 2016 JEA/NSPA NATIONAL HIGH SCHOOL JOURNALISM CONVENTION 
IMPORTANT INFORMATION
Dear JEA/NSPA National High School Journalism Convention Attendees,
We are delighted to be welcoming you and your students to the 2016 JEA/NSPA National High School Journalism Convention. The
following policies and guidelines are provided to ensure a smooth and convenient arrival and departure.
The Westin Bonaventure Hotel and Suites is the Headquarter Hotel. If reserving 5 or more sleeping rooms, please complete this form
and return it directly to the Hotel by Tuesday, March 22, 2016. If you need to reserve less than 5 sleeping rooms you can do so by
calling central reservations at 800-937-8461. For groups, full pre-payment is due prior to arrival by Friday, April 8, 2016. If full prepayment is not received prior to arrival, guests will not be allowed to check into their sleeping rooms until payment is received and
processed. **Please be advised that payment processing upon arrival to the hotel will cause delays during the check-in process.
We strongly recommend sending your payment in advance to eliminate delays during the check-in process**. Every effort will
be made to accommodate special requests, as availability permits. If the room type requested is not available, rooms will be
confirmed from our general inventory.
ROOM RATES
The convention rates are available from Tuesday, April 12, 2016 through Monday, April 18, 2016. Availability prior to April 12 or
after April 18 is based on hotel availability. The current hotel occupancy tax is 15.695%. Should the tax change prior to the
convention, the increase or decrease will be passed on accordingly.
GUEST ACCOMMODATIONS
Should requests exceed the double/double rooms available, reservations will be confirmed with a King bed and a rollaway bed. No
rollaways are permitted in double/double rooms. Additional rollaways in other room types will be assessed a charge of $120.00 covering
the entire stay.
RESERVATIONS & ROOMING LISTS
If you are reserving less than 5 sleeping rooms, you can do so by calling central reservations at 800-937-8461. If reserving 5 or more
sleeping rooms, please complete this form and return it directly to the Hotel by Tuesday, March 22, 2016. To be eligible for the
special 2016 JEA/NSPA National High School Journalism Convention Rate, the enclosed request form must be completed and
received by the Westin Bonaventure Reservations Department by Tuesday, March 22, 2016. We strongly recommend reserving your
room block early. *The demand for two double bedded rooms and suites is very high and rooms will be reserved on a firstcome-first-serve basis*. In the event that the requested room or suite type is not available, when we receive your request, we will
confirm accommodations at the next available room/suite category at the prevailing rate. Room types will not be confirmed until
final payment is received which is due no later than Friday, April 8, 2016.
PAYMENT
Full pre-payment must be in the form of a certified check, school check, purchase order or credit card only. Should you decide to
place the charges on a credit card please complete the enclosed credit card authorization form and submit with your rooming list. Full
pre-payment is strongly recommended prior to arrival. If full pre-payment is not received prior to arrival by Friday, April 8, 2016
guests will not be allowed to check into their sleeping rooms until payment is received and processed. **Please be advised that
payment processing upon arrival to the hotel will cause delays during the check-in process. We strongly recommend sending
your payment in advance to eliminate delays**.
Please do not email credit card information. Please FAX or mail any completed credit card authorization forms to 213-612-4869. If
you try to email the form we will not be able to receive your email as it will be blocked due to Starwood Hotel’s PCI compliance
policy. Should you prefer to fill out a credit card authorization form via a secure online web link or if you have other payment
questions, please contact Diana Maxham directly.
The Westin Bonaventure Hotel & Suites does not accept personal or second party checks. All checks must be received by Friday,
April 8, 2016 to ensure payment has been processed and applied to your reservations. All checks must be made payable to The
Westin Bonaventure Hotel and Suites.
2016 JEA/NSPA NATIONAL HIGH SCHOOL JOURNALISM CONVENTION INFORMATION PACKAGE
 2016 JEA/NSPA NATIONAL HIGH SCHOOL JOURNALISM CONVENTION 
INCIDENTAL CHARGES
Upon arrival, all guests are required to provide a minimum deposit of $50.00 (per person), by cash or credit card for
incidentals. Guests who choose not to provide this deposit will not have the ability to make outgoing telephone calls, order
room service or charge items to their guest rooms. Unused portions, if any will be refunded to the guest upon departure.
