1
The Edridge Fund of
NAPO
ACCOUNTS & ANNUAL REPORT
for the year ended 31 December 2011
Administrative Details
Registered Charity No:
Registered Office:
Administration Office:
Bankers:
Investment Managers:
803493
4 Chivalry Road, Battersea, London SW11 1HT
The Limes, Lynn Road, Gayton, Norfolk PE32 1QJ
Unity Trust Bank plc. Nine Brindley Place, Birmingham B1 2HB
HSBC Trust Company (UK) Ltd, PO Box 880, Southampton, SO15 1WP
Report of the Trustees
The Trustees present their annual report with the accounts of the Fund for the year ending 31stDecember 2011. The
accounts have been prepared in accordance with the accounting policies set out in previous Annual Reports and
comply with the Fund’s Trust Deed, the Charities Act 1993 (as amended by the Charities Act 2006), as well as the
“Statement of Recommended Practice: Accounting and Reporting by Charities”, Charities Commission 2005.
Trustees
The Trustees who held office throughout the year were as follows
Anne King
(Avon & Somerset)
Nick Paul: MBE (London)
David Cox:
(Gloucestershire)
Alessandra Evans:(Thames Valley)
Liz Bywater
(Kent)
Appointed as Trustee September 2006, and elected as Chair October 2008
Appointed November 2008, and elected Vice Chair in May 2011
Appointed June 2007 (Appointed Treasurer September 2007)
Appointed November 2008
Appointed September 2009
Staff
Richard Martin
Sarah Byatt
David Cox
Secretary
Administrator
Bookkeeper
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Edridge Fund operates in accordance with the Trust Deed dated 1 May 1990 and the Deed of 11 July 2003. The
members of Napo appoint Trustees at the regular NEC meetings. A minimum of five Trustees are elected to serve
for a five-year period. No Trustee may serve more than two consecutive terms. Trustees are expected to retire at
no later than 70 years of age. Should elections not take place, Trustees are empowered to elect a Trustee, normally
from those nominated.
New Trustees are provided with all relevant information in relation to their task; they are in contact with the Chair
and other Trustees for support and advice. At each management meeting new Trustees have a chance to explore
issues that concern them. The Trustees meet 5 times a year and grant decisions are made by majority vote. The
level of income is reviewed and financial decisions made accordingly. The Fund is administered from the office at
Gayton in Kings Lynn by the Fund Secretary, Richard Martin and our Administration Assistant, Sarah Byatt.
As employers, the Trustees are aware of their legal responsibilities towards their employees, by way of Health and
Safety regulations, pension contributions, salary review and redundancy. Such matters are reviewed regularly at
trustees meetings. The Trustees try to ensure that we operate as fair employers. We try to ensure we follow all
appropriate employment legislation. Rates of pay and general conditions are the same as those in Napo.
2
The Edridge Fund of
NAPO
OBJECTIVES, PRINCIPAL ACTIVITIES & PUBLIC BENEFIT
The objects of the Fund as set out in the Trust Deed dated 1st May 1990 and the Deed of 11th July 2003 are as follows: monies
subscribed, donated or raised for the fund shall be applied in accordance with the Deed to assist eligible persons when in need,
hardship or distress, whether or not they have been members of Napo; this covers a wide range of Probation Service and
CAFCASS staff, but essentially applies to anybody who could be a member of Napo. In addition this covers retired staff, and in
some circumstances dependents.
The primary work of the Fund is to provide the financial assistance, for which the Fund exists. The Trustees consider
applications for assistance as soon as they are received, with Trustees exchanging views by e mail so that decisions can be
reached quickly, and decided on a majority vote. The aim is to complete the process within three weeks, but is usually much
shorter, and in emergencies can be within hours. Decisions made by e mail are then ratified at Trustees meetings. In some cases
applicants are given advice, either directly from the Trustees, or with the assistance of Local Edridge Representatives. This
advice is usually to help applicants obtain further help elsewhere, and never involves giving financial advice as the Fund is not
an accredited Advice Agency.
The secondary work of the Fund is to ensure that we continue to have the resources to maintain our financial assistance. The
major contribution to the Fund is the donation we receive from Napo, followed by donations and gifts from individuals and
branches either on a regular basis, or other occasional donations, and local fund arising events. A small income is received from
the "50/50 Club", and from sales of Christmas Cards. There are also sponsored events. An Investment Portfolio is maintained in
order to provide a free reserve for the Fund, and this is managed professionally. The Fund’s Secretary is also registered as a
Licencee for Raffles and Lotteries, with the approval of the Trustees, to enable such fund raising events in local areas.
