CONSTITUTION
OF THE
CHEMICAL SOCIETY OF PAKISTAN
1.
GENERAL:
1.1 The name of the Society shall be “Chemical Society of Pakistan” hereinafter called “Chemical Society”.
1.2 The Chemical Society shall consist of Fellows, Honorary Fellows, Members, Life Members, Associate Members
and Student Members.
1.3 The affairs of the Chemical Society shall be directed by:1.3.1 The General Body and
1.3.2 The Executive Council, constituted from amongst the members of the General Body, and conducted by the office
bearers elected from the General Body.
1.4 The main office and regional offices:1.4.1. The main office (HQs) of the Chemical Society shall be at Islamabad. It may have the regional offices in the
Provinces.
1.4.2 The regional offices of the Chemical Society shall be directly associated and responsible to the main office as and
when required.
1.4.3 Chemical Societies of the Universities and other Scientific Institutions may affiliate to the Chemical Society of
Pakistan. A Registration Fee of Rs. 100.00 will be charged from the society seeking affiliation.
2.
OBJECTIVES:
The objectives of the Chemical Society shall be:2.1 To work for the general advancement of Chemistry in the country.
2.2 To promote and encourage research in different branches of chemical sciences and to help in the development of chemical
sciences at the national level.
2.3 To organize conferences, symposia, seminars, meetings, visits and field studies.
2.4 To award fellowships and financial grants for promotion of research.
2.5 To publish Proceedings, Journals, Memoirs, Transactions, Monographs and Books as may be found desirable and feasible
for dissemination of knowledge concerning pure and applied chemical sciences.
2.6 To promote and safeguard the interests of Fellows and members in Pakistan and chemists in general.
2.7 To promote regional and international relations in the field of chemistry and maintain liaison with foreign scientific
organizations with similar objectives.
2.8 To secure, administer and raise funds, grants and endowments for the realization of the above objectives.
2.9 To undertake all such other activities as may assist in promoting the cause of the above objectives.
3.
MEMBERSHIP:
3.1
There shall be the following categories of members:




Fellows
Honorary Fellows
Members (Annual & five yearly contribution basis, please see amended clause 16.2 available in later section)
Life Members
Student Members
(Amended, please see the amendment in latter sections).
3.2 Fellows, Members and Life Members shall be the corporate members of the Chemical Society.
3.3 Any person shall be eligible to be a Fellow Member or Life Member provided that he / she possesses Master’s degree
or equivalent diploma in chemical sciences.
3.4 Fellows: The Council may elect Fellows out of the Members in good standing.
3.5 Honorary Fellows: The Council may by a unanimous vote nominate any distinguished chemist as an
honorary Fellow.
3.6 Members:
Any person fulfilling the requisite qualifications may become a Member of the Society by applying on the
prescribed form of the Chemical Society.
3.7 Life Members: (i) Any person may be admitted by the Council to Life membership on payment of lump-sum of
Rs.
500.00 *(ii) Any person who has been Member of the Chemical Society continuously for 25 years shall
become a Life Member; and (iii) The Life Member shall be entitled to all the privileges of the Member.
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(*or as revised from time to time)
3.8 Student Members: Students may become Student Members after being recommended by Fellows / Members. They will not
have the right of vote.
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FEES AND SUBSCRIPTION:
4.1 The following will be the rates:*
Category
Fellows
Members
Student Members
Admission Fee
Rs.
Annual Subscription
Rs.
10
10
05
50
50
20
* ( or as revised from time to time )
The annual subscription shall be payable on the 1st of October each calendar year.
(Amended, please see the amendment in latter sections)
A person shall cease to be a Fellow or a Member if he / she does not pay the annual subscription for 3 years, provided the
Council decides otherwise.
(Amended, please see the amendment in latter sections)
4.2 Corporate members will be entitled to use the following initials after their names:Fellows F.C.S.P.
Members M.C.S.P.
4.3 The corporate members shall be entitled to:4.3.1
4.3.2
4.3.3
4.3.4
4.3.5
Attend all meetings of the General Body and exercise vote;
Propose and support candidates for holding an office in the Chemical Society;
Propose and support resolutions;
Fill all offices in the Chemical Society after being duly elected thereto;
Attend the science conferences, symposia, seminars and lectures at the meetings of the Chemical Society and to
present papers therein; and
4.3.6 Be coopted to any committee, sub-committee or any other body by the Council
4.4
The corporate members, rules and regulations:4.4.1 Every person admitted as a Fellow / Member shall abide by the regulations, rules and bye-laws of The Chemical
Society.
