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Guidance notes for completion of the
Re-joiner Application Form

This form is for use by Constables on level transfer from all England and Wales police forces and
from the Police Service of Northern Ireland.

Constables seeking promotion to Sergeant, applications for specialist posts as well as ranks up to
and including Superintendent seeking level transfers may be required to provide additional
information by way of a supplementary form.

Applicants from any other police force should complete the standard application form for new
recruits.

You should read these notes thoroughly before completing the form. You might also find it helpful to
retain a copy of your completed application to refer to later.

Before submitting your form you must attach to it:





copy of your last PDR / Assessment
copies of certificates
recent passport sized photograph
print out for complaints / misconduct issues for last 2 years?
Your application will not be processed until these have been received. You may also need to notify
the receiving force if you need any special arrangements, e.g. dyslexia, for interview process.
NOTE 1. ATTENDANCE RECORD / HEALTH & EYESIGHT
Successful applicants may have to undertake a medical examination prior to appointment. There
is no need to have your eyesight tested prior to application.
Please have your GP counter-sign your medical questionnaire. Any costs incurred will not be
reimbursed by Essex Police.
NOTE 2. BUSINESS INTERESTS
You need to declare your business interests. Any business interest will need to be approved by
the Chief Constable in order for you to continue with it.
A FINAL WORD
What can hold up the process?
Failure to complete all parts of the application form or to include copies of all the documents
requested or to sign the declaration.
A medical query raised by the Force Medical Adviser. This may need reference to your doctor,
and your consent will need to be obtained before your doctor is approached.
Your co-operation can help avoid delays. If in doubt regarding the completion of the application
please contact recruitment@essex.pnn.police.uk
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CHECKLIST
Read through your completed application form carefully to ensure it is clearly presented
and that you have answered all the questions, marking them N/A where appropriate.
Failure to provide accurate and complete information may result in your application
being delayed or rejected.
If you have any remaining questions, please feel free to contact Resourcing & Planning,
Essex Police – Business Centre, Great Dunmow.
Before returning your application form please check the following:
Have you included a telephone number at which you can be contacted?
Have you enclosed 3 Performance Development Reviews / Staff Appraisals?
Have you included your force print outs for Complaints and Misconduct Issues for last
2 years?
Have you enclosed copies of relevant certificates?
Have you attached a recent passport sized photograph of yourself?
Have you signed the declaration on page 10?
Have you remembered to take a photocopy of your completed application form?
Have you completed and enclosed the equal opportunities monitoring form and our
marketing form?
The completed application form and all supporting documentation should be sent to:
recruitment@essex.pnn.police.uk
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Reference No
Application Form to Rejoin Essex Police
2013/2014
_______________________________________________________________________
You should read the guidance notes before completing this application form.
Please complete this form in person, either in black ink or by word-processor.
Use continuation pages if necessary and clearly mark which questions they refer to.
Sections which do not apply to you should be clearly marked N/A.
DATA PROTECTION ACT 1998
The information you provide in this application form will be entered into a manual and
computerised recruitment system and is covered by the Data Protection Act 1998.
Section 1
Please attach
a recent
passport
sized
photograph
here
PERSONAL DETAILS
Surname:
Forenames:
Previous surname(s)
Title
(Mr, Ms, Mrs, Miss, Dr)
Date of Birth:
Place of Birth:
Town and country of birth
Home address:
Postcode:
Email address :
Telephone numbers (inc. area code)
Home:
Work (if convenient)
Mobile:
National Insurance Number :
Rank on leaving the Police Force:
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This is a true likeness
of myself
Signed ……………….
Dated …………………
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POSITION APPLIED FOR
Rank and/or role applied for.
Rank:
Full/Part Time:
Role (if applicable):
OSPRE
It is important that you give details of your OSPRE Candidate number and exam status.
Exam
Candidate Number
Status
Date Achieved
Constable to Sergeant Part 1
Constable to Sergeant Part 2
Sergeant to Inspector Part 1
Sergeant to Inspector Part 2
DISABILITY
The Equality Act 2010 makes it unlawful to discriminate against a disabled person in all