The Fund also works to promote wider knowledge of the Fund, firstly to increase the awareness of the assistance available to
those in need, and secondly to publicise the work of the Fund in order to increase donations. To this end we regularly contribute
pieces to Napo News, and there is also a website which is intended to assist both potential applicants for assistance, and also
existing and potential donors. Edridge Fund also attends Conferences of sub groups within Napo to promote the work of the
Fund.
The Charities Act 2006 places a responsibility on Charities to ensure that they are for the benefit of the public, or a section of the
public. The Trustees confirm that they have had regard to the Charities Commission general guidance on public benefit, and
reviewed the aims and activities of the Fund in the light of that guidance. The Trustees are of the opinion that the Fund satisfies
these new requirements. Whilst the Fund is for the benefit of a section of the public, it is the view of the Trustees that eligibility
to apply for assistance is not restrictive.
ACHIEVEMENTS AND PERFORMANCE
Grants & Donations
The demand for our help has increased by 37 %, and the amount we have paid our in grants has reached a new
record, increasing by 47% over the 2010 figure. More detailed analysis of our Grant administration is set out below,
but an important fact is that for the second year running we have paid out more to Napo members than we receive
in the annual donation from Napo by a considerable amount.
However, our income in the course of 2011 only increased by around £3,000, though the pattern of receipts
changed. There were greater increases in receipts for sponsored and fund raising events, with clear evidence that
members and others had responded to our appeals for help. As the year approached its end we appealed for more
personal monthly donations, and the indications for 2012 are that this was successful to a degree, but much more is
needed. In these difficult times we are very grateful for the large number of people who have worked hard to raise
money for Edridge, and this has continued into 2012.
The applications received, as defined by employment grade, have been:Admin/Clerical
Managerial/Supervisory
PO
PSO
TPO
CAFCASS
16
2
73
75
2
3
Retired PO
Unemployed PO
Dependants of staff
9
4
3
3
The Edridge Fund of
NAPO
Total successful applications
Total Applications during the year
155
187
The total number of Applications received in the year increased by 47% over the number received in 2010.
Applications were refused on 28 applications, and 4 were withdrawn, or not proceeded with. The applications
refused were on the grounds of either ineligibility or because need was not established. This year the number of
refusals increased substantially , though there was a decrease in the number of applications that were withdrawn, or
where further information we had requested was not provided. In many cases advice and support was offered, often
by our local Representatives.
We set out below an analysis between applications from Napo members and others. Applicants are asked about
membership of Unions on the standard Application Form, but this is not always answered, and neither is it a
requirement that we have that information. This information is provided in view of the large donation we receive
from Napo. The analysis is as follows – comparative figures for 2010 are quoted in brackets :Designation of
Applicant
Napo Member
No Union membership
Not Known
Unison and other
Unions
Overall Totals
Applications
Refused or
withdrawn
121
45
3
(93)
(27)
(3)
19 (6)
4 (5)
NIL (NIL)
11
(14)
9 (11)
187 (137)
32 (22)
Total Amount Paid
Percentage of Total Paid
£34.672 (£27,500
£15,443 (£6,984)
£2,250 (£800)
66.0% (76.4%)
28.0% (19.4%)
4.6% (2.3%)
£725
(£700)
1.4%
(1.9%)
£53,090 (£35,984)
In the case of Unison members the Trustees have always followed the practice set out in previous reports. Each case
was dealt with on its own merits.
Governance, Administration & Staff Changes
At the same time as dealing with the increase in the demand for our help, we have been preparing for the
retirement of our Secretary, Richard Martin, at the end of 2012, which has meant that we have had to consider
every element of our operation, including office arrangements. The main direction we have been taking has been to
create a “virtual” office, with two staff members working from home, and maximising on use of electronic
communications and “cloud” storage. Keith Waldron, Office Manager at Napo Head Office has helped us a great
deal with our revised office arrangements, and I take this opportunity to thank Napo for this help, as well as for
other facilities they will be providing us with, in particular mail forwarding and electronic storage for Edridge on
the Napo Head Office server.
The Trustees undertook some training during the year, and as a consequence we have started the process of revising
our governance. This has initially been in the area of staff roles, where the role of Secretary is being moved away
from administration and make the role of Secretary a more closely defined one, along Charity Commission
guidelines. We will then need to recruit a suitable person for this role. .
FINANCIAL REVIEW
The Trustees believe that in the context of a general recession in the economy, and a massive increase in demand
for our help, that our resources have been managed well. Despite some increase in our income, there was a fall in
the value of our investments, and overall our general fund has decreased by £24,345, compared with the previous
year. Our governance costs have increased slightly, but this is accounted for by extra meetings and expenses in
respect of our re organization, and increased postage arising from the increase in applications.
