OFFICIAL NOTICE OF A
SHADWELL PARISH COUNCIL MEETING TO BE
HELD
On Monday, 9th February, 2009 at 7.30pm
In the Recreation Centre, Holywell Lane, Shadwell
AGENDA Part 1
Listeners may speak after the meeting on matters relating to items on the agenda.
1
Chairman to open meeting and accept apologies
2
Minutes – The amended minutes of the Parish Council meeting held on 12th January,2009 to be
approved and signed, planning minutes for 12th January 2009 to be approved and signed.
3
Declaration of Interests – Members to declare personal or prejudicial interests for items on the
Agenda:
4
Crime Report – to receive crime report from CPSO Sue Broadwell
5
Wetherby and District Crime Prevention
Update from GT
6
Current Items Outstanding to include Clerks Report
To confirm date of YLCA meeting and the SPC representatives.
To confirm requested return of QPC application
To confirm letter now received from Mr. Goodall about hedges and fly-tipping on Stoney Lane
Allotment Working Group: to confirm clerk notified Sue Naylor
To confirm letter sent to Shadwell Park resident regarding snow clearing
To confirm dates of SPC meetings and committee meetings for 2009/2010 (copies circulated)
Fly-tipping on Stoney Lane and Collier’s Lane Bridle Path reported to LCC
7
Village Lengthman – Hours worked by Village Lengthman to be approved:
5th January, 09 – 4 hours, grit on paths and junctions, check all gates and fences, oiled locks and
hinges. Repaired bench from Collier’s Lane
5th January, 09 – 3 hours, remove lights from Christmas Tree, take tree to Red Hall. 1 load of
compost for allotments. Grit car park at Recreation Centre.
9th January, 09 – 2 hours litter picking from bus terminus to Wetherby Road, Coal Road to
Wetherby Road
12th January, 09 – 4 hours pruning shrubs and rake up leaves at bus terminus, round Village Hall,
2 loads to Red Hall.
14th January, 09 – 2 hours raking out molehills at bus terminus, Collier’s Lane.
15th January, 09 – 2 hours painting new shed floor.
16th January, 09 – 2 hours raking out molehills, Holywell Lane, Shadwell Lane
20th January, 09 – 5 hours rake up leaves from Red Lion to Cinder Path cut up branches at Dan
Quarry.
27th January, 09 – 5 hours clean up leaves at Dan Quarry. l load to Red Hall, check seats, fences
and gates. Litter picking Carr Lane/Coal Road.
28th January, 09 – 2 hours raking out mole hills, Shadwell Lane, litter picking.
8
Shadwell in Bloom – to receive update from DP or NT for information
9
Allotments – To confirm clerk has sent letter to contractor accepting his quotation. NT to give
start date for the work.
10
Recreational Centre
To discuss car park improvements
Open Spaces/Cricket Ground
To receive update from RD
Grit Bins – to receive update from grit bin provision by LCC
Grit Spreaders (footpath) – to receive prices for grit spreaders from clerk.
Snow clearing – to receive update from clerk on farmers doing snow clearing.
11
12
13
Notice Board – to discuss notice board for Shadwell Park Estate and Village Hall
14
SPC Land
To receive update on Scout Headquarters from JT
To receive update from RD/NT following their discussion with Planning as to the widening of
the gateway.
To receive update from JT on tree works, permissions granted and meeting with LCC
To confirm letter has been sent to Cricket Club giving notice to remove their Storage sheds.
SPC Storage Shed: NT to report prices for roofing and guttering.
NT to fit locks
15
Land adjacent to the Library – to receive update on remedial work RD.
16
Library – Clerk to confirm formal letter sent to Librarian requesting the tapestries be handed
over to SPC
17
Churchyard – To receive update from DP on progress with regard to grant application to Well
Being Fund. To report on quotes received.
18
Conservation Area Review – to receive update from clerk on Conservation Area Review
Clerk to confirm that an email has been sent to NE Area Outer Committee confirming SPC
would like to have a Conservation Area review.
19
Town and Parish Council meetings: To receive update on Town and Parish Forum held on
22nd January, 2009 from DP. To consider presentation given on Scrutiny board and Thorner
PC’s clerk’s email.
To confirm date of next meeting.
20
Parish Plan – To receive update from RD on Parish Plan meeting.
21
Village Design Statement – to receive update from RD
Update from clerk on information received from Clerk’s network.
22
Highways –
Carr Lane/Wetherby Road –
To receive update from clerk about hedgerow removal.
23
Footpaths:
Red Hall/Winn Moor Lane Footpath - Update from clerk regarding replies from footpath
users.
Collier’s Lane footpath – To receive update from NT on an additional, more strongly worded
sign on Bridle Path.
Bridle Path Road to Brandon Crescent – Clerk to give update on LCC work cutting back of
vegetation on Bridle Path
Pavements: Holywell Lane – To receive update from GT on pavement work.
24
Holywell Lane Playground - To receive update from DP on supply of keys.
25
Conservation Area – To discuss LCC Conservation Area review and proposed expense.