areas of employment including recruitment. Disability is defined as ‘a physical or mental
impairment, which has a substantial and long term adverse effect on the ability to carry out
normal day-to-day activities’.
Do you have a disability you wish us to know about at this stage?
Yes/No
If yes, please provide details of any reasonable adjustments that have been agreed to enable
you to carry out your job.
Have you previously required reasonable adjustments to be made for you to carry out your
role as a police officer? If so, please provide details.
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Section 2
Record of Police Service
A.
PREVIOUS POLICE FORCE
Which force did you serve in?
Addresses of the force:
Force Headquarters
Last Serving Station
Postcode:
Postcode:
Force Identification Number (e.g. collar number)
Last role within force:
Date started in last force dd-mm-yyyy
Date of leaving: dd-mm-yyyy
Date started with police force dd-mm-yyyy
Are you in police pension yes/no, if yes, start date dd-mm-yyyy
Do you have any pervious service that is recognised for pension purposes e.g. military?
If so, please provide your notional pension date: dd-mm-yyyy
Rate of pay prior to leaving:
Incremental date prior to leaving:
Other benefits or bonuses (e.g. housing allowance, special priority payment,
competency payment)
Please give a brief description of your last role, duties and responsibilities.
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B.
CURRENT EMPLOYMENT / SELF EMPLOYMENT
Are you employed or self employed?
Please state: Company Name / Business Name:
Address
Postcode:
Current role within company / business
Date started
dd-mm-yyyy
Date of leaving
dd-mm-yyyy
Please give a brief description of your role, duties and responsibilities.
Please continue on a separate sheet if you have had many employments or periods of self
employment since leaving your last police force.
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C.
PREVIOUS POLICE SERVICE
List previous roles/positions held in any force in which you have served, detail all
pensionable service.
N.B. Any service with CNC will not be counted for pay/pension purposes.
Start with the most recent. Continue on a separate sheet if necessary.
Force / station /
department
D.
Rank / Position
held
Dates from / to
dd-mmm-yyyy
Reason for leaving
(e.g. promotion)
TRAINING RECORD
Please complete the Courses and Skills Checklist attached (and provide all relevant certificates to
evidence course attendance).
E.
OTHER QUALIFICATIONS
Please give details of other academic or vocational qualifications. Start with the most
recent. Continue on a separate sheet if necessary.
Qualification and level
Date attained
E.g. A Level Physics (C) ; BScHons Psychology (2.1) ;
dd-mm-yyyy
BTEC Business & Finance (Merit)
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F.
DRIVING SKILLS
Do you hold a full current driving licence?
YES/NO
If yes, what is your driving licence number?
If yes, which groups?
Have you any endorsements on your licence?
YES/NO
If yes, how many?
What is your current force driving grade / level?
G.
YOUR OTHER ACTIVITIES
Please tell us about any other skills you have, such as language skills or any
voluntary or community activity you are involved in.
Are you a member of the Reserve Forces?
YES/NO
H.
MISCONDUCT AND COMPLAINTS ISSUES
Have you ever been involved in any complaint or misconduct enquiry?
If YES, please provide brief details. We will contact your force for verification.
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I.
BUSINESS INTERESTS
See Guidance Note 2
Do you currently have any job or business interest, which you intend to
continue should you be successful?
YES/NO
If YES, please state the nature of this job or business and the extent of your
involvement (e.g. actively involved, non-executive director). Include hours spent on it.
Do you or your wife/husband/partner or any relative living with you
own or intend to run a shop or business which requires a licence (e.g.
liquor, gaming, refreshment house or entertainment)?
YES/NO
If YES, please give full details.
If you answered YES to any of the above in section I please contact Staff
Development to obtain a PERS73 Business Interests Form.
J.
BNP, NATIONAL FRONT, COMBAT 18 AND OTHER SIMILAR
ORGANISATIONS
Are you or have you ever been a member of BNP, National Front, Combat 18?
Yes/No
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Section 3
Declaration
I declare that all the statements I have made in this application are true to the best of
my knowledge and belief and that no relevant information has been withheld.
I understand that:

I must inform HR Recruiting without delay of any change in my circumstances.

Any offer of appointment will be subject to satisfactory health checks and
continued good conduct.

Anyone who has deliberately made any false statement or omitted information in
connection with his or her appointment may subsequently be liable to misconduct
proceedings.

Successful candidates must serve wherever required to do so within the force
area.

