COUNTY OF ALAMEDA
GENERAL SERVICES AGENCY-PURCHASING
ADDENDUM No. 1
to
RFQ No. 900995
for
Audiovisual Update to Board of Supervisors’ Chambers
Calendar Change, Specification Clarification/Modification and Recap of the Networking/Bidders
Conferences
June 22, 2012
_________________________________________________________________________
NOTICE TO BIDDERS
THIS COUNTY OF ALAMEDA, GENERAL SERVICES AGENCY (GSA), RFQ ADDENDUM HAS BEEN ELECTRONICALLY
ISSUED TO POTENTIAL BIDDERS VIA E-MAIL. E-MAIL ADDRESSES USED ARE THOSE IN THE COUNTY’S SMALL
LOCAL EMERGING BUSINESS (SLEB) VENDOR DATABASE OR FROM OTHER SOURCES. IF YOU HAVE REGISTERED
OR ARE CERTIFIED AS A SLEB PLEASE ENSURE THAT THE COMPLETE AND ACCURATE E-MAIL ADDRESS IS NOTED
AND KEPT UPDATED IN THE SLEB VENDOR DATABASE. THIS RFQ ADDENDUM WILL ALSO BE POSTED ON THE
GENERAL SERVICES AGENCY (GSA) CONTRACTING OPPORTUNITIES WEBSITE LOCATED AT
HTTP://WWW.ACGOV.ORG/GSA/PURCHASING/BID_CONTENT/CONTRACTOPPORTUNITIES.JSP.
The following Sections have been modified to read as shown below. Changes made to the original
RFQ document are in bold print and highlighted, and deletions made have a strike through.
***Please note that the Bid Response Due Date has changed. The new due date is July 18, 2012.
Please note the tentative dates available for installation in the Board of Supervisors’ Chambers below.
Please keep in mind that the schedule availability may change. Any vendor awarded a contract as a
result of this competitive bid will have to allow for flexibility based on possible changes to the calendar
of the Board of Supervisors’ Chambers.
10/3 – 10/5
10/23 – 10/26
10/31 – 11/2
11/13 – 11/16
11/19 – 11/21
The week of 11/26
1401 LAKESIDE DRIVE, SUITE 907, OAKLAND, CALIFORNIA 94612
510 208 9600 FAX 510 208 9626 www.acgov.org/gsa
I:\PURCHASING\Contracting Opportunities \Purchasing\Audiovisual Update to BOS Chambers \Addendum1_AudiovisualUpdateBOSChambers .doc
rev. 25 March 2010
County of Alameda, General Services Agency – Purchasing
RFQ No. 900995 Addendum No. 1
Page 2 of 5
June 29, 2012
Please note that the following Exhibits have been added to the end of this addendum:
 Exhibit Q – As-Builts
 Exhibit R – AV Drawings
Page 12 of the RFQ, Section E (SPECIFIC REQUIREMENTS), Item 18.g. has been deleted from
the requirements of this RFQ:
18.
Provide and install a High Definition digital capture recorder. The system shall
have the following minimum specifications:
g.
One (1) DVI-I Transmitter, two (2) 1:8 distribution and thirteen (13)
Receivers.
Page 27 of the RFQ, Paragraph J (CLAENDAR OF EVENTS), has been changed as follow:
J.
CALENDAR OF EVENTS
Event
Request Issued
Written Questions Due
Date/Location
June 11, 2012
by 5:00 pm on June 22, 2012
Mandatory Site
Visit/Networking/Bidders
June 22, 2012 @ 1:00 p.m.
Addendum Issued
Response Due
Evaluation Period
Board Letter Issued
Board Award Date
Contract Start Date
June 29, 2012 July 3, 2012
July 13 18, 2012 by 2:00 p.m.
July 13 – 30 July 18 – August 3, 2012
August 24, 2012
September 11, 2012
September 14, 2012
Note: Award and start dates are approximate.
Responses to Questions
Q1)
A1)
at: Board of Supervisors’
Chamber
Alameda County
Administration Building
1221 Oak Street
Oakland, CA 94612
Does the County require or prefer Federal GSA pricing?
No.
County of Alameda, General Services Agency – Purchasing
RFQ No. 900995 Addendum No. 1
Page 3 of 5
June 29, 2012
Q2)
A2)
Are vendors going to receive drawings on Monday, June 25, 2012?