4.4.2 If any member or observer willfully disobeys the rules and regulations of the Chemical Society or is guilty of
unpleasant behavior at any of the meeting of the Chemical Society, he can be debarred from that meeting by the
President. The Council, if it deems necessary, may with-hold from such person the privileges of attending any
other meeting.
4.5 Any Fellow/Member may resign from the membership of the Chemical Society by a letter addressed to the Secretary. Such a
person shall be eligible for re-admission. He/She shall, however, be eligible for re-election on payment of the arrears and a
fresh admission fee.
(Amended, please see the amendment in latter sections)
4.6 The subscription paid at any time during the prescribed period shall be for the financial year.
5.
FUNDS:
5.1 The Chemical Society shall have the fund to which shall be credited its income from fees, donations, trusts, bequests
endowments, tributes and grants from other sources.
5.2 The accounts shall be maintained and audited in such manner as may be prescribed by the Executive Council.
6.
OFFICE BEARERS OF THE CHEMICAL SOCIETY:
6.1
The office bearers of the Chemical Society shall be:-
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1.
2-6.
7.
8-12.
13.
14-23.
24.
25.
President
Vice presidents (One from each Province and one from Federal Area)
Secretary General
Associate Secretaries (one from each Province and one from Federal Area)
Treasurer
Members of the Executive Council (Two member from each Province and the Federal Area)
Editor (Ex-Officio) / Editor-in-Chief as approved in E.C meeting at DIK, Feb 2007
Associate Editor (Ex. Officio) / Editor as approved in E.C meeting at DIK, Feb 2007
6.2 Tenure: The tenure of the office-bearers other than ex-officio shall be three years, whereas that of the members of
the Executive Council shall be two years.
(Amended, please see the amendment in latter sections)
6.3
Duties and Powers of the Office Bearers:-
6.3.1
The President:
(i)
shall have power to convene the meetings of the General Body and the Executive Council and shall preside over
them;
(ii)
shall on the recommendation of the Secretary have the power of re-appropriation of expenditure from one budget
head to another, provided that such re-appropriation involves the transfer of not more than 20 percent of the amount
provided in the Budget under a particular item; it shall however require the approval of the council;
(iii)
shall in case of emergency take such action as he/she deems fit on behalf of the General Body or the Executive
Council during the course of the year between two annual meetings of the Chemical Society when these bodies are
not in session and report it to the respective body at its next meeting.
(iv)
His/Her ruling will be final in case of a dispute in the interpretation of the Constitution or its any Clause.
6.3.2 Vice President:
They shall perform such functions as may be entrusted to them by the President from time to time. In the absence of the
President the oldest Vice-President will act as President with all such powers as of the President.
6.3.3 Secretary General:
He / She shall be the chief executive officer of the Chemical Society and subject to the direction and supervision of the
President shall:(i)
Act as Secretary of various bodies mentioned hereinafter: issue notices, arrange meetings and keep record of the
proceedings;
(ii)
Be responsible for correspondence in connection with the affairs of the Chemical Society or arising from the meeting
of the General Body and the Executive Council;
(iii)
Execute all directions and orders given to him / her by the General Body and the Executive Council;
(iv)
Supervise and direct the work of the staff employed, grant leave according to the rules that may be framed for the
purpose and make temporary arrangements in respect of vacancies;
(v)
Be incharge of the property of the Chemical Society and maintain a stock register;
(vi)
In case of emergency, take any action considered suitable under the circumstances and report it to the President; and
(vii)
Have the power to sanction expenditure not more than Rs. 500.00 on any single item.
(Amended, See amendment in latter sections)
6.3.4 Associate Secretaries:
They will:(i)
(ii)
(iii)
(iv)
Assist the Secretary in handling the affairs of the Chemical Society;
Work towards achieving the objectives of the Chemical Society;
Be ex-officio members of the provincial / local branches of the Executive Council of the Chemical Society; and
Have the power to sanction expenditure not more than Rs. 500.00 on any single item.
6.3.5 Treasurer:
(i)
He / She shall keep the accounts of the funds of the Chemical Society and maintain necessary books for the purpose;
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(ii)
(iii)
(iv)
(v)
7.
THE GENERAL BODY:
7.1
7.2
7.3
7.4
7.5
7.6
7.7
7.8
7.9
8.