Our Investments are our main reserve. The unprecedented increase in demand for assistance gave us no alternative
but to withdraw £10,000 from the investments, and we are predicting that we may need to repeat that during 2012.
In the last five years we have increased our grant giving considerably, and up to this year we had only withdrawn
the equivalent of our income on the portfolio. This year we were lucky in that after the withdrawal in October our
portfolio increased in value, and recovered the funds we had withdrawn, even though the valuation over the year
The Edridge Fund of
NAPO
4
was still down on the previous year. However, in the longer term we need to increase our income, as at the present
rate our reserves will eventually dwindle to nothing . The only alternative will be for the Trustees to drastically
revise their grant making policy, unless demand for help reduces.
Last year we reported that we would be changing the Investment Portfolio to be based on more ethical investments.
In the event our Investment Managers were unable to provide us with a suitable investment vehicle, so work will
continue into 2012 to resolve this, if necessary with a different Investment Manager.
FUTURE PLANS
Our plans for the next year are: 
We will have to concentrate on making sure that our new administrative arrangements work, and continue
with the revision of our governance, as outlined above.

Our work on revising governance has to continue in 2012, and we will be re writing our main policies, as
well as defining more clearly the various roles carried out by Trustees and staff, to produce job
descriptions and clarify lines of responsibility and supervision. This will reflect the fact that the work of
Edridge has to be shared out in a different way.

We will have to recruit a new Secretary, once we have properly defined the role

There will be further attempts to increase our donations from not only Napo members, but also particularly
to appeal to non Napo employees of Probation and CAFCASS who also benefit considerably from our
work. This will include providing more online facilities for donations.
DECLARATION
The Trustees declare that they have approved the Trustees Report above
Signed : Richard Martin - Secretary on behalf of the Trustees
Date:
September 2012
Chairs Report
On behalf of my fellow Trustees, I present to you the annual accounts for the year ended 31 December 2010. The
accounts are presented in the form prescribed by the Charity Commission. The year 2011 has been a phenomenal
year for Edridge. The demand for our help has increased by 37 %, and the amount we have paid our in grants has
reached a new record, increasing by 47% over the 2010 figure. More detailed analysis of our Grant administration
is set out in the previous section of this report, but an important fact is that for the second year running we have
paid out more to Napo members than we receive in the annual donation from Napo by a considerable amount. This
is all in the context of our income only increasing overall by about £3,000.
At the same time we have been preparing for the retirement of our Secretary, Richard Martin, at the end of 2012,
which has meant that we have had to consider every element of our operation, including office arrangements. The
main direction we have been taking has been to create a “virtual” office, with two staff members working from
home, and maximising on use of electronic communications and “cloud” storage. Keith Waldron, Office Manager
at Napo Head Office has helped us a great deal with our revised office arrangements, and I take this opportunity to
thank Napo for this help, as well as for other facilities they will be providing us with, in particular mail forwarding
and electronic storage for Edridge on the Napo Head Office server.
This has been a healthy process, but we must give a vote of thanks to the hard work of Edridge Trustees and staff,
especially David Cox, who has been the lead on revising our facilities and introducing substantial modernisation. In
the course of 2012 David will step down as a Trustee, but remain as Treasurer and carry on with the other work he
does for Edridge, as well as carrying out some of the administrative tasks at present done by the Secretary. Our
Administrator Sarah Byatt will be undertaking a wider range of administrative tasks, including the initial processing
of applications for assistance.
The Edridge Fund of
NAPO
5
I have to say something about Richard Martin, our Secretary, who for the past three decades has been a pivotal part
of the Fund and its' work. Richard has been at the heart of our deliberations on how we will do things after he has
retired. At the end of such a long term of service Richard has continued to still offer great effort and energy in this
work, and for this we are all very grateful.
Finally I have to thank all those members who contribute towards the work of Edridge and who give their time and
effort to raise money for us; the area Representatives who raise funds and offer help to colleagues in need, the Napo
staff who help us in so many ways, and finally our staff and my fellow Trustees.
Anne King - Chair
August 2012
Independent Examiner's Report on the Accounts
Report to the Trustees of The Edridge Fund of Napo
On accounts for the year ended 31/12/2011
Charity no. 803493
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The charity's trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act),
as amended by s.28 of the Charities Act 2006) and that an independent examination is needed.