The group school organizer is responsible for insuring that all members of the group school have paid for any personal incidental
charges, prior to departure.
GROUP ARRIVALS
To expedite check in, we need each group to advise us of your estimated time of arrival and ensure that all rooms with the school have
been fully pre-paid. If full pre-payment is not received prior to arrival by Friday, April 8, 2016 guests will not be allowed to check
into their sleeping rooms until full payment is received and processed. **Please be advised that payment processing upon arrival
to the hotel will cause delays during the check-in process. We strongly recommend sending your payment in advance to
eliminate delays.**
Check in time is 3:00pm. Please schedule your arrivals accordingly. We will make every effort to pre-block rooms for your
group’s arrival, therefore, your cooperation in providing the estimated time of arrival is essential for a smooth check-in for
everyone.
GROUP DEPARTURES
To avoid any unnecessary delays on the departure day, we recommend:
In the afternoon before your departure, the group leader contacts the Front Desk to obtain a copy of all remaining incidental charges
that are unpaid for their group school. Review the charges with the contestants and request they go to the desk to settle any charges at
least one hour prior to the scheduled departure time.
Check out time is 12:00pm
- Late checkout requests are subject to availability. Luggage storage is available in the lobby of the hotel at the Bell Desk. A
$1.00 per bag storage fee will be assessed and is the responsibility of the individual.
DAMAGE/LOSS TO PROPERTY
Each Group Leader is responsible for the behavior of his/her contestants. Any damage or loss to the property or disorderly conduct
will not be accepted. If a contestant is found to be acting in a disorderly manner or causing damage to the Hotel in any way, they will
be asked to leave (escorted) immediately and financial responsibility will be placed on that individual for damage/loss incurred.
We are delighted to be the Headquarter Hotel for the 2016 JEA/NSPA High School Journalism Convention and look forward to
welcoming you. Should you have any questions or need assistance, please feel free to contact me directly at 213-612-4789 or via email at [email protected]
Sincerely,
Diana Maxham
Diana Maxham, CMP
Associate Director of Convention Services
The Westin Bonaventure Hotel and Suites
2016 JEA/NSPA NATIONAL HIGH SCHOOL JOURNALISM CONVENTION INFORMATION PACKAGE
 2016 JEA/NSPA NATIONAL HIGH SCHOOL JOURNALISM CONVENTION 
BONAVENTURE GROUP ROOM RESERVATION FORM (PAGE 1)
DEADLINE: TUESDAY, MARCH 22, 2016
2016 JEA/NSPA National High School Journalism Convention
April 14 – 17, 2016
The Westin Bonaventure Hotel and Suites is the JEA/NSPA Headquarters Hotel. To reserve a block of rooms, please complete this form and return
directly to the Hotel no later than Tuesday, March 22, 2016. Full pre-payment is due by Friday, April 8, 2016. Every effort will be made to
accommodate special requests, as availability permits. Room types will be confirmed on a first come, first served basis when final payment is received. If
the room type requested is not available, rooms will be confirmed from our general inventory. Please indicate your room type request:
# of Rooms
Accommodations
1 person/ 1 King Bed
Room Rates
$230.23 per night
2 persons/ 1 King Bed
$115.12 (Per Person) per
night
$140.12 (Per Person) per
night
$115.12 (Per Person) per
night
$84.46 (Per Person) per
night
$69.12 (Per Person) per
night
2 persons/ 1 King Bed plus rollaway (includes rollaway charge)
2 persons/ two Double beds (Limited Availability)*
3 persons/ two Double beds (Limited Availability)* or
3 persons/ 1 King Bed plus Rollaway
4 persons/two Double beds (Limited Availability)*
Special Requests
 Accessible
 Caption Device
 TDD
Arrival
Departure
Rates listed above include 15.695% occupancy tax. Should the request exceed the double/double rooms available, reservation will be confirmed with a
King Bed and a rollaway. *No rollaways are permitted in double/double rooms.