No, the addendum will be released on July 3, 2012. The drawings will be attached to
the addendum.
Q3)
Page 12 of the RFQ, Section E (SPECIFIC REQUIREMENTS), Item 18.g. states:
18.
Provide and install a High Definition digital capture recorder. The system shall
have the following minimum specifications:
h.
A3)
Q4)
A4)
Q5)
A5)
One (1) DVI-I Transmitter, two (2) 1:8 distribution and thirteen (13)
Receivers.
Can the County clarify this requirement?
This requirement has been deleted per this addendum.
Page 20 of the RFQ, Section E (SPECIFIC REQUIREMENTS), Item 33.c.(2)(n). states:
(n)
The AV distribution system shall not require extra cabling to transmit the
following control signals for AV sources and sinks:
(i)
RS-232
(ii)
Infrared
(iii)
Ethernet
(iv) Contact Closure
Can the County clarify this requirement?
Control signals to equipment connected to the Digital Media Switcher should be able to
run over the same twisted pair cable as that used for the audio/video signals.
Will the owner furnished existing equipment be considered separate from the warranty
written in the RFQ?
The warranty specified in the RFQ is just for the new equipment to be provided as
required by the RFQ.
Q6)
Is the contractor responsible for the disposal of all equipment removed under the
requirements of this RFQ?
Yes, the contractor is responsible for disposal of all equipment removed.
Q7)
A7)
Can the County clarify the scope of work for any programming requirements?
The touch panels layouts are being provided to the integrator, who will write all control
code.
Q8)
A8)
Does the County have a list of existing equipment?
The existing equipment is identified on the as-builts provided in Exhibit Q of this
addendum.
County of Alameda, General Services Agency – Purchasing
RFQ No. 900995 Addendum No. 1
Page 4 of 5
June 29, 2012
Q9)
A9)
Can the County provide a complete functional narrative for the system design identifying the
functional requirements and user interface requirements?
The video system consists of providing programming to the ceiling projector for
audience members, who see both the selected camera as well as any presentation as
processed through a HD Quad processor; the webcast audience who sees the camera if
there’s no presentation or the presentation if there is one; and the PC displays around
the dais, who see the same image as the audience. Presentation sources will include
VGA from cable management units installed around the dais, with two of those
locations having HDMI added as part of the project, as well as a Wolfvision document
camera already in the system. An HD Capture system being added within the project
will record the active camera, the presentation and audio. The rack monitor in this
project is a confidence monitor for the capture system.
There’s a twisted pair based distribution system, including a RJ45 patch panel, feeding
floor boxes for a press feed. It’s not used but will remain in place, though not
connected to the new system, in case the County would like to utilize it later.
The audio and video for the webcast is sent to the basement where the interface box,
provided by the webcast service provider, is located. Currently, the audio is sent over
twisted pair whereas the video (composite) is distributed over 75 ohm cable (nonequalized). Providing an equalizer/driver is part of this project.
The audio system consists of 14 wired and 2 wireless mics, all of which will remain, as
well as the audio from any presentation source. The DSPs through which these pass
will be replaced with updated units. The associated amplifiers and speakers
throughout the room will remain, as will the Assistive Listening System.
A spillover room on the second floor, room 205, will receive an HDMI signal over
CAT5e where it will be converted into a VGA/audio signal compatible with the existing
presentation switcher, which feeds a ceiling projector and wall speakers. The CAT5e
receiver and HDMI to VGA converter are part of this project. CAT5 cable is currently
pulled to the room for this purpose.
See the following answer to Q10 regarding the control system.
Q10) What does the system operator need to do? Such as control of PTZ camera, assign capture,
routing, etc.?
A10) Along with the touch panel layout files, we will provide instructions as to how the
buttons are to operate but, here is an overview:
Set up functions: Projector on/off. Lights (6 areas). Shades (Up/Stop/Down). There’s a
theatrical spot with a gel with the County logo that gets displayed. It’s separate from
the AV system and just gets turned on/off.
County of Alameda, General Services Agency – Purchasing
RFQ No. 900995 Addendum No. 1
Page 5 of 5
June 29, 2012
Switching: Computer inputs to the projector. Wolfvision doc cam to the projector.
The clerk also switches the broadcast output to a graphic still store unit with a JPEG of
the County logo (it’s “Recess” button on the panel) for breaks in meetings. Last, the
camera and presentation source pass through a HD quad processor and the operator
can bring the presentation video to full screen.
