Item 4a
MINUTES
GOVERNING BOARD of the YOLO COUNTY TRANSPORTATION DISTRICT
Woodland City Council Chambers
300 First Street, Woodland, CA 95695
January 8, 2007
Agenda Item 1 - Call to order
Chair Mike McGowan called the meeting to order at 7:02 p.m. Chair McGowan asked Director Anderson to lead the
assembly in the pledge of allegiance. He asked Mrs. Souza to call roll. Jurisdictions represented were:
Winters – Harold Anderson (P)
Woodland – Art Pimentel (P)
Yolo County – Mike McGowan (P)
Davis – Sue Greenwald (P) arrived at 7:05 p.m.
West Sacramento – Oscar Villegas (A) arrived at 7:54 p.m.
Caltrans District 3 – Bruce de Terra (A)
UC Davis – David Takemoto-Weerts (A)
(P=Primary Board Member; A=Alternate Board Member)
Staff present were: Terry Bassett, YCTD Executive Director; Hope Welton, Legal Counsel; Troy Holt, YCTD Deputy
Director; Michael Dulude, YCTD Associate Transportation Planner; Kwai Reitz, YCTD Financial Officer and Kathy
Souza, YCTD Administrative Assistant.
Others present were: Roy Rice, Veolia Transportation; Ingrid Sheipline, Richardson and Company; Geoff Straw,
Unitrans; Brent Meyer, City of Woodland; Olin Woods, SACOG, William Lowell, West Sacramento and William
Patterson, Woodland.
Agenda Item 2 - Consider Approval of Agenda
Minute Order No. 07-01
Director Pimentel made a motion, seconded by Director Anderson, to approve the agenda of the January 8, 2007 regular
Board of Directors meeting. Roll call resulted in the following:
AYES:
Anderson, McGowan, Pimentel
NOES:
ABSENT:
None
Representatives of City of Davis and City of West Sacramento
ABSTAIN:
None
Agenda Item 3 – Comments From Public Regarding Matters NOT on the Agenda
William Lowell, West Sacramento, commented that he felt better connections should be available at the transfer center in
West Sacramento and that there was too little service available on Jefferson Boulevard.
Director Greenwald arrived.
Agenda Item 4 – Consent Calendar
Minute Order No. 07-02
Director Pimentel made a motion, seconded by Director Anderson, to approve the following item on the Consent
Calendar:
Item 4a. Approve YCTD Board Minutes for Meeting of December 11, 2006
January 8, 2007
Page 1 of 8
Roll call resulted in the following:
AYES:
NOES:
Anderson, Greenwald, McGowan, Pimentel
None
ABSENT:
Representative of City of West Sacramento
ABSTAIN:
None
Agenda Item 5 – Board Member Reports/Announcements
Director de Terra summarized the handouts he provided on the I-505 project report and the Bike-to-Work Day summary.
Director Greenwald reported on her meeting with Gene Skoropowski of the Capitol Corridor JPA. She stated that they
had discussed parking at the Amtrak station in Davis being at full capacity and explored possible future projects to relieve
the overcrowding there.
Agenda Item 6 – Oral Update from Veolia Transit
Mr. Rice had no report.
Agenda Item 7 - Presentation and Discussion of 2005/2006 Financial Audit
Ingrid Sheipline of Richardson and Company presented the 2005/2006 Financial Audit of the District. She reported that
the District was in sound financial condition and that it had been a good, smooth audit.
Mr. Bassett commended Financial Officer Kwai Reitz for her hard work resulting in the clean audit.
Minute Order No. 07-03
Director Pimentel made a motion, seconded by Director Anderson, to receive and file the 2005/2006 Financial Audit.
Roll call resulted in the following:
AYES:
Anderson, Greenwald, McGowan, Pimentel
NOES:
None
ABSENT:
ABSTAIN:
Representative of City of West Sacramento
None
Agenda Item 8 – Authorize Out-of-State Travel For American Public Transit Association and Cap-to-Cap Trips
Troy Holt provided a brief summary of the APTA and Cap-to-Cap trips.
Chair McGowan questioned the need for Board approval of staff travel to non-contiguous states.
Director Pimentel asked that staff work to inform the public of specifics about the activities in which trip participants
would be involved. Chair McGowan expressed agreement and stated that promotion of the effectiveness of these trips
was very desirable.
Minute Order No. 07-04
Director Pimentel made a motion, seconded by Director Anderson, to:
1.) Authorize the Executive Director, or his designee, to attend the Legislative Conference of the American Public
Transit Association (APTA) in Washington D.C. March 11 - 14, 2007; and
2.) Authorize the Executive Director, or his designee, and at least one board member to attend the Cap-to-Cap trip to
Washington D.C. April 21 - 25, 2007, or offer to pick up a share of multiple board member trip costs.
Roll call resulted in the following:
AYES:
Anderson, Greenwald, McGowan, Pimentel
NOES:
None
ABSENT:
Representative of City of West Sacramento
ABSTAIN:
None
January 8, 2007
Page 2 of 8
Agenda Item 9 - Approve Proposed Methodology for Programming Road Rehabilitation Funds
Mr. Bassett explained the need to approve a method to program road rehabilitation funds. He stated the YCTD Technical
Advisory Committee (TAC) had reviewed the prior years’ methodology and recommended that the Board approve the
following:

Exclude the county’s $233,736 in FAS (Federal Aid Secondary) exchange money from the calculation. He stated
that the County, not SACOG or YCTD, had control on how this money was spent.

Take 110% of the annual amount the cities used to get in FAU (Federal Aid Urban) funds and allocate that
amount to the four cities based 50% on city road miles and 50% on city population. The total one-year
“minimum” amount to the cities would be $414,405.

Reduce SACOG’s estimate of $1,103,000 for road rehab by the above amounts.

Spread the remaining $454,809 based 50% on city and county road miles and 50% on city and county population.
Mr. Bassett advised that there was some confusion as to whether or not SACOG included the county minimum funds in
the $1,103,000 figure. He stated that, in the event that the $1,103,000 SACOG estimated excluded the county minimum
funds, then there would be an extra $233,736 to distribute, based on road miles and population.
Minute Order No. 07-05
Director Pimentel made a motion, seconded by Director Anderson, to conceptually support that SACOG program road
rehabilitation funds to the four cities in Yolo County and Yolo County be based on the following methodology:

Exclude the county’s $233,736 in FAS (Federal Aid Secondary) exchange money from the calculation.

Take 110% of the annual amount the cities used to get in FAU (Federal Aid Urban) funds and allocate that
amount to the four cities based 50% on city road miles and 50% on city population. The total one-year
“minimum” amount to the cities would be $414,405.

Reduce SACOG’s estimate of $1,103,000 for road rehab by the above amounts.

