European Union
INSTRUCTIONS TO TENDERER(S)
PUBLICATION REF------------------------------------EC funded project: Enhancing Food Security and
Resilience of Small
Farmers in Sindh and Baluchistan Provinces of Pakistan
SAFWCO, has received a grant from the European Commission through Oxfam GB
Pakistan programme for the implementation of “Enhancing Food Security and
Resilience of Small Farmers in Sindh Province of Pakistan”
Grant agreement no. Oxfam GB Food Facility Contract: DCI-FOOD 2009/ 212-791
Safwco intend to apply a portion of that grant to payments under this contract. The
European Commission will establish the final amount of the grant and will liquidate it
to Oxfam GB Pakistan programme on completion of the operation on the basis of the
expenses presented and declared eligible. Oxfam GB will further liquidate the funds
to Safwco. No party other than Oxfam GB Pakistan programme shall derive any
rights from the grant or have any claim to its proceeds. Under no circumstances or
for no reason whatsoever will the Commission entertain any request for indemnity or
payment directly submitted by the humanitarian organizations and suppliers.
The subject of the contract is the delivery by the suppliers of the following supplies:
1: Tools and implements for the beneficiaries of seed distribution
2: Grain Bank Establishment (one at each Cooperative)
3: Provision of Equipment and tools for vocational trainings (excluding those involved
in feed farm)
Technical speciation for each items are mentioned in the Annexure I of the tender
documents
The sealed tender must be submitted at Safwco office House No. C-415/416,
Opposite Beacon House Public School, Behind Asad Paradise, Qasimabad,
Hyderabad, Pakistan
The deadline for the submission of tenders is Wednesday 13, 2010, latest 12 noon.
Origin and nationality rules
All supplies and materials purchased must originate in a Member State of the
Community and/or the ACP States. In this context, the definition of the concept of
"originating products" shall be assessed by reference to the relevant international
agreements, especially Protocol 1 included in Annex V of the ACP-EU Partnership
Agreement, and supplies originating in the Community shall include supplies
originating in the Overseas Countries and Territories
1) Participation in procedures for the awarding of procurement contracts or
grants financed from the Fund shall be open to all natural and legal persons
from ACP States and Member States of the Community;
2)
Supplies and materials purchased under a procurement contract
financed from the Fund must originate in a State that is eligible under point 1.
In this context, the definition of the concept of "originating products" shall be
assessed by reference to the relevant international agreements, and supplies
originating in the Community shall include supplies originating in the
Overseas Countries and Territories;
3)
Whenever the Fund finances an operation implemented through an
international organisation, participation in procedures for the awarding of
procurement contracts or grants shall be open to all natural and legal persons
who are eligible under point 1, and to all natural and legal persons who are
eligible according to the rules of the organisation, care being taken to ensure
equal treatment of all donors. The same rules apply for supplies and
materials;
4) Whenever the Fund finances an operation implemented as part of a
regional initiative, participation in procedures for the awarding of procurement
contracts or grants shall be open to all natural and legal persons who are
eligible under point 1, and to all natural and legal persons from a country
participating in the relevant initiative. The same rules apply for supplies and
materials;
General terms and conditions for supplier based in Pakistan
1. Full name, Permanent address, Telephone and Fax number and the
organizational structure of the manufacturer/Suppliers.
2. Tenderers are required to specify make, country of origin of the items to be
supplied
3. Prices for quantity offered and Grand total prices must be inclusive of DDP
(delivery duties paid), Loading, offloading and all related costs shall be quoted
for delivery to the destination specified in technical specifications of items –
Annexure
4. Affidavit that the firm has not been blacklisted by any Government or semi
Government departments or UN / NGO’s.
5. All applicable government taxes shall be deducted before releasing of
payments. So rates quoted must be inclusive of all Govt. taxes. Payment will
be made through cross cheque in Pakistani Rupee (PKR)
6. Bidders may place tender for some or all of the items listed. The organization
retains the right to selectively delete items from the list at the organization
discretion or has right to increase or decrease the quantity at the time of
issuing purchase order.
7. The suppliers must mention the lead-time of each item to be supplied.
8.
Proof of Income Tax Registration, National Tax Number and clearance
certificate for the last three years.
Organization reserves the right to accept or reject any part or the entire tender
without assigning any reasons.
Items with specifications & quantity
S
#
Items
Specification
Quantity
1.
Tools and implements for
the beneficiaries of seed
distribution
Long Handle Hoe, Axe, Polythene Bags, Fork,
Spade, Sprayer.
2000
2.
Grain Bank Establishment
( one at each Cooperative)
Grain storage container (tin/aluminum/steel made)
with fumigation, Grader, Moisture Meter, Polythene
Bags, Medium Size Sealer, Standard Size Sealer (10
containers with 5 ton capacity each per Producer
Organization –PO/Cooperative)
12
3.
Provision of Equipment and
tools for vocational trainings
( excluding those involved in
feed farm)
Rota Vator, Raja plow, Cultivator, Leveler, Spare
light, Wheel Pana Set, Fixed Pana Set, Grease Gun,
Plase, Hammer, Screw Driver Set, Pana 12",
Carrying Bag, Iron Saw Frame with Saw, Dai, Pipe
Ranch, Pipe Vice, Electric Drill, Nihai, IK Baie,
Sansei, Chaehni, Hand Motor Fan, Randa, Choursi,
Plause, Basola, Bench Vice, oil seed grinder
8