Audio: Microphone audio (14 wired, 2 wireless) is mostly automated but there is a
master volume/mute with a preset button to return the audio to the set level.
Microphones can also be individually muted.
Record: Starts/Stops the HD Capture Unit.
Wolfvision Camera: Controls On/Off and Zoom/Focus.
PTZ Cameras: Though the switching is nominally voice activated, the operator has the
ability to override and manually control the cameras, primarily through presets.
There’s a fully manual option as well, though that’s used almost exclusively for setting
up the preset shots.
Staff Call: This triggers lights in staff rooms, alerting them to come to the Chambers.
At eight locations around the dais, the existing ELO panels will be replaced with four
button panels to be used for: Mic Status, Staff Call, Clerk Call, and Request to Speak.
Q11) Voice activated camera control systems are known to be problematic. Can the County
provide the criteria for acceptance?
A11) The system shall accurately switch within 2 seconds of 70db at one meter pink noise on
the input on the mic.
Q12) Is the existing Crestron code available?
A12) Yes, the source code is available.
Q13) How much of the existing audio and video equipment will remain?
A13) Please see the as-builts drawings included as Exhibit Q of this addendum.
County of Alameda, General Services Agency – Purchasing
RFQ No. 900995 Addendum No. 1
Page 6 of 5
June 29, 2012
The following participants attended the mandatory Bidders’ Conference and are approved bidders:
Company Name / Address
Representative
Contact Information
Phone: 707-795-3522
E-Mail: cstark@coda-tech.com
Coda Technology Group
Clay Stark
Prime Contractor:
Subcontractor:
Certified SLEB:
Phone: 916-798-8155
E-Mail: doni@spinitar.com
Spinitar
Don Isbell
Prime Contractor:
Subcontractor:
Certified SLEB:
Phone: 707-206-5964
E-Mail: mr2143@att.com
AT&T
Matt Rhodes
Prime Contractor:
Subcontractor:
Certified SLEB:
Phone: 916-509-2387
E-Mail: tweaver@e-idsolutions.com
ID Solutions
Todd Weaver
Prime Contractor:
Subcontractor:
Certified SLEB:
Phone: 408-450-0117
E-Mail: jvandam@snader.com
Snader
Jessica Van Dam
Prime Contractor:
Subcontractor:
Certified SLEB:
Phone: 707-425-2514
E-Mail: Fortney@kensporsound.com
KensProSound
Kevin Fortney
Prime Contractor:
Subcontractor:
Certified SLEB:
Phone: 510-235-1526 ext. 412
E-Mail: sr@davidcarroll.com
David Carroll Associates
Stuart Rosenthal
Prime Contractor:
Subcontractor:
Certified SLEB:
Phone: 530-913-7070
E-Mail: casserly@whitlock.com
Whitlock
Larry Casserly
Prime Contractor:
Subcontractor:
Certified SLEB:
County of Alameda, General Services Agency – Purchasing
RFQ No. 900995 Addendum No. 1
Page 7 of 5
June 29, 2012
Company Name / Address
Representative
Contact Information
Phone: 510-523-2568
E-Mail:
audiovisual@kmtmanagement.com
KMT Technical Services
Lacy Billingsly
Integrated Media Systems
Ted Hunter
Prime Contractor:
Subcontractor:
Certified SLEB:
Phone: 415-785-2848
E-Mail: edn@avdg.com
Audio Visual Design Group
Ed Newton
Prime Contractor:
Prime Contractor:
Subcontractor:
Certified SLEB:
Phone: 510-785-8606 ext. 271
E-Mail: thunter@imsav.com
Subcontractor:
Certified SLEB:
COUNTY OF ALAMEDA, GENERAL SERVICES AGENCY-PURCHASING EXHIBIT A – BID ACKNOWLEDGEMENT
RFQ No. 900995, Addendum No. 1
The County of Alameda is soliciting bids from qualified vendors to furnish its requirements per the specifications, terms and conditions contained in the
above referenced RFQ number. This Bid Acknowledgement must be completed, signed by a responsible officer or employee, dated and submitted with the
bid response. Obligations assumed by such signature must be fulfilled.
1. Preparation of bids: (a) All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and
corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing bid. (b) Quote price as specified in RFQ. No
alterations or changes or any kind shall be permitted to Exhibit B, Bid Form. Responses that do not comply shall be subject to rejection in total.