Total # Guests
Total # Rooms
Total # Suites
School/Group
School/Group
Contact
Address
City, State Zip
E-mail
Phone
Fax
Reservations are on a first come, first serve basis
Attach completed Bonaventure Group Information Sheet & Bonaventure Group Room
Assignment List and mail or fax completed forms along with payment to:
The Westin Bonaventure Hotel and Suites
Attention: Diana Maxham, Associate Director of Convention Services
404 South Figueroa Street
Los Angeles, California 90071-1710
Telephone: (213) 612-4789, Fax: (213) 612-4869, E-mail: [email protected]
2016 JEA/NSPA NATIONAL HIGH SCHOOL JOURNALISM CONVENTION INFORMATION PACKAGE
 2016 JEA/NSPA NATIONAL HIGH SCHOOL JOURNALISM CONVENTION 
BONAVENTURE GROUP INFORMATION SHEET (PAGE 2)
DEADLINE: TUESDAY, MARCH 22, 2016
2016 JEA/NSPA National High School Journalism Convention
April 14 – 17, 2016
The Westin Bonaventure Hotel and Suites is the JEA/NSPA Headquarters Hotel. To reserve a block of rooms, please complete this form and return
directly to the Hotel no later than Tuesday, March 22, 2016. Full pre-payment is due by Friday, April 8, 2016. Every effort will be made to
accommodate special requests, as availability permits. Room types will be confirmed on a first come, first served basis when final payment is received. If
the room type requested is not available, rooms will be confirmed from our general inventory. Please indicate your room type request:
Group/School Name:
Contact Name:
Telephone:
Email:
**Group Leaders listed below will be noted as the group’s primary on-site contact should the hotel need to contact a member of the group**
Group Leaders:
Arrival Date:
Departure Date:
Room Type Requested:
CHECK IN TIME IS 3:00PM * CHECK OUT TIME IS 12:00PM
GROUP ARRIVAL
GROUP DEPARTURE
DATE
TIME
How will the Group Arrive?
 Charter Bus
 Super Shuttle
 Private Car
 Other: _______________________________
DATE
Total #
Rooms:
TIME
Total Amount Due:
Room & Tax Enclosed:
Attach completed Bonaventure Group Room Reservation Form and Bonaventure Group Room Assignment List and mail or fax completed
forms along with payment to:
The Westin Bonaventure Hotel and Suites
Attention: Diana Maxham, Associate Director of Convention Services
404 South Figueroa Street
Los Angeles, California 90071-1710
Telephone: (213) 612-4789, Fax: (213) 612-4869, E-mail: [email protected]
2016 JEA/NSPA NATIONAL HIGH SCHOOL JOURNALISM CONVENTION INFORMATION PACKAGE
 2016 JEA/NSPA NATIONAL HIGH SCHOOL JOURNALISM CONVENTION 
BONAVENTURE GROUP ROOM ASSIGNMENT LIST
DEADLINE: TUESDAY, MARCH 22, 2016
2016 JEA/NSPA National High School Journalism Convention
April 14 – 17, 2016
This form is due by Tuesday, March 22, 2016 to the Westin Bonaventure Hotel and Suites. Pre-Payment for
your group is due prior to arrival by Friday, April 8, 2016 or on arrival day and must be a certified check,
school check, purchase order or credit card and must be submitted with your rooming list. All checks must be
received prior to arrival to ensure payment has been processed and applied to your reservations.
IMPORTANT NOTE: Check-in time is 3:00pm. Rooms may not be available before 3:00pm.
Group Name:
Group Leader:
(Note: Room # is for hotel use only.)
