With Access 2010

 Two Part
 Lecture/Discussion/Sharing
 Hands-on
 Practical
 Helpful

 Challenges
 Student background/knowledge/learning
 Database Design Concepts
 Includes logical and physical
 Access 2010
 Can implement design using Datasheet view
 Our Approach
 Integration and more

 Identify and define the information that is needed to design a database
 Create conceptual and logical db designs
 Build a relational database that provides users with queries , forms , and reports
 Understand core terms, concepts, and tools

 Design and maintain relational db tables
 Create Select and Action queries
 Create normalized relationships between tables, apply validation rules, and referential integrity principles
 Design and modify reports and forms

 Perceived knowledge versus actual knowledge
 Very little or no previous experience with Access
 No understanding of when to use
 No connection to real-world
 Looks different from other Office apps

 House analogy
 Need a blueprint before you can build
 GIGO (garbage in, garbage out)
 Teaching approach
 Skills first
 Concepts first
 Integrate

 Entity
 Person, place, thing, event (noun)
 Attribute
 Property of an entity (adjective, adverb)
 Relationship
 Association between entities

 Database
 Structure that can house information about multiple types of entities , the attributes of these entities, and the relationships among the entities.
 Relational Database
 Perceived by users to be a collection of tables; two-dimensional named tables

 Design structure of database
 Create data entry forms
 Validate data
 Sort and manipulate data
 Query the database
 Produce reports

 Input
 set of user requirements
 Output
 database structure capable of supporting user requirements

 Information-level design
 gather user requirements
 design a database that meets requirements as cleanly as possible
 independent of DBMS

 Concerned with characteristics of specific DBMS
 Must resolve issues such as
 column names
 data type
 number of columns
 data length

 Identify the tables (entities)
 Determine the primary keys (unique attribute)
 Determine additional fields (attributes)
 Determine relationships among tables

 Determine data types for fields
 Identify and remove unwanted redundancy
 Storing a piece of data in more than one place
 Determine a storage location
 Determine additional properties for attributes

 Students need some understanding of concepts before they create database objects.
 Students think concepts are “boring” and want to get their hands on the software.

 Access 2010
 Use Datasheet view to implement design
 Visually see columns as you create them
 Assign data types
 Add new fields
 Change field size
 Add validation rules
 Add captions

Camashaly Design Group provides custom marketing solutions for the service, non-profit, and retail sectors.
The company specializes in designing and maintaining
Web sites and using social networking Web sites for online marketing. Camashaly uses business analysts to work collaboratively with clients.
Camashaly would like to organize the data on clients and business analysts in to a database managed by Access
2010.

Client
Number
Client Name
BA53 Bavant Animal Hospital
BB32
BC76
Babbage CPA Firm
Buda Community Clinic
CJ29 Catering by Jenna
GA74 Grant Antiques
GF56 Granger Foundation
HC10 Hendley County Hospital
KD21 KAL Design Studio
KG04 Kyle Grocery Cooperative
ME14 Mike's Electronic Stop
PJ34 Patricia Jean Florist
SL77
TB17
Smarter Law Associates
The Bikeshop
WE05 Walburg Energy Alternatives
WS01 Woody Sporting Goods
Street City State Postal Code
134 Main Burles NC
464 Linnell Austin
867 Ridge Buda
SC
NC
123 Second Granger NC
78 Catawba Georgetown NC
65 Simpson Granger
216 Rivard Austin
NC
SC
116 Pine Georgetown NC
421 First Kyle SC
234 Gilham Georgetown NC
345 Magee Kyle SC
764 Main Burles
346 Austin Buda
NC
NC
12 Polk Walburg
578 Central Walburg
NC
NC
28817
28796
27032
27036
28794
27036
28796
28794
28798
28794
28798
28817
27032
28819
28819
Word table

Excel workbook

Business
Analyst Number
11
14
27
35
Last Name
Kerry
Martinez
Liu
Scott
First Name
Cordelia
Manuel
Jan
Jeff
Street
251 Painter
3125 Steel
265 Marble
1925 Pine
City
Georgetown NC
Kyle
Byron
SC
SC
Georgetown NC
State Postal
Code
28794
28797
28795
28794
Word table

Excel workbook

 Integrate concepts and DBMS
 Introduce common database objects
 Tables
 Forms
 Queries
 Reports
 Use Datasheet view for one table
 Use Design view for another table

 Import data from other Office applications
 Less emphasis on typing
 More realistic
 Use Layout view
 Easier to visualize changes

 Show routine database operations
 Backing up a database
 Renaming objects
 Deleting objects
 Compacting a database

 Provides an overview of database tools
 Follows the database creation process from design to implementation
 Emphasizes the data independence feature of a database
 Uses real-world situations
 Encourages critical thinking
 Encourages retention

 Try it out