Name of Program: Massachusetts Family Network
Fund Code: 296
Department of Early Education and Care
Massachusetts Family Network
Renewal Application
MFN Renewal Application
Massachusetts Department of Early Education and Care
Page 1 of 26
Name of Program: Massachusetts Family Network
Fund Code: 296
PART I: OVERVIEW, ELIGIBILITY, FUNDING, SUBMISSION AND CONTACT
INFORMATION
Background:
The Massachusetts Department of Early Education and Care (EEC) provides
services for children in Massachusetts through a mixed delivery system,
which includes child care centers, out-of-school time programs, family child
care homes, public preschool programs, private school preschool and
kindergarten, and Head Start programs. EEC is responsible for licensing early
education and care and out-of-school time programs throughout
Massachusetts and for providing child care financial assistance to low-income
families with children birth to 12 years of age. In addition, EEC provides
support for information and referral services, inclusive programming for
children with special needs, parenting and family support, and professional
development opportunities for educators in the early education and out of
school time fields. These efforts affect thousands of early education and out
of school time providers, who serve more than 275,000 children each day. In
its broadest role, EEC also serves as a source of information to more than one
million families in Massachusetts.
With regard to family outreach, education, and support, EEC’s goals include:
 providing family education and support that builds on and enhances
family strengths;
 facilitating active family involvement; and
 promoting family literacy and school readiness.
In order to reach these goals, EEC is moving toward building a system that
invests in a range of services that will offer families a menu of options from
which to choose and better connect families to information and services
specific to their needs.
Grant Purpose:
The Massachusetts Family Network program (MFN) develops and
implements models of parent outreach, education, and support that are
effective with families with young children.
MFN provides collaborative, comprehensive, high quality networks of
family support services that are free of charge, culturally sensitive,
welcoming, and accessible to all families with young children (prenatal
through 3 years old). MFN programs cultivate leadership and develop
inter-family relationships by building on the strengths of parents (and
other adults in the parenting role) and existing resources in the
community.
Grant Goals and
MFN Renewal Application
The goals of the Massachusetts Family Network are organized into four
Massachusetts Department of Early Education and Care
Page 2 of 26
Name of Program: Massachusetts Family Network
Priorities:
Fund Code: 296
priorities: outreach, local collaboration and coordination, family support, and
parent leadership and program evaluation. Outreach

Plan and conduct outreach to all families with young children (prenatal
through 3 years old) through a variety of methods so that families,
including those that may be difficult to reach by traditional methods, are
provided with opportunities to participate in a variety of programs.
Collaboration and Coordination

Coordinate a system of community family education and support
resources and services for all families with young children (prenatal
through 3 years old) through a governing council and other
collaborative efforts that include parents.
Family Support and Parent Leadership

Structure opportunities for parents to build upon their educational
experiences, increase parenting skills to enhance their children’s
development, take leadership roles in the community, and develop
community and inter-family relationships.
Program Evaluation

Evaluate the community’s Family Network program and develop a process
for making changes and improvements based on evaluation information.
Applicant Eligibility: This is a renewal application for FY 2007 grant funds. The 42 lead agencies
that received MFN grants in FY 2007 are eligible to apply for grant funds.
A lead agency or subcontracted provider subject to EEC licensure shall be
awarded funds only if it is in substantial compliance with applicable EEC
regulations.
The lead agency and all subcontracted providers must comply with all
applicable statutes, regulations, policies, and procedures, inclusive of any
changes made as a result of enacted legislation, duly promulgated regulations,
or policies implemented by the Board and/or Department of Early Education
and Care.
Funding:
This is an application for renewal of FY 2007 grant funding. Continuation
funding for the MFN program is subject to FY 2008 state budget
appropriations and budget language.
The amount of funds for which each MFN lead agency is eligible to apply is
specified in Appendix F.
MFN Renewal Application
Massachusetts Department of Early Education and Care
Page 3 of 26
Name of Program: Massachusetts Family Network
Fund Use:
Fund Code: 296
Massachusetts Family Network funds may be used to conduct outreach,
provide direct services and coordinate and support local family support
activities and networks through the following mechanisms: Coordinator and
staff salaries and fringe benefits;
Contracted consultants, group leaders, trainers, and performers;
Supplies and materials to implement direct service activities;
Non instructional supplies and materials;
Printing and reproduction;
Rental of space for program implementation and coordination; and
Administrative costs as outlined below.
Subcontracting
MFN services may be provided by the lead agency and/or through
subcontracts (subject to EEC approval) with other providers. A lead agency
or subcontracted provider subject to EEC licensure shall be awarded funds
only if it is in substantial compliance with applicable EEC regulations.
Fiscal Administration and Oversight
Please note the limit on fiscal administrative costs. The sum of the following
expenditures cannot exceed 8.0% of the grant award:
1. Salary of the supervisor of the grant coordinator;
2. Salaries of fiscal staff (including but not limited to: bookkeeper,
contract monitors);
3. Rental of space, telephone/utility, maintenance and repair, an internal
audit costs associated with the administration of the MFN program;
and
4. Costs of administrative caps on subcontracts. Administrative costs of
any subcontract shall not exceed 8.0% of the subcontract award.
Please use guidelines equivalent to those provided above to determine
the administrative costs of a subcontract (e.g., replace the salary of the
supervisor of MFN coordinator with the salary of the supervisor of
contract staff).
Please note: EEC has reserved the right to include the above categories in its
calculation of an approved administrative cap. Federal indirect rates may not
be applied to this grant.
Required Services:
MFN Renewal Application
Through direct services, referrals, and subcontracts with community
Massachusetts Department of Early Education and Care
Page 4 of 26
Name of Program: Massachusetts Family Network
Fund Code: 296
providers, funds must be used to provide, at a minimum, the following
program components:

an accessible space to implement program activities (e.g., a family
center);

home visits;

child development information;

health and developmental screening;

adult education;

family literacy activities;

family and community events;

parent education and support groups;

leadership opportunities;

assistance with meeting basic needs;

playgroups, including integrated playgroups in collaboration with
Early Intervention programs; and

support of local coalition building activities.
Project Duration:
7/1/2007 – 6/30/2008 (provided applicants meet all applicant requirements)
with possibility for renewal in FY 2009, as approved by EEC.
Contact:
Contact: Claire Brady
Phone: (617) 988-7811
Email: claire.brady@massmail.state.ma.us
Timeline and
Submission Date:
Continuation grant proposals must be submitted by Friday June 15, 2007
and must be received by EEC’s Central office by 4:30pm.
Required
Forms:
Additional
MFN Renewal Application
1. Part I- Standard Contract Form (Attached Separately)
2. Part II- Budget Detail Pages and Narrative (Attached Separately)
3. Part III: Subcontractor Budget Detail and Narrative (Attached
Separately) Lead agencies that subcontract program coordination and
implementation must submit this additional subcontractor budget
4. Part IV-Program Questions
5. Part V: Program Contact Information
6. Part VI: MFN Council Sign-Off Sheet
7. Part VII: MFN Required Program Components for FY 2008
8. Part VIII: In Kind and Other Fundraising
9. Part IX: Articulation Agreement
10. Part X: Statement of Assurance
Appendix A: Instructions
Massachusetts Department of Early Education and Care
Page 5 of 26
Name of Program: Massachusetts Family Network
Information for the
Applicant:
Submission
Instructions:
Fund Code: 296
Appendix B: Grant Negotiation, Payment Terms, Grant Expenditures,
Termination, Recoupment of Funds, and Relevant Laws
Appendix C: Additional Budget Information
Appendix D: Additional Program information
Appendix E: FY 2008 Funding Eligibility Amounts, subject to appropriation
in FY 2008 State Budget
Appendix F: Crosswalk of EEC Programs by Community (Attached
separately)
PLEASE NOTE: SUBMISSION REQUIRES E-MAILING AND
MAILING PORTIONS OF THIS APPLICATION
Applicants must mail one complete original and 3 complete copies to:
Grants Management
Massachusetts Department of Early Education and Care
51 Sleeper Street
Boston, MA 02210
Applicants must email* the following documents:
 Part II: Budget Detail and Narrative; and
 Part III: Subcontractor Budget Detail and Narrative
to eecgrants@massmail.state.ma.us.
Please include “MFN” and the name of your Lead Agency in the subject line
of the email message.
*As stated above, the Standard Contract Form /Application for Program
Grants, the Council Sign Off Sheet, and Articulation Agreement must be
mailed to EEC with original signatures and will not be accepted
electronically.
MFN Renewal Application
Massachusetts Department of Early Education and Care
Page 6 of 26
Name of Program: Massachusetts Family Network
Fund Code: 296
PART IV: PROGRAM QUESTIONS
A.
FY 2007 SUMMARY OF PROGRAM GOALS
Using the following format, please report on the implementation of the FY 2007 MFN program for each of the
goals set forth in the FY 2007 RFR, which are listed below.
Example:
Collaboration efforts, including MFN Council development and parent leadership
Goal: To increase parent participation on the Council.
Objective: By June 30, 2006, six parents will be on the Council.
Outcome: Was the goal met? No
 If yes, describe briefly the impact the attainment of this goal has had on the MFN.
 If no, describe briefly the efforts made to attain the goal and any changes made to the goal over
the year. Indicate if efforts to attain of this goal will continue in FY 2007.
In FY 2006, we conducted parent leadership trainings that enabled three parents to join the MFN
Council. Two additional parents who participated in the training have become active members of
the outreach subcommittee but report they are not ready to pursue Council membership at this
time. We will continue to work on this in FY 2007.
FY 2007 Program Goals