Arrival Date: _______ Departure Date: _______ Arrival Date: _______ Departure Date: _______
ROOM # ___________
ROOM # ___________
1) ________________________________________ 1) _________________________________________
2) ________________________________________ 2) _________________________________________
3) ________________________________________ 3) _________________________________________
4) ________________________________________ 4) _________________________________________
Arrival Date: _______ Departure Date: _______ Arrival Date: _______ Departure Date: _______
ROOM # ___________
ROOM # ___________
1) ________________________________________ 1) _________________________________________
2) ________________________________________ 2) _________________________________________
3) ________________________________________ 3) _________________________________________
4) ________________________________________ 4) _________________________________________
Arrival Date: _______ Departure Date: _______ Arrival Date: _______ Departure Date: _______
ROOM # ___________
ROOM # ___________
1) ________________________________________ 1) _________________________________________
2) ________________________________________ 2) _________________________________________
3) ________________________________________ 3) _________________________________________
4) ________________________________________ 4) _________________________________________
2016 JEA/NSPA NATIONAL HIGH SCHOOL JOURNALISM CONVENTION INFORMATION PACKAGE
 2016 JEA/NSPA NATIONAL HIGH SCHOOL JOURNALISM CONVENTION 
BONAVENTURE GROUP ROOM ASSIGNMENT LIST
DEADLINE: TUESDAY, MARCH 22, 2016
Group Name:
Group Leader:
(Note: Room # is for hotel use only.)
Arrival Date: _______ Departure Date: _______ Arrival Date: _______ Departure Date: _______
ROOM # ___________
ROOM # ___________
1) ________________________________________ 1) _________________________________________
2) ________________________________________ 2) _________________________________________
3) ________________________________________ 3) _________________________________________
4) ________________________________________ 4) _________________________________________
Arrival Date: _______ Departure Date: _______ Arrival Date: _______ Departure Date: _______
ROOM # ___________
ROOM # ___________
1) ________________________________________ 1) _________________________________________
2) ________________________________________ 2) _________________________________________
3) ________________________________________ 3) _________________________________________
4) ________________________________________ 4) _________________________________________
Arrival Date: _______ Departure Date: _______ Arrival Date: _______ Departure Date: _______
ROOM # ___________
ROOM # ___________
1) ________________________________________ 1) _________________________________________
2) ________________________________________ 2) _________________________________________
3) ________________________________________ 3) _________________________________________
4) ________________________________________ 4) _________________________________________
Arrival Date: _______ Departure Date: _______ Arrival Date: _______ Departure Date: _______
ROOM # ___________
ROOM # ___________
1) ________________________________________ 1) _________________________________________
2) ________________________________________ 2) _________________________________________
3) ________________________________________ 3) _________________________________________
4) ________________________________________ 4) _________________________________________
Duplicate page as necessary
2016 JEA/NSPA NATIONAL HIGH SCHOOL JOURNALISM CONVENTION INFORMATION PACKAGE
 2016 JEA/NSPA NATIONAL HIGH SCHOOL JOURNALISM CONVENTION 
THE WESTIN BONAVENTURE
HOTEL AND SUITES
404 S. Figueroa Street, Los Angeles, CA 90071
Fax: 213-612-4869
**PLEASE FAX OR MAIL, DO NOT EMAIL**
***CREDIT CARD AUTHORIZATION AGREEMENT***
SCHOOL/GUEST
NAME:
EVENT NAME:
ARRIVAL DATE:
DEPARTURE DATE:
Name (as it appears on credit card):
Credit Card Number:
Exp. Date:
CVV Code: (3-4 digit code located in
front/back of card after credit card
number)
Credit Card Holder’s Address:
Card holder Contact Tel:
Credit Card Issuing Bank Tel :
Fax #:
I authorize The Westin Bonaventure Hotel & Suites to charge my credit card immediately for the
service authorized. Any alterations will be voided:
All Charges:
Banquets:
Room & Tax:
Other:
Guest Room Incidentals (specify limit if necessary)
By signing this agreement, I hereby authorized The Westin Bonaventure Hotel and Suites to charge my credit card
account, indicated above. I represent that I am the authorized signer of this credit card account and will held liable for
any unpaid charge or fees related to this guest stay or function. I also agree to contact The Westin Bonaventure Hotel
and Suites directly regarding any disputes associated with the charges to this account.
Card Holder Signature:
Diana Maxham
Phone: (213) 612-4789
Sales, Catering & Conventions
FAX #: (213) 612-4869
INTERNAL USE ONLY:
Authorize Manager:
Estimated Charges:
Approval Code :
2016 JEA/NSPA NATIONAL HIGH SCHOOL JOURNALISM CONVENTION INFORMATION PACKAGE
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