26
Finance: - Accounts reconciled up to 31st January, 2009
612 – Red Lion Shadwell - £33.50 (coffee for Neighbouring Councils get-together, already paid)
613 – J. D. Ford £356.50 = £310.00 salary + £46.50 VAT (Highways Act 1980ss43.50)
614 - J. D. Ford £18. 28 broadband
615 – G. A. Ford £249.88
616 – Shadwell Village Hall Federation - £200
617 – Shadwell Recreation Centre – £160
618 – A. & A. Gill - £78.30
619 – Woodlands - £49.96 + £43.44 Cuprinol Preserver + £6.52 VAT
620 – G. A. Ford Petty Cash - £22.10
621 – Shadwell News - £200
622 – Pick Quick Services - £58.65 = £51 goods + £7.65 VAT
Above payments to be approved.
Public Works loan direct debit £1689.32
Finance Meeting – Update from GT (copies of minutes circulated)
To confirm intention to open a deposit account and to agree funds to be transferred.
27
Grants: to confirm payment to Shadwell News of annual donation towards printing.
28
Precept – To receive update from clerk on precept
29
Standing Orders: To agree proposed amendments to Standing Orders previously circulated
30
Parish Councils – to receive update on meeting with neighbouring Councils from DP
31
Freedom of Information – Update from clerk on completion of forms and proposed charges.
32
Lighting – to receive, consider and accept quotation from Southern Electric.
33
RSS Consultation – to receive update from DP on RSS consultation
Tree Survey – to receive update from TV on cost and location of trees.
Doctors - update from RD regarding doctors’ telephone number.
34
35
36
January Surgery – to receive update from GW on January surgery and volunteer for February
surgery, Saturday 28th February, 2009
37
Annual Parish Meeting
To discuss format
To confirm date.
To decide who should be invited.
Photocopier – To receive update from clerk on Photocopier.
38
39
Planning – LCC Planning Decisions for 11th January, 2009
P/08/061017/ADV – Shadwell Village Hall, Main Street
One non-illuminated name-board sign
Approved
LCC Planning Decisions for 18th January, 2009
P/08/06407/FU/HE – 26 Holywell Lane, - single storey rear extension.
Approved
LCC Planning Decisions for 25th January, 2009
P/08/06170/FU/NE – Woodhouse Farm, Ring Road, Shadwell
Change of use, involving alterations, of barn and flat to 4 bedroom house, conversion of stables
to triple carport and store and erection of double garage for existing house. Approved
SPC Planning Committee for 12th January, 2009
P/09/00136/FU/HE – 191 Main Street, Shadwell
Addition of pitched roofs to existing flat roof dormer windows to front and rear to form new
second floor.
40
Correspondence
Harewood Parish Council Minutes (copies circulated)
Wetherby & District Crime Prevention Panel Members and Committee Contact details
Wetherby & District Crime Prevention Panel newsletter (copies circulated)
North Yorkshire County Council Minerals and Waste Development letter (copies circulated)
LCC Resources Directorate Parish Tax base (copies circulated)
Good Companions Grant thank-you letter
Shadwell Cricket Club Grant thank-you letter
T. D. Goodall Letter about hedges and rubbish dumping (copies circulated)
Email from Highways - location of grit bins (copies circulated)
Letter from T.D.Goodall – re: A58 road junction (copies circulated)
Letter from Colin Burgon re A58 junction and accompanying email from Craig Williams (copies
circulated)
Email from Steven Wood about Scrutiny Board (copies circulated)
Email from David Parker about Village Hall website.
Email from Janet Thornton – Climate Change initiatives (copies circulated)
Letter from Steven Wood A58 junction (copies circulated)
41
Urgent items which have arisen since publication of agenda for discussion only – unable to
make resolutions.
42
Questions from members of the public: This is an opportunity for listeners’ comments for 15
minutes at the end of the meeting
43
Items for the Next Agenda
44
The next Parish Council meetings are confirmed as:
Parish Council Meeting – Monday, 9th February, 2009 at 7.30 and Planning Meeting after the
Council meeting on 9th February, 2009 . Meetings held in Recreation Centre Holywell Lane.
Finance meeting on Monday 26th January, 2009 at 7.30 in the Village Hall committee room.
45
Part Two – due to the confidential nature of the following items the press and public will
be excluded by resolution when these items are discussed
46
Chairman to close meeting.
Members of the Council are summoned to attend this meeting. Meetings are open to
the press and public except for any specific items labelled as Part 2 under the Local
Government Act. The press and public may not speak when the Council is in session.
Signed…………………………………………………..
Date. 1st February, 2009
Gloria Ford, Shadwell Grange Farm, Moortown, Leeds, LS17 8AW Tel: 01132663883
Clerk to the Council
Email: shadwellpc@hotmail.com
Web: www.shadwellparishcouncil.co.uk
Shadwell Parish Council Surgery
Saturday, 28th February, 2009
10am – 11am
Shadwell Library, Main Street
Your Shadwell Parish Councillors will be holding a surgery once per
month in the library. If you have any concerns or just want a chat please
come along.
Shadwell Parish Council
Appendix A – No items.
Appendix B – Ongoing Items
Allotments – Geoff Wilson sourcing Lady Hastings re more land
Wainscott Cottage Footpath – Application for Definitive Map Modification Order –
Applied for June 2003. April 2005 – GW & Cllr Castle met Footpaths section. July 2005 Government Office confirmed will take 6 – 7 years.
Application for Village Green status of the Cricket Field – Clerk spoke to Chris
Bramham in the Legal Department of LCC on 5th June 07 There are 3 possible outcomes 1)
yes, there is sufficient info that it is a village green 2) not sufficient info for a village green 3)
dispute whether or not it is a village green and need a public enquiry
Brown Bins
Brown Bins to be supplied to Recreation Centre – last correspondence received January 2009