Universal outreach efforts to families, including difficult to reach families;
Collaboration efforts, including Council development and parent leadership;
Evaluation efforts and how the information gathered was used to make changes and improvements to
programming and activities;
Barriers and obstacles faced and efforts made to reduce them; and
New program development and other new services.
GOAL 1: UNIVERSAL OUTREACH
1. Summarize the universal outreach activities conducted in FY 2007.
2. Please provide specific information on how the MFN conducted outreach to families who can be described
as belonging to the following EEC priority categories.
Category
 Families with low
income
 Families involved with
the Department of
Social Services
 Families experiencing
domestic violence
MFN Renewal Application
Specific outreach
(describe)
Part of universal
outreach
Please check
Can not document
this population
Please check
Massachusetts Department of Early Education and Care
reaching
Barriers encountered
Page 7 of 26
Name of Program: Massachusetts Family Network
Category
Specific outreach
(describe)
Part of universal
outreach
Please check
Fund Code: 296
Can not document
this population
Please check
reaching
Barriers encountered
 Families experiencing
Homelessness
 Family of a child with
special needs
 Parent with special
needs
 Low parental
education/limited
English
 Guardians (i.e.,
grandparents)
 Family, friend, and
neighbor/informal child
care providers
3. Are there particular populations of families in your community, not captured in the categories above, which
are still difficult to reach, despite your efforts? Please describe who they are and the barriers.
GOAL 2: COLLABORATION AND COORDINATION
1. One of EEC’s goals is to ensure coordination and alignment between and among all EEC funded programs.
In the following section, detail your program’s current connections and collaborations with the EEC funded
programs listed below. Highlight any successful activities or joint programming conducted in FY 2007.

Parent Child Home Program

Community Partnership for Children

Public School, especially Early Childhood Special Education

Early Childhood Resource Centers

Child Care Resource and Referral Agency
*Indicate NA if a program listed is not available in your community. Please see Appendix F for a listing of the
EEC programs aligned with your community.
MFN Renewal Application
Massachusetts Department of Early Education and Care
Page 8 of 26
Name of Program: Massachusetts Family Network
Fund Code: 296
Please complete the table below to assist EEC in understanding your collaboration to date with your local
child care resource and referral agency (CCR&R). For each area of collaboration, please describe the
strengths of this collaboration. For areas in which barrier to collaboration exist, please describe the
barrier(s).
Do you presently collaborate with
the CCR&R in the following
ways:
Yes
No
Comments
Share and distribute newsletters
Share and distribute programming
calendars
MFN council
Refer families directly to the
CCR&R
Receive referrals from the
CCR&R
Cosponsored activities or trainings
2. The MFN Program requires collaboration and networking with all family support provides in your
Community. Please highlight the collaborations with other partners in your community, especially
Early Intervention, children’s librarians, local businesses, city/town agencies, and other members
of the governing council.
Partner
Activity
One time or ongoing
Please add rows as needed
GOAL 3: FAMILY SUPPORT AND PARENT LEADERSHIP
GOAL 4: PROGRAM EVALUATION
Information on goals 3 and 4 will be collected separately in the MFN FY 2007 year end report.
B.
FY 2008 PROGRAM IMPLEMENTATION PLAN
Summarize the MFN Council’s goals and planned activities for FY 2008. Please include one or more
measurable objectives to meet each program goal.
MFN Renewal Application
Massachusetts Department of Early Education and Care
Page 9 of 26
Name of Program: Massachusetts Family Network
Fund Code: 296
FY 2008 Program Goals
1. Universal Outreach

Plan and conduct outreach to all families with young children (prenatal through 3 years old) through a
variety of methods so that families, including those that may be difficult to reach by traditional
methods, are provided with opportunities to participate in a variety of programs. In your response,
include plans to include any priority populations or underserved communities reported in FY2007
Summary of Program Goals questions 2 and 3.
Objectives:
Specific activities to meet this objective:
2. Collaboration and Coordination

Coordinate a system of community family education and support resources and services for all
families with young children (prenatal through 3 years old) through a governing council and other
collaborative efforts that include parents.
Objectives:
Specific activities to meet this objective:
Note: Please complete and submit Part IX: Articulation Agreement.
3. Family Support and Parent Leadership

Structure opportunities for parents to build upon their educational experiences, increase parenting
skills to enhance their children’s development, take leadership roles in the community, and develop
community and inter-family relationships.
Note: Please complete and submit PART VII: FY 2008 MFN REQUIRED PROGRAM
IMPLEMENTATION.
4. Evaluation

Evaluate the community’s Family Network program and develop a process for making changes and
improvements based on evaluation information.
Objectives:
Specific activities to meet this objective:
MFN Renewal Application
Massachusetts Department of Early Education and Care
Page 10 of
26
Name of Program: Massachusetts Family Network
Fund Code: 296
5. New Program Development

