2015 Architectural Exhibit Submission
Eligibility:
Virginia school districts, educational institutions and architectural designers are invited to participate in
the 2015 Architectural Exhibit of the Virginia chapter of CEFPI. Virginia PreK-12 grade school buildings
and post-secondary academic buildings occupied after August 15, 2012 are eligible for exhibition in
one of the following categories:
1)
2)
3)
4)
5)
6)
7)
New construction for Elementary (PreK-5 or 6)
Renovations/additions for Elementary (PreK‐ 5 or 6)
New Construction for Middle (6‐8)
Renovations/additions for Middle (6-8)
New Construction for High Schools (9-12)
Renovations/additions for High Schools (9-12)
General Education—completed projects that support instructional/educational spaces in PreK12 but do not conform to the categories above.
FOR EXHIBITION ONLY
8) On the Boards—PreK-12 projects in design or under construction, fitting any of the categories
above,
9) Post-secondary – completed academic/educational projects
Criteria:
The jury, which will consist of nationally‐recognized industry‐specific professionals, will consider the
planning and design responses in the following focus areas:
 Community Environment,
 The Learning Environment,
 The Physical Environment,
 The Planning Process,
 Additional factors that will be considered are:
 Program response,
 Innovative elements,
 Spatial organization,
 Technology integration,
 Design efficiency and expansion capability,
 Safety and security features,
 Sustainable technologies,
 The level of community involvement and the degree to which the building facilitates
teaching, fosters learning, and raises the bar and promotes excellent school planning,
design and construction.
 Any other criteria deemed important by jury.
Entry Fee:
The entry fee for each exhibit is $150 for members and $250 for non-members, including “On the
Boards” and “Post-secondary”. This exhibit fee may be paid online together with the registration fee, or
by check made to CEFPI. The projects entered can be registered and entry fees paid at:
http://www.cefpi.org/registrations/CEFPI_Registrations/index.php?regsys_pk=47
If paying by check, mail check to:
CEFPI
11445 E. Via Linda, Ste. 2-440
Scottsdale, AZ 85259
Attn. Barbara Worth
Entry Form:
Entry forms are available on‐line at http://www.vefp.org/conference/exhibit.html and should be
completed no later than Saturday, January 31, 2015 and emailed to Vijay.ramnarain@doe.virginia.gov.
The project CDs should be mailed to reach the address below no later than Saturday, February 7,
2015:
Vijay Ramnarain
Department of Education
James Monroe Building, 24th floor
101 North 14th Street
Richmond, VA 23219
Phone contact: (804) 225-2035
Schedule:
Registration date:
Submittal package (digital) due:
Jury Review begins:
Panels exhibited at The Williamsburg Lodge:
Exhibits Awards:
Saturday January 31, 2015
Saturday February 7, 2015
Wednesday February 25, 2015
Monday March 16, 2015 at 10:00 a.m.
Tuesday March 17, 2015
Supervision and Services:
The CEFPI Virginia Board (VEFP) reserves the right to assign exhibit space and to withhold from
exhibition entries deemed to be unsuitable for display. No special individual lighting or displays will be
permitted.
Submittal Format:
Both digital and print material will be reviewed by the jury. Complete one set of entry forms for each
project being submitted. Each project submission will include (1) one CD of high resolution photographs
and the completed forms. Digital materials must be transmitted to Vijay Ramnarain by Monday
February 20, 2015 to be reviewed by the jury.
Print materials are to be displayed in the exhibit hall at The Williamsburg Lodge no later than 10 a.m.
on Monday, March 16, 2015. To better facilitate the submission process, CEFPI-Virginia (VEFP) has
aligned with other organizations to create a submission and collection standard.
Digital Materials:
Digital submissions must utilize the pre‐formatted power point templates which are available on‐line at
www.vefp.org.
• Slides 1‐8: Project slides. Each entry should be accompanied by eight (8) digital slides depicting the
essence of the design and its relationship to the educational program. Content should include at a
minimum:
 a site plan with north arrow
 representative floor plan(s) with relative scale(s)
 building section (if desired)
 exterior elevation(s) ‐ drawings and/or photographs
 interior elevation(s) ‐ drawings and/or photographs
 before/after images for renovations/additions
• Slide 9: Descriptive data slide. Entrants shall include a ninth slide listing essential data:
 size of site (acres)
 student capacity*
 area of building (SF)
 total project cost**($)
 cost per square feet (SF/S)
 cost per student ($/student)
 space per student (SF/student)
• Slide 10: Identification slide. Entrants shall include a tenth slide listing:
 the name and location of the project (city, state)
 owner (school division & superintendent)
 owner’s representative
 design firm including principal‐in‐charge, project designer and construction administrator
 educational planner (if any)
 landscape architect (if any)
 engineer(s)
 builder
 photographer
A digital image of the company logo shall also be included on slide 10 only. During the review
anonymity of all entries will be maintained. Names of firms and company logos must not appear on any
electronic or print materials reviewed or exhibited. Do not include slide transitions, animations or
video/audio in your slides. Do not use proprietary fonts.
Mounts:
All entries shall be exhibited on two 24"x24" mounts displayed on easels provided by the exhibitors.
Mounts must conform to the specifications indicated. Composition of individual mounts shall be at the
discretion of the entrant. Names of design firms and company logos may not appear on drawings,
photographs or other materials to be judged, except as instructed on the slides instructions. Due to
space constraints only easels will be allowed; all other forms of display are prohibited.
Drawings/Photographs:
Drawings and/or photographs should emphasize the design’s relationship to the educational program.
The inclusion of information about instructional areas is essential. Drawings shall include graphic
indications of scale. Likewise, the inclusion of scale models in photographs is helpful. Drawings and/or
photographs should include short (one or two word) captions describing the major idea (e.g. Second
floor plan, north elevation, science lab).
2015 Architectural Exhibit Submission
PROJECT ENTRY FORM
Marketing Coordinator’s Name:
________________________________________
Submitting Firm:
________________________________________
Phone Number:
________________________________________
Project e Name:
________________________________________
Complete Address:
________________________________________
Construction Type: (Category):
E.S.__ M.S. __ H.S. ____ Other: ____
For Display only: _______
Project type:
New ____ Renovation ____
School District Name:
___________________________________________
Name of Superintendent:
___________________________________________
Design Firm:
___________________________________________
Project Designer:
___________________________________________
Consultants:
___________________________________________
Contractor:
__________________________________________
Sustainable Project certification:
LEED: _____ Type: ___________________
CHPS: _____ Type: ___________________
Green Globes: _____ Type: _____________
Other: _____ Type: ___________________
2015 Architectural Exhibit Submission
PHOTO RELEASE FORM
(Please initial all that apply)
Name of Project: _____________________________________________________
Location of Project: ___________________________________________________
Occupancy Date (if applicable): _________________________________________
Please label back of photos with credit lines.
CEFPI-Virginia Chapter (VEFP) has our permission to:
_____ Send photos electronically to jury members
_____ Display panels at the annual conference
_____ Display panels at affiliate organization conferences and other VEFP conferences
_____ Display photos in the architectural winners’ area of the website
_____ Display photos on other sections of the website as representative VEFP projects
_____ Print photos in VEFP newsletters
_____ Print photos on VEFP marketing materials, i.e. brochures, awards, call for entries, etc
_____ Special projects with prior permission
Please Note: VEFP maintains an in-house archive of school designs as part of our research library.
Your project packet will be entered and recorded as one of those designs.
Firm: _____________________________________________________________________
Responsible Party/Photographer: _______________________________________________
Signature: _________________________________________________________________
Date of Release: ____________________________________________________________
NOTE: This form to be in electronic version returned with digital submittal. Form can be found
at www.vefp.virginia.org
2015 Exhibit of Public School Construction in Virginia
DESCRIPTIVE DATA SHEET INSTRUCTIONS
(Please Use to Develop Your Own Handout)
Please include the following information as a minimum on one or two sides of an 8½” x 11” sheet:

NAME OF PROJECT: _________________________________________________________

SCHOOL DIVISION: ___________________________________________________________

YEAR COMPLETED:

CATEGORY
_____________________
New Construction __________
PK-5 grades
__________
Middle Schools __________
High Schools ___________
Other
Renovation/Addition ________
____________
PK-5 Grades ____________
6-12 grades
____________
Other:
____________

SITE SIZE:
______________

STUDENT PROGRAM CAPACITY:
______________

GROSS AREA OF BUILDING:
______________

TOTAL CONSTRUCTION COST INCLUDING SITE DEVELOPMENT COST
TOTAL BUILDING COST:
$____________
SITE DEVELOPMENT COST:
$____________
TOTAL

COST PER SQ. FT:
$ ________

COST PER STUDENT:
$_________

SPACE PER STUDENT:
COST:
$____________
_________SFT
THE EXHIBITOR MAY ADD ADDITIONAL INFORMATION, SPECIAL FEATURES, PHOTOGRAPHS, AND
PRINT IN COLOR OR OTHER DATA AS DESIRED. THE SHEET WILL BE INCLUDED WITH OTHER
SUBMITTALS AND DISTRIBUTED TO ALL ATTENDEES IN A HANDOUT.
The exhibitor may provide 150 copies of this descriptive data sheet to the conference
registration desk for distribution.