MELTON CITY COUNCIL
Minutes of the Ordinary Meeting of the
Melton City Council
5 March 2013
THESE MINUTES CONTAIN REPORTS DEALT WITH AT A
CLOSED MEETING OF COUNCIL
MINUTES OF THE ORDINARY MEETING OF COUNCIL
5 MARCH 2013
TABLE OF CONTENTS
1.
OPENING PRAYER AND RECONCILIATION STATEMENT
4
2.
APOLOGIES AND LEAVE OF ABSENCE
4
3.
DECLARATION OF ANY PECUNIARY INTEREST, OTHER INTEREST
CONFLICT OF INTEREST OF ANY COUNCILLOR
OR
4
4.
ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS
4
5.
PETITIONS AND JOINT LETTERS
4
6.
RESUMPTION OF DEBATE OR OTHER BUSINESS CARRIED OVER FROM A
PREVIOUS MEETING
5
7.
PUBLIC QUESTION TIME
5
8.
PRESENTATION OF STAFF REPORTS
6
8.1 AUTHORISING OF AFFIXING THE COMMON SEAL OF COUNCIL
6
For Council to adopt the schedule of documents (Appendix 1) requiring the
Common seal of Council.
8.2 POLICY REVIEW PANEL MINUTES
8
This report presents to Council Minutes of the Policy Review Panel meeting
held on 6 February 2013 for adoption of the Committees recommendations.
8.3 MINUTES OF THE MUNICIPAL AUDIT COMMITTEE HELD 13 FEBRUARY 2013
10
To advise Council of the minutes of the Municipal Audit Committee meeting
held on 13 February 2013 and recommends actions emanating from the
minutes.
8.4 SUBURB NAMING ADVISORY COMMITTEE TERMS OF REFERENCE
12
To seek the establishment of the Suburb Naming Advisory Committee and the
attendant Terms of Reference in order to advance the formation and naming
of eleven new localities as previously directed by Council resolution.
8.5 COUNCIL BEAUTIFICATION UNIT
15
To detail the financial and staffing implications of creating a Council
Beautification Unit to focus on beautification and the rejuvenation of the older
areas of the City of Melton, with a focus on issues such as graffiti, tree
planting, line marking and working with local business and residents to
support and maintain a clean and vibrant city, as requested via Notice of
Motion No. 329 adopted at the Council Meeting of 15 November 2012.
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
5 MARCH 2013
8.6 DEVELOPMENT PLAN OVERLAY REVIEW
19
To inform Council of a review conducted on the Development Plan Overlay in
the Melton Planning Scheme.
8.7 CONSIDERATION OF PLANNING PANEL RECOMMENDATIONS IN REGARDS TO
PLANNING SCHEME AMENDMENT C91 - CAROLINE SPRINGS TOWN CENTRE
AND PLANNING SCHEME AMENDMENT C112 - BURNSIDE SHOPPING CENTRE
22
To consider the Planning Panel’s recommendations for Amendments C91
(Caroline Springs Town Centre) and C112 (Burnside Shopping Centre) to the
Melton Planning Scheme.
8.8 PLANNING AMENDMENT C141 - RE-ALIGNMENT OF THE BOUNDARY
URBAN FLOODWAY ZONE AT 868-898 MELTON HIGHWAY, HILLSIDE
OF THE
31
To consider a request to amend the Melton Planning Scheme to reduce the
extent of the Urban Floodway Zone on the land – which has approval for
residential subdivision.
8.9 PLANNING SCHEME AMENDMENT C140 - SITE SPECIFIC EXCLUSION
INDUSTRIAL AND RETAIL USES AT 2 - 50 MESKOS ROAD, ROCKBANK
FOR
35
To consider a request to amend the Melton Planning Scheme to allow the
development of a Concrete Batching Plant, expanded Rock Crushing Facility
and Garden Supplies use at 2-50 Meskos Road, Rockbank
8.10 METROPOLITAN PLANNING STRATEGY DISCUSSION PAPER
40
To allow Council to consider its submission to the Minister for Planning in
relation to the ‘Melbourne let’s talk about the future’ a Metropolitan Planning
Strategy Discussion Paper.
8.11 COURTHOUSE PLAZA STREETSCAPE RENEWAL - CONSULTATION
RESULTS
43
AND THE WAY FORWARD
To detail the results of the public consultation and propose a way forward for
the detailed design for future improvements to the Courthouse Plaza, Melton.
8.12 DOMESTIC ANIMAL MANAGEMENT PLAN REVIEW
47
For Council to consider the Domestic Animal Management Plan. The Draft
plan provides strategic direction for the next four years.
9.
REPORTS OF COMMITTEES
10. REPORTS
BODIES
FROM
DELEGATES APPOINTED
52
BY
COUNCIL
10.1 PRESENTATION OF WRITTEN AND VERBAL REPORTS
THEIR ROLE AS DELEGATES TO OTHER BODIES
TO
OTHER
53
FROM
COUNCILLORS
IN
53
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5 MARCH 2013
10.2 PARLIAMENTARIAN AND DEPARTMENTAL LETTERS RECEIVED BY THE MAYOR

The Hon Terry Mulder MP, Minister for Public Transport – Melton
Railway Station.

The Hon David Davis MP, Minister for Health – Growth and associated
health care needs in Melbourne’s West.
10.3 RECORD OF ASSEMBLY OF COUNCILLORS ATTACHED TO THIS AGENDA IN
ACCORDANCE WITH SECTION 80A(1) OF THE LOCAL GOVERNMENT ACT
1989