Be responsible for making all payments in accordance with the approved budget or as authorized by the Council and
in accordance with any rules that may be framed for the purpose by the Council;
Prepare the annual budget of the Chemical Society in consultation with the Secretary and the President for the
consideration of the Council, a minimum of 80% of which will be allocated for various publications;
Prepare the balance sheet of the funds of Chemical Society completed to the close of the financial year, and submit it
to the Council along with the auditor’s report; and
Invest under the direction of the Council, any part or whole of the balance standing at any time to the credit of the
Chemical Society in a suitable manner as may from time to time vary or transfer such investments for or into others
of similar nature.
The General Body shall include all the fellows, Honorary Fellows, Members and Life Members of the
society.
It shall be the supreme body of the Chemical Society.
Ordinarily, it shall meet at least once a year.
The President of the Chemical Society shall act as Chairman of the meeting.
The Secretary of the Chemical Society shall act as Secretary and convene the meetings as directed by the
President who shall decide the place, date and venue of the General Body Meeting of the Chemical Society.
The General Body in the annual meeting shall:7.6.1 Consider the report of the secretary as approved by the Council.
7.6.2 Consider and approve the budget for the following year as framed by the Council and presented by the
Treasurer;
7.6.3 Take decisions on such matters as may be brought before it by the Council;
7.6.4 Direct such action as it may consider desirable to further the objectives of the Chemical Society; and
7.6.5 Exercise such other functions as are assigned to it under the Constitution of the Chemical Society.
One-fourth of the total number of Members makes the quorum at a meeting.
If any Member wants to move any resolution at a meeting of the General Body, he / she shall give notice of that
resolution to the Secretary so as to reach him / her at least one month in advance of the date fixed for the meeting.
All such resolutions shall at first be considered by the Council and will then be put up with its comments before the
General Body. The Council shall have the power to disallow any such resolution and inform the General Body of the
decision.
EXECUTIVE COUNCIL:
8.1 The Executive Council will comprise the Office-bearers and Members as mentioned in clause 6.1.
8.2 One third Members will make the quorum at a meeting.
8.3
The Council shall:-
8.3.1
8.3.2
8.3.3
8.3.4
8.3.5
8.3.6
8.3.7
8.3.8
8.3.9
8.3.10
8.3.11
8.3.12
8.3.13
8.3.14
8.3.15
Be the governing body of the Chemical Society and shall deal with all matters of policy; it shall conduct and
manage all affairs and business of the Chemical Society;
Take such action as it may deem suitable in furtherance of the objectives of the Chemical Society;
Frame the budget for the next year for the approval of the General Body;
Recommend the report of the Secretary for the consideration of General Body;
Hold meetings of the Chemical Society and Science Conferences, Seminars, Symposia, Lectures, Exhibitions and
report them to the General Body;
Suggest to the General Body the abolition, amalgamation and splitting of chapters and the creation of new Chapters;
Appoint Committees as may be required;
Appoint staff of the Chemical Society on such terms and conditions as it may determine from time to time;
Have the power to suspend and dismiss such paid officers after enquiry in accordance with the rules that may be
framed for the purpose;
Appoint auditors with professionally suitable qualifications to audit the accounts of the Chemical Society;
Check that the funds of the Chemical Society are properly spent according to approved budget;
Make arrangements for the annual meetings of the Chemical Society and other scientific and social functions;
Appoint local Secretaries for each Section;
Establish and maintain relations with Principal Scientific Societies, having objectives in whole or in part akin to the
objectives of the Chemical Society; and
Perform such other functions as are entrusted to it by the General Body or are assigned to it under the regulations.
8.4 The Council may make rules for the conduct of its business within the overall framework of the Constitution.
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8.5 The Council may delegate any of its powers to the Committee that may be specifically appointed for the purpose.
8.6 The President of the Chemical Society shall be the ex-officio President of the Executive Council. He shall act as Chairman
overall its meetings.
8..7 The Secretary shall be the Secretary of the Council and shall convene the meetings of the Council in consultation with the
President.
8.8 The Council shall have the power to re-appropriate such amounts from one budget head to another or a new head as may be
considered necessary.
8.9 The Council shall finalize the programme of the ensuring annual meeting of the Chemical Society, or such other activities as
it may deem necessary.
8.10 The Council may meet from time to time during the year.
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MEETINGS:
9.1 An annual general meeting shall be held at such time of the year as the Executive Council may decide. Extraordinary
meetings may be called by the Executive Council as and when required.
