04 August 2012
Cesar Chavez High School JROTC
Color Guard Team Training Plan
& Standing Operating Procedures
SY 2012-2013
Section I. Goals and Objectives
A. Goals
1. Place in the Brigade All Army Drill Meet on 09 February, 2013.
2. Place in the Desert Classic Drill Meet (State Championship) on 13 April, 2013.
3. Additional goals include honorably representing Cesar Chavez High School
JROTC Program at various public events such as home football games, parades,
and Veterans Day Activities.
B. Objectives
In order to place at the state championship, we will reach the following
milestones:
1. Place at all drill competitions leading up to the Desert Classic Drill Meet.
2. Team members will remain academically eligible in all classes.
3. Team members will utilize Advisory period for study hall and/or tutoring daily
to maintain satisfactory grades.
4. Color guard team members (where transportation limitations warrant it) will be
joint members of a drill team in order to be eligible for out of state color guard
competitions.
5. Team members must attend at least two of the three color guard practices per
week.
ATCC-HPU-CC (04 August 2012)
SUBJECT:
Color Guard Training Plan & SOP
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6. Color Guard Team members will lead by example exhibiting the leadership
traits and high standards of conduct expected of them as outlined in their Cadet
Handbook and this SOP.
Section 2. Membership and Team Composition
A. Organization and Membership
1. The Army Instructor (AI) will serve as the color guard coach.
2. At a minimum, the Color Guard Team will consist of three 5-man squads, a
Purple Squad, a Silver Squad, and a LET 1 Squad. The Purple and Silver squads
will consist primarily of returning color guard team members. The LET 1 squad
will be primarily freshman; however any LET 1 cadet is eligible and encouraged
to participate.
3. Most events will only require a 4-man color guard. The squads will consist of
five members to help ensure there are a minimum of four team members available
for every event and practice.
4. The Purple and Silver teams will alternately perform at events as determined by
the AI. When there is a shortage of members available on one squad, members of
the other squad will be requested to fill in and complete the color guard.
5. Purple and Silver team members will serve as mentors and coaches for the LET
1 team.
6. The LET 1 squad will perform at lower profile events to gain confidence and
experience for future advancement to the Purple and Silver squads.
7. The AI/Coach will designate a color guard Commander (CO) and Executive
Officer (XO) for the team. The CO will serve as the squad leader of the Purple
squad and the XO will serve as the squad leader of the Silver squad. The Color
Guard Team CO will designate a squad leader for the LET 1 team (subject to
AI/Coach approval.).
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SUBJECT:
Color Guard Training Plan & SOP
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B. Eligibility, Practice and Tryouts
1. To be a member and remain eligible to remain on the Color Guard Team, you
must meet the following requirements:
a. Submit a signed parental consent form (Annex A).
b. Submit a signed Individual Team Rules Form (Annex B).
c. Cadet must remain in good standing IAW the Cadet Handbook.
d. Remain academically eligible in all classes.
e. Must attend 75% of all practices. Some practices may be designated as
mandatory by the AI/Coach for major events.
f. Maintain proper military bearing and discipline while at school, team
practices, and at competitions. This includes but, is not limited to
interactions with the Color Guard Team Commander and XO, JROTC
cadet officers, teachers, administrators, and JROTC instructors (both at
Cesar Chavez High School and other schools).
g. Maintain grooming and appearance standards as outlined in Army
Regulation (AR) 670-1 and Cadet Command Regulation (CCR) 145-2
(Exceptions will be made in accordance with CCR 145-2 based on
legitimate United States Army Cadet Command recognized religious and
cultural factors. These exceptions and deviations must be requested and
approved in writing through the Senior Army Instructor for Cesar Chavez
High School).
h. Cadets may be suspended or removed from the team for any violation
of the basic eligibility requirements. This is at the discretion of the
AI/Coach acting upon advice and consent of the Team Commander
and the Senior Army Instructor.
i. If a member voluntarily withdraws (quits) from the team, then he/she may
not be eligible to compete for membership until the following school year.
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SUBJECT:
Color Guard Training Plan & SOP
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Members, who are involuntarily terminated from the color guard due to
academic or disciplinary reasons, will remain ineligible for the remainder
of the school year. Involuntarily terminated team members will be
required to tryout the following school year to regain eligibility only after
receiving AI/Coach approval.
2. Practice for all Color Guard Teams will be conducted at 1545-1700 on
Tuesday, Wednesday, and Thursday.
3. Color Guard Team Tryouts will be conducted on Friday, 24 August 2012
at 1545.
4. Returning Color Guard team members in good standing will not be required to
tryout and will remain on the team as long as they meet all eligibility
requirements.
5. Tryouts will be performance based and will require cadets to attend a
minimum of 75 % of all scheduled practices to be eligible to tryout. (Cadets
must attend 6 of the 8 practices prior to the tryouts on 24 August.)
6. Practice times for prospective members will the same as practice times for
Purple and Silver Squads. Tuesday, Wednesday, and Friday at 1545.