12 February 2013

19 February 2013

26 February 2013
54
55
11. NOTICES OF MOTION
56
12. COUNCILLOR’S QUESTIONS WITHOUT NOTICE
56
13. MOTIONS WITHOUT NOTICE
56
14. URGENT BUSINESS
56
15. CONFIDENTIAL BUSINESS
57
15.1 MINUTES OF THE AUDIT COMMITTEE MEETING
CONFIDENTIAL ITEMS
HELD
13 FEBRUARY 2013 58
This report advises Council of the “in-camera” minutes of the Municipal Audit
Committee meeting held on 13 February 2013 and recommends actions
emanating for the minutes.
15.2 CONTRACT 13/032 FOR
COMMUNITY CENTRE
THE
DESIGN
OF THE
ATHERSTONE CHILDREN’S &
59
To seek Council’s approval to award Contract 13/032 for the design of the
Atherstone Children’s & Community Centre.
15.3 PROPERTY DEVELOPMENT ADVISORY COMMITTEE (PDAC) MEETING 26
60
To consider the minutes of the Property Development Advisory Committee
from 12 February 2013 (meeting number 26).
15.4 ENVIRONMENTAL ENHANCEMENT POLICY (EEP) 2012 COMPLIANCE REPORT
61
To inform Council of the outcome of the 2012 Environmental Enhancement
Policy, advise Council that the owners of 43 properties have not complied with
the 2012 Environmental Enhancement Policy requirements and seek Council
approval to issue these property owners with supplementary rates notices.
16. CLOSE OF BUSINESS
62
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
5 MARCH 2013
MELTON CITY COUNCIL
MINUTES OF THE ORDINARY MEETING OF THE MELTON CITY
COUNCIL HELD IN THE COUNCIL CHAMBER, CIVIC CENTRE, 232
HIGH STREET, MELTON ON 5 MARCH 2013 AT 7.06PM
Present:
Cr K.Majdlik (Mayor)
Cr B.Turner (Deputy Mayor)
Cr B.Borg
Cr L.Carli
Cr R.Cugliari
Cr N.Dunn
Cr S.Ramsey
Mr K.Tori, Chief Executive Officer
Mr P.Bean, General Manager Corporate Services
Ms C.Crameri, Acting General Manager Community Services
Mr B.Luxford, Acting General Manager Planning and Development
Mr B.Baggio, Manager Planning
Mr D.Hogan, Manager Customer Engagement
Ms A.Raijer, Communications Coordinator
1.
OPENING PRAYER AND RECONCILIATION STATEMENT
The Mayor, Cr Majdlik read the opening prayer and reconciliation statement.
2.
APOLOGIES AND LEAVE OF ABSENCE
Nil.
3.
DECLARATION OF ANY PECUNIARY INTEREST, OTHER INTEREST
OR CONFLICT OF INTEREST OF ANY COUNCILLOR
Cr Borg declared a conflict of interest in report number 8.1 – Authorising of Affixing the
Common Seal of Council and had advised the Chief Executive Officer prior to the
commencement of the meeting.
4.
ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS
MEETINGS
Crs Turner/Ramsey.
That the Minutes of the Ordinary Meeting of Council held on 5 February 2013 be confirmed
as a true and correct record.
CARRIED
5.
PETITIONS AND JOINT LETTERS
Nil.
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
6.
5 MARCH 2013
RESUMPTION OF DEBATE OR OTHER BUSINESS CARRIED
OVER FROM A PREVIOUS MEETING
Nil.
7.
PUBLIC QUESTION TIME
Name
Question asked of Council
N Miles
Inquiry in regards to community owned
buildings hire fees for not for profit community
groups.
Yarney Van Liempd
Inquiry in relation to Planning Scheme
Amendment C140 - site specific exclusion for
Industrial and Retail uses at 2-50 Meskos
Road, Rockbank.
Paul Rumpf
Photograph of Queen Elizabeth the Second,
Heirs and Successors in the Council Chamber.
David O’Connor
Request to consider joining neighbouring cities
Hume and Moonee Valley in supporting the
annual Garage Sale Trail.
David O’Connor
Advocate for staffing levels to service demand
at the Diggers Rest Station.
Yarney Van Liempd
Inquiry in relation to Planning Scheme
Amendment C140 - site specific exclusion for
Industrial and Retail uses at 2-50 Meskos
Road, Rockbank.
Andrew Antoniou
Inquiry in relation to Planning Scheme
Amendment C140 - site specific exclusion for
Industrial and Retail uses at 2-50 Meskos
Road, Rockbank.
Andrew Antoniou
Request for information in regards to cutting
down of historical trees on Grey’s Road.
A Touvanna
Inquiry in relation to the Meeting Procedure
Local Law (2004).
Allen Fairweather
Planning Amendment C141 regarding alignment
of the boundary of the urban floodway zone at
868-898 Melton Highway, Hillside.
A Touvanna
Inquiry in relation to the Wilderness Society
Association.
J Southall
Inquiry in relation to Graffiti removal.
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
8.
8.1
5 MARCH 2013
PRESENTATION OF STAFF REPORTS
AUTHORISING OF AFFIXING THE COMMON SEAL OF COUNCIL
Author: Christie Shields- Governance Officer
Presenter: Peter Bean- General Manager Corporate Services
Cr Borg having declared a conflict of interest in item 3 in the Agenda, left the chamber at 7.31pm.
PURPOSE OF REPORT
For Council to adopt the schedule of documents (Appendix 1) requiring the Common seal of
Council.
RECOMMENDATION:
That the Council Seal be affixed to the documentation as detailed in the Schedule for Authorising
of Affixing of the Common Seal of Melton City Council dated 5 March 2013 and appended to this
report. (Appendix 1)
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
Cr Borg returned to the chamber at 7.32pm.
REPORT
1.
Executive Summary
Documents requiring the Common Seal of Council to be affixed are detailed in (Appendix 1).
2.
Background/Issues
Use of the Council Seal is required where Council as a body corporate is required to acquit a
document or agreement for the purpose of performing its functions and exercising its powers.
The Local Government Act 1989 prescribes that a Council must have a common seal, and
that the common seal must –
(a) Bear the name of the Council (which name may refer to the inhabitants of the
municipal district) and any other word, letter, sign or device the Council
determines should be included; and
(b) Be kept at the Council office; and
(c) Be used in accordance with the local laws of the Council.
Council’s Meeting Procedure Local Law 2004 prescribes the use of Council’s Common Seal
and the authorized officers who have the authority to sign every document to which the
common seal is affixed.
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
3.
5 MARCH 2013
Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Management and control of the use of the Council seal is an important element of ensuring
good governance.
4.
Financial Considerations
There are no financial considerations relating to the use of the Council Seal.
5.
Consultation/Public Submissions
Not applicable.
6.
Risk Analysis
Ensuring that the Council Seal is only affixed in accordance with a resolution of Council
controls the potential risk of the seal being incorrectly affixed to a document.
7.
Options
Not applicable.
LIST OF APPENDICES
1. Schedule for Authorising of Affixing The Common Seal
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
8.2
5 MARCH 2013
POLICY REVIEW PANEL MINUTES
Author: Liz Pace- Executive Assistant
Presenter: Peter Bean- General Manager Corporate Services
PURPOSE OF REPORT
This report presents to Council Minutes of the Policy Review Panel meeting held on 6 February
2013 for adoption of the Committees recommendations.
RECOMMENDATION:
That :1. The unconfirmed minutes of the Policy Review Panel Meeting of 6 February 2013 be noted.
2. Council adopt the recommendations of the Committee as detailed in the Minutes appended
to this report.
Crs Ramsey/Cugliari. That the recommendation be adopted.
Cr Majdlik called for a division of Council.
For:
Crs Borg, Cugliari, Dunn, Majdlik, Ramsey and Turner.
Against:
Nil.
Abstained:
Cr Carli.
The Mayor declared the division CARRIED
REPORT
1.
Executive Summary
The Policy Review Panel considered:
 Resource Support and Expenses of Councillors and Special Committee Members
Policy
 Suburb Naming Advisory Committee terms of Reference
2.
Background/Issues
Council established a “Policy Review Panel” to review existing Council policy and formulate
new policies in new areas identified by Council as requiring appropriate policy consideration.
The panel is an Advisory Committee which meets monthly and presents its
recommendations to the Council for adoption. A copy of the Minutes of the meeting held on
6 February 2013 is attached as Appendix 1 to this report.
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The policies as proposed largely reflect what was the pre-existing practice in relation to these
matters and therefore are not viewed as containing any major issues for Council.
3.
Council Plan Reference and Policy Reference
The Melton City Council 2009-2013 Council Plan refers to the need to:
Practice good governance, social, economic and environmental responsibility.
4.
Financial Considerations
There are no financial implications associated with the recommendations of the Committee
as contained in the Minutes.
5.
Consultation/Public Submissions
The Policy Review Panel is an Advisory Committee of Council and where public consultation
and or submissions are identified as being appropriate the Committee would recommend an
appropriate consultation process to Council for endorsement.
6.
Risk Analysis
Maintaining up to date policies within an organisational framework assists Council in
controlling risk.
7.
Options
Policy Review Panel is an Advisory Committee of Council and Council therefore has the
discretion to accept/reject or amend its recommendations as Council deems appropriate.
LIST OF APPENDICES
1. Policy Review Minutes 6 February 2013
2. Resource support and Expenses of Councillors and Special Committee
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5 MARCH 2013
Procedural Motion
Crs Ramsey/Turner.
That recommendations as printed in items 8.3, 8.6 and 8.8 be adopted in block.
CARRIED
8.3
MINUTES OF THE MUNICIPAL AUDIT COMMITTEE HELD 13 FEBRUARY 2013
Author: Cheryl Santoro- Senior Administration Officer
Presenter: Peter Bean- General Manager Corporate Services
PURPOSE OF REPORT
To advise Council of the minutes of the Municipal Audit Committee meeting held on 13 February
2013 and recommends actions emanating from the minutes.
RECOMMENDATION:
That:1. The unconfirmed minutes of the Municipal Audit Committee of 13 February 2013 be noted.
2. Council endorse the recommended actions as detailed in the minutes of the Municipal Audit
Committee meeting held on 13 February 2013.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
The unconfirmed minutes of the Audit Committee meeting held on 13 February 2013 are
appended to this report as Appendix 1. The Committee considered various issues in relation
to risk, financial management and governance and the minutes contain recommendations for
the consideration of Council.
2.
Background/Issues
It is a requirement within the terms of Reference of the Municipal Audit Committee to meet
and report its decisions and recommendations to the Council for consideration.
Issues discussed and recommendations made by the Committee are noted in the minutes for
action by both individuals and Council.
3.
Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Practice good governance, social, economic and environmental responsibility
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
4.
5 MARCH 2013
Financial Considerations
A provision has been provided in this year’s budget for the remuneration on a fee per
meeting basis for independent members of the Committee, with an optional additional
amount paid to the Chairperson.
5.
Consultation/Public Submissions
The Municipal Audit Committee consists of Councillor Majdlik, Councillor Ramsey and three
independent external audit members Mr Alan Hall as Chairperson, Mr Mark Holloway and Mr
Adam Roberts.
6.
Risk Analysis
Not applicable.
7.
Options
The Audit Committee is an advisory committee of Council, and Council therefore has the
discretion to accept, reject or amend its recommendations.
LIST OF APPENDICES
1. Audit Committee Minutes
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
8.4
5 MARCH 2013
SUBURB NAMING ADVISORY COMMITTEE TERMS OF REFERENCE
Author: Daniel Hogan- Customer Engagement Manager
Author: Tracy Spiteri- Governance Coordinator
Presenter: Peter Bean- General Manager Corporate Services
PURPOSE OF REPORT
To seek the establishment of the Suburb Naming Advisory Committee and the attendant Terms of
Reference in order to advance the formation and naming of eleven new localities as previously
directed by Council resolution.
RECOMMENDATION:
That Council;
a)
establish the Suburb Naming Advisory Committee and;
b)
adopt the Terms of Reference attached as Appendix 1.
Motion
Crs Ramsey/Dunn.
That Council;
a)
establish the Suburb Naming Advisory Committee;
b)
adopt the Terms of Reference attached as Appendix 1 and;
c)
appoint Cr Ramsey as Deputy Chair, and Crs Carli and Dunn as Councillor
representatives.
CARRIED
REPORT
1.
Executive Summary
Council formally resolved at the Ordinary Council Meeting of 20 September 2012 to proceed
with the necessary process to establish eleven new suburbs within the municipality, and to
adopt an accompanying community engagement strategy to develop naming proposals.
The establishment of the Suburb Naming Advisory Committee will be a key strategy in
advancing this Council directive, and to meet the requirements and guidelines of the Office of
Geographic Names (OGN), who are ultimately responsible for accepting any changes to
existing suburban boundaries and names.
The Suburb Naming Advisory Committee will be primarily charged with offering specialist
advice and recommendations to inform the development of suburb name shortlists for
consideration by Council, but will also accept submissions received for potential suburb
names during the public consultation phase.
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5 MARCH 2013
Membership of the Committee is based on direct invitation of key stakeholder groups and
relevant subject matter experts, with an expression of interest process to select general
community representation. The Chairperson and Deputy Chairperson will be the Mayor and
a second Councillor respectively.
The Terms of Reference for the Committee are set out in Appendix 1 and were endorsed by
the Policy Review Panel on Wednesday 6 February 2013.
2.
Background/Issues
Currently the second fastest growing municipality in Australia with an annual growth rate of
approximately 5.6%, exceptional and ongoing urban growth in the City of Melton has created
a requirement for the formation and naming of new suburbs.
According to the Guidelines for Geographic Names 2010, “Municipal Councils play an
important role in ensuring that localities in all areas of Victoria are properly defined and
named. With increases in the Victorian population there are new residential and business
areas being developed on a regular basis. Councils should ensure that they regularly review
their locality boundaries and assess whether they adequately define the existing situation. If
major developments considered to be unique to an area are proposed, for example a set of
subdivisions readily distinguishable from the surrounding landscape, municipal councils
should consider creating a new locality. The benefits of creating a new locality relate to
allowing the area’s residents and businesses to use a unique name for addressing
purposes.”
It is clear that these conditions for action currently exist in Melton City, which will continue to
experience significant growth over the next 20 years. Several established or planned
Precinct Structure Plans (PSPs) will see significant residential development with Principal
Activity Centre’s (PACs) and Major Activity Centre’s (MACs) to the north and south of Melton
township, the Rockbank and Plumpton areas.
The formal process to apply for adjustments to suburb boundaries and names is set out in
great detail in the Guidelines for Geographic Names 2010, and the key principles for
consideration, inclusion or exclusion are; Language, Public interest, Public safety,
Duplication, Directional naming, Assignation, Linking name to place, Commemoration,
Commercial interests, Discrimination, and Indigenous recognition.
Particularly important in the process is the appropriate engagement of the local community
and key stakeholders to alert them of the proposal, allow time to receive objections, and to
inform the eventual naming of the newly established suburbs. The establishment of the
Committee will help serve this purpose, which will also be supported by a wider engagement
strategy that was previously endorsed by Council.
3.
Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Proactively consult, plan, build, maintain and upgrade assets
4.
Financial Considerations
There is limited financial consideration required for the formation and meeting of the
Committee.
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5.
5 MARCH 2013
Consultation/Public Submissions
Public consultation and engagement are key principles driving the establishment of the
Committee. Membership of the Committee is based on direct invitation of key stakeholder
groups and relevant subject matter experts, with an expression of interest process to select
general community representation.
The Committee will partly be responsible for providing insight into community preferences
and feedback and receiving and assessing submissions received for potential suburb names
during the public consultation phase.
6.
Risk Analysis
Should the Committee not be established, there is a high risk that the OGN will determine
that the community engagement requirement of the established process has not been met,
resulting in refusal of the Council application to establish new suburban boundaries and
names.
There is limited risk in establishing the Committee to advise Council of possible suburb
names, as the ultimate decision of which names are included within the application to the
OGN remains always with Council. This is an advisory committee only.
LIST OF APPENDICES
1. Suburb Naming Advisory Committee Terms of Reference
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8.5
5 MARCH 2013
COUNCIL BEAUTIFICATION UNIT
Presenter: Kel Tori- Chief Executive Officer
PURPOSE OF REPORT
To detail the financial and staffing implications of creating a Council Beautification Unit to focus on
beautification and the rejuvenation of the older areas of the City of Melton, with a focus on issues
such as graffiti, tree planting, line marking and working with local business and residents to support
and maintain a clean and vibrant city, as requested via Notice of Motion No. 329 adopted at the
Council Meeting of 15 November 2012.
RECOMMENDATION:
That:
1. The report be received and noted; and
2. Council give consideration to resource commitment to be made to beautification of the
municipality during its consideration of 2013/14 budget.
Crs Borg/Cugliari. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
Council currently undertake beautification works across a variety of Business Units and
within a number of contracts. This has proven to be an efficient and effective methodology,
particularly over the last 12 months, where Council allocated additional financial resources to
beautification.
The creation of a new department or business unit for the specific purpose of focusing on
beautification would represent a significant additional investment on behalf of the Council,
and would not, in my view, deliver on the ground a commensurate improvement in outcomes.
It is my view that additional financial resources directed towards beautification should be
targeted at on-ground delivery rather than at increasing overall management.
In saying this, I recognise that over time with the growth of Melton City the time will come
where an additional department will need to be created to spread the workload currently
being experienced by the existing three General Managers. I do not believe that Council has
at this time reached that point, and I believe that a Beautification Unit would be too narrow a
department to facilitate an appropriate re-spreading of the responsibilities that Council has
overall and would not represent the most effective and efficient way of restructuring the
management of Council.
2.
Background/Issues
At the Ordinary Meeting of Council held on the 15 November 2012 Notice of Motion No. 329
was adopted, as follows:“That the Chief Executive provide a report to Council detailing the financial and staffing
implications of creating a Council Beautification Unit to focus on beautification and
rejuvenation of the older areas of the City of Melton, with a focus on issues such as graffiti,
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5 MARCH 2013
tree planting, line marking and working with local business and residents to support and
maintain a clean and vibrant City.”
Attached as Appendix 1 is a table detailing Council’s financial commitment to items that
could be classified as “beautification” works within the current Budget.
This table demonstrates a significant commitment by this Council and is indicative of the way
in which these works are spread across the various operational areas of the current
organisation structure.
It is the case that a significant part of the cost involved in setting up and operating a specific
Beautification Unit will be absorbed in the administration of the unit structure, rather than in
on ground delivery of projects. It is for this reason that I will propose to Council that if Council
is of the mind to commit additional resources to the area of beautification then such
additional resources can be absorbed within the existing organisational structure and specific
on ground works will be able to be delivered in the most efficient and effective manner.
It should also be noted that within the current structure Council has recently created the
positions of Urban Designer and Landscape Architect which will contribute to the
organisations capacity to deliver on beautification projects.
It would be possible for Council to consolidate the elements from within the existing
organisation that relate to beautification works into a specific unit, which could either be at
the department level, creating a fourth General Manager or at the third line level through the
creating of a beautification business unit. To create a fourth department would involve the
appointment of an additional General Manager with administrative support, a re-division of
the existing responsibility areas under each of the three existing General Managers, and the
creation of the Beautification Unit Manager and support staff.
A review of adjoining/growth councils indicates that generally more than three General
Managers (or Directors) are in place, for example:
Wyndham
5 Directors
Sustainable Development
Community Development
Advocacy
Corporate Services
Infrastructure
Whittlesea
6 Directors
Advocacy & Communications
Community Services
Finance & Organisation
Governance & Economic Development
Infrastructure & Technology
Planning & Major Projects
Hume
5 Directors
City Communities
City Governance & Information
Organisation & Community Learning
City Sustainability
City Infrastructure
Brimbank
5 General Managers
City Development
Corporate Services
Governance & Community Relations
Infrastructure & Environment
Community Wellbeing
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Council currently operates an in-house Open Space Improvement team which consists of
five staff who are charged with undertaking targeted landscape improvements in key
locations. This team would form part of the Beautification Unit along with some existing staff
reassigned to this unit and additional resources to be provided. An indicative structure for
such a unit is as follows:
 General Manager – new position
 Administrative Assistant – new position
 Business Unit Manager – new position
 Engineer/Project Manager – possibly re-assigned
 Landscape Architect – re-assigned
 Urban Designer – re-assign
 Business Engagement Officer – possibly re-assigned from Business Growth &
Sustainability Unit
 Community Development Officer – re-assigned
 5 Additional Staff – Open Space Improvement Team
Additional staffing costs associated with such a structure would be of the order (inclusive of
on costs) of $700,000 per annum, along with a capital cost for vehicles and equipment of the
order $200,000. In addition to this Council would need to commit to providing additional
funding for materials and specialist equipment support of at least $500,000 - $1,000,000 per
annum in order to achieve the full benefit of the additional staffing resources provided in such
a unit.
As previously stated, it is the case that Council does already undertake a significant amount
of works that could be classified as beautification or civic pride works, and these works are
generally included within existing contracts (see Appendix 1). Some of the discretionary
amounts included in provisional sums within these contracts may be able to be recommitted
across to support the work of the Beautification Unit rather than being undertaken within the
specific contracts. Further work would need to be undertaken in order to determine the scale
of such transferability.
Section 94(A) of the Local Government Act 1989 provides that a Council’s Chief Executive
Officer is responsible for:
(1)(a) Establishing and maintaining an appropriate organisation structure of the Council; and
(c) The day to day management of the Council’s operations in accordance with the Council
Plan.
(2) The Chief Executive Officer may appoint as many members of Council Staff as are
required to enable the functions of the Council under this Act or any other Act to be carried
out and to enable the Chief Executive Officer to carry out her or his functions.
As such it is my responsibility as Chief Executive Officer to determine on how the priorities of
Council as detailed within the Council Plan and funded through the Budget are to be
organised and delivered. Therefore, whilst I appreciate that Council is entitled to express a
view, and to allocate financial resources in proportion to their sense of importance of the
varying roles and functions of Council and objectives detailed within the Council Plan, it is my
decision as to how the organisation needs to be structured in order to deliver on such
objectives.
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3.
5 MARCH 2013
Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Practice good governance, social, economic and environmental responsibility
Provide access to quality infrastructure and services
4.
Financial Considerations
As detailed above, it is estimated that the additional Staffing costs associated with
establishing a Beautification Department at General Manager level and the associated
support Staff would cost in the order of $700,000 per annum. In addition to this, on an annual
basis Council would need to commit additional funding for materials and specialist equipment
support in the order of between $500,000 and $1M. In the initial set-up, the cost of vehicles
and specialist equipment would cost in the order of $200,000.
The alternative of expanding Council’s commitment to beautification works through the
existing Staffing structure would reduce the above costs certainly by the management
elements contained therein, which are of the order of $400-$500,000.
5.
Consultation/Public Submissions
Not applicable.
6.
Risk Analysis
Increasing Council’s allocation of funding into beautification works within the existing Staffing
structure would potentially create the risk that existing positions would not be able to pick up
the added workload created, however it is my intention that should Council allocate
additional resources into this area, support mechanisms would be put in place at lower levels
within the organisation to ensure that delivery of the required outcomes were not
compromised, both in terms of the new activities and the continuing activities.
There is also a financial risk associated with creating a new unit in that it will need to be
sustained into the future and this would represent a significant recurrent cost to Council.
7.
Options
While I am supportive of the direction being promoted through this Notice of Motion that
Council should devote greater resources to beautification of the municipality, I believe the
desired outcome is achievable through additional resources being provided within the
existing management structure, and that therefore it is not a requirement at this stage of the
organisation’s maturity for the creation of a further department or business unit in order to
achieve the stated objectives.
LIST OF APPENDICES
1. Existing Contracts
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8.6
5 MARCH 2013
DEVELOPMENT PLAN OVERLAY REVIEW
Presenter: Bob Baggio- Manager Planning
PURPOSE OF REPORT
To inform Council of a review conducted on the Development Plan Overlay in the Melton Planning
Scheme.
RECOMMENDATION:
That Council:
1.
Adopt the Melton Planning Scheme – Development Plan Overlay Review March 2013.
2.
Seek authorisation from the Minister for Planning to exhibit a planning scheme amendment
to change the Development Plan Overlay in the Melton Planning Scheme as recommended
in the review.
3.
Following authorisation, give notice of the amendment as directed by the Minister.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
The Development Plan Overlay (DPO) currently applies to significant parts of the
municipality. The DPO has essentially been used to coordinate the appropriate use and
development of land in new urban areas.
Many of the DPO areas and their associated schedules have remained unchanged in
Council’s Planning Scheme since their introduction, including in some cases since approval
of the Planning Scheme in 1999.
A review has been conducted on the continued applicability of the DPO which has found that
it is no longer relevant to many now developed areas and should therefore be removed
through an appropriate amendment to the Planning Scheme.
2.
Background/Issues
The DPO currently applies to significant parts of the municipality, particularly the area known
as the Melton East Growth Area. A recent broader review of the Council’s Planning Scheme
has raised issues about the continued applicability of the DPO in areas which are now
largely developed.
A review has therefore been conducted of the DPO – including the areas to which it applies
and the schedules applying to each area. A copy of the review is attached to this report at
Appendix 1. Following is a summary of the document.
The DPO is an overlay contained in the Victoria Planning Provisions that can be applied to
planning schemes as required.
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The purpose of the overlay is:
 ‘To identify areas which require the form and conditions of future use and
development to be shown on a development plan before a permit can be granted to
use and develop the land.
 To exempt an application from notice and review if it is generally in accordance
with the development plan.’
The Melton Planning Scheme was approved in 1999 introducing the Development Plan
Overlay and many of the current schedules. Since that time, further areas have been
brought under the DPO provisions in response to specific development proposals and
strategic work undertaken.
In Melton’s case, the DPO has traditionally been used as a planning tool to essentially
coordinate the integrated use and development of new Greenfield urban areas. The overlay
currently contains 15 schedules relating to new towns/suburbs, residential and/or industrial
estates, rural living area, tourist precinct, and activity centres. In the new growth areas, the
use of the DPO has almost entirely been replaced by the Urban Growth Zone and its
requirement for the preparation of precinct structure plans.
Since the introduction of the DPO, many of the areas to which it applies have been either
fully or substantially developed. Further with the passage of time, the requirements of some
of the schedules have become outdated and in need of review. This is particularly the case
with the Melton East Growth Area given that the area is now largely developed and there
would seem no planning rationale to retain the DPO control across the area. In fact, the
overlay if anything has and is creating issues and confusion particularly with existing
residents in proximity to infill development sites. There have been a number of instances in
recent years where sometimes significant proposals for higher density housing development
has been exempt from third-party notice and review rights where the proposal is deemed
generally in accordance with the approved development plan. This is despite the fact that
the surrounding area is largely developed and the proposal had potential to detrimentally
affect surrounding residents. This has forced Council to informally advertise these
applications – a practice which is not generally supported by VCAT.
It is therefore considered appropriate for Council to remove DPO areas as recommended in
the review through an appropriate amendment to the Melton Planning Scheme.
3.
Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Proactively consult, plan, build, maintain and upgrade assets
4.
Financial Considerations
Costs may be incurred in future should the amendment be required to go before a Panel for
consideration.
5.
Consultation/Public Submissions
The future planning scheme amendment will need to be exhibited and submissions may be
received.
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6.
5 MARCH 2013
Risk Analysis
Risks relate to future planning applications in the redundant DPO areas being exempt from
third-party notice and review rights and the confusion and concern that this causes to
affected residents.
7.
Options
Council can either accept the officer recommendation and adopt the review and initiate an
appropriate planning scheme amendment, or elect to take no action.
LIST OF APPENDICES
1. Development Plan Overlay Review
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8.7
5 MARCH 2013
CONSIDERATION OF PLANNING PANEL RECOMMENDATIONS IN REGARDS TO
PLANNING SCHEME AMENDMENT C91 - CAROLINE SPRINGS TOWN CENTRE
AND PLANNING SCHEME AMENDMENT C112 - BURNSIDE SHOPPING CENTRE
Author: Matthew Milbourne- Senior Strategic Planner
Presenter: Bob Baggio- Manager Planning
PURPOSE OF REPORT
To consider the Planning Panel’s recommendations for Amendments C91 (Caroline Springs Town
Centre) and C112 (Burnside Shopping Centre) to the Melton Planning Scheme.
RECOMMENDATION:
That Council:
1. In relation to Amendment C91 (Caroline Springs Town Centre):
a.
Conditionally adopt Planning Scheme Amendment C91 as per the recommendations of
the Panel, subject to an appropriate Section 173 Agreement being entered into for the
provision of a bus interchange and developer contributions as previously agreed.
b.
Submits Planning Scheme Amendment C91 to the Minister for Planning for approval
when the Section 173 Agreement has been entered into.
2. In relation to Amendment C112 (Burnside Shopping Centre):
a.
Defer making any decision regarding Planning Scheme Amendment C112 until the
Council’s Retail and Activity Centre Strategy has been completed.
Crs Borg/Cugliari. That the recommendation be adopted.
CARRIED
REPORT
1.
Executive Summary
At its meeting on 8 March 2012, Council resolved to refer submissions made to Amendment
C112 – expansion of Burnside Shopping Centre to a Panel, and at its meeting on 3 May
2012, Council resolved to refer submissions made to Amendment C91 – expansion of
Caroline Springs Town Centre to an independent Planning Panel appointed by the Minister
for Planning.
The Planning Panel has considered the submissions to both Amendments and has
recommended that Amendment C91 be approved (with minor modifications to its content),
and that Amendment C112 be abandoned.
It is recommended that Council:
 Conditionally adopt Amendment C91 – Caroline Springs Town Centre, as per the
recommendations of the panel (subject to a Section 173 Agreement being signed, which
deals with the location, design and funding of the bus interchange at Caroline Springs
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5 MARCH 2013
Town Centre) and submit the Amendment to the Minister for Planning for approval once
the Agreement is signed, and
 Place Amendment C112 – Burnside Shopping Centre, on hold until Council’s Retail and
Activity Centre Strategy has been completed.
2.
Background/Issues
Council has initiated two independent Planning Scheme Amendments which propose the
expansion of two shopping centres in the Melton East Growth Area.
Amendment C91 proposes to expand the floor area of Caroline Springs Shopping Centre
from 22,000m² to 40,000m². Amendment C112 proposes to expand Burnside Shopping
Centre from 11,000m² (5,000m² of which is for restricted retail) to 36,000m² (5,000m² of
which is for restricted retail). Both of these shopping centres share similar trade areas.
Given that the two Planning Scheme Amendments share the same trade area and the
planning and economic implications of the two centres are so intertwined a single Planning
Panel has considered both of the amendments and has prepared a joint report for the two
amendments.
Amendment C91 – Caroline Springs Town Centre