9.2 Unless otherwise provided for, all decisions at any meeting shall be determined by a majority of those present in person and
voting and in the event of equality of votes, the Chairman of such a meeting shall be entitled to a casting vote.
9.3 Unless otherwise provided for, normally the voting at any meeting shall be by the show of hands. The Chairman’s decision
on the count of votes shall be final.
9.4 In case of voting by ballot, the secretary shall send by post the ballot paper duly signed by him to Members requesting them
to return the same to him within one month of the date of issue.
9.5 Where there is a provision of voting by ballot, the Chairman shall appoint three tellers for the counting of votes. The tellers
shall sign the result of their counting which shall be declared by the Chairman of the meeting before the conclusion of the
meeting.
9.6 Each proposal at any meeting shall be made by a Member / Fellow and seconded by another Member / Fellow. If it is not
seconded it shall automatically lapse.
9.7In cases where there is no clear majority opinion on any issue, the decision of the Chairman shall be final.
10 SYMPOSIA, SEMINARS, LECTURES, EXHIBITIONS:
Such activities will be arranged by each Sub-Office at the Universities and Scientific Institutions under the auspices of the
Chemical Society of Pakistan.
11 SECTION OF THE SOCIETY:
The Executive Council may appoint appropriate Sectional Committees / Divisions such as:1. Applied Chemistry
2. Analytical Chemistry
3. Biochemistry
4. Inorganic Chemistry
5. Organic Chemistry
6. Physical Chemistry
12. JOURNAL OF THE CHEMICAL SOCIETY OF PAKISTAN (J. Chem. Soc. Pak):
The Chemical Society will publish a Journal known as the Journal of the Chemical Society of Pakistan (J.Chem. Soc. Pak).
12.1
The Executive Council shall nominate Editor-in-Chief*, Editor, Associate Editors* and Members of the Editorial Board
and Advisory Board for the publication of the Journal.
(*As approved by E.C in the annual meeting and approved by GB at DIK, Feb 2007)
12.2 The Executive Council shall have the power to change the composition of the Editorial Board and Advisory Board if and
when necessary.
12.3 The Editorial Board will frame rules for publication of the journal.
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AMENDMENTS IN THE CONSITITUTION OF THE CHEMICAL SOCIETY OF PAKISTAN CARRIED ON 14TH APRIL,
2001 IN GENERAL BODY MEETING AT PESHAWAR
13.
DISSOLUTION:
The society may be dissolved through a resolution signed by at least 2 / 3 majority of the Executive Council
members including the President and the Secretary General.
14.
FINANCIAL POWERS:
14.1 The President, Secretary General and the Treasurer of the Chemical Society of Pakistan, each, shall have the powers
to sanction expenditure up to Rs. 10,000.00 (Rupees ten thousands) on any single instance with his signature. In case
two of the above three-mentioned office bearers sign simultaneously they shall have the power to sanction an
expenditure up to Rs. 20,000.00 (Rupees twenty thousands) on any single instance. Further in case all the three take
the decision collectively they shall have the powers to sanction an expenditure of Rs. 30,000.00 (Rupees thirty
thousands) on any single instance.
14.2 For disbursement of grant received from any Government agency, the President and the secretary General shall have
the powers to sanction an expenditure of up to Rs. 2,00,000.00 (Rupees two hundred thousands) keeping in view the
recommendations of the donor agency for spending of the allocated grant to meet the objectives at any time on any
single instance.
CONSTITUTIONAL AMENDMENTS APPROVED IN THE ANNUAL GENERAL BODY MEETING OF THE CHEMICAL
SOCIETY OF PAKISTAN HELD ON 27TH OF FEB. 2007 AT GOMAL UNIVERSITY D.I. KHAN ON THE OCCASION OF
THE 7TH INTERNATIONAL AND 17TH NATIONAL CHEMISTRY CONFERENCE
15.
ANNUAL SUBSCRIPTION PERIOD:
The annual subscription for the current financial year shall be payable during the period w.e.f. 1st of July.
to 1st of Oct. each year.
16.
NON-PAYMENT OF ANNUAL SUBSCRIPTION AND MEMBERSHIP ON FIVE YEARLY BASIS:
16.1
16.2
In case of nonpayment of the annual subscription by 1st October of the current year the membership shall stand suspended
and right of vote will be also suspended. However the same shall be revived if the outstanding dues are paid. Additional
late charges equivalent to one year’s annual subscription shall also be chargeable at the time of revival. Renewal will not
be allowed after the announcement of the election schedule.