C. Responsibilities.
1. The Color Guard Team Commander and XO will:
a. Inventory all non-expendable team equipment NLT week 2 of the color
guard season.
b. Assist the BN S4 in submitting requests for all drill and color guard
items, uniforms and/or other equipment as required.
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c. Supervise the preparation of all uniforms and equipment for
competitions.
d. Assist the AI/Coach in scheduling breaks as necessary to maintain the
morale and academic well-being of the team(s).
e. Request funds at Staff Call for registration fees, meals, etc.
f. Identify and submit color guard team members for awards, such as team
cords, ribbons, arcs, and merits/demerits.
g. Identify Most Valuable Member candidate for annual Awards Night
recognition.
2. All Color Guard Team members will:
a. Attend a minimum of two color guard practices per week. Exceptions
due to extenuating circumstances will be requested through the CO to the
AI/Coach.
b. Demonstrate a working knowledge of the current Brigade Drill SOP for
drill and color
D. Incentives and Recognition
1. The white shoulder cord for color guard will be awarded as recognition for
earning basic membership; i.e. successful participation in two competitions.
Membership must be maintained throughout the color guard season and team
members must complete a minimum of five competitions in order to be awarded
the Color Guard and Drill Team Ribbon(s), N-3-4, and N-3-6, respectively.
a. In addition to the shoulder cord, team members are authorized to wear
the distinctive Metal Arc pin for color guard and drill after successfully
completing five competitions.
b. Berets may be worn when authorized at competitions and local events
upon the approval of the AI/Coach.
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SUBJECT:
Color Guard Training Plan & SOP
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2. The Most Valuable color guard member Award is presented annually to the
color guard and drill member(s) who has demonstrated the general qualities of an
outstanding cadet and has contributed significantly to the success of the team(s).
These qualities include, but are not limited to, the following traits;
a. Most improved academic achievement.
b. Best individual placement during competitions.
c. Contribution to the overall success of the team.
d. Most dedicated and disciplined member.
Section 3. Expectations
1. Participation in JROTC extracurricular activities such as color guard is a
privilege and not a right. Therefore cadets who chose to participate in these
teams are expected to maintain a higher standard for personal conduct,
personal appearance, and academic and physical performance than other
cadets in the 9th Battalion. Furthermore, cadets involved in an extracurricular
(special team) activity are expected to exemplify the three core components of
the JROTC curriculum, citizenship, character, and fitness, at all times.
Failure to do so may result in a cadet’s suspension or removal from the team.
2. Cadets must comply with the terms and conditions of this SOP and their
Cadet Handbook at all times. Failure to do so will result in disciplinary
action being taken against them and may result in their removal from the
team.
3. Disciplinary infractions;
a. Minor disciplinary infractions will be dealt with in the following
manner:
1.) First time offense will result in a verbal warning.
2.) Second offense will result in a written warning.
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SUBJECT:
Color Guard Training Plan & SOP
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3.) Third offense will result in a written warning and, depending on
the nature of the offense; a temporary suspension may be
imposed.
4.) Fourth offense will result in a suspension from the team until
all standards for the cadet’s return are met.
b. Major disciplinary infractions will result in either a temporary
suspension or if the situation warrants, the cadet will be removed from the
team for the remainder of the School Year. Team members removed for
disciplinary reasons will be required to tryout the following year and only
after receiving AI/Coach approval.
4. In accordance with AR 145-2 and CCR 145-2 the 9th Battalion JROTC
program maintains a Color Guard team. This is a co-curricular activity
necessary to provide school and community support as directed. Accordingly,
cadets who do not desire to rise to the standard expected to participate in an
extracurricular activity do not have to do so.
5. All team members will treat each other with dignity and respect at all times.
6. All members will fully participate in fund raising activities to help defray the
cost of local and out of state competitions.
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SUBJECT:
Color Guard Training Plan & SOP
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References
Army Regulation 145-2
Army Regulation 670-1
Cadet Command Regulation 145-2
Cadet Reference
Cadet Handbook 9th Battalion JROTC
Enclosure:
Annex A (Parental consent memorandum and permission form)
Annex B (Color Guard Team Rules Acknowledgement Letter)
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SUBJECT:
Color Guard Training Plan & SOP
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Annex A
MEMORANDUM FOR Parents/Guardians of Candidates/Members of the JROTC Color Guard
Team(s)
SUBJECT: Color Guard Team(s) Training Plan & Standing Operating Procedure (SOP) for
School Year 2012-13
1. Membership on the JROTC drill and color guard team(s) is a privilege to be earned and an
honor to be guarded. Therefore, cadets competing for drill and color guard team membership are
expected to maintain the highest standards of excellence in personal conduct, physical fitness and
academic achievement. Substandard performance in any of these areas reflects unfavorably on
not only the individual member, but also on the entire Team. Consequently, only the best
qualified cadets may earn placement on the drill and color guard team(s) and participate in
competitions.