The Chief Officer retains the right to reject any application without giving reasons.
Signature: …………………………………………..
Date: ………………..........
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Section 4
Competency Assessment

Write clearly and concisely. You have limited space. Pay attention to your handwriting, spelling
and grammar. If we can’t read it, we can’t score it. Write in complete sentences, not notes or
bullet points. Avoid waffling or being vague. Vague or evasive answers will not score well.

Each question has a number of prompts to help you shape your answer. Make sure you cover all
of the prompts.

Try to use examples from situations you found challenging or difficult. Such examples tend to
score better than situations which were easy to deal with.

You should read the question thoroughly and choose your examples carefully. Take time to think
about the examples you will use before you start writing.

Where possible, use examples from a work setting. If you don’t have, or can’t think of examples
from work, feel free to use examples from your social, voluntary, educational, leisure or family
life. Examples from settings other than work can score just as well as work examples. The
examples can be from everyday situations. They don’t have to be from serious or critical
situations.

If possible, you should use a different example for each question.

Keep to the space provided and write only on the line. Any writing outside the space will not
be scored.

It is very important that the form is all your own work. At any point you may be questioned on any
examples given, and asked to provide the contact details of people able to confirm what
happened.
We have developed an example of the style of answer we would like. This should give you an idea of
the kind of detail that we need from you.
Example reply
Police officers need to be able to take responsibility for, and be prepared to defend their
decisions. Think of a situation when you have had to make a difficult decision and explain it to other
people.
What was the situation and the decision you have to make?
I had to make a decision as to whether I took up an offer on a course. The course had been very
difficult to gain a place on, and it was likely that I would not be offered another place if I declined.
However, I had also been offered the opportunity to take an extended holiday with a group of friends
in Australia which had been planned for some time.
What kind of things did you take into account when making the decision?
I thought about the long term advantages the course would bring and about how I didn’t want to let
my friends down. Ultimately, the opportunity to go on the holiday was going to be available again in
the future, but the course wasn’t.
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What were the consequences of getting the decision wrong or avoiding make the decision?
I had to reply by a set date to accept my place on the course. If I decided not to take up the place it
would damage my career, as the course was a pre-requisite for further courses which I needed in
order to get the job I wanted. I also stood a chance of alienating some good friends as they had paid
a deposit and were depending on me to share the cost of accommodation and car hire.
Tell us exactly how you explained your decision to others?
I called one of the people I was intending to travel with and asked them if I could see them. I
explained the situation, and asked them how they felt the others would react and how I should
handle that. I then met with the others and broke the news. I just came out and told them rather than
trying to break it gently and them not understanding. I pointed out that the course offered long term
career and financial advantages.