The Amendment proposes to change the Schedule to the Comprehensive Development
Zone to increase the ‘as of right’ shop floor space from 22,000m² to 40,000m² within the
retail core of Caroline Springs to enable the expansion of Caroline Springs Square, and
amend the Schedule to the Comprehensive Development Zone to allow for shop use
above 40,000m² with a planning permit.
Preparation of the amendment was authorised by the Minister for Planning on 24
November 2009.
The amendment was exhibited from 22 December 2009 to 8 February 2010 with seven
submissions including two that objected to the amendment.
Discussions were held between the proponent, Council and Public Transport Victoria
between February 2010 and March 2012 regarding the provision of a new bus
interchange on the proponent’s land, and developer contributions.
Council considered the submissions made to Amendment C91 at its meeting 3 May
2012, and resolved to refer these to a Panel.
The Planning Panel resolved on 18 May 2012 that it would consider Amendment C91
and C112 concurrently and would prepare a joint report on both proposals as the
matters were related (both are applications to expand retail floor area, and they share
similar trade catchments).
The Planning Panel hearings were held from 31 July to 3 August 2012.
Discussions have been held between the proponent, Public Transport Victoria and
Council regarding the location, design, staging and funding arrangements of the bus
interchange to be provided on the proponent’s land. These arrangements will form the
basis of a Section 173 Agreement.
The Planning Panel report recommends that Amendment C91 should be adopted
subject to some minor changes to the wording in the schedule of the Comprehensive
Development Zone.
It is recommended that Council conditionally adopts Amendment C91 to the Melton
Planning Scheme as per the recommendations by the Panel subject to a Section 173
Agreement being entered into. Once the Section 173 Agreement is finalised and
signed the Amendment will be considered to be adopted and Council will then refer the
Amendment to the Minister for Planning for approval.
Amendment C112 – Burnside Shopping Centre
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5 MARCH 2013
The Amendment proposes to rezone most of the land at the Burnside Shopping Centre
to the Business 1 Zone, increase the cap for shop uses to 36,000m², allow 50,000m² of
office use, and introduce a new schedule to the Development Plan Overlay to apply
specifically to this site.
Preparation of the amendment was authorised by the Minister for Planning on 9
September 2011.
The amendment was exhibited from 3 November to 5 December 2011 and nine
submissions were received.
Council considered the submissions made to Amendment C112 at its meeting 8 March
2012, and resolved to refer these to a Panel.
The Planning Panel held a directions hearing on 3 April 2012.
The Planning Panel resolved on 18 May 2012 that it would consider the matters of
Amendment C91 and C112 concurrently and would prepare a joint report on both
matters as the matters were related (both are applications to expand retail floor area,
and they share similar trade catchments).
The Planning Panel hearings were held over eight days between 1 May and 11 May
2012.
The Planning Panel report recommends that Amendment C112 should be abandoned.
The Panel concluded that Amendment C112 was a major departure from the State
Planning Policy Framework and the Local Planning Policy Framework in the Melton
Planning Scheme, and would not result in net community benefit.