Other new program development and other new services
Objective:
Specific activities to reach this objective:
Additional Requirement
Family, friend, and neighbor care (also known as informal or kith and kin care,) is a preferred option of child
care for many families in our state. In these arrangements, young children are cared for by close friends or
relatives. Some arrangements are free and some are for a small fee. Recently there has been increased attention
and research given to this type of care. EEC is looking at how family, friend, and neighbor care aligns with the
larger mission of the agency, and sees a role for the Massachusetts Family Networks to provide support to these
informal child care providers.
As a first step, EEC is seeking information on the current level of activities and outreach to informal care
providers through the MFN.
Please describe any activities or specific outreach that you are currently providing, such as grandparent groups
and caregiver playgroups.
Are informal caregivers participating in MFN activities?
Please see Part X: Statement of Assurance for further information on including informal caregivers as
part of MFN outreach,
MFN Renewal Application
Massachusetts Department of Early Education and Care
Page 11 of
26
Name of Program: Massachusetts Family Network
Fund Code: 296
PART V: PROGRAM CONTACT INFORMATION
1. SUMMER CONTACT INFORMATION
The summer contact person must be available to the Department from June 10, 2007 through September 6, 2007.
Name:
Mailing Address:
Phone:
Fax:
E-mail:
2. MFN COORDINATOR INFORMATION
Name:
Mailing Address:
Phone:
Fax:
E-mail:
Website:
3. LEAD AGENCY CONTACT INFORMATION
Name:
Mailing Address:
Phone:
Fax:
E-mail:
4. SUPERINTENDENT OR EXECUTIVE DIRECTOR OF LEAD AGENCY
Name:
Mailing Address:
Phone:
Fax:
E-mail:
MFN Renewal Application
Massachusetts Department of Early Education and Care
Page 12 of
26
Name of Program: Massachusetts Family Network
Fund Code: 296
PART VI: MFN COUNCIL SIGN-OFF SHEET
By signing this page as a Council member, I agree with the two statements listed below.
1. I participated in developing the program and budget components, reviewed and approved of this FY 2008
MFN proposal.
2. I will continue to be aware of the program and budget components of this FY 2008 MFN proposal
throughout FY 2008.
* Indicates required council member
Name and Agency
(Please print)
Role/Position
Address and Phone
Signature**
Check if
Chair
Parent of a young child*
Parent of a young child*
Parent of a young child*
Parent of a young child
Parent of a young child
Parent of a young child
Public School
Representative*
Lead Agency
Representative*
Early Intervention
Representative*
**If a required Council Member does not sign the sign-off sheet, please submit a written explanation
describing why the signature is missing, the efforts made to obtain it, and an estimated date for
obtaining the signature. If a required member is not represented on the Council, please submit an
action plan for FY 2008 recruitment.
MFN Renewal Application
Massachusetts Department of Early Education and Care
Page
13 of 26
Name of Program: Massachusetts Family Network
Fund Code: 296
PART VI: MFN COUNCIL SIGN-OFF SHEET (continued)
Name and Agency
Role/Position
Address and Phone
Signature**
Check if
Chair
Parent-Child Home
Program
Representative
Community
Partnerships
Representative*
Head Start/Early Head
Start Representative*
Family Services
Provider*
Home Visiting Provider
(e.g., Healthy Families,
First STEP, VNA, etc.)
Provider of Early Care
and Education
Local Child Care
Resource and Referral
Agency
Representative of
Business Community
Representative from
Faith-Based
Organization
*Required Members