2. Failure to bid: If you are not submitting a bid but want to remain on the mailing list and receive future bids, complete, sign and return this Bid
Acknowledgement and state the reason you are not bidding.
3. Taxes and freight charges: (a) Unless otherwise required and specified in the RFQ, the prices quoted herein do not include Sales, Use or other
taxes. (b) No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any
other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid. (c)
Amount paid for transportation of property to the County of Alameda is exempt from Federal Transportation Tax. An exemption certificate is
not required where the shipping papers show the consignee as Alameda County, as such papers may be accepted by the carrier as proof of the
exempt character of the shipment. (d) Articles sold to the County of Alameda are exempt from certain Federal excise taxes. The County will
furnish an exemption certificate.
4. Award: (a) Unless otherwise specified by the bidder or the RFQ gives notice of an all-or-none award, the County may accept any item or
group of items of any bid. (b) Bids are subject to acceptance at any time within thirty (30) days of opening, unless otherwise specified in the
RFQ. (c) A valid, written purchase order mailed, or otherwise furnished, to the successful bidder within the time for acceptance specified
results in a binding contract without further action by either party. The contract shall be interpreted, construed and given effect in all respects
according to the laws of the State of California.
5. Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless
from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret
process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.
6. Samples: Samples of items, when required, shall be furnished free of expense to the County and if not destroyed by test may upon request
(made when the sample is furnished), be returned at the bidder’s expense.
7. Rights and remedies of County for default: (a) In the event any item furnished by vendor in the performance of the contract or purchase
order should fail to conform to the specifications therefore or to the sample submitted by vendor with its bid, the County may reject the same,
and it shall thereupon become the duty of vendor to reclaim and remove the same forthwith, without expense to the County, and immediately to
replace all such rejected items with others conforming to such specifications or samples; provided that should vendor fail, neglect or refuse so to
do the County shall thereupon have the right purchase in the open market, in lieu thereof, a corresponding quantity of any such items and to
deduct from any moneys due or that may there after come due to vendor the difference between the prices named in the contract or purchase
order and the actual cost thereof to the County. In the event that vendor fails to make prompt delivery as specified for any item, the same
conditions as to the rights of the County to purchase in the open market and to reimbursement set forth above shall apply, except when delivery
is delayed by fire, strike, freight embargo, or Act of God or the government. (b)Cost of inspection or deliveries or offers for delivery, which do
not meet specifications, will be borne by the vendor. (c) The rights and remedies of the County provided above shall not be exclusive and are
in addition to any other rights and remedies provided by law or under the contract.
8. Discounts: (a) Terms of less than ten (10) days for cash discount will considered as net. (b) In connection with any discount offered, time will
be computed from date of complete, satisfactory delivery of the supplies, equipment or services specified in the RFQ, or from date correct
invoices are received by the County at the billing address specified, if the latter date is later than the date of delivery. Payment is deemed to be
made, for the purpose of earning the discount, on the date of mailing the County warrant check.
9. California Government Code Section 4552: In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is
accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the
Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the
Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to
the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.
10. No guarantee or warranty: The County of Alameda makes no guarantee or warranty as to the condition, completeness or safety of any
material or equipment that may be traded in on this order.
THE undersigned acknowledges receipt of above referenced RFQ and/or Addenda and offers and agrees to furnish the articles and/or services
specified on behalf of the vendor indicated below, in accordance with the specifications, terms and conditions of this RFQ and Bid
Acknowledgement.
Firm:
Address:
State/Zip
By:_______________ ________________________________________________ Date____________ Phone_____________________
Printed Name Signed Above:_______________________________________________________________________________________
Title:__________________________________________________________________________________________________________
RFQ No. 900995
EXHIBIT L
VENDOR BID LIST
This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with other
businesses as needed to develop local small and emerging business subcontracting relationships to meet the
requirements of the Small Local Emerging Business (SLEB) Program (described within the RFQ). For additional
information regarding the SLEB Program, please visit our website at http://www.acgov.org/auditor/sleb/ and/or
contact the Auditor-Controller’s Office of Contract Compliance (OCC) located at 1221 Oak St., Rm. 249, Oakland,
CA 94612 at Tel: (510) 891-5500, Fax: (510) 272-6502 or via E-mail at ACSLEBcompliance@acgov.org
Vendors who attended the Networking/Bidders Conferences have been added to the Vendor Bid List. Please see the
RFQ sections entitled ‘Calendar of Events’ and ‘Networking/Bidders Conferences’ for additional information. The
Networking/Bidders Conferences scheduled for all current projects are posted on the GSA Calendar of Events website
at http://www.acgov.org/calendar_app/DisplayListServlet?site=Internet&ag=GSA&ty=PUR. This RFQ Addendum is
being issued to all vendors on the Vendor Bid List; the following revised vendor list includes contact information for
each vendor attendee at the Networking/Bidders Conferences.