It is recommended that Council defers making a decision about Amendment C112 until
its Retail and Activity Centres Strategy is completed.
Retail Opportunity in the Melton East Growth Area
The Melton East Strategy Plan (revised), 1997 (MESP) which has governed the development
of the Melton East Growth Area over the past 15 years states that the expected residential
community in the area would create a demand of 121,000m² of retail floor space, and that
63,000m² of this should be provided in the Melton East Growth Area (the remainder of this
floor area would be provided in centres outside of the area).
The Strategy Plan indicates that the floorspace would be provided as follows:
Centre
1 x Town Centre (Caroline Springs)
Floorspace Allocation
20,000m²
Community Centres

Banchory Grove
7,500m²

Taylors Hill
7,500m²

Burnside
6,000m²
Neighbourhood Centres (5 locations)
16,500m²
Local Shops (10 locations)
3,000m²
Peripheral Sales (1 location)
2,500m²
Total
63,000m²
The above hierarchy and floor space allocations were provided to ensure that a diverse
range of centres were provided, and they were evenly distributed across the growth area to
provide convenient access to goods and services for residents.
The Melton East Growth Area has nearly been built out, and most of the envisaged centres
have been constructed as planned for by the strategy. Economic reports have been
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provided by both shopping centre owners that demonstrate that there is a shortage of retail
floor space in the Melton East Growth Area, and that there is sufficient capacity for retail floor
space increase in the area (since 1997 there has been an increase in shop floor area
required per person, and there has been a change in shopping formats such as the
introduction of homemaker centres and large format trade supply stores). However, the
extent of the floor area by which the area can grow and which centre(s) should benefit from
this increase is in contention:


The Dennis Family Corporation (owners of the Burnside Shopping Centre) contends
that there is sufficient demand in the Melton East Growth Area for both amendments to
proceed as requested.
Lend Lease (owners of Caroline Springs Square) contend that the demand for retail
floor space in the Melton East Growth Area is limited, and there is only enough
demand to merit one Planning Scheme Amendment being approved.
Council agreed to support both amendments as economic analysis was provided by both
proponents which indicated that there was sufficient demand for more retail floorspace to be
provided in the area. The Dennis Family’s economic analysis, which Council had peer
reviewed, indicated that there was sufficient demand for both Caroline Springs and Burnside
to expand to their desired sizes.
The examination of the amount of retail floor space that the Melton East Growth Area can
support, and what impact the increase of floor area may have on existing, proposed and
surrounding activity centres was the central line of enquiry by the Planning Panel. Hearings
were held over 12 days (four days for Amendment C91, and eight days for Amendment
C112), and reports from four retail economic experts were canvassed and tested.
The Panel made the following observations about the retail environment in the Melton East
Growth Area:






The Melton East Structure Plan (revised), 1997 (MESP) has guided the development of
the Melton East area well in terms of the delivery and location of key infrastructure,
population projections, and development and implementation of a viable and rational
retail hierarchy;
Most of the centres envisaged by the MESP have been delivered in the locations
envisaged by the Plan and to the size indicated by the Plan. A small number of the
lowest order centres have not been delivered, in part this is due to defensive
commercial reasons, and in part due to the inherent weakness in the role and viability
of smaller centres. This creates higher demand for retail services in higher order
centres;
Whilst it was put to the Panel that there was a shortage of retail floorspace in the area,
this was in part contradicted by the retail expenditure in the area which is sitting 10.5%
below the Metropolitan average. If there was a critical shortage of retail floorspace one
would expect to see strong trading levels in the available floorspace.
The MESP has provided clarity and guidance in planning and has provided certainty in
investment.
The MESP is coming to the end of its life, and an evidence based review of the Plan is
now needed to provide the ongoing principles to guide the development of retail and
other community infrastructure.
There is only room in the market for one additional Discount Department Store (DDS)
to establish in the Melton East Growth Area in the short term. There is inadequate
demand for two DDS to establish in the short to mid-term. A DDS is required to
underpin each of the proposed expansions, and therefore it is likely that only one
centre can expand in the short to mid-term. The Panel supports the expansion of
Caroline Springs over Burnside.
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
5 MARCH 2013
Activity Centre policy, local retail policy, alignment with the MESP, and the Melbourne
2030 framework all point to the fact that Caroline Springs should proceed over
Burnside.
If Caroline Springs was to expand as a two DDS centre it would provide a greater
range of retail facilities than what would be provided over a single DDS centres.
Caroline Springs is better placed to service new urban growth in the West Growth
Corridor than Burnside.
On the evidence presented to the Panel there is a significant risk that if both
Amendments were to be approved, a DDS would establish itself at Burnside at the
expense of Caroline Springs. This would defer the expansion of Caroline Springs town
centre and there would be a community disbenefit from delayed or foregone
investment and increased retail offering in the Caroline Town Centre.
The Panel therefore supports the prioritisation of Caroline Springs Town Centre’s
expansion over Burnside Shopping Centre.
Following the Panel’s assessment of the retail economic analysis and its conclusion that
there is insufficient demand for retail floorspace for both retail centres to grow to their desired
size in the short to mid-term, the Panel elaborated further reasons on why Caroline Springs
should be the preferred centre to expand over Burnside:







Caroline Springs Town Centre is recognised as a Major Activity Centre in Melbourne
2030 and the West Growth Corridor Plan.
Caroline Springs Town Centre sits at the top of the adopted retail hierarchy in the
MESP.
It is well located to service the existing population centres, as well as future population
growth.
It is universally accepted that Caroline Springs is a well planned suburb that has
developed in a proper and orderly manner (it has won national urban development
industry awards).
It has attracted approximately $900 million of public and private investment to develop
an impressive range of commercial, community and education related facilities and
services (sports, recreational, library, polices and educational facilities).
It is the focus of public transport provision in the Melton East Growth Area.
There are greater variety of retail facilities that are provided in a two DDS centre, over
a single DDS centre or two single DDS centres, which results in greater consumer
benefit.
Council supported Amendment C112 (Burnside) from the outset as the economic analysis
provided by the proponent and which was peer reviewed by Council revealed that there was
sufficient retail demand in the Melton East Growth Area for both Caroline Springs and
Burnside centres to expand to their desired sizes. The Panel has concluded that the retail
demand is not as robust as the proponent’s economic analysis had purported, and has
recommended to Council that the Amendment be abandoned.
The Panel was critical of Council in a number of areas:
 Lack of a current retail policy.
 That the Burnside amendment should have proposes changing the status of the
Centre from a Neighbourhood to a Major Activity Centre.
 Timing of the Panel hearings.
It is noted that Council has recently engaged consultants to prepare a Retail and Activity
Centre Strategy for Council. This Strategy will provide guidance on creating a hierarchy of
activity centres across the municipality, and it will nominate the location of centres and their
preferred size to ensure that Melton’s residents enjoy convenient access to a wide range of
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goods and services in close proximity to their place of residence. The strategy is expected to
be completed by July this year, following which it is proposed to be incorporated into the
Planning Scheme. This Strategy will be the first of a number of significant planning strategies
being prepared by Council as part of the rewrite of the Planning Scheme.
It is recommended that Council defer making a decision about Amendment C112 until the
Retail and Activity Centre Strategy is complete, and use this Strategy to inform Council’s
decision on whether to adopt the Planning Panel’s recommendation.
Other Matters
The Panel concluded that there were a number of factors which influenced their decision to
recommend that the Burnside amendment should be abandoned, and the Caroline Springs
amendment should be adopted and approved.
Biodiversity
The Burnside site contains native grasslands of very high conservation significance, as well
as individual communities of flora and fauna of State and national significance (Spiny Rice
Flowers, Arching Flax-Lillies, and the Striped Legless Lizard).
It is unclear whether permission will be granted from the Commonwealth Department
administering the Environment Protection and Biodiversity Conservation Act to remove the
flora and fauna from the site.
The affected grassland areas are in key locations on the site and would require significant
changes to the layout of the shopping centre if it were to expand. Given that there is no
certainty on whether the grasslands can be removed, and this may render the proposed
shopping centre layout in the Development Plan Overlay obsolete, it is considered that the
Development Plan Overlay schedule and the Concept Plan were premature and cannot be
resolved until the strategic decisions for the future of the native vegetation areas on the site
are made.
Office Component
The Panel concluded there is no economic evidence in support of the 50,000m² of office
space in Burnside. There is currently 100,000m² of office space servicing the entire western
metropolitan area. The Panel considers it unrealistic that this site could accommodate
50,000m² of office space.
Proposed Changes to the Planning Zones
On 11 July 2012, the Minister for Planning announced that he was seeking to reform the
commercial zones. Part of this package of reform includes the removal of shop floor space
caps associated with all commercial zones (this does not include the Comprehensive
Development Zone).
Submissions made to the zone reform are currently being considered by an expert advisory
committee, which will report their findings on the proposed changes to the zones to the
Minister for Planning.
If the proposed changes to the commercial zones are adopted as exhibited, it is expected
that two primary planning scheme tools which could be used to monitor and regulate shop
floor space in activity (shopping) centres will be through:
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Restricting the size of the commercial zoned land to the size desired to facilitate the
development of a shopping centre and car parking; and / or
Applying the Development Plan Overlay to sites and using this to regulate the size and
form of the shopping centre.
The Panel applied the proposed changes to the commercial zones against the Planning
Scheme Amendments and made the following comments:


Amendment C91, Caroline Springs Town Centre, retains the Comprehensive
Development Zone. The Comprehensive Development Zone provisions are not
affected by the proposed zone reforms, and therefore the shop floorspace caps will
remain in place. It is considered appropriate that the floorspace restrictions to this site
be loosened so it can respond to the unrestrained floorspace conditions enjoyed by
surrounding shopping centres.
Amendment C112, Burnside Shopping Centre, has enough land already zoned for
commercial use to allow a considerable expansion of the shopping centre without
rezoning additional land to allow commercial use. It would be concerning if more land
was released for commercial use if the proposed changes to the commercial zones
were made. Council should explore developing a Development Plan Overlay Schedule
to the site once it is known whether the native grasslands are to be retained on the site,
the Retail Strategy is completed and the results of proposed changes to the commercial
zone have been announced.
Planning Panel Recommendation – Amendment C91 (Caroline Springs)
The Panel considered the proposed wording in the Comprehensive Development Plan,
Schedule 1, and made the following recommendations:
Include the changes in the Amendment documentation as shown in Exhibit LL1 at the C91
Panel Hearing except in Schedule 1 to the Comprehensive Zone:




3.
Clause 2 should be deleted;
The extraneous words in Clause 5 should be deleted;
The Council should further consider the effect of the wording of the common
requirement applying to the uses in Section 1 of the table of uses and whether they
wish to retain it; and
The intended effect of Clause 4 should be further considered and the clause amended
if the intents are not likely to be achieved.
Council Plan Reference and Policy Reference
The Council Plan 2009-2013 (revised 2010) refers to the need for:
Increasing business and employment opportunities.
In particular
3.1
Identify and attract new investment opportunities
3.2
Develop and support existing businesses
3.3
Encourage local skill development and local employment opportunities
Ensuring our fast growth is well planned and managed, and Council’s physical assets are
well maintained.
In particular:
4.4
Provide access to quality infrastructure and services.
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5 MARCH 2013
Financial Considerations
Costs have been incurred by Council in representation at the Panel hearings and other Panel
costs.
5.
Consultation/Public Submissions
Both of the Planning Scheme Amendments went through a public exhibition process,
whereby surrounding land owners and occupiers were notified of the amendment, and
notices were placed in local newspapers circulating in the area and the Government Gazette.
In both instances submissions were received that objected to the amendments. These
submissions were considered by Council, and both amendments were referred to a Planning
Panel for their consideration.
As indicated previously the Planning Panel has made a series of recommendations
regarding the future of these amendments.
6.
Risk Analysis
There is a demonstrated shortage of retail floor space in the Melton East Growth Area, and
this is having an impact on the proximity of goods and services available to residents in close
proximity to their place of residence.
There are risks associated with any course of action with these two amendments:


If Council was to adopt Amendment C91 – Caroline Springs, and abandon the other
there is no guarantee when the expansion of Caroline Springs would proceed. The risk
for the local community is that they continue to have limited access to goods and
services in close proximity to their home;
If Council was to adopt both amendments, it is expected that one retail centre would
expand in the short term, however the growth of this centre would delay the expansion
of the other centre. It is expected that Burnside would expand now, and this would
significantly delay the expansion of Caroline Springs. Whilst this would provide more
retail floor space in the short term, it would be seen as a duplication of the type of
goods and services currently available in Caroline Springs (as both centres would be
anchored by one Discount Department Store), as opposed to the type of goods and
services available in a larger centre anchored by two Discount Department Stores.
It is therefore recommended that certainty be provided for the Melton East Growth Area
community by adopting the Caroline Springs Town Centre expansion amendment. It is
recommended that no decision be made about Burnside Shopping Centre until the Retail
and Activity Centre Strategy is completed.
7.
Options
Amendment C91
In regards to Amendment C91, Caroline Springs Town Centre, Council can resolve to:
1. Adopt Planning Scheme Amendment C91 as exhibited and send it to the Minister for
Planning for approval; or
2. Adopt Planning Scheme Amendment C91 as per the recommendations of the Planning
Panel; or
3. Abandon the Amendment.
The proposed amendment is considered to be consistent with the Melton Planning Scheme
and the Strategic Assessment Guidelines for Planning Scheme Amendments.
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It is recommended that Council conditionally adopt Amendment C91 with changes, as
recommended in the Panel Report, subject to a Section 173 Agreement being signed. Once
the Section 173 Agreement pertaining to the bus interchange, to be provided on the
proponent’s land, has been finalised and signed the Amendment will be considered adopted
and will then be forwarded to the Minister for Planning for approval.
Amendment C112
In regards to Amendment C112, Burnside Shopping Centre, Council can resolve to:
1. Adopt Planning Scheme Amendment C112 as exhibited and send it to the Minister for
Planning for approval;
2. Abandon the Amendment; or
3. Defer making a decision until the detail of the Retail and Activity Centre Strategy is
known.
It is recommended that Council defer Amendment C112 until the Retail and Activity Centre
Strategy is completed.
LIST OF APPENDICES
Nil
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8.8
5 MARCH 2013
PLANNING AMENDMENT C141 - RE-ALIGNMENT OF THE BOUNDARY OF THE
URBAN FLOODWAY ZONE AT 868-898 MELTON HIGHWAY, HILLSIDE
Author: Simon Temple- Principal Planner
Presenter: Bob Baggio- Manager Planning
PURPOSE OF REPORT
To consider a request to amend the Melton Planning Scheme to reduce the extent of the Urban
Floodway Zone on the land – which has approval for residential subdivision.
RECOMMENDATION:
That Council:
1.
Request the Minister for Planning authorise the preparation of Amendment C141, and
exempt all of the notice provisions under Section 20(2) of the Planning and Environment Act,
1987.
2.
Following authorisation, process the amendment as directed by the Minister.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
REPORT
1.
Background
Executive Summary

A Development Plan and Permit were issued in 2011 for the residential subdivision of
868-898 Melton Highway, Hillside.

A request has been made by SMEC Pty Ltd to modify the alignment and reduce the
extent of the Urban Floodway Zone which runs north-south diagonally through the
subject land generally over the existing Stony Hill Creek. The applicant advises that
the Stony Hill Creek waterway is now contained within a smaller area due to
subdivision works undertaken as part of Planning Permit PA2011/3202. This has
resulted in part of the land within the Urban Floodway Zone being made redundant. It
is proposed to rezone this redundant land to the Residential 1 Zone.

It is therefore recommended that Council request authorisation from the Minister for
Planning to prepare the amendment and exempt all of the notice provisions under
Section 20(2) of the Planning and Environment Act 1987.
The Land and Surrounding Area
The subject land is located on the northern side of Melton Highway, Hillside between two
established residential estates (Regency Rise Estate and Bellevue Hill Estate). Other
features of the site are as follows:

The land is slightly irregular in shape, relatively flat with a gentle slope to the south and
is currently vacant (an existing single storey weatherboard dwelling, shed and other
associated outbuildings have been removed from the land).
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5 MARCH 2013

The subject land has a frontage to Melton Highway of 250 metres and a depth of 380
metres resulting in a total site area of 10.5 hectares.

The Stony Hill Creek runs through the middle of the subject land in a north-west to
south-east direction. An existing dam is located in the southern portion of the site.
The surrounding area is characterised by established residential development containing a
mix of single and double storey brick and cement rendered dwellings with concrete tiled
roofing and associated outbuildings. Land opposite the site on the southern side of Melton
Highway has been subdivided and is developing. The land also contains an existing single
storey commercial building (emergency services facility occupied by Ambulance Victoria)
and a recently constructed petrol filling station.
Refer to Appendix 1 for a locality plan.
The Amendment
It is proposed to reduce the footprint of the Urban Floodway Zone within the subject land and
rezone part of the land within the Urban Floodway Zone to a Residential 1 Zone.
The Urban Floodway Zone presently runs north-south diagonally through the subject land
and covers the Stony Hill Creek waterway and partially covers land to the east and west of
the waterway.
The applicant has advised that the Stony Hill Creek waterway will now be contained within a
smaller area due to approved subdivision works carried out as part of Planning Permit
PA2011/3202 resulting in part of the land in the Urban Floodway Zone now being redundant.
It is proposed to rezone this land from the Urban Floodway Zone to the Residential 1 Zone.
The plan of subdivision approved under the Planning Permit shows this land as containing
an internal road and a number of residential lots.
Refer to Appendix 2 for the amendment plan.
Planning History
A development plan (DP2011/002) was approved by Council on 29 August 2011 and
nominates the use and subdivision of the subject land for residential purposes.
Planning Permit PA2011/3202 was issued by Council on 28 December 2011. The permit
allows residential subdivision (156 lots), construction of a dwelling on lots less than 300
square metres in area, use and development of a road in the Urban Floodway Zone, use of
land for leisure and recreation in the Urban Floodway Zone, construction of works in the
Urban Floodway Zone and creation of access to a road in a Road Zone (Category 1). The
planning permit was amended on 25 June 2012.
2.
Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:

Encourage and promote sustainable living

Enhance the quality of urban and natural environments

Leading the organisation and the community through accountability, transparency and
advocacy.

Practice good governance, social, economic and environmental responsibility.
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3.
5 MARCH 2013
Financial Considerations
Council officer time and resources are involved in the preparation and exhibition of the
amendment however statutory fees are required from the proponent to assist in defraying
these costs. The proponent will bear the costs associated with the planning scheme
amendment.
4.
Consultation/Public Submissions
The Department of Planning and Community Development have produced Advisory Note 12
– A Protocol for Fast Tracking Amendments which sets out a fast track protocol to reduce the
time frame for amendments that remove redundant or anomalous provisions.
Under the provisions of Section 20(2) of the Planning and Environment Act, 1987 (the Act)
the Minister may grant an exemption from the requirements relating to giving notice of an
amendment if the Minister considers that compliance with any of those requirements is not
warranted.
Given that the amendment seeks to reduce the extent of the Urban Floodway Zone, involves
rezoning a small part of the land to the Residential 1 Zone and Council previously carried out
informal public notice of the Development Plan application (DP2011/002) to owners and
occupiers of adjacent and surrounding properties, it is considered appropriate in this instance
to request the Minister for Planning fast track the amendment by exempting all of the
notification requirements under the provisions of section 20(2) of the Act.
Issues
Strategic assessment of the proposal
In line with the Strategic Assessment Guidelines for Planning Scheme Amendments (August
2004), prepared by the State Government, every Planning Scheme Amendment should be
strategically supported and maintain or develop the strategic focus of the Planning Scheme.
It is necessary to determine whether any amendment supports or implements the State
Planning Policy Framework (SPPF) and the Local Planning Policy Framework (LPPF) of the
Planning Scheme. Further, Council must determine whether the outcome of the amendment
will have any consequences in terms of the Planning Scheme’s directions, useability and
transparency.
The matters required to be covered in the Strategic Assessment Guidelines are addressed in
the explanatory report.
The amendment is consistent with the objectives of planning in Victoria, the relevant sections
of the State and Local Planning Policy Framework (including Council’s Municipal Strategic
Statement and Council’s local planning policies) and the purpose of the Residential 1 Zone.
The amendment will enable protection of the existing waterways in terms of natural flood
carrying capacity, flood storage functions and overland flows by enabling the nominated
residential lots (proposed) within the subdivision to be used and developed for residential
purposes in a manner that will encourage a diversity of housing types, size and choice, make
efficient use of existing infrastructure, encourage energy efficiency and increase residential
densities in established urban areas.
The amendment would remove a redundant portion of the Urban Floodway Zone from an
internal road and residential lots and allow these proposed lots to be developed for
residential purposes without having to place onerous planning and economic constraint on
the future owners and occupiers of these lots. The rezoning of the redundant portion of the
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5 MARCH 2013
land to a Residential 1 Zone is appropriate as it will be consistent with the current zoning that
applies to the remainder of the land as well as zoning of the adjacent land to the north, east
and west which contain established residential areas.
The amendment re-aligns the boundary of the Urban Floodway Zone as a result of
subdivision works carried out on the land in accordance with a Stormwater Management
Plan approved under Planning Permit PA2011/3202 and provides appropriate recognition of
the Stony Creek flood zone environment and overland flows.
It is not standard practice to apply for notice exemptions for a Planning Scheme Amendment,
however given the location of the site, the current land use zones which could have adverse
amenity impact on residential uses, and the proposed land uses would limit amenity impact,
it is recommended that notice exemptions be sought for this amendment.
5.
Options
Council can resolve to either:
6.

Support the amendment and request the Minister Planning grant an exemption from
the requirements relating to giving notice under the provisions of Section 20(2) of the
Planning and Environment Act, 1987; or

Support the amendment and request the Minister for Planning provide authorisation for
Council to exhibit the amendment; or

Refuse the application to amend the Melton Planning Scheme as proposed by the
proponent.
Conclusion
The proposed amendment is considered to be consistent with the Melton Planning Scheme,
Melbourne 2030 and the Strategic Assessment Guidelines for Planning Scheme
Amendments.
It is therefore recommended that Council request that the Minister for Planning authorise the
preparation of Amendment C141, and exempt all of the notice provisions under Section 20(2)
of the Planning and Environment Act, 1987.
LIST OF APPENDICES
1. Locality Map for Planning Scheme Amendment C141
2. Proposed Zoning Map for Amendment C141
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
8.9
5 MARCH 2013
PLANNING SCHEME AMENDMENT C140 - SITE SPECIFIC EXCLUSION FOR
INDUSTRIAL AND RETAIL USES AT 2 - 50 MESKOS ROAD, ROCKBANK
Author: Sophie Thompson- Strategic Planner
Presenter: Bob Baggio- Manager Planning
PURPOSE OF REPORT
To consider a request to amend the Melton Planning Scheme to allow the development of a
Concrete Batching Plant, expanded Rock Crushing Facility and Garden Supplies use at 2-50
Meskos Road, Rockbank
RECOMMENDATION:
That Council:
1.
Request that the Minister for Planning authorise the preparation of Amendment C140 – Site
Specific Exclusion for Industrial and Retail uses at 2-50 Meskos Road, Rockbank.
2.
Following authorisation, give notice of the Amendment as directed by the Minister.
Crs Turner/Ramsey. That the recommendation be adopted.
Cr Majdlik called for a division of Council.
For:
Crs Cugliari, Majdlik, Ramsey and Turner.
Against:
Crs Borg, Carli and Dunn.
The Mayor declared the division CARRIED
REPORT
1.
Background
Executive Summary
A request has been made from Aurora Construction Materials Pty Ltd seeking Council
support to amend the Melton Planning Scheme in order to exclude the site from the
requirements of the Urban Growth Zone (UGZ) and allow industrial / retail uses, which would
otherwise be prohibited.
A request has also been made to introduce an Incorporated Document into the Planning
Scheme, which would allow a concrete batching plant to operate on the site, in conjunction
with a new rock crushing facility (in place of an existing rock crushing facility) and new
garden supplies use.
The site, located on Meskos Road in Rockbank, sits adjacent to the Western Freeway. The
site already contains an approved nursery and rock crushing facility.
The proposed use is expected to provide sustainable concrete products (E-Crete) to assist in
the development of future growth areas within the City of Melton.
The proposal is considered to be appropriate in this location and the proposed amendment
should be supported by Council.
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5 MARCH 2013
The Land and Surrounding Area
The subject land has an area of 51.73 hectares and is bounded by the Western Freeway,
Meskos Road and the Melbourne-Ballarat Rail line (refer Appendix 1).
The site currently contains an existing nursery and a rock crushing facility (which expires in
2017). The rock crushing use is currently screened by earth bunds which are visible from
Greigs Road.
The surrounding area consists of rural properties, with the closest existing dwelling located
about 500m from the site.
The Amendment
A request has been received to amend the Council’s Planning Scheme to facilitate the
development of a Concrete Batching Plant, Rock Crushing Facility and Garden Supplies Use
on the site. It is proposed to remove the existing crushing plant that operates under a
temporary planning permit.
These uses are currently prohibited in the Urban Growth Zone – however the existing
nursery and rock crushing facility enjoy existing use rights.
The proposed uses will be confined to the eastern portion of the site accessed from Meskos
Road (refer Appendix 2). The proponents advise as follows:
 The concrete batching plant and recycling crushing facility is a proposal by ACM.
ACM is a supplier of crushed rock and concrete to the residential, civil and
construction industries. ACM prides itself on its innovation and intends to set new
standards in the manufacture and supply of sustainable construction materials.
Replacing conventional cements with waste materials from industrial processes, one
of its products E-Crete produces up to 80% less carbon than conventional concrete.
 ACM is proposing to expand the current operations at the subject site to include a
concrete batching plant to make available a large range of different products such as
pre-mixed concrete, crushed rock, aggregate, building materials and garden supply
materials. All of these products will be essential in the building of the surrounding
housing communities for many years to come and in addition provide a local source
of employment. This model is currently set up in O’Herns Road, Epping, servicing
Melbourne’s northern suburbs and will be replicated at the subject site.
 ACM’s concrete batching plants are modelled on sustainable practices and are
streamlined and enclosed plants, unlike those traditionally developed in Melbourne’s
industrial areas. In essence, rock is brought to the site from subdivisions under
construction, is crushed on site and then reused in nearby subdivisions for road base
and other related construction purposes. Key measures include:
 All stormwater will be captured on site and this water will be used in the Concrete
and Crushing operations.
 All incoming rock is from construction sites.
 All concrete slurry waste is captured and reused.
 A wheel wash is provided for trucks exiting the site.
 A permanent water cart will be on site under the dust management plan to control
site dust.
The proposed concrete batching plant epitomises best environmental practice and will
operate well within the confines of the traditional concrete batching plant.
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5 MARCH 2013
It is anticipated that the recycling crushing facility and concrete batching plant will need to
operate at the site for up to 25 years. After this time much of the land development in this
growth corridor will be complete and the need for this facility will be much less. The site could
then be converted for other more relevant industrial uses.
The concrete batching plant will comprise:






Car parking;
Administration building;
Batching plant compound;
Wheel wash facility;
Sand and aggregate stockpiles;
Silo’s;


Rock crusher; and
Bund walls.
The proposed hours of operation for the concrete batching plant and rock crushing facility
are:


5.00am to 6.00pm Monday - Saturday
7.00am to 6.00pm Sundays and Public Holidays.
The acoustic assessment recommends the following noise control measures in order to
minimise noise emission to residential locations and achieve compliance with the SEPP N-1
noise limits. The recommendations have also been developed at an early stage of planning
for the project and further opportunities for noise reduction may arise as the design is
developed.
Area for noise
control
Recycling Crushing
Facility
Perimeter bunding
around rock
stockpile
Reversing Beepers
Rock Breaker
Recommendation
Configure the crushing and screening plant to achieve a noise
reduction of 15dB(A) to the south and west by the use of localised
acoustic screening elements if the proposed rock stockpile and
perimeter bund is not sufficient to achieve this degree of
attenuation.
Maintain the perimeter bunding around the rock stockpile on the
southern and western sides to a height nominally 3m above the
general level of the rock stockpile. On the other sides it does not
need to be more than 2m above the general level of the stockpile.
Mobile equipment operating at the site prior to 7am be fitted with
broadband reverse alarms which vary their noise output according
to the ambient noise level. These reversing alarms should be
selected for the lowest noise level consistent with safe operation.
Operate the rock breaker at ground level, not on the elevated rock
stockpile.
The proponent has also engaged Consultants to prepare the following reports to assess
possible impacts for the use and development of the site. Recommendations resulting from
these reports have been, or will be incorporated into the design, development and operation
of the proposed uses.
These reports include:

Traffic Impact Assessment – no significant traffic issues have been identified.

Noise Emission Assessment – the proposal will meet SEPP N-1 requirements for all
activity within the specified operating hours.
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2.
5 MARCH 2013

Flora and Fauna Assessment – recommendations relating to onsite weed management
and provision for landscaping features which will protect the Native Vegetation
Grassland (considered to be of State Significance) which applies to the site.

Landscape Masterplan – significant landscaping is proposed on bunding.
Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:



3.
Protecting our environment.
Increasing business and employment opportunities.
Ensuring our fast growth is well planned and managed.
Financial Considerations
Council officer time and resources are involved in the preparation and exhibition of the
amendment however statutory fees are required from the proponent to assist in defraying
these costs.
4.
Consultation/Public Submissions
Public notification of the application
Exhibition of the amendment will involve notice:
5.

To land owners and occupiers, and Government bodies, who may be materially affected
by the amendment.

In a local newspaper circulating in the area, on Council’s website, and in the Victorian
Government Gazette.
Issues
Strategic assessment of the proposal
In line with the Strategic Assessment Guidelines for Planning Scheme Amendments (August
2004), prepared by the State Government, every Planning Scheme Amendment should be
strategically supported and maintain or develop the strategic focus of the Planning Scheme.
It is necessary to determine whether any amendment supports or implements the State
Planning Policy Framework (SPPF) and the Local Planning Policy Framework (LPPF) of the
Planning Scheme. Further, Council must determine whether the outcome of the amendment
will have any consequences in terms of the Planning Scheme’s directions, useability and
transparency.
The land is identified for future industrial development in the Western Growth Corridor Plan.
Future development of this land will be determined through the preparation of a precinct
structure plan. This land is likely to be included in the future Mt Atkinson PSP – which has
no timeframe for commencement at this stage.
The proposed Concrete Batching use is identified as a ‘Use with Adverse Amenity Potential’
within the Melton Planning Scheme and as such a 300m buffer distance is required between
a batching plant and any residentially zoned land. The Western Growth Corridor Plan
identifies future mixed use zoning (Business and Residential) to land within the future Mt
Atkinson PSP, to the south of Greigs Road.
It is considered that the proposal should be assessed by Council on two main criteria:

Whether the proposed uses have potential to prejudice the preparation of the future Mt
Atkinson PSP.
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
5 MARCH 2013
Whether the proposed uses have potential to cause unreasonable amenity impacts on
surrounding residents.
The 300m buffer from the proposed concrete batching plant will encroach on a portion of the
land identified for Business and Residential uses (to be located within the Mt Atkinson PSP).
However, given this land is also located within close proximity to the railway line and Hopkins
Road, it is considered that this land would be more suited to industrial and commercial uses
rather than sensitive uses. It is therefore considered that the proposed batching plant and
associated uses are not expected to prejudice the preparation and development of this PSP,
and in particular any future residentially zoned land.
Secondly, the proposed uses on the land are not expected to cause any unreasonable
detriment to surrounding dwellings, as they are to be designed and managed to avoid
amenity impacts. Some of the design elements which will aid in reducing amenity issues
include:




Bund walls – to be used to screen the surrounding areas from noise and dust. These
walls also act as a visual barrier.
Landscaping and vegetation of bund walls – to provide further screening of the facility.
Internalisation of Batching Plant – to reduce noise and limit dust.
Limitation of Operating Hours.
The preparation of consultant reporting for the site and implementation of recommendations
made by this reporting, provides further evidence that the design and operation of the site
can be done in a manner which will not cause undue amenity impacts to surrounding areas.
The proposal will also provide local building materials for the development of the growth
areas within the City of Melton. It is also considered that the proposed uses have potential to
provide local employment opportunities. It is for the above reasons that the proposal is
considered to be appropriate in this location and the proposed amendment should be
supported by Council.
6.
Options
Council can resolve to either:
1.
2.
3.
7.
Support the amendment and request the Minister for Planning provide authorisation for
Council to exhibit the amendment; or
Suggest changes to the amendment, and then submit the amendment and request to
the Minister for Planning; or
Refuse the application to amend the Melton Planning Scheme as proposed by the
proponent.
Conclusion
The proposed amendment is considered to be consistent with the Melton Planning Scheme,
Melbourne 2030 and the Strategic Assessment Guidelines for Planning Scheme
Amendments.
It is recommended that Council request the Minister for Planning to authorise the preparation
of Amendment C140.
It is also recommended that once authorised, Council give notice of the Amendment as
directed by the Minister.
LIST OF APPENDICES
1. Locality Plan
2. Preliminary Plan for the Site
Page 39 of 64
MINUTES OF THE ORDINARY MEETING OF COUNCIL
8.10
5 MARCH 2013
METROPOLITAN PLANNING STRATEGY DISCUSSION PAPER
Author: Laura-Jo Mellan- Coordinator Strategic Planning
Presenter: Bob Baggio- Manager Planning
PURPOSE OF REPORT
To allow Council to consider its submission to the Minister for Planning in relation to the
‘Melbourne let’s talk about the future’ a Metropolitan Planning Strategy Discussion Paper.
RECOMMENDATION:
That Council adopts the attached submission and submit this to the Minister for Planning for
consideration in the preparation of the Draft Metropolitan Planning Strategy.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
Cr Carli left the chamber at 8.11pm.
Cr Carli returned to the chamber at 8.13pm.
REPORT
1.
Executive Summary
The ‘Melbourne let’s talk about the future’ - Metropolitan Planning Strategy Discussion Paper
was released for comment on the 26 October 2012 and submissions are due to the Minister
for Planning by 28 March 2013.
The attached submission, (refer Appendix 1), will form the basis of Council’s submission to
the Minister for Planning.
It is recommended that Council endorse the attached submission and forward this to the
Minister for Planning for consideration in the preparation of the Draft Metropolitan Planning
Strategy.
2.
Background/Issues
For the past ten years, the design of metropolitan Melbourne has been guided by the State
Government’s strategic planning document, Melbourne 2030. Recently, however, the
Minister for Planning announced that Melbourne 2030 will soon be replaced by a new
Metropolitan Strategy developed to manage Melbourne’s growth and change, and contribute
to the overall vision for the State including links with regional Victoria.
The strategy will help guide Melbourne’s growth and change over the next 30-40 years, and
will give communities, businesses and local government the confidence, flexibility and
certainty needed to make informed decisions about their future.The aim of the Metropolitan
Planning Strategy is:


to build on Melbourne’s strengths and character.
to guide decisions about development, infrastructure and investment.
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MINUTES OF THE ORDINARY MEETING OF COUNCIL


