California State University, San Bernardino President’s Office
Administrative Council Meeting
June 2, 2014
Present:
Ahmed, Au, Ballman, Bisbee, Bodman, Brenner, Burns, Caballero, Clark, Fiene,
Fleming, Fremont, Gardner, Gutierrez, Hatcher, Haynes, Hughes, Karmanova, Kray,
Lopez-Wagner, Morales, Nassar, Ochoa, Portillo, Rose, Ruml, Simpson, Sudhakar,
Thompson, Wise, Zorn
Absent:
Brown, Langford, Maynard, Rosas
Guests:
Carol Dixon
1.
President’s Report
President Morales thanked the members of the Administrative Council for all their
work over the past academic year and shared the following announcements and
updates:

Dr. Fred Volkwein (Professor Emeritus, Penn State) successfully concluded
an external review of Institutional Research.

The Memoranda of Understanding (MOU) process with our surrounding
school districts is continuing.

Training in the Violence Against Women Act requirements is scheduled for
June 9.
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
Cal State San Bernardino (CSUSB) is planning a reception for alumnus and
chair of the CSU Board of Trustees, Lou Monville, in the coming academic
year. Mr. Bruce Varner, the chair of the University of California Board, will
also be included in the reception. Both are members of the CSUSB
Philanthropic Foundation Board of Directors.

CSUSB has been invited to participate in “TheDream.US,” which provides
scholarship dollars for Assembly Bill (AB) 540 students.

He congratulated the Theatre Department on their production of the play,
“The Balcony.”

The Spring 2014 Outstanding Students Dinner was a memorable evening.

He thanked Dr. Fiene along with the faculty-staff-student group which
organized the first Lavender Graduation; it was a wonderful celebration of
inclusiveness on the campus.

Dr. Morales thanked the following members of the Administrative Council for
their service as they are retiring: Dr. Clark, Mr. Gardner, and Ms. Kray. It is
also Dr. Zorn’s last meeting before she leaves to take up the post of Interim
Provost at Humboldt State University.