2. The attached Drill and Color Guard Team Training Plan and SOP are for your review,
reference and compliance. Recommendations for changes to this Plan and SOP should be
submitted in writing.
3. Please complete, sign and return the attached Parental Consent Form in order for your
daughter/son to participate in the drill and color guard component of the JROTC program.
Darrell R. Tucker
Sergeant Major, U.S. Army (Ret)
AI/Color Guard Team Coach
ATCC-HPU-CC (04 August 2012)
SUBJECT:
Color Guard Training Plan & SOP
Page 9
Parental Consent for JROTC
Color Guard Team Participation
School Year 2012-2013
1. My daughter/son, ________________________________________, has my permission to
participate in the Cesar Chavez High School JROTC Color Guard Team for the 2012-2013
school year. We understand the eligibility requirements as well as the responsibilities associated
with this program. We also understand that we are responsible for providing proof of family
health/medical insurance, as appropriate.
2. Practice for all Color Guard Teams will be conducted at 1545-1700 on Tuesday,
Wednesday, and Thursday.
3. Color Guard Team Tryouts will be conducted on Friday, 24 August 2012 at 1545 for
LET1’s and new team members.
(See pages 3-4 of Color Guard SOP for eligibility
requirements and tryout information.)
____________________________________
(Printed name of Parent/Guardian)
___________________________________________
(Signature of Parent/Guardian)
_____________________
(date)
___________________________________________
(Signature of cadet)
_____________________
(date)
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SUBJECT:
Color Guard Training Plan & SOP
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Annex B
COLOR GUARD TEAM RULES
1. Color guard members understand that team membership is a privilege not a right. This
privilege must be earned and maintained through academic performance, team
performance, conduct, and adherence to the policies and procedures outlined in this SOP
and the Cadet Handbook.
2. All color guard team cadets understand that attending practice is no guarantee of
selection for participation in team competitions.
3. All team members are required to attend two color guard practices per week.
4. Attendance at all practices is expected unless otherwise excused by the AI/Coach (SGM
Tucker) Practice times and minimum requirements are outlined in the Color Guard team
SOP.
5. Team members will treat each other with dignity and respect while participating in all
team events, this includes but is not limited to team meetings, practices, parades, trips,
and lodging facilities.
6. No pass/No play; Cadets who are not academically passing all classes will be placed in
suspension until they bring their grades back up to passing, i.e. above 60 percent.
7. Cadets must comply with the terms and conditions of this SOP and their Cadet
Handbook at all times. Failure to do so will result in disciplinary action being taken
against them and may result in their removal from the team.
8. Disciplinary infractions;
A. Minor disciplinary infractions will be dealt with in the following manner:
1.) First time offense will result in a verbal warning.
2.) Second offense will result in a written warning.
3.) Third offense will result in a written warning and, depending on the nature of
the offense; a temporary suspension may be imposed.
4.) Fourth offense will result in a suspension from the team until all
standards for the cadet’s return are met.
B. Major disciplinary infractions will result in either a temporary suspension or if the
situation warrants, the cadet will be removed from the team for the remainder of the
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SUBJECT:
Color Guard Training Plan & SOP
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School Year. Team members removed for disciplinary reasons will be required to tryout
the following year and only with AI/Coach approval.
9. Cadets must comply with the terms and conditions of this SOP and their Cadet
Handbook at all times. Failure to do so will result in disciplinary action be taken against
them and may result in their removal from the team.
10. Maintenance of grooming and appearance standards as outlined in AR 670-1 and CCR
145-2. [Exceptions will be made in accordance with CCR 145-2 based on legitimate
United States Army Cadet Command recognized religious and cultural factors.
These exceptions and deviations must be requested and approved through the
Senior Army Instructor for Cesar Chavez High School in writing].
11. Attendance at all team meetings and/or practices is expected. Team members with poor
attendance are subject to removal from the team at any time. If you cannot attend a team
meeting and/or practice you must let the AI/Coach know in advance.
12. Cords will be awarded to cadets who SATISFACTORILY complete two
performances/competitions, and arcs will be awarded to cadets who SATISFACTORILY
complete five performances/competitions.
13. Members must bring their individual student activity account current (if they have an
outstanding balance) prior to participating in out of state team trips. Members who do
not bring their accounts current prior to an out of state trip are ineligible to travel with
the team. This is in accordance with school policy.
14. All members will fully participate in fund raising activities to help defray the cost of local
and out of state competitions.
15. SGM Tucker reserves the right to add to and/or modify these rules as necessary to
maintain the good order and discipline of the color guard and drill teams.
The undersigned acknowledges he/she has read, understands, and agrees to abide by and
adhere to the terms and conditions of this SOP, the Cadet Handbook, and the Student
Handbook at all times.
Student Signature:
Date:
ATCC-HPU-CC (04 August 2012)
SUBJECT:
Color Guard Training Plan & SOP
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