At this stage of the application, it is vital that candidates can demonstrate the core
competencies needed to be effective in the role of police constable. You need to be able to
demonstrate that you have the competencies for your application to proceed to the next
stage.
Please answer truthfully as you may be asked to expand on these examples.
Do not use continuation pages. Continuation pages will not be scored.
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Q1 It is very important that police officers show respect for others, irrespective of
their background.
Try to recall an occasion when you have challenged someone’s behaviour that was bullying,
discriminatory or insensitive. Do not use an example where the other person was simply angry or
upset. Their behaviour must have been bullying, discriminatory or insensitive. You will be
assessed in this question on how positively you acted, and not on how well you understood what
had happened.
Tell us about the situation and about the other person or people involved.
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What did you say, and what did you do?
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Why do you think the other person behaved as they did?
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What would have been the consequences if you had not acted as you did?
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Q2 Police officers often work in teams and it is important that you are able to work
well with others, and are willing to share in the less attractive jobs.
Think if an occasion when it was necessary to work with others to get something done and where
you played your part in getting a result. You will be assessed in this question on how well you cooperated with others in completing the task in hand.
Tell us what had to be done.
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How was it that you became involved?
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What did you do and what did others do?
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Tell us how this situation made you feel initially.
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How did you feel immediately after the incident?
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Q3 Police officers have to be able to communicate with a wide range of people,
both verbally and in writing.
Try to remember an occasion when you have had to tell a person or a group something that they
might have found upsetting or difficult to hear or read. You are being assessed in this question on
how you deliver the message and the things you took into account when deciding how to do this.
Say who the people involved were, and what you had to tell them.
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Why did you think they might find your message upsetting or difficult?
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How did you go about delivering your message?
when.)
(Tell us what you said, how, where and
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In deciding how to deliver your message, what things did you take into account?
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Level 1 – Police Constables and Police Staff
Practitioners/non-supervisors up to Grade S02.
Serving the public
Demonstrates a real belief in public service, focusing on what matters to the public and will best serve
their interests. Understands the expectations, changing needs and concerns of different communities,
and strives to address them. Builds public confidence by talking with people in local communities to
explore their viewpoints and break down barriers between them and the police. Understands the impact
and benefits of policing for different communities, and identifies the best way to deliver services to
them. Works in partnership with other agencies to deliver the best possible overall service to the public.
Leadership - Openness to change
Positive about change, adapting rapidly to different ways of working and putting effort into making them
work. Flexible and open to alternative approaches to solving problems. Finds better, more costeffective ways to do things, making suggestions for change and putting forward ideas for improvement.
Takes an innovative and creative approach to solving problems.
Leadership - Service delivery
Understands the organisation's objectives and priorities, and how own work fits into these. Plans and
organises tasks effectively, taking a structured and methodical approach to achieving outcomes.
Manages multiple tasks effectively by thinking things through in advance, prioritising and managing time
well. Focuses on the outcomes to be achieved, working quickly and accurately and seeking guidance
when appropriate.
Professionalism
Acts with integrity, in line with the values and ethical standards of the Police Service. Takes ownership
for resolving problems, demonstrating courage and resilience in dealing with difficult and potentially
volatile situations. Acts on own initiative to address issues, showing a strong work ethic and
demonstrating extra effort when required. Upholds professional standards, acting honestly and ethically,
and challenges unprofessional conduct or discriminatory behaviour. Asks for and acts on feedback,
learning from experience and developing own professional skills and knowledge. Remains calm and
professional under pressure, defusing conflict and being prepared to step forward and take control when
required.
Decision making
Gathers, verifies and assesses all appropriate and available information to gain an accurate
understanding of situations. Considers a range of possible options before making clear, timely,
justifiable decisions. Reviews decisions in the light of new information and changing circumstances.
Balances risks, costs and benefits, thinking about the wider impact of decisions. Exercises discretion
and applies professional judgement, ensuring actions and decisions are proportionate and in the public
interest
Working with others
Works co-operatively with others to get things done, willingly giving help and support to colleagues. Is
approachable, developing positive working relationships. Explains things well, focusing on the key
points and talking to people using language they understand. Listens carefully and asks questions to
clarify understanding, expressing own views positively and constructively. Persuades people by
stressing the benefits of a particular approach, keeps them informed of progress and manages their
expectations. Is courteous, polite and considerate, showing empathy and compassion. Deals with
people as individuals and addresses their specific needs and concerns. Treats people with respect and
dignity, dealing with them fairly and without prejudice regardless of their background or circumstances.
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PERSONAL DETAILS - FURTHER INFORMATION
POLICE OFFICERS
If you are successful in your application, this information will be required for retention on our
computerised Personnel Information System.
All sections of the form (Pages 1-3) should be completed
Appendix A, B and C should be attached to Pages 1-5
All information provided will be managed in accordance with the Data protection Act 1998.
1. INFORMATION REGARDING EMPLOYEES NAME.
EMPLOYEES SURNAME(S):
NAMES:
KNOWN AS:
If you are known by
another name other than
your birth name – not
nicknames)
Present Surname:
Forename:
Middle
Name(s)
Previous Surname(s)
Title:
2. INFORMATION REGARDING EMPLOYEES NUMBERS.
NATIONAL INSURANCE
NUMBER:
ESSEX POLICE
EMPLOYEE NUMBER
(if known):
OSPRE CANDIDATE
NUMBER (If applicable)
3. INFORMATION REGARDING EMPLOYEES BIRTH DETAILS
DATE OF BIRTH:
PLACE OF BIRTH:
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4. OTHER INFORMATION REGARDING EMPLOYEES.
Have you applied to the Force
for the Higher Potential
Development Scheme?
Yes. 
No.

Are you an
Ex Police
Cadet
Award/Medal:
AWARDS AND MEDALS
DETAILS
(Medals associated with
previous employment, or
service. I.e. Royal Humane
Society, Long Service, military
etc.)
Please provide photocopies of
certificates where appropriate
Previous Service with Essex
Police: Please give dates and
include your PIN number
Previous Line Manager details
Name:
Division:
Previous HR Manager details
Name:
Division:
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Yes. 
No.