5 MARCH 2013
to ensure communities, businesses and councils in Melbourne and regional Victoria can
make informed decisions about their future.
to provide tools and systems to make it easier to make responsible planning decisions.
On 26 October 2012, the Minister for Planning released the discussion paper “Melbourne,
let’s talk about the future”, designed to generate discussion about the content of the new
Metropolitan Strategy. Submissions are due to the Minister for Planning by 28 March 2013,
and the discussion focuses on nine principles grouped in themes relating to aspirations, what
needs to change to achieve the vision and what is need to implement the plan:
The nine Principles of the ‘Melbourne, let’s talk about the future’ are:
1. A distinctive Melbourne
2. A globally connected and competitive city
3. Social and economic participation
4. Strong communities
5. Environmental resilience
6. A polycentric city linked to regional cities
7. Living locally – a ’20 minute’ city
8. Infrastructure investment that supports city growth
9. Leadership and partnership
Council’s submission provides commentary on each of the themes presented in the
Metropolitan Planning Strategy Discussion Paper and makes recommendations on what
should be considered in the development of the draft Metropolitan Planning Strategy.
In summary, Melton City Council is generally supportive of the outcomes and principles
contained within the Discussion Paper but notes that in many instances further consideration
should be given to how the ideas and concepts emerging from the discussion paper translate
into strategies, actions and policy directions that can be implemented across the
metropolitan area. It is critical that the objectives of creating local distinctiveness and
providing ‘choice’ for all communities is embedded within the outcomes contained within the
draft Metropolitan Planning Strategy (MPS).
In addition to the suggestions outlined in the discussion on each principle, Melton City
Council believe that above all, bipartisan support of the Metropolitan Planning Strategy is
required to ensure that everyone is working towards a shared vision and common goals in
the short, medium and longer terms. A mechanism for ensuring this bipartisan support could
be to enshrine the strategy in legislation to give it the statutory weight that this critical
planning document needs if the vision is to be realised.
Critical to the success of all outcome principles is investment in the rail, public transport and
road networks. If the Metropolitan Planning Strategy is to be the integrated land use
planning document that it is intended to be then it is suggested that an Integrated Transport
Action Plan for the metropolitan area which identifies projects, timelines, funding
requirements and responsible authorities is a fundamental supporting document to the MPS.
As with the Metropolitan Planning Strategy this must have bipartisan approval to ensure that
everyone understands what is required to deliver on the vision and can commit to the plan.
Finally, Melton City Council submits that a clear and measureable implementation strategy
must be a key component of the MPS. It must identify actions such as key strategic projects,
or further strategies/policies which must be developed for all levels of government which are
required to implement the MPS. The implementation strategy should identify a lead agency
responsible for the delivery of each action, timescales for completion and potential funding
sources to make all those responsible for shaping the future of metropolitan Melbourne
accountable.
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3.
5 MARCH 2013
Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Advocate to the State and Federal Government and to other service providers on behalf of
our community
4.
Financial Considerations
Not applicable.
5.
Consultation/Public Submissions
The
Minister
for
Planning,
through
the
Plan
Melbourne
website
http://www.planmelbourne.vic.gov.au/ has invited all interested members of the community to
make a submission to the Melbourne Planning Strategy Discussion Paper.
This submission is to be made by Council. Any individual/organisation who wishes to
comment on the Discussion Paper can make their own submission to the Minister of
Planning.
6.
Risk Analysis
If Council chooses not to submit a submission to the Minister for Planning on the
Metropolitan Planning Strategy Discussion Paper it misses the opportunity to inform the
preparation of the Metropolitan Planning Strategy which will guide investment in
infrastructure and integrated land use planning across the metropolitan region.
7.
Options
Council can either submit the document at Appendix 1 as its submission to the Metropolitan
Planning Strategy Discussion Paper, or choose not to make a submission.
LIST OF APPENDICES
1. Appendix 1 - Metropolitan Planning Strategy Council's submission
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
8.11
5 MARCH 2013
COURTHOUSE PLAZA STREETSCAPE RENEWAL - CONSULTATION RESULTS
AND THE WAY FORWARD
Author: Matthew Hutchinson- Design and Traffic Coordinator
Presenter: Brett Luxford- Acting General Manager Planning and Development
PURPOSE OF REPORT
To detail the results of the public consultation and propose a way forward for the detailed design
for future improvements to the Courthouse Plaza, Melton.
RECOMMENDATION:
1.
That Council undertake further consultation in relation to the Courthouse Plaza and McKenzie
Street precinct, particularly utilizing the upcoming opening of the library.
2.
That as part of the consultation options be provided for the Courthouse Plaza as a result of the
feedback received to date.
3.
That a further report be provided to Council on the issue following the consultation process.
4.
That Council consider allocating $50,000 in the 2013/2014 budget to undertake immediate
improvements to pedestrian access to the Plaza and library, and to undertake a range of place
making activities at the Plaza.
Crs Ramsey/Borg. That the recommendation be adopted.
CARRIED
Cr Dunn left the chamber at 8.16pm.
Cr Dunn returned to the chamber at 8.17pm.
REPORT
1.
Executive Summary
In 2012 Council established a Community Reference Group to lead the development of a
master plan for improvements to the Courthouse Plaza in Melton.
In December 2012 Council resolved to publically exhibit the draft plan.
Fourteen
submissions have been received. The feedback has indicated support for Council’s
streetscape improvement works generally and for Council’s intention to improve the Plaza.
However, it is also clear that there is mixed views as to how the Plaza should be used in an
activation sense, and therefore what actual physical changes and improvements should
occur.
The issue of linkages to the new library have also been identified, as has the need to
establish a clear vision and consistent approach to dealing with this overall precinct.
It is recommended that Council undertake further consultation, utilising the forthcoming
opening of the new library as a major opportunity for input. In the meantime there are more
immediate improvements Council can make to improve pedestrian access to the Plaza and
library, along with the opportunity to activate the Plaza with various place making activities.
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2.
5 MARCH 2013
Background/Issues
The Melton Courthouse precinct is the area fronting Palmerston Street and High Street next
to IGA (see Appendix 1). The precinct currently contains a sound shell, taxi rank, three
stores, car parking and the clock tower.
In May 2011 Council resolved to establish a temporary committee to design the
redevelopment of the Courthouse Plaza to bring back to Council for further consideration.
As a consequence of Council’s resolution a Community Reference Group (CRG) was
established to provide input into the design process. Requests for quotations were sent to
various landscape designers and the project was awarded to Land Design Partnership. The
design that resulted was based on some of the ideas and themes produced in the High
Street Activity Centre Structure Plan 2006.
There is a strong connection to the Palmerston Street Streetscape project that was recently
completed with the paving and pergola themes continuing. After a number of draft drawings
were produced and reviewed by the CRG, a final concept and costing was completed in April
2012. The concept was produced in two stages with some elements in stage two still to be
decided.
A report on the draft master plan was provided to the 13 December 2012 Ordinary Meeting
of Council, where Council resolved:
1.
That the Melton Courthouse Concept drawings be publicly exhibited for a period of 30
days.
2.
That a further report be provided to Council following the conclusion of the consultation
process with a view to adopting a final plan.
3.
That Council consider funding the implementation of the final plan as part of the
2013/2014 budget process.
The public consultation process has taken place with further details of the submissions
received detailed later in this report. Overall there was positive feedback on Council’s desire
to undertake improvements to the Courthouse Plaza. There was also positive feedback in
relation to other recent improvement works Council has undertaken in the Melton Shopping
and Business District including the Palmerston Street bus interchange works.
The consultation has also identified a divergence of views as to a range of elements of the
intended works at the Plaza, including:
 The need for a playground
 New toilet facilities
 Location of the clock tower and the wooden horse sculpture
 Extent of tree planting
 Extent of lighting
 Need for linkages to the new library
 Activation of the space through various activities such as performances etc.
 The future of the Visitor Information Centre – opportunity for a cafe
Other opportunities that have emerged include:
 Improve pedestrian access to the Plaza from the east side of Palmerston Street
 Reconfiguration of the taxi rank in Palmerston Street
 Reconfiguration of the car park on the west side of Palmerston Street
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5 MARCH 2013
A critical element of improvements to the Plaza is its linkages to McKenzie Street and the
new library. McKenzie Street will require significant improvements in the foreseeable future
so as to appropriately complement the new library. It is important that upgrade works in both
these locations, and others in the Shopping District be undertaken in accordance with a
strong vision that has the support of the local community.
The new Melton Library is scheduled to open in May with an official opening likely in late
May, at an exact date yet to be fixed. A suggested way forward is to undertake further
community consultation on the day of the official opening. The opening will have a strong
community attendance and will provide for an excellent opportunity to capture community
views regarding both Courthouse Plaza and McKenzie Street. Options can be presented as
to how to respond to the issues identified in the consultation process to date.
A critical element of any streetscape improvement relates to its actual usage. Whilst there is
significant costs in the infrastructure upgrades (trees, paving, seating etc) the community
usage element is paramount. From the consultation process to date there is divergent views
as to what the community seeks to use the space for. In other words there is currently no
clear sense as to the community vision for the precinct. There is further opportunity in gather
community input through the abovementioned consultation.
In the absence of an immediate major upgrade of the Plaza Council can initiate a number of
actions:
 Develop a program of place making activities including things such as activities in the
Courthouse such as live music, outdoor cinema and markets
 Subject to budget approval undertake complementary improvements including,
creating a footpath link from the Courthouse to the Library and minor landscaping
works at an estimated cost of $50,000 (approximately) (refer Appendix 3).
3.
Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Provide opportunities for people to come together, socialise and be involved in their
community
4.
Financial Considerations
The estimate cost for stage one is $800,000 (approximately), based on the schematic plan
which has been publicly exhibited.
A budget of $500,000 for streetscape renewals was allocated in the 2012/2013 budget. This
comprised $100,000 for routine minor renewals across the municipality and sits within the
Operations unit budget. The remaining $400,000 was made up of a proposed income of
$200,000 from the Federal Government, which was the subject of an unsuccessful funding
submission. This leaves a balance of $200,000 in the 2012/13 budget.
If Council determines to proceed with full design of Stage 1 in its current form, the cost of this
can be drawn from the existing budget.
If Council proceeds on the basis of the recommendation, immediate works can be
undertaken to improve pedestrian access at the cost of approximately $50,000 from within
the existing budget.
5.
Consultation/Public Submissions
Following the public consultation process Council has received 14 responses as detailed in
Appendix 2.
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5 MARCH 2013
There is overall support for Council’s program of improvements to the streetscape although
there a range of different views as to what upgrades and uses should occur in the Plaza.
6.
Risk Analysis
If Council determines to proceed with Stage 1 as currently presented, it presents some risk
of providing an outcome that is not necessary sought by the community.
7.
Options
1. That Council determine what changes, if any, to make to the Plaza master plan as a
result of the consultation, and then proceed to detailed design. Council would also need
to consider allocating money in the 2013/2014 budget to commence works.
2. i) Undertake further community consultation as detailed in the report to enable a clear
community vision to be established for the Plaza and McKenzie Street precinct. This
would then enable an overall master plan and place making program to be established.
ii) As part of the 2013/2014 budget process, consider allocation of money towards
complimentary works that will improve access to the Plaza and library in the immediate
term, as detailed in the report.
LIST OF APPENDICES
1. Couthouse Plaza Streetscape Renewal - Limit of Works
2. Courthouse Plaza Streetscape Renewal comments received
3. Courthouse Plaza Renewal - Interim improvement
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
8.12
5 MARCH 2013
DOMESTIC ANIMAL MANAGEMENT PLAN REVIEW
Author: Ian Stewart- Compliance Manager
Presenter: Peter Bean- General Manager Corporate Services
PURPOSE OF REPORT
For Council to consider the Domestic Animal Management Plan. The Draft plan provides strategic
direction for the next four years.
RECOMMENDATION:
That Council:
1. Adopt the 2012-16 Domestic Animal
recommendations set out in the plan.
Management
Plan
and
the
Committees
2. Acknowledge and thank the four independent community representatives for their
contribution in the development of the 2012-16 Domestic Animal Management Plan.
Crs Carli/Borg. That the recommendation be adopted.
CARRIED
Cr Cugliari left the chamber at 8.21pm.
Cr Cugliari returned to the chamber at 8.22pm.
REPORT
1.
Executive Summary
The City of Melton Domestic Animal Management Plan Community Liaison Committee has
met on four occasions since its creation by Council. The committee has considered the draft
plan as well as suggested activities prepared by the Department of Primary Industries. The
Community representatives have consulted with their groups and have made a number of
suggested alterations to the Draft Plan. The Draft plan is now presented for Council
consideration.
2.
Background/Issues
Council’s is required to prepare a Domestic Animal Management Plan (DAMP) every four
years in accordance with section 68A of the Domestic Animal Act. The Council adopted its
first DAMP at the Ordinary meeting of Council held on 24 November 2008.
The Department of Primary Industries (DPI) who administers the Domestic Animals Act has
granted an extension to the 30 June 2013 for Council to adopt this document.
At the Ordinary meeting of Council held on the 9 February 2012 Council resolved to establish
a Domestic Animal Management Plan Community Liaison Committee. This Committee was
endorsed with reviewing the DAMP and making recommendations to Council on its content.
Four Community representatives were appointed to the committee at the Ordinary meeting of
Council held on the 26 July 2012.
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5 MARCH 2013
Council staff attended a workshop convened by DPI that released the new template for the
DAMP’s. Staff have converted the old plan into the new template and added in the additional
information on the activities currently undertaken as part of the animal management service.
The initial draft plan has been presented to the Community Liaison Committee for
consideration. DPI also provided each Council with a list of activities
(Educational/promotional, and compliance) for consideration. The committee has considered
these activities and has made some suggestions for Council to consider.
Issues raised by the Committee for Council’s consideration:
 That Council consider altering the hours of operation of the pound. (Included in draft
plan under Overpopulation and High Euthanasia – Objective 1)
 Have feral cats added as a category in Environmental Management Plans. (To be
referred to the next review of the Environmental Management Plan.
 Review the current registration fees to include a greater differential between sterilized
and unsterilized animals to encourage desexing. (Included in draft plan under
Overpopulation and High Euthanasia – Objective 1)
 That Council consider more off-leash animal parks and provide a higher level of
amenity.(Included in draft plan under Overpopulation and High Euthanasia –
Objective 2)
 That Council raise awareness on dog fit for various lifestyles. (Included in draft plan
under Overpopulation and High Euthanasia – Objective 2)
 That Council promote awareness about the types of animal services available in the
municipality. (Included in draft plan under Overpopulation and High Euthanasia –
Objective 2)
 That Council review the Local Law on the number animals that can be kept and provide
guidelines for granting of permits.(Included in draft plan under Overpopulation and
High Euthanasia – Objective 1)
 That Council investigate the possibility of introducing a cat collection program from
residents. (Included in draft plan under Overpopulation and High Euthanasia –
Objective 1).
Issues:
Pound Operations
A number of options (extend weekday & weekend hours, shift week day hours to latter in the
day to suit working families) were considered by the committee. Each of the options was
costed so that the committee could see the impact on the budget and animal registrations if
these costs needed to be generated from the animal registrations. At the end of the
discussion the committee preferred option was to amend the afternoon opening hours from
the existing time slot of 3.00pm – 4.30pm to 4.30 – 6.00pm. As these hours are outside the
current office hours of the organisation Council would need to amend staff working
conditions and provide two staff members to comply with OH&S requirements. To provide
this service this would incur additional costs of $25k.Currently Council has about 18,000
animals registered in the municipality which would equate to an additional $1.50 on the
current registration fees.
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5 MARCH 2013
Feral Cats
The committee discussed the issue of cats on rural properties that do not belong to any
individual but live in sheds and the like. These cats are generally not desexed and bred
without any controls. These cats roam around the rural areas and into reserves where they
destroy the native fauna. The committee believed that by including these issues in
Environmental Plans this may assist in reducing the problem.
Cat Collection Program
The committee considered the introduction of a cat collection program (similar to
Brimbank), but due to the level of research required it was decided to recommend that
Council consider this in year two of the plan (via a separate report to Council).
The committee had reservations about providing this service as they believed that the
residents should have to contribute to the operation of the service and there would also be
considerable development of policies and procedures.
Registration Fees
The committee considered there should be a greater differential between the sterilized and
unsterilized animal registration fees to encourage residents to desex their animals. With
Council’s local law on desexing of cats the only option for this variation is in the dog
category. By increasing the dog registration by $10 for unsterilized dogs Council could
reduce the sterilized registration fee by $7. The committee consider that the costs need to
be kept to a minimum to encourage residents to actually register their animals. The
committee believed that the above option was at the higher end of the fee variations.
Council Website
The committee believes that providing greater information on Council’s website will assist in
the reduction of dumped animals. This information will assist residents in determining the
most suitable breed for their lifestyle as well as providing information on the animal related
services available in the municipality. This information should be relatively simple to
research and provide links on our website.
Off Leash Areas
Council currently provides two off-leash areas for dogs. The committee has requested that
Council provide additional areas for dogs to socialise and interact. The Committee has also
requested that Council consider providing a higher standard at these facilities (Seating,
shelter, & water for animals). Council’s Facility and Leisure department has indicated that
they are considering off-leash areas as part of the Council’s master plan for two reserves.
They have also indicated that shelters, seating and water tanks are currently being
considered as part of the upgrade to the existing facilities.
Local Law
As part of the local law review the committee has requested that Council set some
guidelines on the number of animals that may be kept in without a permit. There is no
differential between residential and farming properties yet the areas available to house
these animals is vastly different. This process could be based on some of the Department
of Primary Industries Guidelines.
Miscellaneous
The other options recommended by the committee were seen as education activities that
could easily be incorporated into the plan or added to our website. These activities will be
included on our website as we make amendments to the site.
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5 MARCH 2013
The Committee’s Recommendations to Council
The committee has recommended to Council that the following items be included in the
DAMP:-
3.
1.
That Council alter the 3.00pm – 4.30pm time slot to 4.30pm – 6.00 on weekdays.
2.
That Council include feral cats as a category in Environmental Management Plans.
3.
That Council review the current registration fees to include a greater differential
between sterilized and unsterilized animals to encourage desexing.
4.
That Council consider more off-leash animal parks and provide a higher level of
amenity.
5.
That Council raise awareness on dogs fit for various lifestyles.
6.
That Council promote awareness about the types of animal services available in the
municipality.
7.
That Council review the Local Law on the number animals that can be kept and provide
guidelines for granting of permits.
8.
That Council investigate the possibility of introducing a cat collection program from
residents.
Council Plan Reference and Policy Reference
The Melton Shire Council 2009-2013 Council Plan refers to the need to:
Practice good governance, social, economic and environmental responsibility.
Consult and involve the community to provide responsible, high quality service and facilities.
4.
Financial Considerations
The altering of the pound hours to include time outside the normal office hours of Council will
have a financial impact on Council as staff would need to be rostered differently as well as
additional staff to cater for these spread of hours. The additional cost to Council is estimated
at $25,000.
5.
Consultation/Public Submissions
The Animal Management/Welfare Community Liaison Reference Group is an Advisory
Committee of Council and they have undertaken consultation with their networks prior to the
document being presented to Council. Any recommendations of the Committee would be
present to council for ratification.
6.
Risk Analysis
The Draft Plan does not increase the risk to Council. The internal processes and policies
provide the framework to control the identified risks. If Council agree to extend the hours of
the pound, additional staff will need to rostered on to provide a safe working environment.
The Cat Collection project would require a separate report to Council following further
investigations.
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7.
5 MARCH 2013
Options
The Animal Management/Welfare Community Liaison Reference Group is an Advisory
Committee of Council and Council therefore has the discretion to accept, reject or amend its
recommendations as Council deems appropriate.
LIST OF APPENDICES
1. Domestic Animal Management Plan
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9.
5 MARCH 2013
REPORTS OF COMMITTEES
Nil.
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5 MARCH 2013
10. REPORTS FROM DELEGATES APPOINTED BY COUNCIL TO
OTHER BODIES
10.1
PRESENTATION OF WRITTEN AND VERBAL REPORTS FROM COUNCILLORS IN
THEIR ROLE AS DELEGATES TO OTHER BODIES
Verbal reports were received from Cr Majdlik, Turner, Carli, Cugliari, Dunn and Ramsey.
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
10.2
5 MARCH 2013
PARLIAMENTARIAN AND DEPARTMENTAL LETTERS RECEIVED BY THE
MAYOR