Spread the remaining $454,809 based 50% on city and county road miles and 50% on city and county population.
Roll call resulted in the following:
AYES:
Anderson, Greenwald, McGowan, Pimentel
NOES:
None
ABSENT:
ABSTAIN:
Representative of City of West Sacramento
None
Agenda Item 10 – Consider FTA “5307” Funding Situation
Mr. Bassett informed the directors that there were several financial shortfalls projected for both the Harbor/U.S. 50
interchange and Phase 2 of the I-5/Highway 113 interchange. He stated that Caltrans had revised its cost estimate for the
West Sacramento project, resulting in a $7,551,000 (35%) increase over the previous estimate and added landscaping
expenses of $1,660,000 not in the previous cost estimate. He said that Caltrans District 3 staff proposed to headquarters
that the $7,551,000 be covered out of STIP augmentation funds and that the remaining amount come from the next regular
Yolo STIP cycle.
He told the directors that, for the City of Woodland, Caltrans had nominated Phase 2 of the I-5/Highway 113 interchange
for funding under the Corridor Mobility Improvement Account (CMIA). But to make the $66.3 million project work,
Caltrans would ask for another $3,500,000 in STIP Augmentation funds and that as part of the arrangement, the City of
Woodland would provide $5,000,000 in local funds under the condition that the City be reimbursed the $5,000,000 out of
the next regular Yolo STIP cycle. Additionally, there was a $5,705,000 shortfall, which Woodland would probably
request out of SACOG’s STP (Surface Transportation Program) account or the State’s ITIP (inter-regional Transportation
Improvement Program) account. He stated that District staff expected to hear within the next few weeks whether or not
the Woodland project would remain on the list of projects to be funded from CMIA. If it were not funded, then, after the
January 8, 2007
Page 3 of 8
Harbor financial fix, it would take 15-20 years worth of Yolo STIP funds to finish Phase 2 of the Woodland interchange,
and that other projects, like widening County Road 98, would not see STIP funding for a very long time.
He stated that, on the other hand, if the I-5 project was funded as proposed, then YCTD would face an opportunity.
Changes in state law allowed counties under one million population to request an advance of up to two 4-year STIP
cycles. SACOG warned the District that this depended on whether or not there was programming capacity, which
depended on other counties in the state foregoing their STIP share for a cycle or two. The YCTD TAC unanimously
supported the idea of advance programming and use of STIP funds in order to complete long-overdue projects. A request
could be made of SACOG and the CTC to allow the advance programming, but the decision would rest with those
agencies.
He reminded the directors that the one-time STIP Augmentation funds included an estimated $5.7 million in new bond
funds for Yolo, plus an estimated $2.9 million in “Transit Only” funds for Yolo through the Public Transportation
Account. While the area transit operators proposed to use the $2.9 million for various projects, SACOG staff pointed out
that there could be ways to swap out funds so that all of these amounts could be used for road projects. He stressed that it
was important for the Board to remain aware of the dynamic.
Director Greenwald asked for a list of projects not being put forward to help the directors evaluate the proposal. She
expressed concern about funding for the 113-Covell project.
Director Pimentel stated that it seemed to be in the best interest of the District to advance the I-5/113 project and asked for
suggested possibilities for sources of funds for the City of Woodland’s local share portion to complete the project.
Director McGowan stated the recommendation was appropriate. He stated his surprise at the success of the I-5/113
project and that all efforts should be made to advance the progress of that project.
Director de Terra pointed out that as time passed, the Caltrans cost estimates would not be secure and recommended that
the project would be more likely to succeed if it were moved along as quickly as possible.
Minute Order No. 07-06
Director Pimentel made a motion, seconded by Director Anderson, to express conceptual support for the following:
1.
That the Harbor Boulevard interchange project receive sufficient funding to be completed and
2.
That $5 million in local funds that the City of Woodland advanced to the I-5/Highway 113 project be reimbursed
from the 2008 Yolo STIP funds (see attached); and
3. That up to two (2) STIP cycles (up to 8-year’s worth of STIP funding) be advanced in order to finish projects that
had not been completed (in the priority order previously approved by the YCTD Board).
Roll call resulted in the following:
AYES:
NOES:
Anderson, Greenwald, McGowan, Pimentel
None
ABSENT:
Representative of City of West Sacramento
ABSTAIN:
None
Agenda Item 11 – Consider Bus Purchase Situation
Mr. Bassett informed the directors that SACOG had announced a January 12th deadline for receiving applications to
utilize State Transportation Improvement Program (STIP) augmentation funds (transit and non-transit), Surface
Transportation Program (STP) and Congestion Mitigation and Air Quality (CMAQ) Funds. He stated that he and
Unitrans’ General Manager met and jointly developed the attached project nomination list seeking STIP augmentation
Public Transportation Account funds, State Transit Assistance funds, and Congestion Mitigation and Air Quality funds for
various projects.
He reported that all of the projects on the list were reviewed by the Technical Advisory Committee on January 4, 2007
and that the Committee was generally supportive of the CMAQ transit requests. He advised that, on the Public
Transportation Account (PTA) nominations, some public works representatives were concerned that use of PTA funds for
January 8, 2007
Page 4 of 8
transit projects might conflict with the possible use of such funds (through a complicated fund swapping arrangement) on
interchange and road projects. Universal support was therefore not present, but the group did not voice a concern with the
nominations being submitted, with the knowledge that SACOG would undertake a screening and evaluation process.
Mr. Bassett advised that, since the TAC meeting, he had lumped projects together and swapped some of the funding
sources around in order to simplify nominations. He stated that the totals were still basically unchanged from the TAC
