UNIVEG UK LTD
JOB DESCRIPTION
Title
Operations Manager, UK Produce
Reporting to
Head of Produce Operations
Deputies
Section Managers in Production and Warehouse on the Clay Lake
site
Introduction
The detail of this job description should not be viewed as restrictive.
Its purpose is to define the core responsibilities of the person
undertaking this role, and those deputising in his/her absence. The
detail of those responsibilities will be found within the company’s
quality manual and other published policies. The duties and
responsibilities of the Operations Manager will develop and grow as
the company changes to meet the demands of its customers. Job
descriptions will be reviewed formally each year within the appraisal
process.
Key Objectives
1. To manage the day to day operational aspects on the sites that
grade and/or pack UK Produce, ensuring maximum profitability
in a legal and safe working environment.
2. Take overall responsibility for the day to day operational aspects
of the site.
3. To work alongside the Head of Produce Operations on strategy
to ensure that Univeg UK are continually looking at new ways of
working and considering new technology to enhance all current
processes.
4. Play an active role, alongside the Head of Produce Operations,
to set, maintain, and report on the budget for their areas of
responsibility.
5. To provide overall operational site and production planning for
the UK Business
6. To promote a ‘lean’ culture throughout the Operation
Responsibilities
Management - ensure operational staff are employed in a timely
manner with appropriate skills to enable you to successfully
1
undertake your responsibilities. That at all time staff are aware of
their roles and responsibilities they hold within the company and
understand their contribution to the company objectives.
Costs - you are responsible for the financial performance of your
departments. All capital expenditure and maintenance purchases
in excess of £1000 must be authorised by the Head of Produce
Operations.
MHE / Equipment - you will have the overall responsibility for the
MHE within your areas ensuring that all maintenance checks are
adhered ensuring safety and legal compliance.
Areas - you are responsible for all the production, and warehousing
on the Spalding Clay Lake Site and for playing an active role in the
production and warehousing of third-party sites that are packing UK
Produce.
Development - to play an active role in the development of both
your department and the company as a whole. When opportunities
for improvement are identified, you must consider there potential
fully and then discuss and assist the Head of Operations with any
agreed implementation.
Operational tasks
You are responsible for the following:
Production - for ensuring that all goods are produced in
accordance with the requirements of our customers, our company
policies and any current legislation. Goods must be produced in a
timely manner to allow for delivery at the correct time.
Quality - to ensure that the operation team packs to the quality
specifications laid down by each customer and work with the quality
team to achieve optimum pack out on each production run.
Warehouse - for ensuring that all shifts meet all customer delivery
targets and in picking all products adhere to the system disciplines
and QMS policies.
Equipment- alongside the Site/Services/Maintenance Manager
ensure that all equipment utilised within the depot is maintained
and all associated documentation is completed.
Administration - ensuring that all paperwork, record keeping,
purchase order and goods received information, and any other
information that relates to this area is produced accurately in a
timely manner
2
Staff – ensure all staff are aware of their responsibilities and
alongside HR train/coach to ensure that at all levels people have
the skills to perform their roles and when implementing structures
succession planning as at the forefront of all thinking.
Reporting – working with the Head of Produce Operations play an
active role in implementing/maintaining KPI’s across each of your
departments and in conjunction with the Section Manager use them
to help gain efficiencies within each relative area.
Health & Safety - implement the Company Health & Safety Policy
within your areas. You should be aware of your own responsibilities
for health and safety and that of your subordinates. The needs of
production should never override considerations of health and
safety, which should be an intrinsic part of everyday activities in the
areas for which you are responsible.
Hygiene - ensure that all activities and areas for which you are
responsible comply with the Company Hygiene Policy.
Other
You must perform all other duties as required, consistent with your
training and experience.
Summary
In laying down the responsibilities for this position, the company
accepts that from time to time difficulties will occur which may be
outside the scope of your competence. In such situations, you
should always refer the matter to your immediate superior, so that
he/she may provide assistance to help you resolve the matter.
In particularly difficult cases your superior may agree to deal with
the matter for you. However, your responsibilities remain in place
until such time as your superior has accepted the responsibility
from you.
This company works on the principle that silence demonstrates
agreement. If you disagree with any matter concerning work, your
opinion must be voiced in a professional and constructive manner.
Update
This Job Description is revised and effective from January 2014
I have read and understand the expectations and responsibilities I have as the
Operations Manager, UK Produce at Univeg UK Limited.
Name
Signature
Date
3
UNIVEG UK LTD
PERSON SPECIFICATION FOR THE POSITION OF
OPERATIONS MANAGER
a) Mandatory competencies and criteria. The post holder must:













Have a minimum of 5 years management experience at the same level
To have a minimum of 3 years’ experience in fresh produce demonstrating
excellent management skills
To employ strategic thinking to further improve all operational functions
Possess excellent people skills
Ability to work with HR to maintain, develop and enhance staff skills
To be able to demonstrate a proactive and flexible “can do approach” to work
Excellent communication skills both written and verbal
To have experience or working to and reviewing own department budgets
To have a good level of analytical and PC skills, i.e. Excel, Work, Outlook
To have a good understanding of Health & Safety and ability to manage Health &
Safety within the Company
Possess an understanding or have experience of working/utilizing Lean
manufacturing principles.
Familiar with BRC & TPPS (Tesco audit)
Ability to report performance information as required.
4