RFQ No. 900995 - Audiovisual Update to Board of Supervisors' Chambers
Business Name
Contact
Phone
Address
City
ST
Email
Anderson AV
J. McDonald
510-652-5030
904 Pardee St.
Berkeley
CA
jmcdonald@andersonav.com
Avidex
Jeff Miller
800-999-8590
6100 Stewart Ave.
Fremont
CA
jmiller@avidexav.com
AVI-SPL
Jim Vanderhoof
925-404-0440
6681 Sierra Ln.
Dublin
CA
jim.vanderhoof@avispl.com
AVI-SPL
Jerry Richardson
925-404-0440
6681 Sierra Ln.
Dublin
CA
jerry.richardson@avispl.com
Compview Audiovisual
A. Bender
925-730-0098
5627 Stoneridge Dr., #308
Pleasanton
CA
abender@compview.com
Compview Audiovisual
Phil Dusold
925-730-0098
5627 Stoneridge Dr., #308
Pleasanton
CA
pdusold@compview.com
David Carroll Assoc.
Stuart Rosenthal
510-235-1256
1320 S. 51st St.
Richmond
CA
sr@davidcarroll.com
ICS
Jim Thieleman
550 Parrot St., Unit 40
San Jose
CA
jim.thielemann@ics-integration.com
510-741-2925
800 Alfred Nobel Dr.
Hercules
CA
bills@promediaultrasound.com
510-741-2925
800 Alfred Nobel Dr.
Hercules
CA
erik@promediaultrasound.com
415-257-8480
101 Glacier Point Rd., #A
San Rafael
CA
governmentsales@snader.com
Pro Media
Pro Media
Erik Larson
Snader and Assoc.
Spinitar Inc
Don Isbell
510-266-0300
3659 Depot Rd.
Hayward
CA
doni@spinitar.com
Spinitar Inc
George Emerson
510-266-0300
3659 Depot Rd.
Hayward
CA
georgee@spinitar.com
Coda Technology Group
Clay Stark
707-795-3522
1370 Redwood Way, #C
Petaluma
CA
cstark@coda-tech.com
AT&T
Matt Rhodes
707-206-5964
ID Solutions
Todd Weaver
916-509-2387
1407 Cumberland Rd.
Noblesville
IN
tweaver@e-idsolutions.com
Snader and Assoc.
Jessica Van Dam
408-450-0117
309 Laurelwood Rd.
Santa Clara
CA
jvandam@snader.com
KensProSound
Kevin Fortney
707-425-2514
P.O. Box 371
Suisun City
CA
fortney@kensprosound.com
Whitlock
Larry Casserly
530-913-7070
10580 Haskell Rd
Nevada City
CA
cassserly@whitlock.com
KMT Technical Services
Lacy Billingsly
510-523-2568
1151 Harbor Bay
Alameda
CA
audiovisual@kmtmanagement.com
Integrated Media Systems
Ted Hunter
510-785-8606
20956 Corsair Blvd.
Hayward
CA
thunter@imsav.com
Audio Visual Design Group
Ed Newton
415-785-2848
1936 Brook Mar Dr.
El Dorado Hills
CA
edn@avdg.com
mr2143@att.com
Exhibit L
Page 1 of 1
EXHIBIT Q
As-Builts
Exhibit Q
Page 1 of 5
EXHIBIT Q
As-Builts
Exhibit Q
Page 2 of 5
EXHIBIT Q
As-Builts
Exhibit Q
Page 3 of 5
EXHIBIT Q
As-Builts
Exhibit Q
Page 4 of 5
EXHIBIT Q
As-Builts
Exhibit Q
Page 5 of 5
EXHIBIT R
AV Drawings
Exhibit R
Page 1 of 3
EXHIBIT R
AV Drawings
Exhibit R
Page 2 of 3
EXHIBIT R
AV Drawings
Exhibit R
Page 3 of 3