meeting, that $700,000 from PTA funds was proposed to fill the YOLOBUS route 42 operating hole that would exist in
the next year as a result of the elimination of state TCRP funds, used in previous years for this purpose. He advised that
some creative accounting, revenue swapping, or even legislative relief would be necessary to make this work.
Geoff Straw, Unitrans General Manager, spoke in support of the proposed list of projects. He informed the directors that
Unitrans, which had been running at a deficit for the past few years, faced a referendum for a student fee increase in
February 2007. He advised that if the referendum failed, service would be cut and the agreement with YCTD could face
revision or cuts.
Director Greenwald asked if the University supported the student fee increase. Mr. Straw stated that the University was
generally supportive of students shouldering the cost increases. The University imposed changes such that voter turnout
must be at least twenty percent and there must be at least 66% voting in favor of the increase for the referendum to be
successful.
Director Villegas arrived.
Director McGowan asked if there had been any analysis of costs to the students if the services were cut.
Minute Order No. 07-07
Director Anderson made a motion, seconded by Director Pimentel, to authorize its Executive Director, working jointly
with Unitrans where appropriate, to submit the attached transit nominations to SACOG in response to SACOG’s Call For
Projects as amended:
Less
Projects
Units
Cost/unit
Total
Credits
Needed
Prop 1B
Prop 1B
STA
PTA
Other
AB 2766
CMAQ
CMAQ & PTA Funds
YOLOBUS Cost Increases for 13
fully-equipped buses
Unitrans Cost Increases for 6
fully-equipped buses
YOLOBUS Spare the Air Days (2
years worth
Proposition 1B STA & PTA
Funds
YOLOBUS Repower & Rehab 9
buses
STIP Augmentation: Public
Transportation Account Funds
YOLOBUS Annual Shortfall on
Route 42* Operating
YOLOBUS Lease Buses
Unitrans ITS Project: AVL
System
Unitrans Hutchison Terminal
Passenger Enhancements
YOLOBUS Shop Heating System
& Equipment & Bus Yard
Improvements
YOLOBUS ITS Project: Retrofit
buses with new surveillance
systems, facility T1 lines, new
web site, bus pass sales on line,
integration technical assistance,
farebox system firmware & server
January 8, 2007
Federal
Funding
13
$41,388
$538,044
$538,044
$61,714
$476,330
6
$62,388
$374,328
$374,328
$42,935
$331,393
36
$4,000
$144,000
$144,000
9
$150,000
$1,350,000
$(90,000)
$16,517
$1,260,000
$377,500
$700,000
$700,000
$700,000
$128,000
$128,000
$128,000
$650,000
$650,000
$650,000
$200,000
$200,000
$200,000
$150,000
$150,000
$150,000
$435,642
$435,642
$435,642
$127,483
$882,500
Page 5 of 8
upgrade, real-time electronic
information signs, cost to link
Route Match to paratransit AVL
Local Match to Universal Fare
Card System (YOLOBUS &
Unitrans)
Solar powered shelters, bus
benches & pads, schedule displays
Total
$85,199
$85,199
$85,199
$263,750
$263,750
$263,750
$5,018,963
STATE TRANSIT
ASSISTANCE ESTIMATED
NEW REVENUE:
$(90,000)
$4,928,963
$1,077,500
STA from 4 cities & county
$924,492
STA from YOLOBUS
$98,006
STA from Davis (Unitrans)
$124,304
$1,146,802
TOTAL AVAILABLE
REVENUE:
$2,899,740
$16,517
$935,206
$ -
$2,911,000
N/A
$19,880,070
N/A
Roll call resulted in the following:
AYES:
Anderson, Greenwald, McGowan, Pimentel, Villegas
NOES:
None
ABSENT:
None
ABSTAIN:
None
Agenda Item 12 – Consider Bus Purchase Recommendation
Mr. Bassett reminded the directors that in March 2006, they authorized staff to buy thirteen (13) fully equipped
compressed natural gas buses at a cost not to exceed $410,000 apiece, including, but not limited to, fareboxes, radios,
AVL systems, bike racks, video surveillance system, delivery, change orders, inspection costs, and sales tax. He reported
that staff took advantage of a Fresno purchase agreement and issued a purchase order to buy 13 high-floor CNG buses
from Orion Bus Industries (Daimler/Chrysler) for $404,494.19 apiece.
He advised that since that time, Orion had informed the District that John Deere withdrew from the transit engine
provision business, making the existing purchase order unattainable. He reported that Cummins was the only engine
manufacturer which could provide a 2010 compliant engine but that Orion would not put that engine into its high-floor
bus, thus invalidating the existing purchase order.
He stated that staff had contacted Orion Bus Industries, New Flyer, and North American Bus Industries regarding
switching to low-floor buses, to find out what existing purchase agreements would have assignment options at what costs.
The following calculation was used for estimating the bus and appurtenance costs.
Revised YOLOBUS Bus Cost Estimate
January 4, 2007
$
$
$
$
$
405,000
31,388
10,000
8,000
5,000
$459,388
$ (418,000)
$
41,388
New Bus Cost (base quote from one vendor)
Sales Tax
AVL Estimate
Radio System Estimate
Inspections, change orders
Total Expenses
Covered by bus grant & radio STA
Shortfall per bus
Based on preliminary information from one of the vendors, the previously authorized dollar amount of $410,000 per unit
would not be sufficient for purchase necessitating the new staff recommendation. He advised that possibly only 12 buses
could be procured for the funding available and that the earliest buses might be delivered would be in late 2007 or early
2008 and that the buses would be low-floor models rather than high floor as previously described.
January 8, 2007
Page 6 of 8
Minute Order No. 07-08
Director Pimentel made a motion, seconded by Director Anderson to authorize the Executive Director to undertake the
steps necessary to purchase up to thirteen (13) fully equipped compressed natural gas buses, fareboxes, radios,
AVL systems, bike racks, video surveillance system, delivery, training, change orders, inspection costs, and
sales tax at a total cost not to exceed $5,972,038. (This would allow the purchase of 13 buses and the above
mentioned added items at a cost of up to $459,388 per bus.) Roll call resulted in the following:
AYES:
Anderson, Greenwald, McGowan, Pimentel, Villegas
NOES:
None
ABSENT:
None
ABSTAIN:
None
Agenda Item 13- Discuss Executive Director’s Report
a. Report on YOLOBUS 25th Anniversary Activities – Mr. Bassett reported that on January 3rd free rides were given
to all YOLOBUS riders. This was very well received by many riders and received coverage on some television
stations.
He informed the directors that during January:

Approximately 700 YOLOBUS lighted pendants would be given to riders.

On January 10th, donuts and water would be given to the first 1,200 riders.

On January 17th, YOLOBUS flashlights would be given to the first 1,000 riders.

Between January 24th and 31st, fifty $50 meal gift certificates would be awarded to 50 lucky riders, based on
drawings. Also, four buffet certificates, each for two people, would be given to lucky riders, and four buffet
certificates for four people provided.

Also during the month of January, 100 umbrellas with a 25th anniversary logo would be given to riders. The
umbrellas were to be handed out by staff to riders either on the bus or along bus routes.
He reported that Veolia Transportation was paying for the fifty $50 meal certificates stressing that Yolo County
restaurants were chosen to encourage patronage of local establishments. He stated that fifteen meal certificates
were being purchased each in Woodland, Davis, and West Sacramento, and five in Winters. Cache Creek Resort
and Casino provided eight additional certificates.

He also reported that he and Roy Rice would cook a pancake breakfast for YOLOBUS drivers and other
employees to thank them for being part of the YOLOBUS success story.
b. Streetcar Update – Mr. Bassett reported that several draft technical reports were under review by the Streetcar
Technical Advisory Committee including discussions on the proposed streetcar alignment, service levels,
preliminary operating cost estimates, discussions on streetcar equipment options, and a purpose and need
assessment.
c. Update on Possible West Sacramento Service Adjustments – Mr. Bassett reported that, at the request of West
Sacramento City staff, YCTD staff had met with representatives from the West Sacramento Senior Center and the
Yolo County Housing Authority, as well as staff from the City Manager’s office, in an effort to determine what, if
any, modifications in routes and bus schedules could be considered for the West Sacramento Senior Center. Staff
level discussions about the west end of Lighthouse Drive were also part of that effort. The net result was a
suggested modification to be reviewed by YCTD’s West Sacramento area representatives. He stated that, if the
representatives were in agreement with the recommendation, it might be possible to implement the proposed
changes without a public hearing. The proposal allowed some level of bus service access to return to the Senior
Center on Cummins Road, while also retaining a Senior Center stop on Lighthouse Drive, as well as providing
some level of peak hour service to the western edge of Lighthouse Drive. City staff was awaiting a response from
January 8, 2007
Page 7 of 8
YCTD before proposing anything specific to residents living on Lighthouse Drive near Kegle.
d. Update on Cache Creek Service – Mr. Bassett stated that, except for the intercity Route 42, the Cache Creek Route
215 generated the most ridership of the YOLOBUS system. He stated that staff was working with casino and tribal
representatives to conduct an updated survey (in January), which he expected to confirm the significant number of
employees from the casino using the service. He reported that staff were also holding discussions with county,
casino, and tribal staff representatives regarding possible additional service and other improvements to further
increase ridership. He stressed that a key to this concept would be to convince the County, casino, and tribe to
abandon a possible park and ride lot at Highway 16 near I-505, and replace it with more bus trips to the casino, as
well as smaller park and ride amenities in Woodland, the point of origin for most riders. Park and ride activities
in Woodland could offer multiple uses, including by those commuters traveling to Sacramento or Davis.
e. Update on Vanpools and Winters Service – Mr. Bassett reported that he had instructed staff to conduct meetings in
Winters and Dunnigan regarding the possible establishment of vanpools and that those meetings should take place
sometime in late January. In addition, staff was instructed to arrange for a meeting with City of Winters staff and
YCTD Board member Harold Anderson to explore options for initiating some form of local transit service in
Winters
f. Oral Report – None
g. Attachments included in the board documents:
1) Summer House support letter
2) I-5/113 support letter
Agenda Item 14 - Adjournment
There being no further business, the meeting was adjourned by consensus at 8:16 p.m. until the next regular meeting
February 12, 2007.
Respectfully Submitted:
, Secretary
TERRY V. BASSETT
TB/ks
January 8, 2007
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