It is my responsibility to:

examine the accounts (under section 43 of the Act, as amended);

to follow the procedures laid down in the General Directions given by the Charity Commission (under
43(7)(b) of the Act, as amended); and

to state whether particular matters have come to my attention.
section
BASIS OF INDEPENDENT EXAMINER’S STATEMENT
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination
includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It
also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees
concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and
consequently I do not express an audit opinion on the accounts.
INDEPENDENT EXAMINER’S STATEMENT
In the course of my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements
to ensure that:

proper accounting records are kept (in accordance with section 41 of the Act); and

accounts are prepared which agree with the accounting records and comply with the accounting requirements of
the Act; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be
reached.
Signed:
Gina Alderson
Date: 15th August 2012
Address: Felden Lodge, Hemel Hempstead, Hertfordshire, HP3 0BL
Relevant professional membership: Member of The Institute of Legacy Management.
The Edridge Fund of
NAPO
6
Statement of Financial Activities
(incorporating an Income and Expenditure Account)
FOR THE YEAR ENDED 31 DECEMBER 2011
Notes
2011
2010
£
£
Incoming Resources from Generated Funds
Voluntary Income
Regular Donations and Gifts
Contribution from Napo
Activities for generating funds
Fund Raising (including 50/50 Club subscriptions)
Investment & Interest Income
Investment Income
Bank Interest (including Investment Account)
Incoming Resources from Charitable Activities
Contributions from members, branches and others
Net Profit on Christmas Cards
Total Incoming Resources
Resources Expended
Costs of Generating Funds
Promotional activities
Investment Management Fees
Website Expenses
50/50 Club Prizes
Subtotal
5
5
Net Resources available for Charitable Application
Costs of Charitable Activities
Grants paid Management & delivery of the charity’s purpose
2
Governance Costs
4
Total Resources Expended
Net Operating Surplus/(Deficit) for the Year
before Gross transfers
Gross Transfers between Funds ( From Investment Portfolio)
Net Incoming Resources before Gains & (Losses)
Other Recognised gains (losses)
Realised gains/(losses) on investments
Unrealised gains/(losses) on investments
Net Movements in Funds
Total funds brought forward
Total Funds Carried Forward
9
9,610
26,962
11,026
27,741
6,224
3,199
3,773
------
3,948
-------
9,354
209
56,132
5,968
1,408
53,290
261
3,201
504
702
1,743
1,407
966
4,932
51,200
628
4,480
48,810
53,090
13,580
66,670
1,630
35,984
12,728
48,712
1,147
73,232
54,339
(17,100)
(1,049)
(10,000)
--------
(27,100)
(1,049)
18,532
(15,777)
(24,345)
(3,232)
14,477
10,196
189,284
199,480
199,480
175,135
7
The Edridge Fund of
NAPO
Balance Sheet
AS AT 31 DECEMBER 2011
Notes
£
FIXED ASSETS
Tangible (Fixed) Assets
Investments
CURRENT ASSETS
Debtors
Cash at Bank and in Hand (including cash with
our Investment Manager)
Creditors
Amounts falling due within one year
Accruals
8
9
2011
£
£
Nil
160,127
2010
£
73
175,904
7
3,637
14,088
17,725
3,976
19,527
23,503
6
2,717
--------
Net Current Assets
Total Assets less Current Liabilities
15,008
175,135
23,503
199,480
Net Assets
175,135
199,480
Income Fund and Reserve
General Reserve as at 31st December 2011
175,135
199,480
Total Funds available to the Fund
175,135
199,480
These financial statements were approved by the Trustees on 23 September 2012 and are signed on their behalf by:
Anne King
Chair of the Trustees
13 September 2012
David Cox
Treasurer
13 September 2012
Notes forming part of the Accounts
FOR THE YEAR ENDED 31 DECEMBER 2011
1.
ACCOUNTING POLICIES
The accounts have been prepared using the same policies published in previous Annual Reports
2.
MANAGEMENT & DELIVERY OF THE CHARITY’S PURPOSE
Notes
Staff Costs
3
Rent
Postage, printing, stationary & equipment maintenance
Other Equipment costs
Insurance
Depreciation on fixed assets
8
Bank Charges
The notes on pages 8 & 9 form part of the accounts
2011
£
2010
£
8,151
2,880
1,450
401
599
73
25
13,580
8,153
2,880
1,036
Nil
593
25
41
12,728
The Edridge Fund of
NAPO
3.
8
TRANSACTIONS WITH RELATED PARTIES
REMUNERATION
Payments to Trustee for Services
£
864
(a) The payments listed are included in the figure for staff costs and amount to 2 hours per week for
accounting services provided by the Treasurer David Cox. The payments are made on the basis indicated
in previous annual reports.