**If a required Council Member does not sign the sign-off sheet, please submit a written explanation
describing why the signature is missing, the efforts made to obtain it, and an estimated date for
obtaining the signature. If a required member is not represented on the Council, please submit an
action plan for FY 2008 recruitment.
MFN Renewal Application
Massachusetts Department of Early Education and Care
Page
14 of 26
Name of Program: Massachusetts Family Network
Fund Code: 296
PART VI: MFN COUNCIL SIGN-OFF SHEET (continued)
Name and Agency
(Please print.)
Role/Position
Address and Phone
Signature**
Check if
Chair
Representative of
Children with
Disabilities
(Parent or agency)
Children’s Librarian
Representative of
Adult Education
Representative of
Senior Citizens
Representative of
Higher Education
Health Care Provider
City/Town Official
Other (describe)
Other (describe)
* Required Members
**If a required Council Member does not sign the sign-off sheet, please submit a written
explanation describing why the signature is missing, the efforts made to obtain it, and an
estimated date for obtaining the signature. If a required member is not represented on the
Council, please submit an action plan for FY 2008 recruitment.
MFN Renewal Application
Massachusetts Department of Early Education and Care
Page 15 of 26
Name of Program: Massachusetts Family Network
Fund Code: 296
PART VII: MFN REQUIRED PROGRAM COMPONENTS FY 2008
MFN funds must be used to provide, at a minimum, the program components listed in the left hand column of the table. Please indicate with a check mark how the components
will be implemented in FY 2008 through the following: direct services; referrals to another resource; subcontracts with community providers; or another means, such as in-kind
donations. (Please note this is a different requirement form past RFRs)
Direct
Services
Referrals
Subcontracts
With
Community
Providers
Projected
number of
families to
be served in
FY 2008
FY 2008 proposed
expenditure*
An accessible space to implement program activities (e.g., a family center)
Home visits
Child development information
Health and developmental screening
Adult education
Family literacy activities
Family and community events
Parent education and support groups
Parent leadership opportunities
Assistance with meeting basic needs
Playgroups, including integrated playgroups in collaboration with Early Intervention
programs
Support of local coalition building activities
* Services provided at no cost to MFN through in kind or collaboration arrangements should be so noted in this column.
MFN Renewal Application
Massachusetts Department of Early Education and Care
Page 16 of 26
Massachusetts Department of Early Education and Care
FY 2008
PART VIII: IN KIND CONTRIBUTIONS AND FUND RAISING
In Kind Contribution
Core Services
Collaboration
Outreach
Program Coordination and Support
Administration
Volunteers
In Kind Total
Fundraising/Grants/Leveraged Funds:
Please list funding sources.
FY 2007 ($)
FY 2008 (anticipated) ($)
Fundraising Total:
- 17 -
Massachusetts Department of Early Education and Care
FY 2008
PART IX: ARTICULATION AGREEMENT
In order to meet the Department of Early Education and Care’s goal to ensure coordination and alignment
between and among all EEC funded programs*, the undersigned entities will participate in coordinating a
system of community family education and support across our mutual service areas for all families with young
children (prenatal through 3 years old) through the (Insert specific MFN) governing council and other
collaborative efforts that include parents. Our collaboration may include, but not be limited to the following:

Cross referral of families;

Co-sponsoring parenting education activities;

Co-sponsoring family support activities;

Providing enhanced outreach of EEC programming to all families;

Advertising and promoting activities and functions through information and referral;

Sharing information, training, and technical assistance in our respective areas of expertise; and

Tracking data on information and referral and responding to EEC requests for data.
*Please complete the section below where applicable.
MFN
Name of MFN:_________________________________________________________________________________
Name & Title of MFN Program Representative: ______________________________________________________
Signature of representative: ______________________________________________________________________
PCHP
Name of Parent –Child Home Program:____________________________________________________________
Name & Title of Parent –Child Home Program Representative:__________________________________________
Signature of representative: ______________________________________________________________________
CPC
Name of CPC:_______________________________________________________________________________
Name &Title of CPC Program Representative:______________________________________________________
Signature of representative: _____________________________________________________________________
Early Childhood Resource Center
Name of Early Childhood Resource Center:_________________________________________________________
Name & Title of Early Childhood Center Representative:_______________________________________________
Signature of representative: ______________________________________________________________________
CCR&R
Name of CCR&R:_____________________________________________________________________________
Name & Title of CCR&R Representative:__________________________________________________________
- 18 -
Massachusetts Department of Early Education and Care
FY 2008
Signature of representative: ______________________________________________________________________
PART X: STATEMENT OF ASSURANCE
Family, friend and neighbor care
Family, friend, and neighbor care (also known as informal or kith and kin care,) is a preferred
option of child care for many families in our state. EEC is looking at how family, friend, and
neighbor care aligns with the larger mission of the agency. As a first step in providing support to
these informal child care providers, MFN programs will include informal child care providers in
outreach through newsletters and mailings. Specifically, EEC is requiring MFNs to provide this
information to the Family, Friend and Neighbor care providers who receive financial assistance
through the CCRand R’s as well as providers they identify through their local networks. Specific
technical assistance on this requirement will be forwarded over the summer. Please provide the
following statement of assurance.
In FY 2008, the insert MFN name will collaborate with the insert CCR&R name to include
family friend and neighbor care providers in MFN outreach through newsletter and mailings.
MFN
Name of MFN:_________________________________________________________
Name & Title of MFN Representative:_______________________________________________
Signature of representative: ______________________________________________________________________
CCR&R
Name of CCR&R:_________________________________________________________
Name & Title of CCR&R Representative:_______________________________________________
Signature of representative: ______________________________________________________________________
- 19 -
Massachusetts Department of Early Education and Care
FY 2008
APPENDIX A – INSTRUCTIONS
PART II: Budget Detail and Narrative– Instructions
Your MFN budget is in the form of an Excel spread sheet. Its purpose is to provide budgetary
information, using a line item or object of expenditure format. All amounts on budget lines must
be rounded to whole dollars.
Specific budgetary information structured in an object of expenditure or line item format and
containing sufficient sub-line item information to comply with the relevant laws is required.
Grant recipients must do the following:
 Maintain separate and auditable records for each project;
 Maintain time and attendance records to support payrolls;
 Maintain time distribution records for salaries and wages of employees that are chargeable
to more than one grant program; and
 Administer funds in compliance with relevant federal, state and local laws, regulations
and/or policies, including but not limited to 815 CMR 2.00 et. seq.
General Instructions
Open the Excel document entitled Budget Detail Information and Narrative attached to your
email. Save this document to your computer. Rename the file so it includes the name of your
MFN (e.g., Budget Detail _Lead Agency Name_Town Names).
Each budget contains the following columns:
 Expenditure Category: delineates the specific expenditure categories that reflect MFN
program goals and allowable expenditures;
 Proposed FY 2008 Expenditure: Report the proposed funding you intend to allocate to
specific expenditure categories. This column will auto-sum all of the figures entered to
provide a subtotal where indicated and total grant award amount at the bottom of the
spreadsheet. This amount should not exceed your given allocation as listed in Appendix
E;
 Expenditure Description: Please provide a detailed explanation of how the funding
proposed in the Proposed FY 2008 Expenditure column will be used. Do not reiterate the
definitions that are included in the next column entitled Expenditure Parameters; and
 Expenditure Parameters: provides definitions and parameters for appropriate
expenditures.
Specific Instructions
1. Please enter your MFN Lead Agency Name in row 1.
2. In the Expenditure Category column, you will find the allowable expenditures for Local
Planning and Coordination.
- 20 -
Massachusetts Department of Early Education and Care
FY 2008
3. The next five columns indicate the program goals, labeled as follows: Outreach,
Coordination, Family Education and Support, and Evaluation. Please indicate the
amount of funding you propose to allocate to an Expenditure Category and check the
goal(s) that directly relate to the funding that is allocated on that line.
4. Before completing row 5 “MFN Direct Services,” please see Appendix C: Additional
Budget Information.
5. Expenditure Description: Please provide a detailed explanation of how the funding
proposed in the Proposed FY 2008 Expenditure column will be used. Do not reiterate the
definitions that are included in the next column entitled Expenditure Parameters.
Important note:
 Rows numbered 1 through 13 (highlighted in yellow to far left) reflect costs