Dates
Obtained:
dd.mmm.yyyy
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5. INFORMATION REGARDING CONTACTS AND NEXT OF KIN
Please note that we only require ONE contact for emergencies and ONE next of kin.
(5A) CONTACT (For emergencies)
NAME:
Surname:
Title:
Forename:
Middle Name(s)
RELATIONSHIP:
Brother
 Partner

Child
 Personal Referee

Ex-Spouse
 Previous Occ Referee

Friend
 Sister

Parent
 Spouse
 Mobile:
TELEPHONE
NUMBERS:
Home:
Other
ADDRESS:
(If this is different
from your own)
DATE OF BIRTH
EMPLOYEE NO of
Contact( if they are
already an Essex Police
Employee)
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(5B) NEXT OF KIN (Please complete if different from your contact information above) (If
you do not complete this we will assume that your next of kin is your emergency contact)
NAME:
Surname:
Title:
Forename:
Middle Name(s)
RELATIONSHIP:
Brother
 Partner

Child
 Personal Referee

Ex-Spouse
 Previous Occ Referee

Friend
 Sister

Parent
 Spouse
 Mobile:
TELEPHONE
NUMBERS:
Home:
Other
ADDRESS:
(If this is different
from your own)
DATE OF BIRTH
EMPLOYEE NO of
Contact( if they are
already an Essex Police
Employee)
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Appendix A.
(5C) DEPENDANTS
NAME IN FULL
(title, forename, middle
name(s), surname)
RELATIONSHIP
ADDRESS (if different from your
own)
HOME
TEL No
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MOBILE
TEL No
DATE OF
BIRTH
(Please use same
denominations as for
‘relationship’ in
Sections 5a and 5b)
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Appendix B.
6. PERSONAL CHARACTERISTICS
HEIGHT
(Please circle)
HEIGHT
(Please circle)
HEIGHT
(Please circle)
137cm(4ft 6in)
168cm (5ft 6in)
198cm(6ft 6in)
Blue
140cm(4ft 7in)
170cm(5ft 7in)
201cm(6ft 7in)
Green
203cm(6ft 8in)
Grey
142cm(4ft 8in)
145cm(4ft 9in)
173cm(5ft 8in)
175cm(5ft 9in)
206cm(6ft 9in)
EYE COLOUR
(Please circle)
178cm(5ft 10in)
208cm(6ft 10in)
Brown
150cm(4ft 11in)
180cm(5ft 11in)
211cm(6ft 11in)
152cm(5ft 0in)
183cm(6ft 0in)
213cm(7ft 0in)
155cm(5ft 1in)
185cm(6ft 1in)
216cm(7ft 1in)
157cm(5ft 2in)
188cm(6ft 2in)
218cm(7ft 2in)
160cm(5ft 3in)
190cm(6ft 3in)
221cm(7ft 3in)
162cm(5ft 4in)
193cm(6ft 4in)
223cm(7ft 4in)
165cm(5ft 5in)
196cm(6ft 5in)
226cm(7ft 5in)
Auburn
Mousy
Black
Multi
Blonde
Orange
Blue
Pink
Brown
Purple
Dark Brown
Red
Light Brown
Sandy
Fair
White
Ginger
Yellow
Green
Grey
Hazel
Pink
147cm(4ft 10in)
HAIR COLOUR
(Please circle)
[NOT PROTECTIVELY MARKED]
[NOT PROTECTIVELY MARKED]
Appendix C.
7. DISTINGUISHING MARKS
MARK TYPE i.e.:
Birthmark, Harelip, Mole,
Scar, Skin Graft, Tattoo,
Wart(s).
LOCATION ON EMPLOYEE i.e.:
Arm, Foot, Hand, Head, Face, Leg
Trunk(back), Trunk(Front),
Other: (Please specify)
DESCRIPTION i.e.:
(Please keep your description to not more than 40 characters
for each type of distinguishing mark)
Mark Type – 1:
Mark Type – 2
Mark Type – 3
Location:
Location:
Location:
Description:
Description:
Description:
Mark Type – 4:
Mark Type – 5:
Mark Type – 6:
Location:
Location:
Location:
Description:
Description:
Description:
NB: If you have a tattoo that is on show whilst in uniform, i.e. on the face, neck, arms, wrist or hands, please supply a photograph.
This will not necessarily effect your application.
[NOT PROTECTIVELY MARKED]