4.
GOVERNANCE
Staff &Trustees Expenses
Independent Examiner's Fee
Napo Conference Expenses
Trustees Training
5.
2011
£
955
Nil
466
240
2010
£
681
Nil
466
Nil
1,629
1,147
FUND RAISING
Fund Raising and Sponsored events
50/50 Club Subscriptions *
2011
£
1,807
1,392
3,199
* The net benefit to the Fund of the 50/50 Club is therefore £654 in the current year
6.
CREDITORS
Secretarial costs
7.
2011
£
2,717
DEBTORS
2011
£
Notes
Gift Aid Tax Refund for 2009 (received in 2012)
Gift Aid Tax Refund for 2010 (estimated)
7(a)
Christmas Cards (based on receipts in 2012 till 31/3/12).
1,542
1,800
295
3,637
(a). This item was carried over as a debtor from the 2010 accounts, which was not received during 2011,
but is realistically anticipated in 2012. Therefore this item is not reflected in the total of voluntary income
for the current year, as it was reflected in the 2010 accounts
8.
FIXED ASSETS
In previous years our only tangible asset has been equipment, and this was depreciated on a regular basis,
in accordance with normal accounting practices. The book value of these assets in the previous
accounting year had reached £73. In view of the fact that we will be disposing of this equipment in the
course of 2012, we have decided to write off the remaining balance, thus making a charge on our accounts
of £73.
The Edridge Fund of
NAPO
9.
9
INVESTMENTS
The full list of our investments is set out below, reflecting
the market value as at 31/12/11
No. Shares
Absolute Insight UK Equity Market Neutral
Astrazeneca Ord
AVIVA 25p ords
AVIVA Investors Property Trust
Barclays 25p ords
BG Group Ord
BHP Billiton US Dol 0.50
Blackrock AM UK Absolute Alpha D ACC
BP US $0.25
B sky B Ord 50p
BT Group Ord
Centrica Ord
Dexion Absolute
Diageo Ord
Glaxo Smith Klein .25 P ORDS
HSBC HOLDINGS Ord US $50
HSBC ETFS PLC FTSE 100 ETF
I Shares Index linked Gilts
Invesco Perp Corp Bond
Jupiter Unit Trust Ecology Fund
Lloyds Banking Group – Ord 10p
Marks & Spencer Ord
Marks & Spencer UT Ethical
M & G Inv Funds Corp Bond
M & G Securities Property Portfolio
National Grid ORD
Prudential OrdL 5P
Reckitt Benckiser Ord
Rio Tinto Ord 10
ROYAL BANK OF SCOTLAND 25P
Royal Dutch Eur B shs
Royal Dutch Shell A shs
RSA Insurance Group Ord
Sabmiller Com
Sainsbury J Ord
Sarasin Investment Global Fund
Scottish Widows In Property Trust
Standard Chartered Ord US Dollar 0.50
TESCO 5P ORDS
Treasury 5%2014
Treasury 3.75% 2019
Treasury 8% 2021
Unilever Ord
VODAFONE GROUP US Dol
2011
£
2,213
80
170
786
380
2,011
108
3,266
904
155
552
289
1,738
166
293
697
396
263
1,627
12,233
1,153
149
2,504
2,380
511
824
669
2,767
2,028
3,890
4,163
1,135
1,054
836
2,372
2,335
4,312
3,423
22,497
3,575
1,632
24,832
299
463
5,257
1,134
215
181
47
75
447
149
192
542
73
163
189
2,956
110
476
£10,144
£2,058
£5,607
85
2,526
1,878
880
1,344
1,156
1,495
2,344
90
3,656
4,552
570
1,655
494
16,459
2,660
1,550
1,920
11,555
2,397
8,615
1,838
4,518
160,127
No.
Shares
2010
£
2,317
82
170
846
380
2,010
114
3,424
940
155
552
289
1,837
177
310
718
2,563
2,396
668
932
994
2,605
2,908
4,342
4,376
1,141
998
958
2,581
2,097
3,844
4,675
278
1,703
12,979
1,153
149
27,510
5,437
1,228
215
181
47
77
447
149
200
542
76
175
201
3,089
115
516
£10,671
£2,145
£5,840
88
2,670
3,277
1,811
29,399
758
550
26,190
1,845
899
1,189
1,209
1,657
3,455
175
3,151
4,277
679
1,715
659
19,368
2,779
1,984
2,193
12,048
2,238
8,167
1,727
4427
175,904