to the Lead Agency associated with coordination and implementation of the
MFN Grant.
 Row number 14 (highlighted in yellow to far left) should reflect costs
associated with subcontracted services for coordination and implementation of
the grant. For each subcontractor who conducts grant coordination and
support, please complete Part III: Subcontractor Budget Detail and
Narrative.
6. In the section entitled Grant Administration and Oversight please indicate in the
Proposed FY 2008 Expenditure column, the amount your lead agency will expend on
approved administrative costs. Approved administrative costs are delineated in the
Expenditure Parameter column of this budget. You must indicate the administrative
costs of the lead agency and any subcontract separately. Administrative costs associated
with subcontract may also not exceed 8% of the total subcontract.
Please note: The sum of lead agency administrative costs and subcontracted
administrative costs must not exceed 8% of the total grant amount (preschool
direct services and local planning and coordination). Federal indirect rates or
those assigned by other entities may not be charged to this grant.
6. The MFN Grant Total may not exceed the allocation listed in Appendix E.
- 21 -
Massachusetts Department of Early Education and Care
FY 2008
APPENDIX B – GRANT NEGOTIATION, PAYMENT TERMS, GRANT EXPENDITURES,
TERMINATION, RECOUPMENT OF FUNDS, AND RELEVANT LAW
EEC will negotiate with the selected Grantee(s) the specific deliverables and timeline for their
completion prior to the commencement of this project. Payments will be made according to the
final negotiated terms. EEC will have sole discretion to determine whether a deliverable has
been successfully completed by a Grantee thereby triggering a payment.
If during the project, a Grantee would like to request a change in the required services,
deliverables, or timeline, the Grantee may propose such changes to EEC who may agree to
implement such changes. The parties may mutually agree to such change(s) through a
written memorandum. A formal grant amendment will not be required.
Grantees are encouraged to use Electronic Funds Transfers (EFT). EFT allows for payments to
be made from the Commonwealth to grantees electronically and is the preferred method of
payment for all payees doing business with the Commonwealth. Use of EFT significantly
reduces payment delays through a reduction in processing and mailing time. Registering a
grantee for EFT payments requires completion of an Electronic Funds Transfer form by the
Grantee and submission to EEC as part of contract execution.
To initiate any grant payments, grantees must submit a Request for Funds Form for the appropriate
fiscal year. Throughout the grant term, grantees must seek EEC’s approval for any budget changes
by filing EEC Amendment Forms. Within sixty (60) days of the termination of a grant, a grantee
must submit an FR1 Final Financial Report and repay the Commonwealth for any unexpended
funds. These forms are available at EEC’s website, www.eec.state.ma.us.
Forms must be sent to the following address:
Massachusetts Department of Early Education and Care
51 Sleeper Street, 4th Floor
Boston, MA 02210
Attention: Sandy Fortier Hollow
All grant recipients must use the grant monies in accordance with the terms and requirements set
forth in this Request for Responses, in addition to applicable EEC policies, regulations, and/or
state or federal laws. EEC reserves the right to recoup any and all monies which are not spent in
accordance with such terms and/or laws. EEC further reserves the right to discontinue grant
funding to any recipient who violates any of the grant terms and/or conditions which are
incorporated into this Request for Responses.
The selected Grantee must comply with all applicable provisions of the Massachusetts General
Laws, State Finance Law, 815 Code of Massachusetts Regulations 2.00 et seq. (regarding
grants), and the Office of the State Comptroller’s policies and procedures regarding grants.
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Massachusetts Department of Early Education and Care
FY 2008
APPENDIX C – ADDITIONAL BUDGET INFORMATION
Please use the definitions listed below in calculating your line item allocation for direct service.
Massachusetts
Family Network
Direct Service
Activity
Definition
Activities/Groups
for Parents
MFN costs associated with providing activities and groups for parents
(e.g., parent leadership and advocacy, parenting education
workshop/courses, and support groups), including subcontracts with
consultants, mileage, parent stipends, parent advisory council meeting
costs, supplies and materials, postage, rental of space, child care, and
transportation to support parent participation, etc.
MFN costs associated with providing activities and groups for families
(e.g., parent-child workshops, social events/performances, Parent-Child
Play to Learn Groups), including subcontracts with consultants, mileage,
parent stipends, parent advisory council meeting costs, supplies and
materials, postage, rental of space, child care, and transportation to support
parent participation, etc.
MFN costs associated with providing parent and family support services,
including subcontracts with consultants, mileage, instructional supplies
and materials, printing and reproduction, non-instructional supplies and
materials, postage, rental of space, transportation to support family
participation, etc.
This is a broad category of support that may provide the following
activities and services: home/family visiting services, information and
referral, consultations, informational events, parent–child workshops,
family literacy activities and social events, and concrete supports.
Concrete supports may include the provision of direct services and or
referal regarding the following: income assistance; housing/shelter;
fuel/utilities; transportation (not for MFN activities); food and nutrition;
health care; immunization; health insurance; health screenings; early
intervention/developmental screening; emergency child care (not for MFN
activities); public school information; child development information;
parent education; equipment/materials; clothing; family planning;
pregnancy, breast feeding support; mental health/counseling; child
abuse/neglect; job training/job counseling; adult education; ESL;
substance abuse services; domestic violence services; legal/mediation
services; immigration services; and any other parent/family support
services.
Activities/Groups
for Families
Parent/Family
Support Services
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Massachusetts Department of Early Education and Care
FY 2008
APPENDIX D – ADDITIONAL PROGRAM INFORMATION/ REQUIRED
SERVICES
DATA COLLECTION AND REPORTING:

All grant recipients must provide EEC with regular updates about MFN activities.

All grant recipients must participate in EEC data collection and evaluation activities.

All grant recipients must submit all reports to EEC in a timely manner.
EXPENDITURE OF FUNDS AND RECOUPMENT OF FUNDING:
 All grant recipients must use the grant monies in accordance with the terms and
requirements set forth in this Request for Responses, in addition to applicable EEC
policies, regulations, and/or state or federal laws, including but not limited to, 815 CMR
2.00 et. seq. EEC reserves the right to recoup any and all monies which are not spent in
accordance with such terms, requirements, and/or laws.
 EEC further reserves the right to discontinue grant funding to any recipient who violates
any of the grant terms and/or conditions which are incorporated into this Request for
Responses.
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Massachusetts Department of Early Education and Care
FY 2008
APPENDIX E – FY 2008 FUNDING ELIGIBILITY AMOUNTS
Program Name
Assabet Valley Area
Family Network
Boston Family Network
Lead Agency
Assabet Valley Collaborative
Center for Families of
North Cambridge
Chelsea/Revere Family
Network
Family Foundations
Network
Martha's Vineyard Family
Network
Cambridge Dept. of Human
Services
Community Action Programs
Inter-City, Inc.
Community Teamwork, Inc.
Boston Public Schools
Martha's Vineyard Community
Services
Family Partnership Center Ayer Public Schools
Family Ties
Worcester Public Schools
First Connections
CASE Collaborative
Franklin County Family
Network
Franklin Community Action
Corp.
Hampshire County Family Hampshire Educational
Network
Collaborative
Haverhill Family Network
Holyoke Family
Network/Enlace de
Familias
Lawrence/Methuen Family
Network
Lower Cape Family
Network
Lynn Family Network
Malden/Everett Family
Network
Medford Family Network
Milford Family Network
Community Action Inc.
Enlace de Familias
Community Day Care Center,
Inc.
Cape Cod Children's Place
Lynn Public Schools
Tri-City Community Action
Program
Medford Public Schools
Milford Public Schools
Communities
Hudson, Marlboro, Northboro, Southboro,
Westboro
Dorchester, Roxbury, Allston/Brighton
only
Cambridge
Amount
$134,006.00
Chelsea, Revere
$135,650
Billerica, Chelmsford, Dracut, Lowell,
Tewksbury, Wilmington
Martha's Vineyard (Chilmark, Edgartown,
Gay Head, Oak Bluff, Tisbury, West
Tisbury)
Ayer, Shirley, Devens
Worcester
Acton, Bedford, Boxboro, Concord,
Carlisle, Harvard, Lincoln, Littleton,
Maynard, Stow, Sudbury
Ashfield, Bernardston, Buckland,
Charlemont, Colrain, Conway, Deerfield,
Gill, Greenfield, Hawley, Heath, Leyden,
Monroe, Montague, Northfield, Rowe,
Shelburne, Sunderland, Warwick, Whatley
Amherst, Belchertown, Chesterfield,
Cummington, Easthampton, Goshen,
Granby, Hadley, Hatfield, Huntington,
Middlefield, Northampton, Pelham,
Plainfield, Southampton, South Hadley,
Ware, Westhampton, Williamsburg,
Worthington
Haverhill
Holyoke
$124,673.00
Lawrence, Methuen
$135,650.00
Brewster, Chatham, Eastham, Harwich,
Orleans, Provincetown, Truro, Wellfleet
Lynn
Malden, Everett
$131,540.00
Medford
Milford
$136,472.00
$136,472.00
$143,871.00
$139,761.00
$139,761.00
$124,673.00
$139,761.00
$134,006.00
$136,472.00
$136,472.00
$139,761.00
$143,871.00
$124,673.00
$139,761.00
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Massachusetts Department of Early Education and Care
FY 2008
APPENDIX E – FY 2008 FUNDING ELIGIBILITY AMOUNTS (CONTINUED)
Program Name
Lead Agency
New Bedford Family
PACE Child Care Works
Network
Northern Berkshire "Family North Adams Public Schools
Net"
Communities
New Bedford
Amount
$143,871.00
$124,673.00
North Quabbin Family
Network
School Union #28 Family
Network
North River Collaborative
Family Network
Orange Public Schools
North Suburban Family
Network
Plymouth Family Network
Project Connect Family
Network
Quincy Family Network
Melrose Public Schools
Adams, Cheshire, Clarksburg, Florida,
Hancock, Lanesborough, Monroe Bridge,
New Ashford, North Adams, Savoy,
Williamstown
Athol, Orange, Petersham, Phillipston,
Royalston
Erving, Leverett, New Salem, Shutesbury,
Wendell
Abington, Bridgewater, East Bridgewater,
Hanover, Hanson, Raynham, Rockland, West
Bridgewater, Whitman
Melrose, Stoneham, Wakefield
Plymouth Public Schools
Attleboro Public Schools
Plymouth
Attleboro
$124,673.00
$136,472.00
Quincy
$128,251.00
New Salem-Wendell
Regional School District
North River Collaborative
Quincy Community Action
Program
Somerville Family Network Somerville Public Schools
South Berkshire Family
South Berkshire Regional
Network
School District
$84,922.00
$44,719.00
$127,167.00
$124,673.00
Somerville
$143,871.00
Alford, Egremont, Great Barrington,
$136,223.00
Montery, Mount Washington, New Marlboro,
Otis, Sandisfield, Sheffield, Stockbridge,
West Stockbridge
Springfield Family Support New North Citizens Council Springfield
$143,871.00
Programs
Families United Network
Barnstable Public Schools
Barnstable
$124,673.00
Upper Cape Family
Falmouth Public Schools
Bourne, Falmouth, Mashpee, Sandwich
$124,673.00
Network
Palmer/Monson Family
Hampshire Educational
Palmer, Monson
$124,673.00
Network
Collaborative
Hull Family Network
Hull Public Schools
Hull
$79,827.00
Ipswich Birth to Three
Ipswich Public Schools
Ipswich
$124,673.00
Family Center
Lunenburg Family Network Lunenburg Public Schools
Lunenburg
$53,122.00
Community Network for
Nantucket Public Schools
Nantucket
$124,673.00
Children of Nantucket
Natick Family Network
ACCEPT Collaborative
Natick
$124,669.00
Watertown Family Network Watertown Public Schools
Watertown
$124,673.00
Weymouth Family Network Weymouth Public Schools
Weymouth
$124,673.00
Beginning Years Family
YMCA of Greater Worcester Auburn, Blackstone, Douglas, Grafton,
$124,673.00
Network
Mendon, Millbury, Millville, Sutton, Upton
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