Client provision of APPROVED raw text and
images
Please supply APPROVED raw text in full and any
proposed high-resolution images. We can help source
stock images if needed – these will be charged to you
- or you may wish to check UQ Images database and
utilise the Lightbox sharing function.
Printing quotes
If printing is needed, the designer will source quotes
in line with University procurement procedures and
provide them to you for approval. You will then need
to confirm your choice of printer and arrange for an
official Purchase Order (PO) to be raised by your
Business Unit via UniFi for the printing costs. You will
need to provide us with this PO number before we
can initiate printing. Your designer will liaise with the
selected printer and manage the print process for you.
We charge $60 per hour for our work (in-house charge
only).
3.
Design, layout and return to client for
checking
8.
Feedback
The Design Manager and team value your feedback
about the service. Please submit your feedback to
omcdesign@uq.edu.au.
Thank you for your assistance with the process and we
are looking forward to working more closely and
efficiently with you.