Apart from the annual and life membership a new category of membership on five yearly basis is being introduced and
will be allowed against membership fee of Rs.1000/- for five years. This will be applicable from 1st of March 2007.
17.
APPOINTMENT OF PATRON:
The executive council, by a majority decision, shall propose an eminent Scientist/personality to act as Patron of the
Society for the specific tenure.
18.
RESIGNATIONS AND NOMINATIONS:
Resignations of elected CSP office bearers and members of the executive council or otherwise vacancy of any seat to be
dealt with in accordance with the following guide lines:
18.1
18.2
18.3
18.4
18.5
In case of resignation of a member of the executive council the same shall be submitted to the local chapter Vice
President who shall have the powers to accept the same and nominate an active member of the local chapter to act as
“member”.
In case of resignation of an associated secretary it shall be submitted to the local chapter Vice President who shall then
have powers to accept the same and nominate an active member of the local chapter to act as associate secretary for the
remaining tenure period in consultation with the Secretary General.
In case of resignation of a Vice President it shall be submitted to the President CSP who shall have powers to accept the
same and nominate an active member of the local chapter to act as Vice President for the remaining tenure period in
consultation with the Secretary General.
In case resignation of the Secretary General it shall be submitted to the President CSP who shall have the powers to
accept the same and appoint senior most associate secretary to act as secretary general for remaining tenure period.
In case resignation of the President CSP it shall be submitted to the senior most vice president who will assume the
duties of the president CSP for the remaining tenure period and intimate the executive council accordingly.
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19.
ELECTIONS:
19.1
Election Committee
19.1.1.
19.1.2.
19.2.
The President CSP in consultation with Secretary General will appoint election committee consisting of
(5) Members and will also appoint one member as Convener and President’s decision will be final.
The committee will be announced in the current Al-Chemy News letter issue.
Schedule
Total election process shall be completed within a period of 100 days and election to be completed within this period.
19.2.1 Schedule and voters list will be announced 30 days before start of the elections process. The election shall be
announced in Al-Chemy newsletter at least 3 months before start of election process by the current Chemical
Society of Pakistan President/Secretary General. New membership to be ceased for six months after
announcement of elections in Alchemy.
19.2.2
Schedule in general to cover the following.
a)
b)
c)
d)
e)
f)
g)
h)
19.3
Last date for receipt of nominations for all the posts………1st - 30th day (one month period).
Withdrawals if any up to…………………………………...30th - 40th day
Scrutiny and announcement for the final candidates………40th - 45th day
Issue of Ballot Papers by courier service……………....…..45th - 52nd day
Final date for receipt of Ballot Papers/Votes………..…..…52nd - 82nd day (one month period)
Counting on…………………………………………….......85th day
(All Candidates may send their agents/visit personally to witness this event)
Announcement of election results………………………….85th - 90th day
Charge take over ………………………………………...... 90th - 100th day
Procedure
i. Nation wide polling for all Posts using one ballot paper only.
ii. Elections to be conducted through secret ballot using courier service.
19.4
Voters list
Voter’s lists will be published in Al-Chemy/Web Page with the announcement of the elections schedule and this will
be subjected to corrections if reported within 30 days of the publication. Such corrections will be intimated to all
candidates before 30th day of the election schedule.
19.3 Valid Voters
i. Life members of the Chemical Society of Pakistan.
ii. Annual members who had paid up to date annual membership fee for the current election year including the
previous years in case of defaulters.
20.
ELIGIBILITY FOR ELECTION OF OFFICE BEARERS:
For contesting election for any post of office bearer a member should have at least five year valid membership and
should belong to academia, R&D Organization and Industrial institutions.
21.
TENURE OF EXECUTIVE COUNCIL MEMBERS:
Tenure of all the executive council members shall be three years.
22.
ACCOUNTS:
The accounts of CSP shall be jointly operated by the treasurer, the President and the Secretary General. All cheques to be signed
by the treasure and the President/ the Secretary General.
23.
UNDERTAKING BY THE MEMBER:
All members to undertake to abide by CSP constitution and all the rules, regulations and traditions of the Chemical Society of
Pakistan as available in the constitution and generally practiced, respectively, and in case of a disagreement the ruling of the
President CSP shall be the final and not challengeable in any court of law.
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