Dr. Bodman provided information of a new ranking system, which TIME
Magazine has implemented and which places CSUSB as 37th in the U.S.;
UCR is ranked as first.
2.
Women Who Lead Conference
Dr. Zorn reported on the conference, at which the President of Mount St. Mary’s
delivered the keynote address. Participants were surveyed and provided
feedback on future events. A related event was also held which featured a talk
on leadership by the female head of a San Bernardino-based company. Dr.
Zorn will inform Dr. Morales of the next convener of this group / event so
that he can support that person and the team.
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3.
Report: Western Association of Schools and Colleges (WASC)
Reaccreditation
The next set of questions is due to WASC on July 31. Planning is now underway
for the Fall 2014 on-site visit. Dr. Zorn attended a WASC conference which
offered a workshop on how to run a visit. The on-site will be focused on the lines
of inquiry. Dr. Zorn provided an initial outline of the on-site; Carol Dixon will
assist with the logistics.
4.
Introduction: Dr. Rob Morgan, Director of Threat Assessment
Dr. Morgan also serves as the chair of the Campus Assessment Response and
Education or “CARE” Committee (formerly, the Campus Behavior Committee).
His responsibilities encompass students, faculty, and staff. He will be reaching
out to students, using a public health model, and will also be developing training
for faculty and staff. His extension is 73518.
5.
Commencement Planning
June 2015 Commencement will be held in the Citizen’s Bank Arena; students
expressed a desire to move the location to accommodate more guests (6-13
guests per student, depending on the ceremony). Associated Students,
Incorporated (ASI) surveyed 2000 students, with 80% in favor of the move. Ms.
Kray has asked Shannon Stratton to share the results with Carol Dixon.
CSUSB has a 3-year contract with the Citizen’s Bank Arena. Four ceremonies
will be held on Saturday. The university will also look for a way to cover 1
parking ticket per student. Graduate students will attend their college’s
graduation ceremony; the Deans decided that Education will be part of the Arts &
Letters ceremony. Decisions are still to be made on using one or two lines; the
goal is to continue with calling individual names as long as we are able. The
December ceremony will continue to take place in the Coussoulis Arena.
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6.
Water Conservation Rollout
Mr. Simpson produced a report for the Chancellor’s Office describing what steps
CSUSB has been taking to conserve water. Over 32% has been saved over the
past several years. One-third to one-half of irrigation is provided by a well; 80%
of the Palm Desert Campus (PDC) is xeriscaped; 10% is xeriscaped at the San
Bernardino Campus (SBC). The current plan at SBC is to xeriscape the exterior
areas of the campus and retain turf on the internal areas.
7.
Policies: Removal - Campus Fiscal Efficiency Suggestion Program and
2001/02 General Fund Budget (Second Read)
The Campus Fiscal Efficiency Suggestion Program policy has been replaced with
a feedback box policy which is already in use. Approved for removal by the
Administrative Council.
The 2001/02 General Fund Budget policy is no longer relevant and has been
approved for removal by the Administrative Council.
8.
Update: Enrollment Management
CSUSB’s student success rate and mean unit load are increasing. Elements
affecting the final Fall 2014 enrollment include the implementation of impaction
for four majors and the summer remediation requirement (70% of CSUSB
freshmen require remediation). The PDC freshman target should be met.
Transfer enrollment is anticipated to have much less melt; the number of transfer
students has doubled and there is an increase in the local community college
yield. Dr. Bodman and the Deans will finalize the plan to open up additional
sections; CSUSB has the funds to cover this cost.
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9.
Policies: Hospitality (First Read)
Proposed: eliminate the CSUSB Hospitality Policy and replace it with the CSU
Hospitality Policy. Approved by the Administrative Council; only one read of
this policy is required.
10.
Update: Hispanic Educational Technology Services (HETS) Publicity
Rollout
Dr. Sudhakar provided an update on the publicity rollout of access to HETS for
our K-12 and our community partners. The website is “virtualplaza.org” and the
password is “calstate2013”; HETS will provide CSUSB with usage statistics at
the end of the calendar year. Information has been shared with some of the
superintendents as part of the MOU discussions; Dr. Clark has discussed HETS
in greater detail with the San Bernardino City Unified School District. CSUSB
now offers a number of sites with training opportunities to faculty and staff:
HETS, Lynda.com, and Skillsoft; concern is that they may be in competition with
each other. Another program, NBC Learn, is being implemented with the
Chancellor’s Office and local elementary schools in the coming school year.
11.
Policies: CSUSB Training Policy on Prohibiting Discrimination,
Harassment and Retaliation (DHR) Against Employees and Third Parties and
Procedure for Handling DHR Allegations by Employees and Third Parties (Second
Read)
The CSU has discussed this policy with all the collective bargaining units.
Approved by the Administrative Council.
12.
Policies: Drug-Free Workplace (Second Read)
This policy is required for compliance with federal regulations; it had not been
updated since 1991; changes were made as the result of an audit. Approved by
the Administrative Council.
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13.
Policies: Outside Employment Disclosure Requirement (Second Read)
This policy will apply to both CSU and University Enterprise Corporation (UEC)
employees. There is nothing to prevent a second job; the requirement is that a
Management Personnel Plan (MPP) employee must notify their direct
administrator of outside employment (the policy only applies to MPP’s). The
policy applies to someone holding a second position at another campus in the
CSU. Approved by the Administrative Council with corrections.
14.
Announcements (Roundtable)
Dr. Haynes announced the Educational Advisory Board (EAB) rollout on June 4
with a kickoff beginning at 8:30 (a continental breakfast is available from 8:00).
Dr. Caballero announced the Latino and Indigenous Student Recognition
ceremony for Saturday, June 7; it is sold out.
Dr. Fiene announced that the Credential ceremony is full.
Dr. Nassar announced the College of Social and Behavioral Sciences Awards
ceremony at 6:00 this evening.
Dr. Thompson shared that 103 students presented at the third annual Student
Research Symposium last week. The first year, it was 30 student presenters.
Every college was included. The Symposium also served as the forum for the
announcement of the inaugural faculty award for Outstanding Scholarship,
Research, and Creative Activity—Dr. Monty Van Wart. Francisca Beer organized
the event and received thanks from the Administrative Council for her work.
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Dr. Fremont reported on two honorary degree events: the reception for Hardy
Brown was a success, with 125 attendees; the reception for the Cardenas’ is
scheduled for the 11th.
Dr. Lopez-Wagner announced that Institutional Research is fully staffed as of
today.
Dr. Sudhakar announced that the Virtual Technology grants for 2014-15 will be
announced tomorrow. He also shared that Dr. Michael Chen will be joining
Information Technology Services as the Director of Academic Technologies and
Innovation (ATI).
The inaugural Outstanding Lecturer Award will be announced tomorrow, June
3rd.
The open annual budget forum is scheduled for June 4th; Dr. Morales asked that
Administrative Council members ensure that this information is shared with the
faculty and staff in all divisions.
Six Class 1 gas line leaks have been identified; the gas company will handle the
repairs over the course of a week.
Dr. Rose shared the College of Business and Public Administration held their
student awards luncheon on Friday with 300-400 people in attendance.
Dr. Clark, Ms. Kray, and Mr. Gardner expressed their thanks to their colleagues
for their time at CSUSB. Mr. Ochoa expressed his thanks for the experience he
gained over the past year as President of ASI.
Minutes Prepared by T. Wise.
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