The Hon Terry Mulder MP, Minister for Public Transport – Melton Railway Station.

The Hon David Davis MP, Minister for Health – Growth and associated health care needs in
Melbourne’s West.
Procedural Motion
Crs Turner/Carli.
That the Parliamentarian and Departmental letters received by the Mayor be received and noted.
CARRIED
LIST OF APPENDICES
1. Correspondence from the Minister for Public Transport
2. Correspondence from the Minister for Health
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
10.3
5 MARCH 2013
RECORD OF ASSEMBLY OF COUNCILLORS ATTACHED TO THIS AGENDA IN
ACCORDANCE WITH SECTION 80A(1) OF THE LOCAL GOVERNMENT ACT
1989

12 February 2013

19 February 2013

26 February 2013
Procedural Motion
Crs Ramsey/Dunn.
That the Record of Assembly of Councillors attached to this Agenda dated 12 February, 19
February and 26 February 2013 be received and noted.
CARRIED
LIST OF APPENDICES
1. Record of Assembly 12 February 2013
2. Record of Assembly 19 February 2013
3. Record of Assembly 26 February 2013
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5 MARCH 2013
11. NOTICES OF MOTION
Nil.
12. COUNCILLOR’S QUESTIONS WITHOUT NOTICE
Cr Carli requested information on the advocacy work of the Mayor regarding the
establishment of a 24 hour public hospital in Melton.
Cr Carli requested the date for the first meeting of the Public Hospital Advocacy Committee.
Cr Borg requested the location of the Council Plan and Budget Planning sessions in previous
years and for previous Councils.
Cr Ramsey requested clarification relating to the location of the Council Plan and Budget
Planning sessions in previous years and for previous Councils.
Cr Ramsey requested an update on the Ferris Road Intersection light installation program.
13. MOTIONS WITHOUT NOTICE
Cr Dunn
That Council advocate for relocation of the bus-stop on the inbound lane of Western
Highway adjacent to the Sundowner Caravan Park at Rockbank to a position in Westcott
Parade behind the Caravan Park for the public safety of those residents who utilise this
service.
Cr Turner
That Council investigate costs and logistics in providing our residents with the option of an
extra free tip day or similar to support Keep Australia Beautiful / Clean Up Australia Day and
to encourage more recycling and a tidier City.
14. URGENT BUSINESS
Nil.
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5 MARCH 2013
15. CONFIDENTIAL BUSINESS
Procedural Motion
Crs Turner/Cugliari
That pursuant to Section 89(2) of the Local Government Act (1989) the meeting be closed to the
public to consider the following reports, that are considered confidential for the reasons indicated:
15.1 Minutes of the Audit Committee Meeting held 13 February 2013 - Confidential Items
This report is confidential in accordance with s89(2)(b)as it relates to a matter which council
considers prejudicial to council or any person
15.2 Contract 13/032 for the Design of the Atherstone Children’s & Community Centre
This report is confidential in accordance with s89(2)(d)as it relates to contractual matters
15.3 Property Development Advisory Committee (PDAC) Meeting 26
This report is confidential in accordance with s89(2)(b) (e)as it relates to a matter which
council considers prejudicial to council or any person; AND proposed developments
15.4 Environmental Enhancement Policy (EEP) 2012 Compliance Report
This report is confidential in accordance with s89(2)(b)as it relates to a matter which council
considers prejudicial to council or any person:
CARRIED
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
5 MARCH 2013
Procedural Motion
Crs Ramsey/Turner.
That recommendations as printed in items 15.1, 15.3 and 15.4 be adopted in block.
CARRIED
15.1
MINUTES OF THE AUDIT COMMITTEE MEETING HELD 13 FEBRUARY 2013 CONFIDENTIAL ITEMS
Author: Cheryl Santoro- Senior Administration Officer
Presenter: Peter Bean- General Manager Corporate Services
PURPOSE OF REPORT
This report advises Council of the “in-camera” minutes of the Municipal Audit Committee meeting
held on 13 February 2013 and recommends actions emanating for the minutes.
RECOMMENDATION:
That:1. The unconfirmed “in-camera” minutes of the Municipal Audit Committee of 13 February
2013 be noted; and
2. Council endorse the recommended actions as detailed in the unconfirmed “in-camera”
minutes of the Municipal Audit Committee meeting held on 13 February 2013.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
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FOI EXEMPT AND NOT AVAILABLE FOR PUBLIC INSPECTION
MINUTES OF THE ORDINARY MEETING OF COUNCIL
15.2
5 MARCH 2013
CONTRACT 13/032 FOR THE DESIGN OF THE ATHERSTONE CHILDREN’S &
COMMUNITY CENTRE
Author: Leigh Ryall- Capital Projects Coordinator
Presenter: Brett Luxford- Acting General Manager Planning and Development
PURPOSE OF REPORT
To seek Council’s approval to award Contract 13/032 for the design of the Atherstone Children’s &
Community Centre.
RECOMMENDATION:
That Council authorise the General Manager, Planning & Development to award Contract 13/032
for the Design of the Atherstone Children’s & Community Centre.
Crs Ramsey/Borg. That the recommendation be adopted.
CARRIED
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FOI EXEMPT AND NOT AVAILABLE FOR PUBLIC INSPECTION
MINUTES OF THE ORDINARY MEETING OF COUNCIL
15.3
5 MARCH 2013
PROPERTY DEVELOPMENT ADVISORY COMMITTEE (PDAC) MEETING 26
Author: Michael Tudball- Growth Areas Executive
Presenter: Brett Luxford- Acting General Manager Planning and Development
PURPOSE OF REPORT
To consider the minutes of the Property Development Advisory Committee from 12 February 2013
(meeting number 26).
RECOMMENDATION:
That Council endorse the recommendations of the Property Development Advisory Committee, as
outlined in the minutes of the meeting held on the 12 February 2013 (refer Appendix 1).
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
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MINUTES OF THE ORDINARY MEETING OF COUNCIL
15.4
5 MARCH 2013
ENVIRONMENTAL ENHANCEMENT POLICY (EEP) 2012 COMPLIANCE
REPORT
Author: Adrian Murphy- Environmental Services Coordinator
Presenter: Brett Luxford- Acting General Manager Planning and Development
PURPOSE OF REPORT
To inform Council of the outcome of the 2012 Environmental Enhancement Policy, advise Council
that the owners of 43 properties have not complied with the 2012 Environmental Enhancement
Policy requirements and seek Council approval to issue these property owners with supplementary
rates notices.
RECOMMENDATION:
That Council;
1. Issue supplementary rates notices to the 43 property owners (see Appendix 1) that have
not complied with the requirements of the 2012 Environmental Enhancement Policy.
2. Acknowledge the excellent work done by the vast majority (96%) of rural landholders in
managing their land responsibly.
3. Authorise the General Manager Planning and Development to make the final assessment
of any appeals by any landowner against the notice of non-compliance.
4. Liaise with the Department of Primary Industries to ensure that those non-conforming
landowners are held responsible for weed control pursuant to the Catchment and Land
Protection Act 1994.
Crs Ramsey/Turner. That the recommendation be adopted.
CARRIED
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5 MARCH 2013
Procedural Motion
Crs Ramsey/Borg.
That the meeting be opened to the public.
CARRIED
16. CLOSE OF BUSINESS
The meeting closed at 9.06pm.
Confirmed
Dated this
............................................................................CHAIRPERSON
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